part ora operations manual (om) ora.ato.130 noordzee...

Part ORA

Operations Manual (OM)

ORA.ATO.130

Procedure Reference L-TRA/0151

Edition 2.0

Edition Date 10/10/2016

Noordzee Vliegclub VZW BE/ATO-311

Nieuwpoortsesteenweg 947a B – 8400 Oostende

Telephone: (059)31.04.79 E-mail: [email protected] Web: www.nzvc.be

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ADMINISTRATION AND CONTROL OF MANUAL

Part 0 Page 1

Noordzee Vliegclub VZW Revision number 2.0 10 October 2016

Table of contents

0.1 Introduction ..................................................................................................... 3

0.2 References ..................................................................................................... 3

0.3 Abbreviations .................................................................................................. 4

0.4 Definitions ....................................................................................................... 7

0.5 Administration ............................................................................................... 11

0.6 Revision record ............................................................................................. 12

A.1. List and Description of Volumes in the Operations Manual ............................ 1

A.2. Administration ................................................................................................. 1

A.3. Responsibilities ............................................................................................... 2

A.4. Student discipline and disciplinary action ....................................................... 2

A.5. Approval/authorisation of flights ...................................................................... 3

A.6. Preparation of flying program ......................................................................... 3

A.7. Command of aircraft ....................................................................................... 3

A.8. Responsibilities of the pilot-in-command ........................................................ 5

A.9. Carriage of Air Crew ....................................................................................... 7

A.10. Aircraft documentation .................................................................................... 7

A.11. Retention of documents .................................................................................. 8

A.12. Flight instructors’ qualification records ............................................................ 9

A.13. Revalidation of flight instructors’ medical certificates and ratings ................... 9

A.14. Flight instructors’ duty period and flight time limitations ................................ 10

A.15. Student flight time limitations ........................................................................ 10

A.16. Flight instructor rest periods ......................................................................... 10

A.17. Student rest periods ...................................................................................... 10

A.18. Pilots’ log books ............................................................................................ 11

A.19. Flight planning (general) ............................................................................... 12

A.20. Safety (general) ............................................................................................ 13

B.1. Aircraft descriptive notes ................................................................................ 1

B.2. Aircraft handling .............................................................................................. 1

B.2.1. Checklists ................................................................................................... 1

B.2.2. Limitations .................................................................................................. 1

B.2.3. Maintenance and technical logs ................................................................. 1

B.3. Emergency procedures ................................................................................... 1

B.4. Radio and radio navigation aids ..................................................................... 2

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B.5. Allowable deficiencies ..................................................................................... 2

C.1. Performance ................................................................................................... 1

C.2. Flight planning ................................................................................................ 1

C.3. Loading ........................................................................................................... 2

C.4. Weather minima.............................................................................................. 3

C.5. Training routes/areas ...................................................................................... 3

D.1. Appointments of persons responsible for standards and competence of flight personnel ........................................................................................................ 1

D.2. Initial training .................................................................................................. 2

D.2.1. Privileges and conditions ............................................................................ 2

D.2.2. Restricted privileges ................................................................................... 2

D.2.3. Revalidation ................................................................................................ 2

D.2.4. Renewal ..................................................................................................... 3

D.3. Refresher training ........................................................................................... 3

D.4. Standardisation training .................................................................................. 4

D.5. Proficiency checks .......................................................................................... 4

D.6. Upgrading training .......................................................................................... 4

D.7. ATO personnel standards evaluation.............................................................. 4

Appendix A – Flight instructor personal details form ................................................... 1

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0.1 Introduction

This Operations Manual (OM) documents key instructions and information as required by ORA.ATO.130 for the Noordzee Vliegclub Approved Training Organization (NZVC BE/ATO-311).

Guidance to students on how to comply with course requirements is provided in the Training Manual (TM) for each of the Part-FCL courses provided by the NZVC BE/ATO-311. In addition, the Organization Management Manual (OMM) documents the management system as required by ORA.GEN.200, including lines of hierarchy and accountability throughout the organization, its policy and procedures with regard to safety, and compliance monitoring.

The procedures set out in these documents are in addition to the Noordzee Vliegclub’s statutory requirements and only apply to the NZVC BE/ATO-311 stakeholders, that is the managers (AM, HT, CMM, SM), the instructors (FI and TKI) and the students.

The procedures and information contained in the assembly of these documents describes the way in which the NZVC BE/ATO-311 complies with the requirements established in Regulation (EC) No 216/2008 and its Implementing Rules. In addition to ORA.GEN.120 this includes all of the AMC adopted by the Agency.

The NZVC BE/ATO-311 manuals are based on templates for these manuals by the Vereniging Vlaamse MotorVliegclubs (VVMV). In the remaining of this document, the term ATO stands for Noordzee Vliegclub Approved Training Organization or NZVC BE/ATO-311.

0.2 References

Regulation (EC) No 216/2008 of the European Parliament and of the Council

Commission Regulation (EU) No 1178/2011 – Annex I to the Regulation on Civil Aviation Aircrew (Part-FCL)

Annex to ED Decision 2011/016/R – Acceptable Means of Compliance and Guidance Material to Part-FCL

Commission Regulation (EU) No 290/2012 – Annex VII to the Regulation on Civil Aviation Aircrew (Part-ORA)

Annex to ED Decision 2012/007/R – Acceptable Means of Compliance (AMC) and Guidance Material (GM) to Part-ORA

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0.3 Abbreviations

Abbreviation Explanation

(A) Aeroplane

(H) Helicopter

AAIU(Be) Air Accident Investigation Unit (Belgium)

ACAS Airborne Collision Avoidance System

AD Airworthiness Directive

ADF Automatic Direction Finder

AFM Aircraft Flight Manual

AIS Aeronautical Information Service

AIP Aeronautical Information Publications

AIRMET Airmen's Meteorological Information

AM Accountable Manager

AMC Acceptable Means Of Compliance

ARA Authority Requirements For Aircrew

ATA Air Transport Association

ATC Air Traffic Control

ATO Approved Training Organization

ATS Air Traffic Service

BCAA Belgian Civil Aviation Authority (Directoraat-Generaal Luchtvaart)

