parent education center, 7423 newmark street, rosemead · page 1 of 12 garvey council pta 2016 -...

September 2016

Good Day Ladies and Gentlemen,

Our GCPTA meeting will be this coming Wednesday, September 21, 2016 at 3:30pm.

Parent Education Center,

7423 Newmark Street, Rosemead

1. Ms. Rose Barron, will be visiting us from First District. 2. Agenda, please go through it, so you know what will be covered. 3. Review the Master calendar for a couple of items have changed. 4. The Unit Calendar is for an easy convenient way to remember of Due items to Council. 5. Any Remittance/Audits/Reports payable to GCPTA, please send through Garvey District mail by the school's office in a seal envelope...

......................... To.WENDY TSANG, ATTEN: GCPTA 6. MEMBERSHIP perks...If you already send payment to Wendy, we will have the coupons and cards ready for you to pick up the day of the

meeting.

Thank you ALL for making a difference in EveryChild One Voice.

Martha.

Attachments (3)

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GARVEY COUNCIL PTA

WEDNESDAY, AUGUST 24, 2016

AGENDA CALL TO ORDER@________

Flag salute

Roll Call

PRESIDENT – Ruvalcaba SECRETARY – Carmona HISTORIAN – Tamanaha-Ho

1st. VP Programs – Rios TREASURER – Tsang PRLMNTRN- Mrs. Sumimoto

2nd. VP Fndrsg W&M- Camacho AUDITOR/ HSPTLT – Dam

CHAIRS: Membership - Garcia Legislation –Tang

I. EXCUSE ABSENCES: Angela Rios / REFLECTIONS - chair), DG Dam

II. CURTESY SEATS: Introduction: 2016-2017 Chairs

III. SUPERINTENDENT’ s Report:

IV. TREASURE’ s Report: RATIFY: 2016-2017 Annual Budget

RATIFY – 2016-2017 Annual Financial Report; review best practices.

V. SECRETARY’s Report: APPROVAL OF MINUTES (first Association meeting)

VI. OLD BUSINESS: Approve ByLaws / Parliamentarian –Mrs. Sumimoto

Master Calendar / President- Ruvalcaba

VII. NEW BUSINESS: MEMBERSHIPS “Do Good Things For Kids” / envelope/card distribution, Chair - Garcia

2015-2016 unit Annual Financial report (covering 7/1/15 through 6/30/16)

Fiscal year-end audits (covering 1/1/16 - 6/30/16) past due

2016-2017 Proposed/adopted Master Schedule

2016-2017 Proposed/Adopted Budget

Updated Rosters (For each officer: address, phone & email)

Raffle Application

Conflict of Interest/ Whistleblowers

Garvey School District Facility Use Permit and PTA Addendum

VIII. UNIT REPORTS:

Bitely, Dewey, Emerson, Garvey Int, Hillcrest, Monterey Vista, Rice, Sanchez, Temple Int, Willard

IX. ANNOUNCEMENTS OPEN TO ALL MEMBERS :

. First District –Special Guest- ROSE BARRON, GCPTA- Mentor

X. ADJUOURNMENT: PARLAMENTARIAN- Mrs. Sumimoto (adjourns meeting @ ____________)

Next meeting is WEDNESDAY, September 21, 2016@3:30pm PEC

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GARVEY COUNCIL PTA 2016 - 2017 MASTER CALENDAR

Garvey Council PTA Board meets on the 3rd. Wednesday of every month at 3:30 p.m.

in the Parent Education Center, 7423 Newmark Street, Rosemead.

The February meeting, which is the Founders’ Day dinner, TBA/possibly at Rosemead Center.

The September (and January) council meeting is open to all PTA members of Garvey Schools.

The March Election meeting is attended by board members and appointed delegates from each

unit.

The unit president and two unit delegates attend the First District August meeting …

Winter Conference, and Annual meeting.

The First District Holiday Luncheon is open to all PTA officers, administrators, and guests.

Membership per capita should be forwarded to GCPTA on a monthly basis.

* indicates change in regular meeting date.

