CITY OF SALEM, OREGON

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PARKING TASK FORCE

Board Members

Councilor Chuck Bennett, City of Salem, Chair Mayor Anna Peterson, City of Salem Kasey Wheeler, Manager JCPenney Dana Vugteveen, Manager, Salem Center Mall Commissioner Sam Brentano, Marion County Brian King, DAS, State of Oregon Alan Schechtman, Owner Sid's Furniture LeAnn Keim of West Coast Bank Tyler Jackson of Jackson Jewelers City Staff Doug Rux, UDD Asst. Director Sheri Wahrgren, Downtown Revitalization Anita Sandoval, Office Supervisor

Next Meeting: November 6, 2012

Public comments will be taken in writing and provided to Parking Task Force members. Please submit comments to swahrgren@cityofsalem.net or mail to 350 Commercial St. NE, Salem, OR 97301/

It is the City of Salem’s policy to assure that no person shall be discriminated against on the grounds of race, religion, color, sex, marital status, familial status, national origin, age, mental or physical disability, sexual orientation, gender identity, and source of income, as provided by Salem Revised Code 97. The City also fully complies with Title VI of the Civil Rights Act of 1964, and related statutes and regulations, in all programs and activities.

MEETING AGENDA Tuesday, October 30, 2012

7:30 AM – 9:00 AM Salem Public Library, Anderson Room

585 Liberty St SE, Salem, OR 97301

1. Call to Order & Roll Call

2. Approval of October 2, 2012 Meeting Minutes

3. Responses to 9/18 and 10/2 Questions

4. General Fund/Parking District Revenue and Expenditure discussion.

5. Member Comments

6. Summarize Additional Information Needs

7. Adjournment

Parking Task Force – October 2, 2012 Page 1

MINUTES

Parking Task Force

Tuesday, October 2, 2012 – 7:30 AM

Anderson Room – Salem Public Library

585 Liberty St SE, Salem, OR

1. CALL TO ORDER Call to Order and Roll Call: 7:30 AM.

Roll Call: Vice Chair Mayor Anna Peterson, Tyler Jackson, Brian King, Alan Schechtman,

Dana Vugetveen, Kasey Wheeler

Absent: Chair Chuck Bennett, Commissioner Sam Brentano, LeAnn Keim

Staff: Sara Bratcher, Tye Godfrey, Linda Norris, Doug Rux, Anita Sandoval, Sheri Wahrgren

Visitors: Darrin Brightman, Britta Franz, Paul Gehlar, Carole Smith

2. APPROVAL OF MINUTES – September 18, 2012 Motion: To approve the minutes from September 18, 2012, adding Kasey Wheeler to the

attendees.

Motion by: Member Jackson

Seconded by: Member Vugteveen

Action: Approved minutes of September 18, 2012, as corrected.

Vote: Aye: Unanimous

Motion: PASSES

Vice Chair Peterson asked for topics the members would like to discuss at this meeting:

o Employee parking

o Twice in one block

3. BUDGET OVERVIEW – Sheri Wahrgren

A. Summary of Parking Structure Condition Ratings and Capital Plan

In 2011 the Downtown Advisory Board created a subcommittee to work with Facilities

regarding a Capital Plan for Parking Structures. It determined structures should be

maintained in “good” condition. Ms Wahrgren reviewed the 30 Year Capital

Improvement and Operating Costs spreadsheet distributed in the packet, and explained

the condition description, life expectancy, and costs.

Comments and Questions: Rux

4. RESPONSES TO SEPTEMBER 18 BUDGET OVERVIEW QUESTIONS

A. Employee Parking

o City staff requested employee vehicle information from employers. This was a

voluntary effort. Received about 20 percent response.

o Discussion regarding why vehicles get ticketed in the parkades if they don’t have

permits visible. Enforcement officers can call the administration office for

information on vehicles and permits during business hours.

o Questions regarding how the Court system works as it relates to judges making

determinations on employee parking violations.

Parking Task Force – October 2, 2012 Page 2

o How many part-time permits have been issued? And was it effective?

o Revisit incentives for employers to obtain permits.

