parish meeting - may 15, 2011
TRANSCRIPT
GRACE EPISCOPAL CHURCH
Parish Budget MeetingMay 15, 2011
Agenda
1. Opening prayer2. A framework for our conversation3. A look at our assets4. New systems5. A look at the budget6. Where does our ministry go from
here?7. Closing prayer
1. Opening Prayer
Opening Prayer
2. Framework
for our conversation
Keeping an Eye on the Prize Chris-
tian Edu-
cation13%
Worship33%
Evangelism5%
Outreach25%
Fel-lowship11%
Pas-toral Care13%
Are we a maintenance church or a
mission church?
Maintenance or Mission?In measuring the
effectiveness of ministry: The maintenance congregation
asks, "How many pastoral visits are being made?"
The mission congregation asks, "How many disciples are being made?"
Maintenance or Mission?When contemplating
change: The maintenance congregation says,
"If this proves upsetting to any of our members, we won't do it."
The mission congregation says, "If this will help us reach someone on the outside, we will take the risk and do it."
Maintenance or Mission?When contemplating
change: The members of a maintenance
congregation ask, "How will this affect me?"
The members of a mission congregation ask, "Will this increase our ability to reach those outside?"
Maintenance or Mission?When thinking of its vision for ministry:
The maintenance congregation says, "We have to be faithful to our past." The mission congregation says, "We have to be faithful to our future."
Maintenance or Mission?When a visitor
shows up: The pastor in the maintenance
congregation says, "I'd like to introduce you to some of our members."
The members of the mission congregation say, "We'd like to introduce you to our pastor."
Maintenance or Mission?When confronted with
a pastoral concern: The pastor in the maintenance
congregation asks, "How can I meet this need?"
The pastor in the mission congregation asks, "How can this need be met?"
Maintenance or Mission?When the possibility for conflict arises:
The maintenance congregation seeks to avoid conflict at any cost. (They never succeed.) The mission congregation understands that conflict is the price of progress and is willing to pay that price. It understands that it cannot take everyone with it. This causes some grief, but it does not keep it from doing what needs to be done.
Maintenance or Mission?Leadership
style: The leadership style in the maintenance
congregation is primarily managerial, where leaders try to keep everything orderly and running smoothly.
The leadership style in a mission congregation is primarily transformational, casting a vision of what can be, and then willingly taking risks to make the vision reality.
Maintenance or Mission?Primary concerns:
The primary concern of the maintenance congregation is, well, the congregation -- its members, its organizations and its structure. The primary concern of mission congregation is the people in the world outside the church; it tries to determine their needs and their points of accessibility to the Gospel.
Maintenance or Mission?When contemplating
growth: The maintenance congregations asks,
"How many Episcopalians live within a twenty-minute drive of this church?"
The mission congregation asks, "How many unchurched people live within a twenty-minute drive of this church?"
Maintenance or Mission?Looking at the surrounding community:
The maintenance congregation asks, "How can we get these people to support our congregation?"
The mission congregation asks, "How can our church support these people?"
Maintenance or Mission?In the end:
The maintenance congregation thinks about how to save their congregation.
The mission congregation thinks about how to reach the world.
Which do we want to be?
3. A Look at Our Assets
It’s time to talk numbers…
Current Balances:Investments
Investments FYE 2010BB&T CD (Perpetual Trust) $ 9,377
Wachovia Savings (Perpetual Trust) $ 5,234
Morgan Stanley (Perpetual Trust) $ 36,044
EE Savings Bond (Perpetual Trust) $ 1,290
Morgan Stanley Money Fund $ 38,315
PNC CD $ 20,000
Total $ 110,260
Current Balances:Total Assets
Total AssetsPNC Checking (as of May 15, 2011) $ 10,020
Investments (from previous slide) $ 110,260
Rector’s Home Loan* $ 50,000
Total $ 170,280
*The Rector’s Home Loan is a part of his original Letter of Agreement. It is an interest-only loan intended specifically for the purchase of his primary residence. Interest of 4% is paid monthly. The principle is due after the termination of employment at the time of the sale of the home, but no longer than one year after the termination date.