CBT Computer-Based Training

CDI Course Deviation Indicator

CFI Chief Flight Instructor

CG Centre of Gravity

CM Compliance Monitoring

CMP Compliance Monitoring Program

CMS Compliance Monitoring System

COP Code Of Practice

CTKI Chief Theoretical Knowledge Instructor

DME Distance Measuring Equipment

DR Dead Reckoning

EC European Commission

ELP English Language Proficiency

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ERP Emergency Response Plan

ETA Estimated Time of Arrival

FATO Final Approach And Take-Off Area

FDP Flight Duty Period

FNPT Flight Navigation And Procedures Trainer

FR Findings Register

FSTD Flight Simulation Training Device

FTD Flight Training Device

FTE Full-Time Equivalent

GAMET General Aviation Meteorological Information

GM Guidance Material

GMP General Medical Practitioner

GNSS Global Navigation Satellite Systems

HR Hazard Register

HRF Hazard Registration Form

HT Head of Training

ICAO International Civil Aviation Organization

IFR Instrument Flight Rules

IMC Instrument Meteorological Conditions

IOS Instructor Operation Station

IR Incident Register

IRF Incident Registration Form

LAPL Light Aircraft Pilot License

LEP List of Effective Pages

METAR Meteorological Aerodrome Report

MI Mountain Rating Instructor

MMEL Master Minimum Equipment List

MPA Multi-Pilot Aeroplane

MPL Multi-Crew Pilot License

NDB Non-Directional Beacon

NOTAM Notice to Airmen

OBS Omni Bearing Selector

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OM Operations Manual

OMM Organization Management Manual

ORA Organization Requirements For Aircrew

OSD Operational Suitability Data

OTD Other Training Device

PBN Performance-Based Navigation

PIC Pilot-In-Command

POH Pilot Operating Handbook

PPL Private Pilot License

R/T Radiotelephony

SEP Single Engine Piston

SIGMET Significant Meteorological Information

SMM Safety Management Manual

SMS Safety Management System

SM Safety Manager

SOP Standard Operating Procedure

SPIC Student Pilot-In-Command

SSR Secondary Surveillance Radar

SPL Sailplane Pilot License

TAF Terminal Area Forecast

TKI Theoretical Knowledge Instructor

TMG Touring Motor Glider

TM Training Manual

VFR Visual Flight Rules

VHF Very High Frequency

VHF/DF Very High Frequency Direction Finder

VOR VHF Omnidirectional Radio range

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0.4 Definitions

Term Definition

Acceptable Means of Compliance (AMC)

Non-binding standards adopted by the Agency to illustrate means to establish compliance with the Basic Regulation and its Implementing Rules

(The) Agency The European Aviation Safety Agency (EASA)

Alternative means of compliance Those that propose an alternative to an existing AMC or those that propose new means to establish compliance with Regulation (EC) No 216/2008 and its Implementing Rules for which no associated AMC have been adopted by the Agency

Approved training organization (ATO)

An organization qualified for the issue or continuation of an approval to provide training for pilot licenses and associated ratings and certificates

Audit A systematic, independent and documented process for obtaining evidence and evaluating it objectively to determine the extent to which requirements are complied with

Duty period A period which starts when a crew member is required by an operator to commence a duty and ends when the crew member is free from all duties

Flight instructor (FI) An instructor with the privileges to provide training in an aircraft, in accordance with Part-FCL

Grounding The formal prohibition of an aircraft to take-off and the taking of such steps as are necessary to detain it

Guidance Material (GM) Non-binding material developed by the Agency that helps to illustrate the meaning of a requirement or specification and is used to support the interpretation of the Basic Regulation, its Implementing Rules and AMC

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Term Definition

Hazard A condition or an object with the potential to cause

• Injuries to personnel,

• Damage to equipment or structures,

• Loss of material, or

• Reduction of ability to perform a prescribed function

(ICAO Doc 9859)

Inspection An independent documented conformity evaluation by observation and judgement accompanied as appropriate by measurement, testing or gauging, in order to verify compliance with applicable requirements

Mitigation measures Designated measures to address the hazard and bring under organizational control the safety risk probability and severity of the consequences of the hazard. The measures taken to eradicate a hazard or to reduce the severity or likelihood of a risk (avoidance, reduction, segregation of exposure)

(ICAO Doc 9859)

Part-ARA Annex VI to the Regulation on Civil Aviation Aircrew

Part-ORO Annex III to the Regulation on Air Operations

Part-FCL Annex I to the Regulation on Civil Aviation Aircrew

Part-MED Annex IV to the Regulation on Civil Aviation Aircrew

Part-ORA Annex VII to the Regulation on Civil Aviation Aircrew

Principal place of business The head office or registered office of the organization within which the principal financial functions and operational control of the activities referred to in this Regulation are exercised

Probability The likelihood that an unsafe event or condition might occur (ICAO Doc 9859)

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Term Definition

Risk The consequence of hazard, measured in terms of predicted probability and severity, taking as reference the worst foreseeable situation (ICAO Doc 9859)

Risk management The identification of hazards, the quantification of risks and the establishing of mitigation measures the goal of which is to bring the risk back down to the lowest possible, acceptable level

Safety Safety is the state in which the possibility of harm to persons or of property damage is reduced to, and maintained at or below, an acceptable level through a continuing process of hazard identification and safety risk management (ICAO Doc 9859)

Safety management system A systematic, proactive approach to managing safety, including the necessary organizational structures, responsibilities, procedures and policy

Safety performance indicators Short-term, measurable objectives reflecting the safety performance of an SMS expressed in numerical terms. They should be obvious, measurable and linked to the safety concerns of an SMS. (ICAO Doc 9859)

Safety performance targets Safety performance target values are long-term, measurable objectives reflecting the safety performance of an SMS. Safety performance target values are expressed in numerical terms; they should be obvious, measurable, and acceptable to stakeholders and linked to the safety performance indicator.

(ICAO Doc 9859)

Safety policy statement Document setting out the organization’s safety policy. This statement is known to everyone who belongs to this organization and has been signed by the accountable manager.

Safety Risk Management The identification, analysis and elimination, and/or mitigation of the safety risks of the consequences of hazards that threaten the capabilities of an organization, to a level as low as reasonably practicable

(ICAO Doc 9859)

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Term Definition

Severity The possible consequences of an unsafe event or condition, taking as reference the worst foreseeable situation

(ICAO Doc 9859)

Student Pilot-In-Command A student pilot acting as PIC on a flight with an instructor where the latter observes the student pilot and does not influence or control the flight of the aircraft

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0.5 Administration

To keep the manual current the Accountable Manager (AM) issues revisions of the Operations Manual (OM). Each revision is a complete electronic document (pdf-file) and contains:

• A cover page with the ATO name, revision number and procedure reference.

