KA2 Erasmus+ Strategic Partnerships / HigherEducation

Partnerships for Digital Education Readiness KA226 HED Call 2020

Info Webinar for Applicants 15.9.2020Anne Siltala & Outi Tomperifirstname.lastname@oph.fi

Outline of the Webinar

I Overview of the Additional KA2 Call

II Overview of Strategic Partnership Action

III Financing Rules

IV Application & selection procedure

• Further Information

• Q & A

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I Overview of theAdditional KA2 Call

Additional KA2 Application Round:Two types of partnerships

• KA226 Partnerships for Digital Education Readiness (in the fields of school education, vocational education and training, and higher education)• Strategic Partnerships supporting innovation

(relevant for all fields of education): development and implementation of innovative, concrete and long-lasting outputs

• Strategic Partnerships supporting exchange of good practices (not relevant for HE)

• KA227 Partnerships for Creativity (in the fields of youth, school education and adult education)

KA226 Partnerships for Digital Education Readiness:Reinforcing the ability of education and training institutions to provide high quality, inclusive digital education

• supporting teachers to develop digital competences and safeguarding the inclusive nature of learning opportunities

• building capacity to implement online, blended and distance teaching and learning

• developing digital pedagogical competences of educators, enabling them to deliver high quality inclusive digital education

• developing high quality digital content such as innovative online resources and tools

• promoting networking of institutions, sharing of resources and expertise, and collaboration with digital technology providers and experts in educational technologies and relevant pedagogical practice

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What Activities Are Supported in Strategic Partnerships in Response to the Covid-19?

• activities that strengthen the cooperation and networking between organisations

• testing and/or implementation of innovative practices in the field of education, training and youth

• activities that facilitate the recognition and validation of knowledge, skills and competences

• cooperation between regional authorities to promote the development of education, training and youth systems

• activities to better prepare and deploy the education and training of professionals for equity, diversity and inclusion challenges in the learning environment

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KA226 Partnerships for Digital Education Readiness:Relevant Activities

• activities to deploy digital tools and methods to deliver quality and inclusive education through online/virtual means, including blended teaching, training and learning

• activities to support learners, teachers and trainers in adapting to online/ distance learning

• activities to teach and promote safer and more responsible use of digital technology

• activities to understand how best to incorporate digital online technology into subject-specific teaching, training and learning, including work based learning.

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KA226 Partnerships for Digital Education Readiness:Priorities

All applications must address the priority Innovative practices in a digital era i.e.:• taking up of digital technologies and of innovative and open pedagogies in

education, training, youth and sport• promoting gender equality and addressing differences in relation to the access

and use by underrepresented groups• promoting innovative methods and tools for teaching, training, learning and

assessment • contributing to building digital education readiness and to mitigating the impact

of the crisis on some of the hardest-hit sectors

In addition, the application can address 1 or 2 horizontal or field-specific priorities

II Overview of Strategic Partnership Action

General conditions for SP

Minimum partnership: 3 organisations from 3 programme countries.

Project duration 1-2 years, projects starting between1.3.2021 - 30.6.2021

Funding max. € 300,000 / 2 years

Eligible participating organisations eg.

• Higher education institution (ECHE requirement!);• School /Institute/Educational centre; • Non-profit organisation, association, NGO;• Public or private, a small, medium or large enterprise; • Public body at local, regional or national level; • Social partner or other representative of working life,

including chambers of commerce, industry, craft/professional associations and trade unions;

• Research institute, a foundation; • Cultural organisation, library, museum; • Body providing career guidance;• Body validating knowledge, skills and competences;• European Youth NGO…

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Cross-sectoral Strategic Partnerships

• Cross-sectoral cooperation between differenteducation sectors encouraged

• Projects searching solutions for issues relevant for more than one sector e.g.: climate change, language skills, ICT skills, entrepreneurial skills etc.

• Recommended to include organisations from allthe sectors that are involved in the project

• Key: mutually beneficial co-operation

• Important: what is the ”most impacted sector”? select the application form accordingly

Participation of Partner Countries in SP projects?

• Partner countries can participate in a Strategic Partnership as a partner

• “A partner country partner” may participate if there is evidence that it brings essential added value to the project be explicit in the application form

• Consider: • Is this partner really unique? • Can it be replaced by a European partner? • Would all the outputs, results in the project

be achieved without the Partner country partner?

