part a: preparations for training

Meeting Report

099

ELECTRONIC FISH MARKET INFORMATION SYSTEM (EFMIS)

Training of Data Collectors

October 2014, Uganda

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CONTENTS

PART A: PREPARATIONS FOR TRAINING.......................................................................... 3

1. INTRODUCTION ................................................................................................................... 3 2. INVITEES................................................................................................................................ 4 3. TRAINERS .............................................................................................................................. 4 4. LOCATION FOR TRAINING ................................................................................................ 5 Map of the landing sites and towns.......................................................................................... 5 5. DEVELOPMENT OF TRAINING MODULES ..................................................................... 5

PART B: DELIVERY OF TRAINING .......................................................................................... 6 7. TRAINEES .............................................................................................................................. 6 8. TRAINERS .............................................................................................................................. 6 9. TRAINING MATERIALS AND METHODS ........................................................................ 6 10. EVALUATION OF TRAINING ........................................................................................... 7 11. CONCLUSIONS.................................................................................................................... 7 12. WAY FORWARD ................................................................................................................. 7 13. CLOSURE ............................................................................................................................. 8

ANNEX 1 INVITATION FOR TRAINING ............................................................................... 1 ANNEX 2 PROGRAM FOR TRAINING COURSE .................................................................. 1 ANNEX 4 TRAINING MATERIALS ........................................................................................ 4 ANNEX 5 TRAINING EVALUATION FORM ......................................................................... 3

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PART A: PREPARATIONS FOR TRAINING

1. INTRODUCTION

Electronic Fish Market Information System (EFMIS) developed by the Kenya Marine and

Fisheries Research Institute (KMFRI) allows sharing of real time information using mobile

phones technology. The information shared includes: fish prices and volumes at major markets

and landing sites, post harvest losses (both quality and physical losses), weather conditions and

number of refrigerated fish trucks at the landing sites. The information are obtained using trained

data informers who are provided with handsets and credit. This enables them to collect and relay

pertinent information through short message service (sms) to the data centre established in

Kisumu, Kenya. The data is made available in real time; 24 hrs, 7 days a week to all stakeholders

(fishers, traders) through inquiry i.e. sms name of beach or landing site and send to the system

using a shortcode. The system is aimed at improving performance of fish value chain:

supporting improved trade opportunities and ensuring transparency along the value chain.

The mobile phone data collection has incredibly benefited the Kenyan fisheries sector and is

currently being expanded into Uganda with support from two Smartfish components: Smarfish-

IOC is supporting the expansion of the system to include fish market information, such as fish

volume and price data, while the Smartfish-FAO component is supporting the inclusion of key

post-harvest loss assessment information, including information on both fish quality and physical

post-harvest losses. The expansion of EFMIS is undertaken by the Kenya Marine and Fisheries

Research Institute, the Department of Fisheries Uganda and the National Freshwater Resources

Research Institute (NaFIRRI).

The main purpose for workshop was primarily to train Ugandan newly recruited data collectors

on data determination and/or collection in the field, data recording and dissemination to EFMIS

data center. The trainings, which were held at Entebbe (Central Inn hotel) and Jinja (The

paradise hotel on the R. Nile) from the 13th

to the 17th

of October 2014 was attended by a total of

47 participants drawn from Beach Management Units (BMUs) and major fish markets in

Uganda. Other than the main purpose of the workshop, the trainees were also sensitized on

general structure and operations of the system, and benefits. A copy of letter of invitation to the

training and the program is annexed.

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2. INVITEES

The trainees, which were mostly drawn from Beach Management Units (BMUs) and Markets,

were identified and recruited in close collaboration with the State Department of Fisheries,

Uganda, National Freshwater Resources Research Institute (NaFIRRI) and officials of BMUs

along the shores of Ugandan Lake Victoria. The criteria for selection had earlier been agreed

upon as part of intervention/expansion baseline surveys that were undertaken in May, 2014. The

criteria included, the ability to read and write; well versed in use of mobile phones, members of

BMUs or market cooperatives or trade associations; honest and trustworthy as per the officials

assessment; willing to volunteer as a field data collector and must be present most of the time at

the beaches or markets. The list was later prioritized as per the landing sites i.e. preferably those

that were already regionally/Lake Victoria Fisheries Organisation (LVFO) selected and agreed as

Catch Assessment Survey (CAS) sites. Prioritization was in recognition of the fact that not all the

landing sites could initially be included on the system, the large number of landing sites

including those on the islands and existence of data on effort levels and catch rates for future

comparison and or validation purposes.