Comments & Questions: Tyler, Vugteveen, Peterson, King, Bratcher, Norris, Schechtman

B. Options for changing enforcement hours (split or delay, or adding shifts)

o Discussion regarding viability of extending employee shifts; the union contract would

need to be renegotiated.

o Consensus - explore option 1 (Maintain existing staff numbers and split shifts to

cover 8:30am-7pm).and answer questions regarding potential cost (signage would

need to be changed), and whether there could be access to admin information.

o Potential issues could arise for customer evening use. New enforcement hours would

need to be widely advertised.

o Staff will prepare additional information on changing enforcement hours.

Comments & Questions: Vugteveen, Tyler, Bratcher, Peterson, Wheeler, Norris, King,

Schechtman

C. Once per day

o Once per day language was created to help with employee parking on-street issues.

o Staff research indicated a very low percentage of citations are a result of “once per

day” infractions. Requested staff review history of citation times to try to determine

whether offenses are employee or customer driven.

o Requested staff check the last hour of the enforcement day to see how often officers

call into the admin office for information.

Comments & Questions: Peterson, Norris, Vugteveen, Tyler, Wheeler, Schechtman, King,

Wahrgren, Bratcher

D. Revenue discussion

o Raising parking tax – has it kept up with inflation? What is the impact of an

increase?

o What is the methodology of the Demand Factor?

o Should non-profits pay parking tax?

o What are all the costs involving parking; what are all the revenue streams. How

should the difference be handled?

o Look at on-street paid parking.

o Should there be a Parking District at all?

o Should the boundaries change? What is the cost to expand, what would the revenue

be?

Comments & Questions: Vugetveen, Peterson, Wahrgren, Schechtman, Tyler, King, Norris,

Rux

Parking Task Force – October 2, 2012 Page 3

5. WEST SALEM, NORTH DOWNTOWN, SOUTH WATERFRONT

o One of the roles of the Parking Task Force is to provide recommendations to the City

Council on the impacts of the current parking system on the Capitol Mall, North

Downtown, West Salem (Edgewater/Second Street area), Pringle Parkade, the

Downtown Parking District, and the adjacent area south to Mission Street. Those

areas haven’t been discussed yet. Information is provided in the packet on various

studies and history in those areas.

Comments and Questions: Peterson, Rux

6. RECOMMENDATIONS

7. MEMBER COMMENTS o Questions received from member King on 9/21/12

The purpose of this task force was to take existing information and make

policy recommendations to the City Council by the first of next year.

Most of these questions would take a lot of time to investigate, and may

even require a consultant, which would put it outside the time frame of

this task force.

Question no. 1 regarding paid parking will come back for discussion on

November 6 concerning the Capitol Mall.

Comments and Questions: Rux, King

8. SUMMARIZE ADDITIONAL INFORMATON NEEDS o How the Court system works as it relates to employee parking violations.

o How many part-time permits have been issued? And was it effective?

o Explore Option 1 to extend Enforcement Hours.

o Determine history of citation times and whether offenses are employee or customer

driven.

o Check the last hour of the enforcement day to see how often officers call into the

admin office for information.

o What is the impact of a Parking Tax increase?

o What is the methodology of the Demand Factor?

o Should non-profits pay parking tax

o What are all the costs involving parking; what are all the revenue streams. How

should the difference be handled?

o Look at on-street paid parking.

o Should the boundaries change? What is the cost to expand, what would the revenue

be?

9. ADJOURNMENT

A. The next meeting will be held on October 9, 2012. Vice Chair Peterson adjourned the

meeting at 9:06AM.

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MEMORANDUM

Urban Development Department

DATE: October 30, 2012

TO: City of Salem Parking Task Force

THROUGH: John Wales, Director Urban Development Department

FROM: Sheri Wahrgren, Downtown Revitalization Manager Urban Development Department

SUBJECT: Responses to 9/18 and 10/2 Questions

The following is provided in response to questions asked at the September 18

th and

October 2nd

Parking Task Force meetings;

Question: Who owns and maintains the various sky bridges located in

downtown?

