(Part 2: How to Outsource Your Shopify Store)

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How to hire a VA for your Shopify Store

1.Go to upwork.com

Upwork is a place where to go to find jobs, and people

like you can hire them online. There is a massive pool

of applicants so for sure you will be able to find some-

one skilled at a great rate.

This is where I hired my Virtual Assistant from. She

lives in the Philippines and has worked for me for over

a year. You can hire from whatever country you want, I

prefer to hire from the Philippines as they speak the

best English and are the friendliest and easiest to get

along with. The Philippines will have the lowest hourly

rate to hire at for someone that can speak the best

English pretty much. I’ve been hiring from this country

for years. I am from America, but just spent the past

couple years traveling around their country, love it!

When I first hired her over a year ago it was to work on

other projects, then when I started my first Shopify

store she started to work in that for me. So you do not

have to have someone with previous experience in E-

commerce. What matters to me the most in hiring is

they are very dependable, learn fast and communicate

very well. I will take that any day over someone who is

a Shopify expert, but then is always late and doesn’t

finish everything he’s suppose to etc. I’d rather teach a

bright and willing person. You have the manual for the

store set up you can give them so hire someone excited

to work for you and they will do well for you.

The great thing about upwork is they will track all the

hours your VA works for you, take random screenshots

of their work so you know they are doing what you

hired them for, them pay them automatically weekly for

you, so everything is done.

Another place you can use is called Onlinejobs.ph. I’ve

used this one many many times, I’ve hired over 10 VA’s

just from that place. You will have to do the pay and

tracking of your VA yourself, but a great place to go

also. Is this course I’ll be showing you how to hire from

Upwork, but can apply this strategy for anywhere you

decide to hire.

2. You are going to want to hire a Freelancer, so chose

click HIRE

The other option is for if you are looking for a job on-

line, and we are building our own business and done

working for people so we do NOT want to click that op-

tion.

3. Fill out your info here then click CONTINUE TO POST

JOB

4. Hire Full or Part time

If this is your first time getting a VA and your store is

new, it’s fine to go with a part time assistant until your

store grows. For myself I have found once you reach

about $20-$30,000 monthly your new VA will be work-

ing 30-40 hours per week. So once you reach that point

in revenue you’ll want to hire another VA to handle the

work if you want to expand more that is.

So ya, each person I hire in the Philippines for around

$3 an hour brings my store in $20-30k monthly.

Sounds like a bargain.

Please…..Please give them bonuses. You are hiring

someone that can bring you in $300k a year in your

store. Do NOT just pay them the base wage of $3 and

leave it at that.

I pay mine a bonus every single week. The more the

store makes, the more I pay her. When you get some-

one you can trust and does a great job, you are going

to want to keep them. You don’t want to go thru the

whole process of this set up again.

So what happens when you hit $30,000 monthly and

need another assistant? You have your current as-

sistant hire them for you and train them.

If you already are doing well in your Ecom store and

will need someone to go full time right away, select the

2nd option.

5. Select category to hire in

From the dropdown box scroll down to ADMIN SUP-

PORT, then click on VIRTUAL ASSISTANT

In your store you will not need a design expert or

wordpress, programming expert. You simple need an

assistant to do all of this. There isn’t anything super

technical involved in this set up with Shopify.

6. Describe the Job

Here you are going to talk about the kind of person you

are looking for, what the job will consist of etc.

=======Sample Template=========

Here is a copy of what is in the example, feel free to

use it or modify to fit exactly what you need.

Hey guys!

I need an Online Assistant to work in my online retail

store with me.

Prefer someone who has experience in working with an

online store (prefer Shopify) before but required as I

have a manual on how to do everything that job will

consist of.

I am looking for someone to start at 10-20 hours per

week and increase from there.

+++I always, always take care of people who work

with me, so you will be paid weekly and if the store

does well you will get bonuses every single week also,

this is on top of your base pay.+++

Responsibilities.