The invitees benefited from system awareness and skills developed to enhance collection,

recording and dissemination of market information using mobile phones. Like other fisheries

stakeholders, the invitees would ultimately benefit from use of the system through improved

income from sales, faster sales of fish, access to new markets and the general transparency along

fish value chain. Other participants such as those from the state department of fisheries, Uganda

and NaFFIRI would also benefit from improved and easy data collection approach and evident

information on post harvest losses that can be used to galvanize appropriate policies and

approaches aimed at reduction of post harvest losses.

3. TRAINERS

The main resource person: the consultant, was supported by a team from the State Department of

Fisheries, NaFIRRI and EFMIS experts: the data manager, lead data entry staff and an IT expert

from Cellnet, Kenya

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4. LOCATION FOR TRAINING

The training which targeted participants from representative beaches along the entire Ugandan

Lake Victoria shore line i.e. from Kasensero in Masaka district to Busia on the Kenyan Border

was held at two locations: Entebbe and Jinja towns to cater for those from the western areas

(from Masaka to Kampala) and eastern areas (Mukono to Busia), respectively. The choice of

training sites was based on ease of travel to the location of training (see also the map of the

towns and landing sites)

Map of the landing sites and towns

5. DEVELOPMENT OF TRAINING MODULES

The training module on fish market information was developed at the onset of the intervention in

Kenya in 2008 but has since been adjusted over the years depending on the dynamics of the

information to be disseminated. Initially the pricing of fish e.g. Nile perch was size independent

and recorded per kilogram but currently both sizes (large, medium and small) and respective

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price per kilogram are recorded i.e. price per kilo depending on the size. The other module on

training on capturing of post harvest losses was specifically prepared for the pilot training in

Uganda. It benefited considerably from FAO manuals on fish handling and processing.

PART B: DELIVERY OF TRAINING

7. TRAINEES

The training workshops at the two locations were well attended; total of 47 trainees (65% level

of attendance) participated at the trainings. The details of the trainees and location (BMU) they

represent and positions they hold in those landing sites or markets (see annex 3).

8. TRAINERS

The trainers or resource persons for the training were:

(1) Dr. William Oweke Ojwang-Lead expert on Fish Market Information System (EFMIS)

and the Senior Assistant Director in charge of fresh water systems KMFRI

(2) Mr. Kenneth Werimo-Lead expert on Post Harvest Losses at KMFRI and Center

Director, KMFRI Kisumu Research Center

(3) Mr. Robert Okech-Database manager for EFMIS since its inception in 2008 and a

technologist in Socio Economics Section at KMFRI.

(4) Mr. Erick Odari who is data entry expert and a technologist in Catch Assessment and

Survey section at KMFRI.

(5) Mr. Chirag Mukesh. IT expert from Cellnet, Nairobi, Kenya

9. TRAINING MATERIALS AND METHODS

The materials that were available for the training at the two locations included the following:

(i) Flip charts

(ii) LCD Projector

(iii) Computers

(iv) Pens and notebook.

(v) Data forms.

(vi) Phones and airtime

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(vii) Mobile data centre where the message is received and disseminated.

For effective training delivery, the training was divided into four different categories to enable

proper understanding of the current status of fisheries, major challenges within the sector and

proposed intervention using mobile phone technology. The categories included:

i. Over view of the status of fisheries in Ugandan waters and its contribution to the

economy.

ii. Overview of EFMIS system and its importance in synthesizing and disseminating fish

market information in real time, everyday, cheaply and faster.

iii. Introduction to post harvest losses, grading by quality and handling to keep to the

required standards.

iv. How to send data using the modern technology of mobile phones after filing in the forms.

v. Field trials on data determination. Recording and transmission of data to EFMIS center

10. EVALUATION OF TRAINING

Evaluation was undertaken at the end of the training exercise to assess participants’ reactions to

the training or the effectiveness of their absorbance of training information. A copy of evaluation

forms used is annexed to this report.