1. Sky Bridge Location: JC Penny to Chemeketa Parkade • Owner: City of Salem • Maintenance: City of Salem

2. Sky Bridge Location: JC Penney to Liberty Plaza • Owner: Private Entity • Maintenance: Private Entity

3. Sky Bridge Location: JC Penney to Salem Center Mall • Owner: Private Entity • Maintenance: Private Entity

4. Sky Bridge Location: Macy’s to Salem Center Mall • Owner: Private Entity • Maintenance: Private Entity

5. Sky Bridge Location: Nordstrom’s to Salem Center Mall • Owner: Private Entity • Maintenance: Private Entity

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6. Sky Bridge Location: Salem Center Mall South Bldg to Salem Center

Mall North Building (most easterly crossing of Center St NE)

• Owner: Private Entity • Maintenance: Private Entity

7. Sky Bridge Location: Liberty Plaza to Chemeketa Parkade • Owner: City of Salem • Maintenance: City of Salem

8. Sky Bridge Location: Capitol Tower Office Building to Liberty Parkade • Owner: City of Salem • Maintenance: City of Salem

9. Sky Bridge Location: Kohls to Marion Parkade •Owner City of Salem •Maintenance: Private Entity

Question: What is the average number of daily citations written between the

hours of 8:30am and 10:00am?

The primary parking violation in the Downtown Parking District is for exceeding the two hours between the hours of 9am and 6pm. The first two hours of any work shift is required to obtain information and begin the timing of each vehicle. As a result, the first enforcement section of the day begins at 11am. Statistical information for daily average violations written for the hours of 11:00am to 1:00pm is summarized below.

11:00am - 1:00pm Average daily number of citations written 2-Hour 9.29 Return to Block .03

Employee .04

Question: What is the average number of citations written between the hours of

3:30pm and 5:30pm?

3:30pm - 5:30pm Average daily number of citations written 2-Hour 7.66 Return to Block .85 Employee .02

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Question: Is there information on the block locations for the employee, 2-hour

and return to block citations?

The statistical information available on citation locations is tracked on an annual basis, not daily. The following is a breakout of the top five most frequented block locations for employee, 2-hour and return to block citations. A copy of a block map is attached.

Block # Street Number of citations

2-Hour 300 Court 570 400 Court 546 100 Liberty NE 481 200 Commercial NE 400 300 State 340

Return to Block 300 Court 49 100 Liberty NE 47 100 High NE 37 400 Court 30 100 High SE 26

Employee 300 Commercial NE 12 400 Marion NE 11 199 Liberty SE 5 400 Court St 2

What is the level of administrative support for Parking Enforcement staff after

5:00pm? The equipment currently used by Parking Services is unable to provide needed information for enforcement without the supplemental help from administrative staff in the areas of bootable vehicles, permit violations and vehicle registration status. Software programs in the Municipal Court and IT departments are being revised to help address some of the current limitations experienced by parking staff. Upon completion, Officers will have access to data identifying vehicles with outstanding fines that are eligible for immobilization reducing the reliance on administrative support. Vehicles failing to display a permit or valid registration stickers will be given a citation. The full implementation of the modifications is anticipated to be substantially complete by January 2013.

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What are the pros and cons to extending the Parking Enforcement hours?

Pros:

Allows for later “after hours” boot release if needed.

Provides the ability to respond to parking complaints that occur after normal business hours.

Increase in the overall number of citations due to the additional hours of enforcement.

Higher turnover/efficiency of parking spaces for the businesses open after 6pm.

Free up parking spaces currently being used by employees and residents after 6pm.

Extended hours of visibility for the officers as both enforcement and as a resource to downtown visitors.

No “deferential pay” if shift begins before noon.

Cons:

Reduced parkade enforcement – staff would be spread thin for priority on street enforcement.

Reduced supervision.

Some businesses may not agree with extending parking enforcement hours.

Expense to change enforcement hours on signs (estimated cost to update $8,000).

Need Council approval to amend SRC to allow enforcement at extended hours.

No staff support after 5pm (Court/Finance) to help provide information to customers.

Some outlying areas of the Downtown Parking District would not have daily enforcement.