Adding products to the store, so pricing, images, titles

etc.

Handling customer service via email.

Placing orders thru the supplier

Advertising

Maintaining the store and various tasks related to this.

Only apply if you are a fast learn and extremely de-

pendable and will work hard.

++Must have a computer and internet connection at

home++

Any questions send me a message, thanks!

===========End Sample

Template============

7. Set up

You want an ongoing product, don’t hire them for just a

one of set up. You need just 1 freelancer, unless your

store is already doing over $30,000 you might need

more.

Enter the skills you are looking for, so here you can

type things like Virtual assistant, Shopify, E-commerce,

Dropshipping etc.

8. Pay and length

1. Pay by the hour, again do not hire for a one time

fixed rate.

2. Entry level here. People are going to quote you dif-

ferent rates, for me I pay mine people $3.3 per hour,

then bonuses every week.

They may put something else in the offer, if they look

good write them back anyway, tell them you will start

them at $3.3 an hour then give bonuses weekly the

better the store does, the more they earn.

3. More than 6 months. We are looking for someone

to work in the store all year long.

++Note the rate I am quoting is for the Philippines

only. If you are hiring from another country your rate

will be different+++

9. Choose “Anyone can apply for this job”

10. Qualifications

1. 90% Success Job rate and up, we want only people

who have proven to be good as completing the projects

they do.

2. At Least 100 hours. We want only people who have

worked at least 100 hours on upwork.

11. Preview the job, review is, then on the next page

click POST JOB

12. Invite others

Next we want to search for applicants that we can in-

vite. Click “Search for More.”

13. Filter the search

There are many filters you can use to narrow the peo-

ple you want to invite to work for you.

1. Again, search for admin support/virtual assistant,

90% success rate, under $10 per hour. at least 100

hours worked, and for me it’s going to be from the

Philippines, this is were I’ve had the best luck out of all

countries.

Click Apply filter and you will get the list of available

applicants.

2. As I’ve mentioned before, many people will put a

higher rate, the people I’ve hired always had a high

rate, but happy to work for the standard wage in the

Philippines which is around $3 an hour, then I will give

them bonuses weekly. Think about the wage you would

put if you had a resume online. Would you put mini-

mum wage, no you would put something higher just

like they have.

3. Go thru the list and click “Invite to job” on all the

ones you like, I do this for many of them as not all will

apply, so just find a large number of applicants you like

and invite them. I would invite anywhere from 50-100.

Just a click each, easy to do.

If you are needing more results, just change the filter

rate of wage to a higher rate, again you can just write

them and let them know the weekly bonus and most

will be happy to do that.

Next you will get a list of people who will apply, again

for myself I filter those living in the Philippines.

People will give you the rates they want to work for, fil-

ter thru the ones you like and offer them your $3.3 per

hour, paid weekly, with weekly bonuses if the store

does well.

You do not have to do a video interview if you do not

want to, I’ve never done a video interview with anyone

I’ve hired, chat will be enough.

You can simply message them in the messaging system

on upwork. Once you find someone you want, Simply

add them as an admin in the shopify store ( see the

Shopify blueprint for how), go over what your store will

be about with them, what they will do, what you are

going to be selling etc. Give them the shopify blueprint

and have them start to set up the store for you. That

guide is extremely detailed and they cant have your

store up and running in a day for you.

My results after for people that applied after 24 hours

or so, plenty to choose from, you see in 2nd place is

someone from the Philippines with over 2,000 hours on

upwork and 90% Job sucess rate. Very good and her

proposed rate is at $4 an hour, so we could just offer

her $3.3 plus weekly bonuses. Very easy to find quality

people using this mehtod.

My outsourcing story and why you shouldn’t do

this on your own

So there I was, working 100 hours a week online and I

thought, “We were supposed to come online to make

ourselves free.” Well, there was nothing freeing about

what I was doing, it was like working 2 full time regular

jobs. I told myself, this ends now!