• An abstract of the changes within this manual, in addition to an accompanying MCCF document.

• An approval page, signed by the stake holder.

Pursuant to ORA.GEN.130 when an amendment concerns changes to the scope of the ATO’s certificate or the terms of its approval, or any of the elements of the organization’s management system as required in ORA.GEN.200(a)(1) and (a)(2) the amendment shall be subject to approval by the BCAA prior to it becoming effective.

For any changes requiring prior approval in accordance with Regulation (EC) No 216/2008 and its Implementing Rules the organization applies for and obtains an approval issued by the BCAA. The application is submitted before any such change takes place, in order to enable the BCAA to determine continued compliance with Regulation (EC) No 216.2008 and its Implementing Rules and to amend, if necessary, the organization certificate and related terms of approval attached to it.

For any amendment affecting the ATO’s certificate, the AM submits the application at least 30 days prior to the intended effective date. In case of a planned change of a nominated person the organization the AM informs the BCAA at least 10 days prior to the date of the proposed change. Unforeseen changes are notified to the BCAA at the earliest opportunity.

The ATO provides the BCAA with any relevant documentation. Any amendment requiring prior approval by the BCAA are only implemented upon receipt of formal approval in accordance with ARA.GEN.330. The organization operates under the conditions prescribed by the BCAA during such changes, as applicable.

Within the ATO the stake holders and the FI’s get the latest revision sent by electronic mail the same day the revision is sent to BCAA. Students and other persons interested to access this manual can download it from a protected web page of the ATO.

Revisions are numbered consecutively. A break in the sequence of revision numbers indicates that a particular revision has not been received and that the holder should immediately request the revision from the office shown on the cover letter.

In case of any doubt with regard to legislation or a required modification, the AM can contact the BCAA training department on the following coordinates:

[email protected]

www.mobilit.belgium.be

02 / 277 43 91

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0.6 Revision record

Revision Date Changes

1.0 10 February 2015

2.0 10 October 2016 - Replacement of the logo by the new one.

- Revisions are now only available in electronic form: partially rewrite of procedure for new revisions.

- Correcting contact information

Operations Manual

Part A

Part ORA OM

GENERAL MANUAL Part A Page 1


A.1. List and Description of Volumes in the Operations Manual

Part Number Contents

Part A General Manual contains a description of the flight training organization, its management structure and procedures. Compliance monitoring procedures are included in this Part.

Part B Technical Manual sets out procedures and instruction with regard to the aircraft, including checklists and procedures in case of an emergency.

Part C Route Manual contains route instructions and requirements for training flights, including maps and a description of training areas used by the ATO.

Part D Personnel Training contains training instructions and qualifications required for flight instructors, ground instructors and key post holders.

A.2. Administration

Function Name Contact Details Full / Part Time

Accountable Manager

Pierre Peeters

Phone: (09)371.78.38

Mobile: (0475)26.38.68

E-mail: [email protected]

Part Time

Compliance Monitoring Manager

Michel Huybrechts

Phone: -

Mobile: (0475)93.80.35


Part Time

Head of Training

Ludo Tanghe

Phone: -

Mobile: (0477)37.55.51


Part Time

Safety Manager

Michel Huybrechts

Phone: -

Mobile: (0475)93.80.35


Part Time

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A.3. Responsibilities

A detailed description of the responsibilities of the people listed in A.2. and a chart detailing lines of responsibility are set out in the OMM.

A.4. Student discipline and disciplinary action

Students are expected to be present on time for a flight and to demonstrate good airmanship by having checked the weather, NOTAMs, ATC-restrictions, aircraft status and other factors pertinent to the mission. Pre-flight briefings are mandatory. If unable, the flight should be cancelled or rescheduled. A pre-flight should never be rushed.

Post-flight briefings are equally mandatory. For this reason the FI needs to allow enough time between two training flights.

All pilots involved in the ATO’s activities shall respect its practices, regulations and limitations as set out by the Agency, the POH and the organization’s manuals, whichever are most restrictive. Any violation is to be reported to the HT.

Conditions, which may lead to exclusion

• Any pilot who has willingly taken risk or misbehaved with a negative impact on flight safety. This excludes any honest mistakes by a pilot in training.

• Oral or written warnings and/or additional training as deemed appropriate by the HT have not been successful or the offence is so serious that exclusion from the ATO is judged the only right sanction.

Procedure for exclusion

• The HT notifies the Board of Directors in writing of the recommendation to exclude the pilot. The letter includes reasons for the exclusion and details of any earlier action taken.

• The Board may hear the pilot’s version and then decides if there is ground to overrule the HT’s recommendation. If there is no ground, the Board writes to the pilot to confirm the exclusion.

• A copy of the exclusion letter is filed in the pilot’s records.

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A.5. Approval/authorization of flights

Authorization for training flights is confined to flight instructors nominated by the ATO to give instruction in the course that the student is in.

For any solo training flight, the flight instructor checks the validity of the student’s medical certificate and personal documents. A solo authorization must be completed according to Part-FCL.020 and as detailed in the ATO’s TM (see 1.h).

Authorization of a solo navigation flight requires these standard documents:

• The solo cross country briefing certificate – DOC/L-TRA/0151-92E/F/N(see also Appendix 1 of the TM).

• The solo cross country authorization – DOC/L-TRA/0151-93E/F/N(see also Appendix 1 of the TM).

These documents are not required for local solo flight, in which case “approved for solo” and signed by the instructor in the student logbook is sufficient.

A.6. Preparation of flying program

The Noordzee Vliegclub online booking system or reservation system is available for all members of the Noordzee Vliegclub and consequently to all ATO stakeholders. This section describes it use for ATO stakeholders only.

It is the shared responsibility of the student and the FI to plan the training missions. The FI and student agree in advance when to book the flight and the FI actually books it. The FI makes the reservations for the students, who only have read-only access to it to check their reservations.

The reservation system is connected to the invoice system so that users not only can reserve an airplane, but also get an overview of their flights of the last year, an overview of their invoices for the last six months and the information, which is kept in the database about them.

To have a fair distribution of reservations amongst the users, a maximum of three flights can be reserved within the next three months. After having flown the flight of the first reservation, the student must enter the flight data. This will add the flight to their list of flights. After a student closed the flight, the FI can make another reservation for that student. The FI can book three kinds of reservations:

1. A double drive reservation, for a dual training flight with the FI.

2. A single pilot reservation, for a solo flight under supervision of the FI.

3. An examination flight.

When a flight needs to be cancelled, the FI removes the booking from the system as soon as possible. Each ATO stakeholder can download the reservation system from the NZVC website, not only containing the system, but also a user’s manual.