Question: What is the loss of parking tax revenue for tax exempt businesses?

There are currently 30 businesses or approximately 16% of the total businesses within the Parking District that qualify for parking tax exemption. The uncollected revenue for these businesses is;

$14,968.80

Question: Has there been any previous analysis on the Parking Demand Factor

methodology and the associated business categories?

In 2003 the Parking Board requested staff conduct an analysis comparing the existing parking demand factor to SIC Codes. A decision was made to take no further action on the item. A copy of the 2003 memo is attached.

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Question: What would be the annual revenue difference between using the

existing parking demand factors and using the City zoning code?

Parking Demand Factor: $386,480 City Zoning: $595,410 Exempt Uncollected Revenue (if zoning was used to calculate tax) $37,167.60 *the current methodology for calculating the number of spaces required for each business category is based on total gross square footage, including common area. For more details see the attached Parking District Statement Form 7/92-A

Question: What would be the potential increase in parking tax revenue if the

boundary was expanded?

Due to limited time available to complete analysis, staff did a cursory analysis of what the potential increase in parking tax revenue would be if the boundary was expanded North to Division Street, West to include Edgewater/2

nd Street, and South to Mission

Street. In order to accurately calculate the true potential revenue if the boundary was expanded staff would need detailed information on each business including square footage, business category, non-profit status, number of on-site parking spaces and if there is any permitted parking or meters in the area. The following information is based on building information available to staff through our GIS system and conservative assumptions for tax payments. Number of potential businesses in expansion area Expansion into North Downtown 101 Expansion into West Salem 50 Expansion into South Salem 91 Total 242 Assumptions 100% of 242 businesses pay minimum tax of $197.20 $47,722 Annual Increase 50% of businesses pay minimum tax/50% pay $394.40 $71,583 Annual Increase

Downtown Parking

Assessment Tax

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INSTRUCTIONS FOR DOWNTOWN PARKING DISTRICT TAX ASSESSMENT FORM/STATEMENT 7/92-A

The Downtown Parking District Tax Assessment Statement (7/92-A) is prepared by the Administrative Services Department (ASD) – Finance Division each fiscal year and mailed to business owners. Use the instructions below to verify the calculations on Tax Assessment Form 7/92-A or to complete the form on behalf of a new business. Please verify the statistics and calculations on the statement. If corrections are needed, make a note of the correction on the Statement. Select a payment option, sign the Tax Assessment Statement, and return with the tax payment to the City of Salem ASD – Finance Division by the due date. Annual statements are mailed in June and payment is due July 20. A partial year tax statement for a new business is due within 20 days of receipt of the Statement. Any corrections noted on the Statement will be considered a request for an appeal or re-determination and subject to the requirements shown on page 12. Line 1 APPLIES TO HOTELS/MOTELS ONLY: Number of units. Line 2 GROSS FLOOR AREA:

a. Total gross square footage of your business b. Square footage or percentage of common area allocated to your lease c. Total gross square footage and common area square footage d. NET gross floor area equals gross footage divided by 1,000

Line 3 DEMAND FACTOR: Be sure the correct demand factor has been applied to your business. Refer to the PARKING DEMAND TABLE for your category.

Line 4 SPACES REQUIRED: Multiply Line 3 by Line 2d. Line 5 SIGNED OR MARKED SPACES PROVIDED BY YOUR BUSINESS FOR

CUSTOMER PARKING ONLY.Line 6 NET SPACES REQUIRED: Subtract Line 5 from Line 4. Line 7 TAX RATE: Rate is determined by the Salem City Council annually. Line 8 BASIC TAX: Multiply Line 6 by Line 7 Line 9 ADJUSTMENTS: if applicable, add or subtract Line 9 from Line 8. Line 10 ADJUSTED TAX: Add or subtract Line 9 from Line 8. Line 11 MINIMUM TAX: Rate is determined by the Salem City Council annually. Line 12 ANNUAL TAX DUE: Line 10 or Line 11, whichever is greater. Line 13 PARTIAL YEAR OPERATION CREDIT: (see attached form). Line 14 TOTAL TAX DUE: Subtract Line 13 from Line 12.