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August

23 School begins for students

24 Garvey Council PTA Association meeting, 3:30 p.m., PEC

Approve bylaws

Master Calendar

2016-2017 annual budget

2015-2016 annual financial report; review best practices

Membership envelope/card distribution

Unit DUES TO GCPTA (email & hardcopy)

1. 2015-2016 unit Annual Financial report (covering 7/1/15 through 6/30/16)

2. Fiscal year-end audits (covering 1/1/16 - 6/30/16) past due

3. 2016-2017 Proposed/adopted Master Calendar

4. 2016-2017 Proposed/Adopted Budget

5. Updated Rosters (For each officer: address, phone & email)

6. Unit Report

29 First District Association meeting - Council president + 2 more member Representatives

Women’s City Club, 160 N. Oakland Avenue, Pasadena. 9:00 a.m. - 1:30 p.m.

Council dues to First District + (bring Units)

A. 2016-2017 Proposed/Adopted Budget - past due

B. 2015-2016 Annual Financial report (covering 7/1/15 through 6/30/16) past due

C. Fiscal year-end audits (covering 1/1/16 - 6/30/16) past due

D. Memberships-per capita

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September

5 Labor Day

21 Garvey Council PTA Association meeting, 3:30 p.m., PEC

First District –Special Guest- ROSE BARRON, GCPTA- Mentor

TOPICS:

Reflections Art contest (“What is Your Story?”)

Unit DUES TO GCPTA (email & hardcopy)

1. Insurance Premiums ($221 for units; $159 for council) check payable to GCPTA

2. Financial Summary Form (with financial attachments)

3. 30 memberships per capita ($5.25 made payable to GCPTA) for…

“Do Good Things For Kids” Award

A check for $15 for membership Envelopes check payable to GCPTA (if ordered)

4. Unit Report

26 First District Association meeting - Council president + 2 more member Representatives

Women’s City Club, 160 N. Oakland Avenue, Pasadena. 9:00 a.m. - 1:30 p.m.

Council dues to First District

A. Council President’s Quarterly Report

B. 8/29/16 meeting A-C items

C. Financial Summary Form (with financial attachments)

D. Memberships-per capita

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October

19 Garvey Council PTA WORKSHOP, 3:30 p.m., PEC

TOPICS: How to complete State Taxes and Government required forms

Elections bylaw process review

Problem solving Q&A

Baskin Robbins coupon distribution

Unit DUES to GCPTA (email & hardcopy)

1. Required Membership dues to be “in good standing” - 15 members

2. Whistle blower form (Signed by each unit officer)

3. Registration Renewal Fee Report (RRF-1) Attorney General’s Office of Charitable Trust

4. IRS - Federal Taxes 990N(e-postcard) gross receipts normally less than or equal to $50,000

IRS - Federal Taxes 990 or 990EZ + Schedule A form gross receipts normally more than

$50,000

5. Franchise Tax Board (199) annual gross receipts normally more than $50,000.00

Franchise Tax Board (199N) gross receipts of $50,000 or less, you can file electronically

6. Reflection Entries

7. Unit Report

23-31 Red Ribbon Week

24 First District Board meeting, Superintendent & Administrators Conference

8:30 a.m. at Arcadia Embassy Suites


A. School Enrollment Forms B. Council Directories C. Council Newsletters D. Membership per capita due

31 2015-2016 Membership Cards EXPIRE

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November 1 2016-2017 Membership cards valid

PTA Board members must be members in order to hold board office, position, debate,

make motions, vote, etc.

8 Election Day - VOTE!

11 Veteran’s Day - Schools Closed

14 First District Board meeting - Council presidents meeting

Women’s City Club, 160 N. Oakland Avenue, Pasadena. 9:00 a.m. - 1:30 p.m


A. Reflections entries

B. RRF-1

C. IRS990/990EZ; Schedule A

D. FTB 199/199N

E. Council President Report

15 Attention Units TAX FORMS DUE to the &

Internal Revenue Service & California Franchise Tax Board Not doing so will jeopardize your PTA’s ability to maintain non-profit status at your school.