A.7. Command of aircraft

During dual training flight, in particular when the student does not hold a pilot license,

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the FI has the final authority and absolute responsibility over flight safety.

If the FI is not aboard the airplane, the student pilot has absolute responsibility over the flight safety. The FI however must supervise the flight, including the student’s pre-flight planning, and remains available for assistance;

• On the frequency during local solo flight

• On the telephone in case of landing on an aerodrome different from the departure aerodrome.

The FI remains responsible for the safe conduct of the solo flight of a student under his/her supervision.

During any training flight when the trainee does hold a pilot license and the FI is aboard the airplane, the FI has the final authority and absolute responsibility over flight safety.

During a Skill Test, although the student performs all duties as PIC, the examiner retains final responsibility for the safe conduct of the flight. If post the flight the Skill Test is deemed successful by the examiner, the student can log the flight time as PIC. If the examiner deems the test unsuccessful, the flight shall be logged as dual time.

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A.8. Responsibilities of the pilot-in-command

The PIC of an aircraft, whether handling the controls or not, is responsible for the safety of the aircraft and of all crewmembers, passengers and cargo on board during aircraft operations. The PIC is responsible for the initiation, continuation, termination or diversion of a flight in the interest of safety and in accordance with the relevant rules of the air.

Prior to any flight the PIC satisfies him- or herself that all operational limitations referred to in 2.a.3. of Annex IV to Regulation (EC) No 216/2008 are complied with, including:

• Airworthiness of the aircraft and that it is duly registered

• Instruments and equipment required for the execution of the flight are installed and operative

• The mass of the aircraft and center of gravity location are within limits

• All equipment, baggage and cargo are properly loaded and secured

• Aircraft operating limitations as specified in the POH will not be exceeded at any time during the flight.

Prior to a flight, the PIC becomes familiar with all available information appropriate to the intended operation. Pre-flight action for flights away from the vicinity of an aerodrome, and for all IFR flights, include careful consideration of available current weather reports and forecasts, taking into consideration fuel requirements and an alternative course of action if the flight cannot be completed as planned. Also included is making sure that all relevant documentation as set out in A.10 is carried on board.

The PIC has authority to refuse carriage of or disembark any person, baggage or cargo that may represent a potential hazard to the safety of the aircraft or its occupants.

During flight the PIC will report as soon as possible to the appropriate air traffic services (ATS) unit any hazardous weather or flight conditions encountered that are likely to affect the safety of other aircraft.

In case of an emergency situation the PIC takes any action that he/she considers necessary under the circumstances in accordance with 7.d. of Annex IV to Regulation (EC) No 216/2008. In such cases the PIC may deviate from rules, operational procedures and methods in the interest of safety, but makes sure that within 72 hours a report is sent to [email protected] . The PIC informs and may seek assistance by the ATO’s Safety Manager (0475/93.80.35).

The PIC has final authority as to the disposition of the aircraft while in command. He/she submits a report of any act of unlawful interference without delay to the competent authority and informs the designated local authority.

The PIC is responsible for reporting all known or suspected defects in the aeroplane, to the operator, at the termination of the flight. The PIC reports any incidents or hazards in line with the ATO’s Safety Management System (see the Incident and hazard report forms, available in the OPS room of the Noordzee Vliegclub hangar and described in the OMM).

The PIC is also responsible to correctly fill out the aircraft journey book and any form required by the administration of the organization.

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The PIC is responsible for alerting emergency services, as required, by the quickest available means of any accident involving the aeroplane, resulting in serious injury or death of any person or substantial damage to the aeroplane or property (see the details in the Emergency Response plan, described in the OMM, but also the actions to take as found on a document with contact data available in each airplane). The PIC, the ATO, or in case of an accident at or near an airport the airport commander, shall immediately alert the AAIU(Be) using one of the following telephone numbers:

During office hours:

Tel: +32 (0)2 277 44 33

Fax: +32 (0)2 277 42 60

GSM: +32 (0)476 76 18 65

Outside office hours (BRUSSELS A.C.C.):

Tel: +32 (0)2 206 27 21

Tel: +32 (0)2 206 27 22

GSM: +32 (0)476 76 18 65

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A.9. Carriage of Air Crew

During dual training flights the carriage of other air crew is permitted for training reasons, only if the responsible FI authorizes it. During solo training flights the carriage of other air crew or passengers is strictly forbidden.

A.10. Aircraft documentation

The following documents, manuals and information shall minimally be carried on each flight as originals or copies unless otherwise specified:

Standard – all flights

• Original Certificate of Airworthiness

• Airworthiness Review Certificate

• Original Certificate of Registration

• Noise certificate; if applicable

• Permit to Fly (if no valid Certificate of Airworthiness)

• The aircraft’s journey log

• The aircraft’s radio certificate

• Third party liability insurance certificate

• The POH or equivalent document(s)

• Valid pilot license and medical

Touch and go flights

• Mass and Balance schedule

• A student flying solo: approval in the form of an entry by the FI in the pilot’s logbook

Navigation flights

• Recent and suitable aeronautical maps, with route indicated on the map

• Overview of frequencies and charts of departure, destination and alternate aerodromes

• A student flying solo:

− Sign-off by the FI of the pilot’s flight planning and preparation in the form of the solo cross country briefing certificate – DOC/L-TRA/0151-92E/F/N (see also Appendix 1 of the TM).

− A signed copy of the solo cross country authorization form – DOC/L-TRA/0151-93E/F/N (see also Appendix 1 of the TM).

Cross-border flights

• Details of the ATS-filed flight plan, if applicable

• Any other documentation that may be pertinent to the flight or is required by the States concerned with the flight.

The PIC makes available within a reasonable time of being requested to do so by the competent authority the documentation required to be carried on board.

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In case of loss or theft, of the documents specified, flight is allowed to continue to a base or place where a replacement can be provided.

A.11. Retention of documents

The HT is responsible for storing all documents related to the operation of the ATO. This includes but is not limited to:

• ATO manuals

• Instructor folders

• Student folders

• Aircraft AFM or POH

• Documents of reference.

All ATO related documents, such as the one mentioned above are kept in a cabinet specifically dedicated to the ATO. This cabinet is located in the administration office of the Noordzee Vliegclub.

The student not renewing membership of the Noordzee Vliegclub is considered as having stopped the training, in which case the HT actively follows up with the student to confirm. If the student indicates to have stopped the training, a note is added to the student’s training file, which may then be archived.