11. CONCLUSIONS

The trainees were extremely enthusiastic and actively participated in all of the training sessions.

It was apparent from discussions, responses, field trials and even from evaluation that all the

objectives: creation of awareness on the system and training of data collectors were achieved and

the training was but a success. The trainees, who all agreed to undertake the task as volunteers

pledged to be ‘goodwill ambassadors’ and that they shall continue with necessary activities to

ensure that the intervention makes a difference in the lives of fisher communities in Uganda.

12. WAY FORWARD

There will be need for follow up to address emerging constrains/challenges and at the same time

continue with trainings especially for those areas that were not represented at the two training

locations. The system would require intensive publicity by use of flyers, posters, T-shirts and

even radio shorts in local dialects. This will ensure enough inquiries and associated benefits for

the local communities. Participation at local events in Uganda as well as dissemination of

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information on Post Harvest Losses and sharing of the same with the BMUs, local and national

governments would help galvanize efforts to reduce the losses as fish catches from Lake Victoria

continues to dwindle. Monitoring and evaluation of the intervention would also guarantee quality

of data and information on the system and at the same time allows for necessary adjustments on

the database depending on changing of priorities by the targeted beneficiaries, especially the

fisher communities.

13. CLOSURE

The trainers thanked the trainees for finding time out of their busy schedules to participate at the

workshop, noting their importance and role in the structure of the innovative system. The team

also acknowledged the support so far provided by the two Smartfish components: Smartfish IOC

and FAO. The support and contribution from Ugandan partners: the State Department of

Fisheries and NaFIRRI were notably invaluable.

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ParticipantsonEFMISFieldtrials,KasenyiLandingsite

DataEntryexpertonEFMISDatabase,EntebbeUganda

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Participants,EFMISdatacollectorsTrainingworkshop,Entebbe,Uganda

Dr.Rukunya,representingtheCommissionerforFisheriesUgandaatthetrainingworkshop

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ANNEX 1 INVITATION FOR TRAINING

ANNEX 2 PROGRAM FOR TRAINING COURSE

SENSITIZATION WORKSHOP AND TRAINING OF

DATA COLLECTORS 13

th - 14

TH Oct. 2014, AT CENTRAL INN HOTEL, ENTEBBE, UGANDA

WORKSHOP PROGRAMME Date Time Activity Responsibility Session Chair

12th

Oct. 2014 2pm Arrival

13th

Oct. 2014 8:00 – 8:15am Registration

8:15am OPENING REMARKS

Introduction Dr. W. O. Ojwang

Objectives of the workshop “

Brief by the sponsors-

SMARTFISH representative

MS. Veena G. “

Brief by the Ministry of Fisheries

Development

Commissioner for

Fisheries Uganda “

10:00: 10:20 am Health break CENTRAL INN

10.20: 10: 30 am Fisheries status-Uganda Mr. Paul Okware Dr. Rukunya

10.30: 10:45 am Presentation on Post Harvest

Losses

Mr. Kenneth Werimo

10.45: 11:15 am Presentation of EFMIS Dr. William Ojwang

11:15-11:45 am Quality Assessment and Loss

calculation

K. Werimo Dr. Ojwang

11:45-12:30 am Pricing determination at fish Banda

and or Market fish prices in

Kshs/kg and the use of data forms

Robert Oketch

12:30-1:00 pm Participants shown how the data is

recorded

Robert Oketch/Kenneth

Werimo

1:00 – 2:00 pm Lunch break All

2:30-3:00 pm Participants trained how data are

transferred to the short code for

subsequent transfer to the phone

pad & sent as an SMS to KMFRI

data centre

Robert Oketch Dr. Ojwang

4:00 – 4:30 pm Health break CENTRAL INN

4:30 – 5:00 pm Discussions Dr. Ojwang

END OF DAY 1

14th

SEPT

2011

8:30am Recap of Day one activities Dr. William

Ojwang

Field Trials

Evaluation

10:00am Health break CENTRAL INN

END OF DAY 2

Departure

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ANNEX 3 LISTS OF PARTICIPANTS