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Brexit:The UK remains as a programme country in the call2020 and all successfulapplicants can collaborate withthe UK for the full duration of their project.

What are Intellectual Outputs?

Output= method, guide, model, study module, survey, specific software etc. tangible results (= intellectual outputs)

Other results= capacity building, changes in the mindset/working habits, increasing quality, increased professional skills etc. intangible results (= NOT intellectual outputs)

Examples of Intellectual Outputs in Finnish applications• The number of Intellectual Outputs has varied between 2-9• Examples of Intellectual Outputs applied for:

• Joint Curricula, study programme or module• New methodology, pedagogical approach• Analysis, survey, best practice guide• Digital tools or platforms for studies / co-operation / sharing

information, mobile app• Teaching materials, MOOC• Guide books/ guidelines (eg. for use of teaching material)

Transnational Learning, Teaching and Training activities

Type of activity Particularly relevant for

Blended mobility of learners All fields of education, training and youth

Intensive Study Programmes Higher education

Long-term teaching or training assignments Higher education, VET, School and Adult education

Short-term joint staff training events All fields of education, training and youth

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For detailed requirements (duration, eligible participants etc.) of eachactivity, see Annex I of the Programme Guide:https://ec.europa.eu/programmes/erasmus-plus/programme-guide/annexes/annex-i/strategic-partnerships_en

Transnational Learning, Teaching and Training activities: Intensive Study programmes• bring together students and teaching staff

• encourage efficient and multinational teaching of specialist topics

• enable students and teachers to work together in multinational and multidisciplinary groups

• allow members of the teaching staff to exchange views on teaching content, new curricula approaches and to test innovative teaching methods

• students: 5 days to 2 months (excluding travel days)

• teaching staff/invited teachers: 1 day to 2 months (excluding travel days)

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Transnational Learning, Teaching and Training activities: Short-term Joint Staff Training Events

• the purpose of this type of activity is joint learning and exchange between the participants

• organised for small groups of staff from different countries in order to maximisethe impact on each participating organisation

• E.g. study visits combining on-site visits to relevant organisations, presentations, discussion workshops, training courses

• Purpose of the activity is not to discuss and manage the project itself.

• 3 days to 2 months (excluding travel days)

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III Financing Rules

Budget Framework

7 different cost items, from which applicants will choose the items, according to the project’s activities.

Budget rules in the Programme Guidehttps://ec.europa.eu/programmes/erasmus-plus/programme-guide/part-b/three-key-actions/key-action-2/strategic-partnerships-field-education-training-youth_en

1. Management and implementation 2. Transnational project meetings3. Intellectual outputs4. Multiplier events5. Transnational learning/teaching/training activities6. Exceptional costs (eg. Subcontracting)7. Special needs support

Unit cost

Real cost

Budget items based on UNIT COSTS (items 1-5):

1. Management: unit cost per MONTH per ORGANISATION2. Project Meetings: NUMBER OF PARTICIPANTS in project meetings / DISTANCE BAND3. Intellectual outputs: number of planned WORKING DAYS (4 staff categories, 4

country categories)4. Multiplier events: Organisational costs, based on NUMBER OF PARTICIPANTS

(domestic and foreign participants from organisations outside the partnership)5. Learning/teaching/training activities: Number of mobilities planned (+ DURATION

and DISTANCE BAND)

In the final report: no real costs have to be reported, but how activites, mobilities, events have been carried out.

Calculating the Budget

Intellectual Outputs

• Support for developing the planned concrete results/deliverables (= intellectualoutputs) of the project.

• Staff cost of participating organisations. NB. Project management or disseminationis not eligible in this category

• Daily rates for 4 staff categories and four country groups (see Programme Guide)

• Mainly staff categories Teacher/Trainer/ Researcher and Technician (based on thefunction at home organisation)

• Only in exceptional cases managers and administrative support staff if well justified

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Transnational Learning, Teaching and Training activities: Intensive Study programmes• Level of individual support and minimum duration for students and teachers are

different students and teachers are detailed separately in the application form for the same intensive programme

• SP-HE-IPL = Intensive programmes for higher education learners travel and individual support for students

• SP-IP-HE = Intensive programmes for teaching staff travel and individual support for teachers

• SP-HE-IST = Invited teachers at Intensive Study Programmes travel and individual support for experts invited from outside the project partnership

• NB. Accompanying person is a person who accompanies participants with special needs (not a teacher)