Student records (paper documents) are kept in compliance with ORA.ATO.120 for a period of at least 3 years after completion of the training, whether successful or not. Instructor files are kept for the entire duration that the instructor instructs at the ATO plus a period of at least 3 years since last instructing at the ATO. All other documents are kept for as long as they are valid.

Direct access to individual student files is restricted to following people:

• The HT

• The student’s instructor(s)

• The CMM

• The BCAA

The student and his/her examiner may gain access via the HT. The BCAA may gain access to the ATO’s student files via the HT.

The BCAA requires access to all files!

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A.12. Flight instructors’ qualification records

Flight instructors hold the qualifications required by Part-FCL for the type of training that they are providing. The HT maintains a file with copies of those qualifications. A standardized document is completed to check completeness and validity of this file. This file is updated at least once each year.

The ATO keeps a copy of the latest qualifications (license and medical certificate) in the cabinet dedicated to ATO documents (see section A.11).

Every year, the CMM checks the validity of these documents and ensures all instructors have valid licenses, ratings and medical certificates. If they do not comply, the CMM will adapt the reservation program so these instructors cannot reserve airplanes for flights with students.

When the licenses, ratings and medical certificates are valid again, the CMM will allow them reserving planes again.

An instructor must make at least one flight with students within the last 6 months. Before being able to make a flight, the instructor will need to demonstrate his/her skills to the head of training. The head of training then decides the necessary steps to take before allowing the instructor to make flights with students again.

A.13. Revalidation of flight instructors’ medical certificates and ratings

Flight instructors are always holder of a valid Part-FCL medical certificate and a valid Part-FCL pilot license with the appropriate ratings.

The Noordzee Vliegclub reservation program stores the expiration date of the medical certificate of each of its members. Before the certificate expires, it sends a reminder mail to the club member. It does this three times:

1. One month before expiration date.

2. Seven days before expiration date.

3. At the expiration date.

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A.14. Flight instructors’ duty period and flight time limitations

FI duty times in the conventional meaning of the term (see 0.4 definitions) do not make sense in an aero club ATO; training flights typically cluster around the weekend, depending on the student’s availability, and may be at any time of the day, not unusually leaving big gaps in between. The ATO therefore does not impose formal limits, subject to following conditions:

• The FI must allow sufficient time for pre- and post-flight briefings, depending on the exercises to be performed during the flight.

• The maximum number of dual training flight time flown is limited to 8 hours per day, with a mandatory break in order to avoid degrading performance especially when the FDP exceeds 6 hours.

• If a FI performs duties outside the ATO, e.g. an airline, then it is the FI’s responsibility to ensure that these duty period and flight time limitations are fully adhered to and not compromised by flying at the ATO.

• By accepting the flight the FI states that he/she is “fit to fly”. That includes today’s fitness to fly post duty outside of the ATO as well as tomorrow’s fitness to fly prior to any flight duty the next day.

These conditions apply to both full time and part time FIs.

After a period of down time, e.g. due to sickness, or if the FI has limited experience as an instructor, more restrictive limits may be appropriate. This depends on the individual situation and may be achieved by accepting fewer students. (See also D.3. Refresher training).

A.15. Student flight time limitations

In order to maximize training effectiveness, the maximum length of a single dual training flight is limited to 2 hours during basic training (PPL), except for navigation flights. The number of such training flights is limited to 3 per day and 15 per week, and shall not exceed a maximum of 4 dual flying hours per day.

For the avoidance of doubt, a student performing a series of touch-and-go landings shall be considered a single flight, which should also not exceed 2 hours per flight.

It is the student’s responsibility to consider limitations related to any aeronautical activities outside the ATO.

A.16. Flight instructor rest periods

The minimum rest period for instructors between the last training flight of a day and the first training flight the next day shall be at least 12 hours.

A.17. Student rest periods

The rest period for students shall be at least 12 hours between two consecutive flight days.

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A.18. Pilots’ log books

FCL.050 requires holders of a pilot license to record details of all flights performed. The logbook provides a permanent record of the pilot’s flying experience. Pilots who fly regularly on aeroplanes and helicopters or other aircraft categories are recommended to maintain separate logbooks for each aircraft category.

Student pilots are to log all flight details including the exercise numbers appearing on the TM. In the case of a navigation flight the waypoints are also to be logged.

Pilot logbook entries should be made as soon as applicable after any flight. All entries in the logbook should be made in ink or indelible pencil.

Flight time for aeroplanes is recorded from the moment an aircraft first moves to taking off until the moment it finally comes to rest at the end of the flight.

When an aircraft carries two or more pilots as members of the operating crew, one of them shall, before the flight commences, be designated as the aircraft PIC (see A.7. above). The PIC may delegate the conduct of the flight to another suitably qualified pilot. All flying carried out as PIC must be entered in the logbook as ‘PIC’.

A logbook shall be filled in according to the legend of the logbook. Necessary data are: the flight date and time, the departure and destination airports, the total flight time and the number of landings. An instructor must also fill in the details of the exercises performed during the flight. This must be done in the remarks section.

Turning points on navigation exercises are logged to verify those flights counted for cross-country purposes. Qualifying cross-country flights must be entered as individual flights showing the points of departure and arrival.

Any training exercise (see also the TM for a list of training exercises) or recheck flight is to be recorded in the remarks column.

Students’ logbooks are to be certified as being correct at the end of each course by the HT or by his/her nominated deputy.

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A.19. Flight planning (general)

Good and thorough preparation of a flight is a quality of airmanship. Proper planning and the creation of situational awareness could have avoided many accidents and incidents. Pilots shall take the following into account:

• Limitations at departure and destination

• Local and enroute weather

• NOTAMs

• Fuel planning

• Mass and balance

• Charts required

• Altitudes

• Radio-aids

• ATC-restrictions and procedures

• Flight plan

• Aircraft condition. A student must register to the Belgocontrol site and to access the operational data. The Belgocontrol website is (http://www.belgocontrol.be), with the operational data on (http://www.belgocontrol.be/belgoweb/publishing.nsf/Content/Operational).

The Belgocontrol website contains the latest information about the weather, the NOTAMS, the enroute procedures and the aerodromes with their limitations and charts.

In addition, the NZVC website also contains a program (VFRFlight) to enter all data for a flight (wind, airplane, waypoints, aerodromes, alternates, frequencies and navigation frequencies. This program also produces a flight plan and flight overview. Together with this program, there is an extensive user’s manual.