16 Garvey Council PTA meeting, 3:30 p.m., PEC

TOPICS:

Problem solving Questions & Answers

volunteers

Unit DUES to GCPTA (email & hardcopy)

1. Workman’s Comp Form (will cover 1/5/17 - 1/4/18) (a surcharge of 5% need to be added to Gross payroll)

If no one was hired, complete all the information requested and write, “No one paid “across the page.

2. Memberships

3. Unit Report


A. Council President’s Quarterly Report

21-25 Thanksgiving Holiday - schools closed

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December

2 Parent Conferences at all schools

5 First District Annual Holiday Luncheon

10 a.m. - 1 p.m. Location To Be Announce (TBA)


A. Workman’s Comp Forms, and estimated Surcharge due


TOPICS:

Audits

Bylaws

Fundraising

Electing nominating committee

Problem solving Q&A

Unit DUES to GCPTA

1. Memberships

2. Electing nominating committee, Are you looking for members for it?

3. Unit Report

23 Winter recess begins

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January

7 DUE to GCPTA Application for Membership & Outreach Spotlight Award

for those units who have qualified for “Do Good Things For Kids” award (1st District Deadline 1/15)

9 School resumes

16 Martin Luther King, Jr. Birthday observation - schools closed

18 Garvey Council PTA Association, 3:30 p.m., PEC

TOPICS:

Final membership remittance due to treasurer

Mid-year (7/1/16-12/31/16) Audits due

Nominating Committee Report

Problem solving Q&A

Unit DUES to GCPTA

1. Memberships

2. Founders‘ Day Free Will offerings ( Basket due 2/8/17 and/or $________)

3. Unit Report

23 First District Board meeting - Council presidents meeting Women’s City Club, 160 N. Oakland Avenue, Pasadena. 9:00 a.m. - 1:30 p.m


A. Council midyear audits

B. Units midyear audits

C. Council President Report

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February

TBD Teachers Matter, Members Matter application due to CAPTA

(100% teachers + membership increase)

TBD Pre-registration for State PTA Convention Online

8 Units DUE to GCPTA 1-2 BASKETS for Founder’s Day Dinner Silent Auction

13 Lincoln’s Birthday - schools closed

15 Garvey Council PTA Founders’ Day Dinner & Association meeting

5 p.m. - 8 p.m. Rosemead Community Center (TBA)

Silent Auction

Service Awards honor excellence

Unit DUES to GCPTA

1. Final per capita Memberships remitted to qualify for any recognitions at convention

20 Presidents’ Day - schools closed; National PTA Founders’ Day

27 First District Board meeting - Council presidents meeting Women’s City Club, 160 N. Oakland Avenue, Pasadena. 9:00 a.m. - 1:30 p.m


A. Council midyear audits

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B. Units midyear audits

March

13-14 State PTA Legislative Conference

15 Garvey Council PTA Association, 3:30 p.m., PEC

TOPICS:

Executive board election

Unit Election process

Unit DUES to GCPTA

1. Historian Report

2. Memberships

3. Unit Report

17 Parent Conferences at all schools

27-31 Spring Break

27 First District Annual Awards Meeting 9:15 a.m., TBD.

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April


TOPICS:

Closing out the school year

Roster preparation

Record keeping

Unit DUES to GCPTA

1. 2017-2018 Rosters

2. Memberships

3. Unit Report

24 First District Board meeting - Council presidents meeting

Women’s City Club, 160 N. Oakland Avenue, Pasadena. 9:00 a.m. - 1:30 p.m


A. Founder’s Day offering?

B. Annual Council Historian Report

C. Annual Units Historian Report

D. Council President Report

27-29 State PTA Convention - San Jose

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May

1 Unit directory/rosters due to First District

17 Garvey Council PTA, Board meeting, 3:30 p.m., PEC

TOPICS:

Officer Installations

POTLUCK

Unit DUES to GCPTA

1. Memberships

2. Unit Report

22 First District Board meeting - Council presidents meeting, venue TBD

9:15 a.m. - 1:30 p.m.


A. Leadership Training registration is due

30 Memorial Day - schools closed

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June

3 FIRST DISTRICT LEADERSHIP WORKSHOP

Mandatory for new officers!!!!