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ISP in the application form

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IV Application & SelectionProcedure

Additional KA2 Application Round Autumn 2020

Deadline 29.10.2020 at 13.00 Finnish Time (12 CET)

Preliminary Budget KA226 HED in Finland ca. 2 Mۥ funding for ~ 7 projects

Timeline

• Assessment in November-December• Results published early 2021• Projects starting between 1.3.2021 - 30.6.2021

Tips for Online Applications

• EU login identification (EU Login) is required to log in the application portal. Instructions how to register an EU login https://www.oph.fi/sites/default/files/documents/132468_eu_login-ohje_tunnuksen_luominen_suomeksi_paivitetty_2.5.2017.pdf (in Finnish)

• OID (Organisation ID) codes are needed for all participating organisations: • https://webgate.ec.europa.eu/erasmus-esc/organisation-

registration/screen/home

• NB! All Finnish HEIs already have OID! Do not create a new one! Please consult your administration (e.g. international office).

• Do not leave submitting the application in the last days. Better to submit and re-submit!

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Annexes

• Declaration on Honour from the coordinator, signed by legal representative• Mandate letters from all the partner organisations, signed by legal

representatives of the partner and the coordinatorMandatory:

• Any other relevant documents e.g. a GANTT chartOptional:

NB! All the relevant information should be written in the application form

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Award / Assessment Criteria

1. Relevance of the project (max 30 p.)

2. Quality of the project design and implementation (max 20 p.)

3. Quality of the project team and the cooperation arrangements (max 20 p.)

4. Impact and dissemination (max 30 p.)

Total Points 0-100

• Minimum requirements :• 60 points• at least half of the maximum points in each award criteria mentioned above

• Two external experts/application• 2020 ERASMUS+ Guide for Experts on Quality Assessment (pdf)

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What makes a good strategic partnershipapplication?Relevant to policy objectives

Innovative and based on actual needs

Effective dissemination and sustainability plan

Reliable and committed partners

Jointly planned with partners

Support from institutional leadership

Cooperation with relevant stakeholders

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Further Information

Information sources

• https://www.oph.fi/fi/ohjelmat/erasmus-strategiset-kumppanuushankkeet-ylimaarainen-hakukierros-syksylla-2020 (in Finnish)

Information on theAdditional KA2 Call

• https://www.oph.fi/en/programmes/strategic-partnerships

General information on Strategic Partnerships

• https://www.oph.fi/en/events/2020/erasmus-higher-education-information-event-additional-eramus-application-round

Recording and presentationof this webinar will be

available here

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Erasmus+ Programme Guide

Strategic Partnerships in the Erasmus+ Programme Guide (version 3 of 25/08/2020):

• https://ec.europa.eu/programmes/erasmus-plus/sites/erasmusplus2/files/erasmus_programme_guide_2020_v3_en.pdf

• Objectives and Activities p. 100-130 ja 300-311• Priorities and Activities of the Additional Call p. 115-121• Assessment and Award Criteria: p. 120-121

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Useful Links

• https://webgate.ec.europa.eu/erasmus-applications/screen/home/all-applications

Online application portal:

• http://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:52017DC0247&from=EN

Renewed EU Agenda for Higher Education (2017)

• https://ec.europa.eu/education/education-in-the-eu/digital-education-action-plan_en

Digital Education Action Plan (2018)

• https://ec.europa.eu/programmes/erasmus-plus/projects/Erasmus+ Project Results

Platform:

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Guidance Webinars for Applicants

Kyselytunti / Q&A session on

• Monday 5 October at 15.00-16.00 o’clock

Watch the recordings and presentations of strategic partnership webinars organised for the application round in the spring. NB! There are some changes in the rules of these two calls.

• Webinar on strategic partnerships for higher education: Guidance for Applicants of Strategic Partnerships 30 January(in English).

• Webinars for all education sectors (in Finnish): • Webinaari I: Miten valmistelen hanketta vaikuttavuuden näkökulmasta 10.12.2019• Webinaari II: Hankesuunnitelman laatiminen (tuotteet, työsuunnitelma, aikataulut, toiminnot) 14.1.2020• Webinaari III: Hakulomake 21.1.2020• Webinaari IV: Budjetointi 4.2.2020

Q&A

Thank you!

For further information please contactanne.siltala@oph.fiouti.tomperi@oph.fi