Although students are expected to demonstrate good airmanship (see A.6 above) the responsibility for planning remains entirely with the PIC.

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A.20. Safety (general)

The PIC shall be responsible for notifying the nearest appropriate authority by the quickest available means of any accident involving the aeroplane, resulting in serious injury or death of any person or substantial damage to the aeroplane or property.

A safety report shall be filed after every incident and/or accident and a note shall be made in the respective journey log (see the incident and hazard forms in Appendix E and Appendix F of the Organization Management Manual).

The aircraft shall not be refueled when passengers are embarking, on board or disembarking.

Smoking on board of the ATO’s aircraft is not allowed.

A serviceable fire extinguisher needs to be on board within reach of the pilot

The PIC shall only commence take-off if the aircraft is clear of any deposit on aircraft surfaces that might adversely affect the performance or controllability of the aircraft.

Hazards, specific aerodrome procedures and listening watches are contained in that aerodromes handbook and the Aeronautical Information Publications (AIP), and shall be known by all aircraft operating at that aerodrome.

Each Noordzee Vliegclub aircraft is equipped with an Emergency Locator Transmitter (ELT), a radio and a transponder. For flights over water, there are inflatable safety vests with locator lights available in the hangar of the Noordzee Vliegclub. In the same hangar, there is also a local used as OPS room. This OPS contains a radio for the instructors to perform a listening watch of the students in flight. There is also a computer to check the weather conditions and the notams.

The Organization Management Manual describes the different Emergency Response Plans (ERP) of the Noordzee Vliegclub in chapter 2.16.

Operations manual

Part B

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TECHNICAL MANUAL Part B Page 1


B.1. Aircraft descriptive notes

The aircraft descriptive notes may be found in the Pilot Operating Handbook section 1, 7 and 9. The Pilot Operating Handbook and checklist should be on board during every flight.

• Section 1: General Introduction.

• Section 7: Airplane and system descriptions.

• Section 9: Supplements.

The aircrafts used for training are equipped with everything necessary to perform the different exercises used in training flights, both in circuits on an international airport and for navigation flights in Belgium and abroad: they contain an emergency locator transmitter (ELT), a radio, a transponder, a VOR and some have an ADF. They also have a fix mounted GPS.

B.2. Aircraft handling

B.2.1. Checklists

The aircraft checklists can be found in the Pilot Operating Handbook section 4. The Pilot Operating Handbook should be on board during every flight. The Noordzee Vliegclub also uses aircraft checklists based on the Pilot Operating Handbook and presented as a small booklet, which is easier to use.

B.2.2. Limitations

The aircraft limitations can be found in the Pilot Operating Handbook sections 2, 5 and 6. The Pilot Operating Handbook should be on board during every flight.

• Section 2: Operational Limitations.

• Section 5: Performance.

• Section 6: Weight and Balance / Equipment List.

B.2.3. Maintenance and technical logs

This can be found in the Pilot Operating Handbook section 8. The Pilot Operating Handbook should be on board during every flight.

Section 8: Airplane Handling, Service and Maintenance.

B.3. Emergency procedures

The emergency procedures can be found in the Pilot Operating Handbook section 3. The Pilot Operating Handbook should be on board during every flight.

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B.4. Radio and radio navigation aids

The description of the radio's and radio aids can be found in the Pilot Operating Handbook section 7 and 9. Also further information can be found in the respective technical manual(s). The Pilot Operating Handbook should be on board during every flight.

Section 7: Airplane and system description.

Section 9: Supplements.

Overview of radios and navigation aids in the airplane:

• Audio panel / Intercom / Marker beacon receiver

• ADF

• 1 Transponder

• 1 DME

• 1 GPS/ILS/VOR receiver

• Etc...

B.5. Allowable deficiencies

General

A flight shall not commence when any of the aeroplane instruments, items of equipment or functions required for the intended flight are inoperative or missing.

Instruments or equipment installed, but not required for the intended flight, do not affect the airworthiness of the aircraft even if they are inoperable or malfunctioning. To avoid confusion and misuse, an INOP-sticker must be present.

Instruments and equipment shall be readily operable or accessible from the station where the flight crewmember that needs to use it is seated. All required emergency equipment shall be easily accessible for immediate use.

Operating lights

Aeroplanes operated at night require:

• An anti-collision light system

• Navigation/position lights

• A landing light

• Lighting supplied from the aeroplane's electrical system to provide adequate illumination for all instruments and equipment essential to the safe operation of the aeroplane

• Lighting supplied from the aeroplane's electrical system to provide illumination in all passenger compartments

• An independent portable light for each crewmember station.

Operations under VFR, flight and navigational equipment

Aeroplanes operated under VFR by day need to be equipped with a means of measuring and displaying the following:

• Time, in hours, minutes and seconds

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• Pressure altitude

• Indicated airspeed

• Magnetic heading.

Aeroplanes operated under VMC at night, or in conditions where the aeroplane cannot be maintained in a desired flight path without reference to one or more additional instruments, requires, in addition, to be equipped with a means of measuring and displaying the following:

• Turn and slip

• Attitude

• Vertical speed

• Stabilized heading

• A means of indicating when the supply of power to the gyroscopic instruments is not adequate.

Aeroplanes operated in conditions where they cannot be maintained in a desired flight path without reference to one or more additional instruments, require, in addition, to be equipped with a means of preventing malfunction of the airspeed indicating system due to condensation or icing.

Spare electrical fuses

Aeroplanes need to be equipped with spare electrical fuses, of the ratings required for complete circuit protection, for replacement of those fuses that are allowed to be replaced in flight.

Safety equipment and oxygen

Aeroplanes need to be equipped with a seatbelt with upper torso restraint system for each flight crewmember occupying a seat, having a single point release and a seat belt for each passenger occupying a seat.

Aeroplanes need to be equipped with a first aid kit. This first aid kit needs to be readily accessible and kept up-to-date.

Aeroplanes are to be equipped with at least one hand fire extinguisher. This extinguisher needs to be readily accessible to the pilot.

Non-pressurized aeroplanes operated at flight altitudes where oxygen supply is required shall be equipped with oxygen storage and dispensing apparatus capable of storing and dispensing the required oxygen supplies.

ELT and radios

In Belgium an ELT is a recommended safety feature, but is not mandatory. It is the PIC’s responsibility to check requirements to carry an ELT or a PLB when crossing any national boundaries.