I seen about how you can get VA’s, outsourcing every-

where, but I had no idea where to start.

I went on to hire my first assistant, the next month my

business grew massively just within the first month.

Being able to free myself from the everyday small tasks

that there is no way we should be touching or doing, to

moving onto the thinker and idea maker of my compa-

ny. This allowed me to come up with new ideas and im-

plement them quickly.

Within a few months the 5 hour work week became a

100% reality to me. You cannot imagine how it feels to

go from 100 to 5 hours a week, yet make more money.

And this isn’t just some fluke that happened, like, 1

week I worked 5 hours...or 1 month…or 6 months. In

fact, I’ve been working 5 hours a week for over 5 years

straight now. You see once you learn how to free your-

self, you can then spend time doing the things that you

really love to do, and for me that is traveling. I travel

all year…as long as I have an internet connection 5

hours a week, I’m 100% fine.

Oh how I wish someone forced me to get a virtual as-

sistant years ago! I would have making money online

and much more of it so much faster. I wouldn’t have sat

in the dark room on my computer 16 hours a day trying

to figure out how to make money online.

You see, once you have an assistant working for you

online, you can take any idea or course you may buy

and have them implement it right away. Most problem

with people making money online is NOT the fact that

they don’t have any ideas, I bet you have 20 in your

head right now about things you would like to do on-

line. What limits people from making money online is

time and technical skills. Both of which an assistant

should be doing for you.

Only 5 hours a week, that’s what I want your goal to

be. To only work 5 hours per week. All of this trying to

learn to build a website on your own, setting up sales

funnels, customer service, filling orders, setting up a

domain etc should NOT be done by you, it stops now.

In this guide I’m going to be showing you how to get a

virtual assistant, (VA), how much to pay, where to hire

and tons of other tips and tricks that I had to spent

tons of time learning, so now you don’t have to.

5 hours a week, no matter what bull crap you may have

heard, how it’s impossible, it can’t be done, it’s all a lie.

I’m here to tell you 100%, it’s possible, and I’ve done it

for the past 4 years straight. So i know how it can be

done, I’ve proven it.

The Biggest Objection

So the biggest objection I hear from people when I tell

them they need to get an assistant is,

“I don’t even have a business online yet, I have

no idea what I am going to have them do.”

This should be the number 1 reason you get a VA!

When you are at this stage, as I once was, you have

pretty much a new idea every single day, you are buy-

ing a new course every day, not getting anything done,

jumping from one thing to the next. This ends now!

Example:

You get a new course that shows you how to rank

videos online. You read the course and it shows you

how to rank videos, make the video, upload it properly

and create a sales funnel from it. Remember, you are

the idea maker, not the video uploader, not the funnel

creator.

!

Solution:

You give your VA a copy of the course, you both read it,

once done you have the VA do all the annoying things

in there. Perhaps you come up with the area to do

videos in, let’s say golf. So you say, “VA, I want you to

perform every step exactly as it is shown in the course,

I want you create a youtube account for me, create 5

different videos exactly how it’s shown, upload them,

create the sales funnel and email sequence etc etc.

You now can just check in on their progress for 15 min-

utes daily to see how they are doing. Imagine how

many videos they can get done and ranking doing this

20 or 40 hours a week.

And you know if you tried to do this yourself, you would

maybe get 1 video uploaded, not follow every step, say

it doesn’t work, then move onto the next thing.

But with a VA, they could develop a full business for

you, they could build golf videos, get them ranking, set

up a facebook fan page, build fans for it, set up a golf

website, you can get a couple solid courses on SEO and

paid traffic, saying “VA, I want you to study these cour-

ses on SEO and I want you to implement them on our

new golf site. I want you to engage the people on our

email list 5 times a week and update the golf fan page

on facebook 3 times a day, just as it’s showing in the

courses.”