No Landing Site Name Position at the BMU Phone No

1 Owino Market Nassazi Josephine Trader 0782977911

Florence Taabu Trader 0751680143

2 Ggolo Musoke Joseph Secretary BMU 0751908181

Nabwami Sophia Secretary for women BMU 0778054500

3 Kasekulo Tubi Mutesasira Joseph Member 0752644049

4 Ddimo Emuango Milton Chairman BMU

Baturaine Ezra Member 0701076134

5 Kasensero Abdul Nyanzi Secretary BMU

Lukaunda Robert Supplier

6 Kasenyi Ssemwanga Milton Chairman BMU 0753848133

Kalungi Paul BMU 0774160330

7 Nakatiba Bukenya Francis Member 0755191196

Nagawa Leocadia Member 0757126126

8 Kigungu Othieno Chris Fisheries Officer 0772499796

Ajaruwa Nana Annet BMU 0775926215

9 Ggaba Muhamad Abubakar Member 0759116641

David Ssegawa Member 0755450003

10 Lambu Okoth Peter Member 0783065871

11 Mweena Kigozi Ronald Member 0774453817

Mayanja Geofrey Member 0754689280

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While the table below shows the list of participants at Paradise in the Nile Hotel - Jinja

No Landing Site Name Position at the BMU Phone No

1 Busia Market Yakuti Sabiiti Secretary BFMMU 0772555594

Ziraba Fred Member 0782928244

2 Busiro Bogere Moses Member 0784080342

Okuku Joseph Member 0757497035

3 Bwondha Musana Fatuma Secre for women BMU 0751258350

Erina Nati V/Chairperson BMU 0753280282

4 Waka waka Chepteek Yusufu Publicity BMU 0782730892

Okello Robert Kefa Sec. for the youth 0779654119

5 Bugoto Bukenya Kenneth Sec for Defense LCI 0772824271

Magala Zubairi Sec. for youth parish 0788652367

6 Masese Magumiza Magid Chairman 0752446352

Isabirye Charles Fisheries Officer 0782404853

7 Ssenyi Aisu K. Charles Fish Supplier 0755481920

Mayobyo Musa Secretary BMU 0774045351

8 Katosi Mukasa Erisa Trader 0754174390

Kisimu Gerald Manager 0756385707

9 Kiyindi Logose Peruse Fisheries Officer 0785221623

Abdu Malik Member 0779820788

10 Madua Taabu Patrick Chairman BMU

Bwire Bonface Publcity and Information 0759233328

11 Lugala Friday Thomas Member 0776353203

Juma Vincent Member 0758286013

12 Bugoto Bukenya Kenneth Sec for Defense LCI 0772824271

Magala Zubairi Sec. for youth parish 0788652367

13 Majanji Oguttu Jackson Trader 0771824185

Abanga W. Salim Chairman BMU 0782889668

14 Jinja Central

Market

Musilimu Sewanyu Trader 0701845861

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ANNEX 4 TRAINING MATERIALS

.1.3 TRAINING AID 1:

Fish Data Monitoring Sheet

Landing Beach----------------------------------------------Month------------------------------

Fish Species-------------------------------------------Code------------------------------------------

Quantity of fish landed (kg) Price (Ksh/Kg)

Day Date Total

quantity

Grade

A

Grade

B

Grade

C

Grade A Grade

B

Grade

C

Total

income

(ksh)

Electronic Fish Market Information (EFMIS) Project

Data Form _____________________________________________________________________________________________

PART A: DATA REFERENCE

[1a]. Species: NILE PERCH (MBUTA) [[1b]. Species code: [2a]. Beach:

[2b]. Beach code: [3a]. Date __________[3b]. Time___ Morning [ ]:

Afternoon [ ]

_____________________________________________________________________________________________

PART B: DATA DEFINITION

4. Total quantity of fish landed by Size & Grade: Small (Kg) ____ , Grade A___ Grade B___ Grade C ___: Medium

(kg)____

Grade A___ Grade B___ Grade C ___: Large (Kg)___ Grade A___ Grade B___ Grade C ___

5. Price of fish by Size & Grade: Small (Ush/Kg) ____ , Grade A___ Grade B___ Grade C ___: Medium (Ush/Kg)

____

Grade A___ Grade B___ Grade C ___: Large (Ush/Kg)___ Grade A___ Grade B___ Grade C ___ 6. Total income

(Ush)_____

7. Number of fish trucks ______ 8. Weather: Dry [ ] Wet [ ]

__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

_____

PART C: SENDING FORMAT

Phase 1 BEACH CODE TIME DAY MONTH YEAR

Phase 2

SPECIES

CODE

SIZE Quantity of fish landed(kg) Price(Ush/Kg) Total

income(Ush)

No. of

Trucks

WEATHER

Total

quantity

Grade

A

Grade

B

Grade

C

Grade

A

Grade

B

Grade

C

M S

M

L

_____________________________________________________________________________________________________________________

_____


Data Form _____________________________________________________________________________________________


[1a]. Species: TILAPIA (NGEGE) [[1b]. Species code: [2a]. Beach:

[2b]. Beach code: [3a]. Date _________ [3b]. Time___ Morning [ ]:

Afternoon [ ]

_____________________________________________________________________________________________


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4. Quantity of fish landed (Kg) _________ 5. Price of fish (Ushs/Kg) _____ 6. Number of fish trucks ______

7. Weather: Dry [ ] Wet [ ] __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________



Phase 2

SPECIES CODE QUANTITY (5 digits) PRICE TRUCKS WEATHER

N Q P T


Data Form ____________________________________________________________________________________________


[1a]. Species: DAGAA (MUKENE) [[1b]. Species code: [2a]. Beach:

[2b]. Beach code: [3a]. Date _______ [3b]. Time_____ Morning [ ]:

Afternoon [ ]

_____________________________________________________________________________________________


4. Quantity of fish landed (Kg) ________ 5. Price of fish (Ushs/Kg) ________ 6. Number of fish

trucks ____

7. Weather: Dry [ ] Wet [ ]



Phase 2

SPECIES CODE QUANTITY (5 digits) PRICE TRUCKS WEATHER

DD Q P T

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ANNEX 5 TRAINING EVALUATION FORM

End of Course Evaluation Form

PLEASE MARK YOUR RESPONSE TO EACH QUESTION BY CIRCLING YOUR

ANSWER

1. Overall, did you find the course to be useful?

Yes No

Comments:

2. Was the course approach suitably flexible to take account of your needs?

Yes No

Comments:

3. Did the course fulfill your expectations?

Yes No

Comments:

4. Was the course length:

Too short Just right Too long

Comments:

5. Was the structure of the course logical and clear (timetable)?

Yes No

Comments:

6. Was the rate of delivery of the training course?

Too fast Just right Too slow

Comments:

7. How was the balance between practical exercises and theory?

Too much practical Good mix Too much theory

Comments:

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8. How easy was it to understand the trainers?

Very easy Easy Difficult

Comments:

9. What did you think of the quality of the training aids?

Very good Good Poor

Comments:

10. How did you rate the different sections of the course?

(Please circle the appropriate number)

Comments:

11. Will the training help you to develop new marketing practices?

Yes No

Comments:

12. Do you think Fish traders/Fishermen will support you in applying what you have learned?

Yes No

Comments:

13. What do you feel has been the main benefit to you from this course? (Please mark only

one)

No benefit Sharing ideas with fellow trainees during training

Improved understanding of subject Receiving training materials

Improved skills in subject Change attitude towards subject

Comments:

14. Have you any other comments or suggestions about the training?

part a: preparations for training

Documents