parliamentary procedure
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Parliamentary ProcedureParliamentary Procedure
also called rules of orderalso called rules of order
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Parliamentary Parliamentary Procedure Procedure
a set of rules for conduct at meetings that allows everyone to be hear and to make decisions.
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MotionMotion
a proposal that the entire membership takes action or stands on an issue.
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When one makes a motion, he is just proposing an idea or suggestion for the group to take action.
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QuorumQuorum
is the minimum number of members who must be present for business to be transacted.
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Once a quorum is present, the meeting and business may proceed.
Quorum refers to the number of members present, not to the number of members voting.
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Roles Roles and and
PositionsPositions
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A. ChairpersonA. Chairperson
is the facilitator of the meeting.
keeps the meeting moving along through the agenda
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recognizes people to speak
enforces the rules of the meeting
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B. SecretaryB. Secretary
takes notes of the meeting, and sometimes distributes them.
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Parts of the Parts of the MeetingMeeting
andandSample Sample
ExpressionsExpressions
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A. Call to OrderA. Call to Order
The chairman would say,
“The meeting will now please come to order.”
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B. Roll callB. Roll call
secretary may call the names of the members
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C. BusinessC. Business
The chairman will present and give a brief description of the agenda.
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“First in our agenda for today is the election of officers…”
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“If there are no clarifications regarding this matter, then we shall proceed now to our business at hand. The table is open for the nomination of candidates for the president position.”
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D. MotionD. Motion
members now will propose their own candidate.
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Member 1Member 1
“I respectfully nominate
Joshua Odom
to be our president.”
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Member 2Member 2
“I move that the nomination for
the position of president be closed.”
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a member needs to second the motion after it has been made by someone else.
E. Seconding the motionE. Seconding the motion
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“I second the motion.”
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F. General Consent F. General Consent Motion Motion
the chairman acknowledges the motion and asks for the members’ choice. the chairman announces the result.
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“Who is in favor of Joshua Odom?”
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G. AnnouncementG. Announcement
any group member can make announcement to everyone.
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H. AdjournmentH. Adjournment
This is the end of the meeting. If less formal, the chairman will just say, “If there is no further business, the meeting is adjourned.”