You see how quickly you can grow your business once

you focus on one area and have a VA handling all the

labor for you. Now you see why I was spending 16

hours a day online, learning on my own how to set up

wordpress, set up funnels, reading tons of courses on

ranking videos, PPC, SEO, etc etc etc…

It stops for you now, and your 5 hour work weeks

starts today.

Hopefully by now I’ve convinced you to get a VA and to

get one tonight.

So your next question would probably be, “Where do I

get one? From my own country? America? India?”

The Philippines

You may have noticed lately that pretty much every

single call center in the world is sending all of their calls

to the Philippines. I am talking huge billion dollar com-

panies and banks trusting their customers to the nation

of 7,000 islands.

Rest assured they know what they are doing, and so do

I.

So why should you hire from there also?

They speak fluent English, so fluent that I bet if you call

your bank right now, phone company etc, you won’t

even know they are from the Philippines.

English is one of their official national languages. I’ve

been to the Philippines many times; English is every-

where, from billboards, movies to radio. It’s taught in

every elementary school thru college. They are fluent

with great accents.

They are super loyal.

They will be very happy and proud to have an employer

who works overseas, and even tell their friends how

their boss is from X country. It’s very important in their

culture that they take care of their family, so when they

find a job they often stick with it, not bouncing around

from one job to the next every 6 months like I use to

do.

!

Filipinos are Friendly.

Well, that’s pretty much an understatement. Having

travelled to many countries in the world, I often meet

other world travelers; they ALL tell me the same thing.

Out of all the countries they have been to, the Philip-

pines by far has the most friendly and down to earth

people they have met. To them, they don’t care about

showing off cars, houses etc, what’s most important to

them is being able to provide for their family.

So when you talk to them you will find they are very

down to Earth and do not have an attitude and are al-

most always positive. Great, great people to work with.

Hiring In the USA vs. the Philippines

I have hired both, many Americans and many Filipinos.

The winner? Filipinos, though I did have some awesome

American employees for sure.

Overall though, the Filipinos worked harder for much

less pay.

The average starting wage to hire someone from the

Philippines on is going to be about $3 per hour. In

America you’re looking at about $10 per hour.

American worker - 40 hours: $400 week/$1600 month/

$19,200 year

Filipino Worker - 40 hours: $120 week/$480 month/

$5760year

We are talking saving about $15,000 a year by going

with a hard working, college educated, fluent in English

worker that will probably work harder than an American

employee.

That could be $15,000 in profit for you or hire 5 full

time workers for the price of 1 American.

You may say how I can trust them, I can even see

them. Again, get some kind of time tracking software.

It would be the same for an American team, unless

you’re going to rent an office and have all kinds of

crazy expenses, they will work from home also. Out-

sourcing to the Philippines is no doubt the way to go.

Hiring more than 1 VA

So I want you to start with one, once you get them go-

ing and running, if they are good you can have them

hire and train the next one for you.

What I have done and have worked extremely well. I

will ask them if they have any friends looking for jobs

with similar skills that they do. And they all know peo-

ple. Tell them to hire them and train

them, you could do a quick 5 minute interview on

Skype also if you wanted.

This brings back huge amounts of time to you, so you

don’t have to worry about finding someone and training

them again.

Remember the scenario I gave earlier about your VA

going thru setting up videos, websites, funnels, your

current VA will already know the exact process to do.

Just have them pass that on to the next, you can now

double your output and possibly your revenue each

time you do this.

Don’t Steal My Business!

I get this one a lot, “They will steal my business ideas

and run!” You mean the same way you stole past busi-

ness ideas of all the people you use to work at a regu-

lar job and created your own empire cloning their mod-

el?

Exactly. In the Philippines they are not only extremely

honest, but they are actually more “work for someone

minded” then people in America, UK etc. Like 99% of

people, they just want their weekly pay coming in, to

do their job and go home. There are actually few

people like me and you that are willing to put our time

in money in something different and extra in hopes that

it will bring us something big.