At least one representative from each site.

Send potential future leaders!!!

5 Final Remittance for year-end awards due to Garvey Council (1st District Deadline 6/15);

7 Garvey Council PTA, Board meeting, 3:30 p.m., PEC

TOPICS:

Unit Presidents & family + Unit officers & family THANK YOU Party!!!

9 Last day of school

30 Fiscal year ends

DUES to GCPTA (email & hardcopy)

UNIT REPORT every meeting

Memberships @ every meeting/month 15Due for Good Standing

Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa 24-Aug 2015-2016 unit Annual Financial report

1 2 3 4 5 6 1 2 3 1 (covering 7/1/15 through 6/30/16)

7 8 9 10 11 12 13 4 5 6 7 8 9 10 2 3 4 5 6 7 8 24-Aug Fiscal year-end audits (covering 1/1/16 - 6/30/16) past due

14 15 16 17 18 19 20 11 12 13 14 15 16 17 9 10 11 12 13 14 15 24-Aug Master Calendar 2016-2017 Proposed/adopted

21 22 23 24 25 26 27 18 19 20 21 22 23 24 16 17 18 19 20 21 22 24-Aug Budget 2016-2017 Proposed/adopted

28 29 30 31 25 26 27 28 29 30 23 24 25 26 27 28 29 24-Aug Updated Rosters For each officer: address, phone & email

30 31

21-Sep Insurance Premiums for $221 Check payable to GCPTA 9/21/16

21-Sep Financial Summary Form (with financial attachments)

Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa 22-Sep Membership Envelopes $15 Check payable to GCPTA 9/21/16

1 2 3 4 5 1 2 3 1 2 3 4 5 6 7

6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14 19-Oct Whistle blower form (Signed by each unit officer)

13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 19-Oct Financial Summary Form

20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28 19-Oct R egistration R enewal F ee Report (RRF-1)

27 28 29 30 25 26 27 28 29 30 31 29 30 31 Attorney General’s Office of Charitable Trust

19-Oct IRS - Federal Taxes 990N(e-postcard)

gross receipts normally less than or equal to $50,000

IRS - Federal Taxes 990 or 990EZ + Schedule A form

Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa gross receipts normally more than $50,000

1 2 3 4 1 2 3 4 1 19-Oct Franchise Tax Board (199)

5 6 7 8 9 10 11 5 6 7 8 9 10 11 2 3 4 5 6 7 8 annual gross receipts normally more than $50,000.00

12 13 14 15 16 17 18 12 13 14 15 16 17 18 9 10 11 12 13 14 15 Franchise Tax Board (199N)

19 20 21 22 23 24 25 19 20 21 22 23 24 25 16 17 18 19 20 21 22 gross receipts of $50,000 or less ,you can file electronically

26 27 28 26 27 28 29 30 31 23 24 25 26 27 28 29 19-Oct Reflection Entries

30 24-Oct Superintendent & Administrators Conference

Arcadia Embassy Suites @ 8:30am16-Nov Workman’s Comp Form (coverage 1/5/17 - 1/4/18)

Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa 5-Dec Annual Holiday Luncheon 10 a.m. - 1 p.m. TBA

1 2 3 4 5 6 1 2 3 1

7 8 9 10 11 12 13 4 5 6 7 8 9 10 2 3 4 5 6 7 8 18-Jan Founders‘ Day Free Will offerings

14 15 16 17 18 19 20 11 12 13 14 15 16 17 9 10 11 12 13 14 15 15-Feb Founders’ Day Dinner & Association meeting

21 22 23 24 25 26 27 18 19 20 21 22 23 24 16 17 18 19 20 21 22

28 29 30 31 25 26 27 28 29 30 23 24 25 26 27 28 29 15-Mar Historian Report

{42} [42] 30 31 19-Apr 2017-2018 Rosters

May '17 June '17 July '17

November '16 January '17

February '17 March '17 April '17

December '16

2016-2017

August '16 September '16 October '16

parent education center, 7423 newmark street, rosemead · page 1 of 12 garvey council pta 2016 -...

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