When a new aircraft is added to its training fleet the ATO verifies that the ELT contains the correct information regarding the aircraft registration, owner and home base.

Where required by the airspace classification being entered, aeroplanes shall be equipped with radio communication equipment capable of conducting two-way communication with those aeronautical stations and on those frequencies to meet

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airspace requirements.

The carriage and operation of a mode S transponder is mandatory for all IFR traffic and for VFR traffic in airspace that requires it, which includes all in civil CTRs. In military CTR, a serviceable transponder mode C transponder is sufficient.

Navigation equipment

Aeroplanes operated over routes that cannot be navigated by reference to visual landmarks shall be equipped with any navigation equipment necessary to enable to proceed in accordance with the ATS flight plan; if applicable and the applicable airspace requirements.

Aeroplanes require sufficient navigation equipment to ensure that, in the event of failure of one item of equipment at any stage of the flight, the remaining equipment shall allow safe navigation or an appropriate contingency action, to be completed safely.

Operations manual

Part C

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ROUTE Part C Page 1


C.1. Performance

Each airplane needs to be operated in respect to its specific operating characteristics. All information about performance can be found in the POH or equivalent document.

The PIC shall only operate the aircraft if the performance is adequate to comply with the applicable rules of the air and any other restrictions applicable to the flight, the airspace or the aerodromes taking into account the charting accuracy of any charts and maps used.

C.2. Flight planning

Fuel and oil requirements

The PIC shall only commence a flight if the aeroplane carries sufficient fuel and oil for the following:

• For VFR flights:

− By day, to fly to the aerodrome of intended landing and thereafter to fly for at least 30 minutes at normal cruising speed; or

− By night, to fly to the aerodrome of intended and thereafter to fly for at least 45 minutes at normal cruising speed;

• For IFR flights:

− When no destination alternate is required, to fly to the aerodrome of intended landing and thereafter to fly for at least 45 minutes at normal cruising speed; or

− When a destination alternate is required, to fly to the aerodrome of intended landing, to an alternate aerodrome and thereafter to fly for at least 45 minutes at normal cruising speed.

• Extra fuel at the discretion of the PIC.

For all flights with passengers the fuel reserve shall always be sufficient to continue flying for at least 30 minutes at normal cruise speed.

It is forbidden to refuel with passengers on board.

Altitude selection

Except when required for take of or landing, or by exception of the Director of the BCAA or the Minister of Transport (Grand Duchy of Luxembourg), no aircraft shall be operated at a height of less than 500ft above ground or water and a distance less than 150m from any fixed or mobile artificial obstacle.

Over congested areas of cities, towns or settlements, industrial buildings, the L.N.G. Terminal of Zeebrugge, nuclear plants or over an open-air assembly of persons the minimum height shall not be less than 1000ft above the highest obstacle, within a radius of 600m of the aircraft.

VFR-flights in level cruising flight that are operating above 3000ft from the ground or water shall follow the semi-circular system based on magnetic tracks as specified in the “Table of cruising levels” (AIP ENR 1.7.) Except if otherwise instructed in ATC clearances or as indicated in the AIP, VFR flights operated in controlled airspace shall select cruising levels from those to be used by IFR-flights as specified in the “Table of cruising levels” (AIP ENR 1.7.)

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ROUTE Part C Page 2


No aircraft shall be flown acrobatically within the context of an ATO training flight.

Except for landing and take-off, the minimum level within the Belgian airspace for GAT operating between 2200 and 0459 should be as far as possible at or above FL 50.

Route selection – VFR

• Check if there are any arrival/departure routes or reporting points published for the aerodrome you are operating from. Use those routes or points accordingly. In case such routes or points do not exist, leave the pattern as required.

• Check if there are any arrival/departure routes or reporting points published for the aerodrome that you will be flying to. Try to use those routes or points accordingly. In case such routes or points do not exist, enter the pattern from an overhead position.

• Plan the portion of the flight between the departure reporting point and the arrival deporting point, taking into account:

− Airspace

− Terrain

− Altitude requirements

− Restricted areas, etc...

Aircraft shall not be flown in a prohibited area or in a restricted area, the particulars of which have been duly published, except in accordance with the conditions of the restrictions or by permission of the State over whose territory the areas are established.

Training flights within controlled airspace of the Brussels FIR/UIR may only be performed subject to prior permission obtained from the appropriate ATS authority.

C.3. Loading

During any phase of operation the PIC makes sure that the loading, the mass and center of gravity (CG) position of the aircraft complies with any limitation specified in the POH or equivalent document.

For local flight with 1 or 2 persons on board a template of the mass and balance form is considered satisfactory. For all other flights a mass and balance form must be completed before the flight.

In case that the actual weight of crew and passengers is not known, the following standard mass figures are used:

Crew, passenger Standard mass

Man 90kg

Women 75kg

Child 35kg

If the airplane is to be operated in the aerobatic or utility category, a mass and balance form must always be completed to check that the CG falls within the limits of that envelope.

The ATO ensures that the mass of the aircraft and the center of gravity are established

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ROUTE Part C Page 3


by actual weighing prior to initial entry into service and that the accumulated effects of modifications and repairs on the mass and balance are accounted for and properly documented. Such information is made available to the PIC.

C.4. Weather minima

The weather minima used depend on the kind of flight:

Flights with instructor on board

• Crosswind: below or at the maximum demonstrated crosswind as set out in the Pilot Operating Handbook (POH).

• Visibility and ceiling: as published in the AIP ENR 1.2: Visual Flight Rules

Flights with student pilots under solo supervision

• Crosswind limits: 15kts for takeoff and 20kts for landing.

• Visibility and ceiling:

− Local circuits: 5km visibility and ceiling at 1500ft

− Navigation flights: 8km and 2000ft during the whole route.

C.5. Training routes/areas

The training provided by the ATO is not confined to certain training routes and/or areas and navigation flights across the entire Belgian FIR are in fact promoted.

Care will be taken to avoid prohibited, restricted and danger areas. Air work and maneuvering shall be avoided in controlled airspace, unless prior permission has been obtained by the ATS-unit.

Test and training flights under GAT status within civil controlled airspace of the Brussels FIR/UIR may only be performed after prior permission (PPR) has been obtained from the appropriate ATS authority.

Operations manual

Part D

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PERSONNEL TRAINING Part D Page 1


D.1. Appointments of persons responsible for standards and competence of flight personnel

Head of Training (HT)

The HT is responsible for the standardization and supervision of all instructors in accordance with the OM. In addition the safety manager organizes safety training within the ATO.