Trends affecting
asset balances
Declining Assets
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 $150,000
$170,000
$190,000
$210,000
$230,000
$250,000
$270,000
$290,000
Income and Expenses2000-2010
Income Expense
Expenses
Pressure on the Budget
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 $-
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
Utilities, 2000-2010Including: Electric, Oil,
Water & Sewer , and Gas (at the PH)
Church Parish Hall Total
Issues Affecting ExpensesImpact of the child care center move beginning 2004: Our share of utilities went up We had to begin paying for cleaning
services at the Parish Hall We had to begin paying for
maintenance of the Parish Hall
Other: Utilities (as seen in slide above) Windows and soffit loan: $5,000/year
(last payment due in January 2012) We also share many of the issues
pressing households in our community
Income
Issues Affecting IncomeImpact of child care center move in 2003: Rent paid to the church by the Child Care
Center of approximately $15,000 was eliminated; those funds from the Child Care Center now go to service their mortgage.
Parish culture: “We always pass a deficit budget. We make
it up by the end of the year.”Broader cultural trends: Decline in the mainline denominations Increase in the consumer society (diversion
of funds) RecessionUnmet Pledges (see below)
Old Habits Die Hard(Stagnant Pledges)
10 remain below the 5% increase line: 5 of those pledged the same in 2009 as in
2004 4 of those have decreased their pledge since
2004 Of those 10, total pledged in 2004: $ 23,572 Of those 10, total pledged in 2009: $ 21,772
From 2004 to 2009 (6 years, inclusive), there were 25 households who pledged in each of those years. Of those:
Unfulfilled Pledges
Number of Pledges
UnfulfilledAmount
Short 2007 17 $ 9,1632008 32 $ 20,8872009 17 $ 17,0542010 17 $ 15,586Total $ 62,690
Unfulfilled Pledges:Impact on Assets
FYE Deficit (Actual impact
on Assets)
Add Back Pledge
Shortfalls
Impact on assets would
have been
2007 $ 2,336 $ 9,163 $ 6,8272008 $ 33,012 $ 20,887 $ 12,1252009 $ 10,033 $ 17,054 $ 7,0212010 $ 29,032 $ 15,586 $ 13,446Tota
l $ 74,413 $ 62,690 $ 11,723
4. New Systems
& Oversight
New Systems & Oversight Personnel
Karen Mardock is now serving as bookkeeper Software
QuickBooks has replaced MoneyCounts (©1995!) Monthly oversight meetings
The Executive Committee (rector and officers) meets monthly to review parishes finances including the budget and the check register
Resumption of quarterly giving reports Will help parishioners stay on pace with their pledges
Strategic planning initiative Over the coming year; Bob Puppa to chair
5. A Look at the Budget
Keeping an Eye on the Prize Chris-
tian Edu-
cation13%
Worship33%
Evangelism5%
Outreach25%
Fel-lowship11%
Pas-toral Care13%
Where we are now:The Budget
Note the temporary impact of the change in software on the presentation of the budget.
Handouts:2010 budget vs. 2010 actual
vs. 2011 budgetBudget vs. Actual, YTD
Questions about the
current budget & numbers?
A Word about Funds.
6. Where does our
ministry go from here?
“Unlike the U.S. Government, we cannot print money to cover our deficits.... At some point those assets will run out.”
From the Treasurer’s reportto the Annual Meeting
January 30, 2011
Recommendations for funding ministry going
forward
7. Closing Prayer
Closing Prayer"A General Thanksgiving" from the BCP, p. 836.
Accept, O Lord, our thanks and praise for all that you have done for us. We thank you for the splendor of the whole creation, for the beauty of this world, for the wonder of life, and for the mystery of love.
Closing Prayer"A General Thanksgiving" from the BCP, p. 836.
We thank you for the blessing of family and friends, and for the loving care which surrounds us on every side.
Closing Prayer"A General Thanksgiving" from the BCP, p. 836.
We thank you for setting us at tasks which demand our best efforts, and for leading us to accomplishments which satisfy and delight us.
Closing Prayer"A General Thanksgiving" from the BCP, p. 836.
We thank you also for those disappointments and failures that lead us to acknowledge our dependence on you alone.
Closing Prayer"A General Thanksgiving" from the BCP, p. 836.
Above all, we thank you for your Son Jesus Christ; for the truth of his Word and the example of his life; for his steadfast obedience, by which he overcame temptation; for his dying, through which he overcame death; and for his rising to life again, in which we are raised to the life of your kingdom.
Closing Prayer"A General Thanksgiving" from the BCP, p. 836.
Grant us the gift of your Spirit, that we may know him and make him known; and through him, at all times and in all places, may give thanks to you in all things. Amen.
Thank you!