Just like people in America, they go to work, come

home and that’s it.

I have never even come close to one of my VA’s trying

to clone my biz and run off. Funny thing is I’ve had

both American and Filipino people working for me. I’ve

told them personally, I said, “If you ever needed help

with making money on your own online, I’ll be happy to

help you out or give you some tips etc.” All of them

said no I don’t want to start my own business, I just

like working for others and that’s it.

So fear not on this one.

If you do have some trade secrets or would like to do a

non-disclosure agreement there are many online you

can get and just have a lawyer review them if you are

worried about it.

!

Keep In Touch

Ya’ll come back now ya here’

This is one of the biggest things, make sure, make

sure, make sure they are updating you every single day

with what they did for they day. This keeps them in the

rhythm of always letting you know what’s going on, and

so you can see the progress daily.

You can either have them email you at the end of their

shift every day, or just have let’s say a Google doc

where they enter their tasks for the day and maybe

thoughts as well. Then you won’t’ have to bother with

emails everyday and just check the spreadsheet at your

own will.

Make sure you tell them, if there is ever a problem just

let me know…it’s ok if you messed something up, we

can always fix it, I won’t get mad, just let me know.

Training

!

You don’t have to find someone that knows everything.

Would you rather work with someone that was lazy and

unmotivated, doesn’t always get things done on time

and is late, but knew everything? Or someone who was

very smart always dependable, maybe not know every-

thing about building a website, but is always there and

will learn how quickly?

I will choose the 2nd, every….single…time.

So when hiring, it’s ok to me if they don’t let’s say,

know how to change the color of a wordpress site’s

background. I know they are smart and learn fast, they

can just Google or Youtube the question and find out

how to do it.

Questions for the Interview

Below are some questions and tips for the interview, if

you need some more you can access it on your down-

load page here.

To kind of break the awkwardness in the beginning,

don't just get right into business. Ask them where they

live in the Philippines, what's their favorite food there

etc.

If you just use a couple phrases from their language,

they will be VERY happy and excited. Remember you

want them to be excited and want them to work for

you. They may have two other offers already waiting.

!

Some Filipino phrases you can use when typing:

• Salamat: thank you

• Kamusta: how are you

• Magandang umaga: good morning

• Magandang hapon: good afternoon

• Magandang gabi: good evening

• Hindi: no

• Oo: yes

(I've travelled to the Philippines a few times, so I know

some of their language and dialects)

--Here is a list of some questions you can ask:

• How long have you been working online?

• What hours and days are you available to work?

• What is your requested salary?-(this is just a re-

quest, just because they put 25,000 monthly, doesn't

mean they won't accept starting off at 15,000 etc)

• Do you have your own computer?

• Do you have a stable internet connection in your

house?

• Do you have a laptop?

• Can we contact your last employer, when did you

part with them?

• What is your long term goal in life?

• Where did you graduate college?

• What did you study in college?

• Why do you like working online, instead of a regular

job?

--If you already have a business going, ask them

specifics about it:

Example, have you ever done email marketing, do you

know how to set up a squeeze page, are familiar with

wordpress.

Make sure you tell them about how you pay weekly,

how you will quickly raise salary with good performance

and give bonuses a lot.You want them to choose you as

the employee if you like them. Also it will get them

wanting to do a good job for you right away.

Example, for myself I can tell them I've sent my team

on a vacation all expenses paid, they have received

gifts such as tablets, phones and many many bonuses,

so be assured if you work strong and hard for us, you

will be rewarded beyond your standard salary.

When I seen how much money and profits my assis-

tants were bringing into me, there's no way I could with

a clear mind not give them bonuses and thank them for

all they are doing, I certainly didn't want to lose them!

As you can see, whatever your business may be in, you

can always benefit from the help of an assistant online.

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