Each FI shall have the licenses and ratings required for the type of instruction that will be given in line with applicable Part-FCL requirements. These are recorded for all of the ATO’s flight instructors on the flight instructor personal details form (a sample of which is included in Appendix A – Flight instructor personal details form) and kept in the instructors’ file together with copies of their licenses.

Flight instructors are expected to keep their qualifications current at all time. The ATO keeps a record of expiry dates and shall notify any instructor at least 30 days before expiry. Failure by the instructor to supply a copy of the current FI-certificate shall result in written notification by the HT suspending the instructor’s privileges to train on the ATO’s aircraft until a current copy is supplied.

Theoretical Knowledge Instructors (TKI)

The HT assesses the aptitude of a candidate TKI based on the candidate’s CV and an interview. The candidate should demonstrate knowledge/background/experience related to the matter(s) to be taught. Furthermore flying experience, teaching experience (or knowledge of presentation techniques, or talking in front of large audiences), or any equivalent experience should be demonstrated.

When a TKI must be replaced, the HT defines a jury consisting of the HT, the CMM and a group of external specialists. Every candidate TKI must give a test lecture to this jury. During this test lecture the candidate has the ability to demonstrate talent for any aspect lacking in the CV. The candidate is expected to demonstrate added value, insight in the subject(s) that he/she will be teaching, ability to answer questions of students, teaching and communication abilities.

The HT is responsible for nominating or upgrading FI and TKI to the BCAA using procedure LA/L-TRA/0153 as published on the BCAA website. The ATO’s FI and TKI are listed in annexes A and B of the OMM.

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D.2. Initial training

The HT oversees all initial/induction training, although it can be delegated to another senior instructor at the discretion of the HT. Initial / induction training is given to all new instructors, regardless of their experience. This includes both FI’s and TKI’s. No instructor shall instruct at the ATO prior to having completed the initial / induction training.

For FI’s the training normally includes a briefing on the ATO’s standard operating procedures and record keeping system, plus a check flight (especially if the new instructor is not previously known in a flying capacity to the ATO), which includes a local area familiarization if the FI is new to the local area. For all instructors the training includes a standardization briefing and overview of the ATO’s manuals.

Details of all training, including the initial standardization training, are retained in the instructor‘s file at the ATO. The initial / induction training block shall be filled out and signed by the HT for every instructor providing training at the ATO, indicating that the initial training has been completed.

D.2.1. Privileges and conditions

The privileges of an FI(A) are to conduct flight instruction for the issue, revalidation or renewal of

• A PPL in the appropriate aircraft category

D.2.2. Restricted privileges

In accordance with FCL.910.FI an FI shall have his/her privileges at the ATO limited to conducting flight instruction under the supervision of the HT, or another FI for the same category of aircraft nominated by the HT for this purpose, in the following cases

• For the issue of the PPL

The HT shall add a note to the FI’s personal details form as to whom takes responsibility of the supervision.

While conducting training under supervision, the FI shall not him/herself authorize a student pilot to conduct his/her first solo flight or first solo cross-country flight. Instead the FI briefs his/her supervising FI of any students who are ready to first solo or first solo cross-country. The supervising FI may authorize the student pilot, at the supervisor’s discretion subject to a check flight with the student pilot.

These limitations shall be removed when the FI has completed at least, for the FI(A), 100 hours of flight instruction in aeroplanes or TMGs and has supervised at least 25 student solo flights.

The FI personal details shall be amended to this extent and signed by the HT.

D.2.3. Revalidation

For revalidation of an FI certificate, in accordance with FCL.940 the instructor shall fulfil two of the following three requirements

• Complete, in the case of an FI(A), at least 50 hours of flight instruction in the appropriate aircraft category during the period of validity of the certificate as FI, TRI,

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CRI, IRI, MI or examiner. If the privileges to instruct for the IR are to be revalidated, 10 of these hours shall be flight instruction for an IR and shall have been completed within the last 12 months preceding the expiry date of the FI certificate

• Attend an instructor refresher seminar, within the validity period of the FI certificate

• Pass an assessment of competence in accordance with FCL.935, within the 12 months preceding the expiry date of the FI certificate.

For the at least each alternate subsequent revalidation in the case of FI(A), the holder shall have to pass an assessment of competence in accordance with FCL.935.

D.2.4. Renewal

If the FI’s certificate has lapsed, the applicant shall, within a period of 12 months before renewal

• Attend an instructor refresher seminar

• Pass an assessment of competence in accordance with FCL.935.

D.3. Refresher training

Refresher training will be given as required. The amount and content of the training will be at the discretion of the HT. Either the HT or a delegated senior instructor will give the required training.

Refresher training would be given primarily to those instructors either used on a very ad-hoc basis by the ATO; or to those who have been off for a long period of time, more than 28 days, either due to illness or leave.

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D.4. Standardization training

In order to attain the desired standardization of all personnel, the following procedures are in place:

• Scheduled and unscheduled meetings

• Scheduled and unscheduled evaluations

• Scheduled and unscheduled proficiency checks

• Scheduled and unscheduled safety training

• Personnel refresher courses

• Use of “Air Pilot’s Manual, Flying Training, Pooley’s, Air Pilot Publishing” handbook for flight training

• Use of airplane specific checklist.

All instructors (FI and TKI) shall attend standardization meeting at least once a year.

D.5. Proficiency checks

Instructor proficiency checks are organized at the discretion of the HT and shall cover learning objectives for the PPL(A)-course. The goal of these proficiency checks is to monitor the FI's instructional proficiency and commitment towards standardization.

Proficiency checks are completed by the HT. In exceptional cases a designated pilot can complete these checks.

D.6. Upgrading training

Not applicable as the ATO does not provide courses to obtain additional instruction privileges.

D.7. ATO personnel standards evaluation

The BCAA and Noordzee Vliegclub Board of Directors evaluate the Accountable Manager. Although no specific evaluation procedure is followed, the financial health and activities of the organization are the ultimate evaluation of the Accountable Manager.

The BCAA and the Accountable Manager evaluates the Head of Training. Although the Accountable Manager does not follow any specific evaluation procedure, the quality of the training provided by the organization is the ultimate evaluation of the Head of Training.

The evaluation of the flight and ground instructors is the responsibility of the Head of Training. The evaluation takes place in two ways:

• Direct evaluation by means of regular inspection of files, flight evaluation, or an interview.

• Indirect evaluation by means of observing their own and their students’ performance.

Appendices

Appendix A – Flight instructor personal details form