pasco school district no. 1 a g e n d a study session – …€¦ · to mt. rainier summer...

PASCO SCHOOL DISTRICT NO. 1 Board of Directors’ Regular Meeting Tuesday, June 14, 2016, 6:30 p.m.

C. L. Booth Education Service Center, 1215 W. Lewis Street, Pasco, WA 99301 A G E N D A

STUDY SESSION – 4:30 PM Budget Workshop Mr. Howard Roberts. Jr.

1. CALL TO ORDER Mr. Scott Lehrman

2. FLAG SALUTE Angelou Elementary Principal Diana Cissne

3. ROLL CALL Steve Christensen Sherry Lancon Scott Lehrman Amy Phillips Aaron Richardson Carson Bergstrom Abraham Mendoza Juan Mojica

4. SPECIAL RECOGNITION Retirees Appreciation Ms. Leslee Caul

5. APPROVAL OF MINUTES Regular Meeting of May 24, 2016

6. AGENDA REVIEW7. AUDIENCE COMMENTS8. COMMUNICATIONS

9. REPORTS/DISCUSSIONA. Professional Development Update Mr. Erich Bolz/Ms. Carla Lobos/Ms. Suzanne Hall B. Policy 1115: Student Representatives to the Board of Directors Mr. Scott Lehrman/Mrs. Michelle Whitney

10. ACTION ITEMSA. Approval for Purchase of Pasco Senior Center Mr. Randy Nunamaker

11. CONSENT AGENDAA. Personnel Ms. Robin Hay B. Warrant Approval Mr. Howard Roberts, Jr. C. 2nd Reading Policies: Policy 5334, Vacations Ms. Sarah Thornton

Policy 7251, Disposal of Surplus Equipment or Materials D. Approval of Educational Specifications for New Horizons Mr. Randy Nunamaker/Mr. Kim Marsh

High School Relocation Project E. Approval of A/E Recommendation for Architecture and Mr. Randy Nunamaker/Mr. Kim Marsh

Engineering for Elementary #16 F. Overnight Student Travel – Chiawana High School Boys Basketball Team to a Mrs. Glenda Cloud

Basketball Team Camp at Gonzaga University in Spokane, WA G. Overnight Student Travel – Chiawana High School Girls Basketball Team to a Mrs. Glenda Cloud

Basketball Team Camp at Eastern Washington University in Cheney, WA H. Overnight Student Travel – Chiawana High School GEAR UP Western Washington Mrs. Glenda Cloud

College Tour, August 2016 I. Overnight Student Travel – Pasco High School Associated Student Body Leadership Mrs. Glenda Cloud to Chewelah Peak Leadership Camp in Chewelah, WA J. Overnight Student Travel – Delta High School Yearbook Club to Washington Mrs. Glenda Cloud

Journalism Education Association Summer Workshop in Bellingham, WA K. Overnight Student Travel – Delta High School Associated Student Body Leadership Mrs. Glenda Cloud

to Mt. Rainier Summer Leadership Camp in Randle, WA L. Overnight Student Travel – Pasco High School Boys Basketball Team to a Basketball Team Mrs. Glenda Cloud

Camp at Eastern Washington University in Cheney, WA M. Authorization for President Lehrman to Submit Request to Mr. Scott Lehrman/Mrs. Michelle Whitney Richland School District N. Superintendent’s Employment Contract-July 1, 2016 through June 30, 2019 Ms. Sarah Thornton

12. FUTURE AGENDA ITEMS13. EXECUTIVE SESSION – 42.30.11014. ADJOURN

Revised 2-21-06

PASCO SCHOOL DISTRICT NO. 1

Agenda Item Summary

AGENDA ITEM NO. : 4 BOARD MEETING DATE: June 14, 2016

TOPIC: Special Recognition – Retirees Appreciation

CABINET ADMINISTRATOR: Leslee Caul

PRESENTER: Leslee Caul

X REPORT

1ST READING DISCUSSION 2ND READING ACTION REQUIRED

OBJECTIVE:

To recognize the 38 Pasco School District employees who are retiring or have retired during in the 2015-2016 school year. We look forward to honoring those who join us.

BACKGROUND: (Pertinent past action/events)

Employees who retired after last year’s celebration through this board packet are honored. This year’s honorees are:

Amy Brown Monica Lamb Rose Hubschman Nancy Sawyer Betty Scott John Sapp Roy Brown Rosantina Lee Lucio Cobian Donnabelle Labonte Elizabeth Flynn Cynthia Maltos Judith Yearout Vida Zuljevic Lila Fort Allen Hovland Debra Ayde Blake, Elizabeth Robert Dresdow

Tamma Matsumoto Kay Carlisle Linda Prudhomme Karen Griffith Kathy Parks Bernard Daos Saundra Hill Donna (Debbie) Hodge Audrey Howard Karen Nevius Luis Ramos Marty Froelich Doug Hughes Richard Freitag Francisco Segura Patricia Campbell Carmen Rodriguez Diana Hall Linda Maxwell

Board Meeting Minutes May 24, 2016 1

Pasco School District No. 1 Board of Directors’ Regular Meeting Tuesday, May 24, 2016, 6:30 p.m.

C. L. Booth Education Service Center, 1215 West Lewis Street, Pasco, WA 99301 M I N U T E S

STUDY SESSION 4:30 p.m. – Bond Proposals Part 4 Mr. Randy Nunamaker CALL TO ORDER President Lehrman called the meeting to order at 6:30 p.m. followed by an opening statement on policy and procedure. Spoke about the study sessions and bond scenarios, invited all those interested to attend. FLAG SALUTE Mr. Lehrman introduced New Horizons Principal Seth Johnson who then introduced ASB President, Jesus Mendoza, Roxana Martinez, and Jose Gonzales. The students then led the flag salute. Student representatives Bergstrom, Mendoza and Mojica presented each student with a Pride of Pasco pin. PRESENT Board of Directors Administrators Scott Lehrman, President Saundra Hill, Superintendent (excused) Steve Christensen, Vice President Michelle Whitney, Deputy/Successor Superintendent Sherry Lancon, Member Glenda Cloud, Deputy Superintendent Amy Phillips, Member Liz Flynn, Assistant Superintendent (excused) Aaron Richardson, Member Sarah Thornton, Assistant Superintendent Carson Bergstrom, Student Representative Abraham Mendoza, Student Representative Juan Mojica, Student Representative Audience Mark Rudeen Mark Garrett Randy Nunamaker Jesus Mendoza Roxana Martinez Jose Gonzales Seth Johnson Jenny Rodriquez Jackie Ramirez Charlotte Stingley Raquel Martinez Christian Domingos Hope Yates Clarivel Valdez Darbi Pink Ruth Patricio Yisel Lopez Ford Powers Sarah LeDuc Alejandro Silva Tiffanie Eyre Tanya Huffman Brian Howard Megan Nelson Lindsey Brothers Elisabeth Torres Adrian Paulakis Greg Olson Jennifer Collins Valerie Aragon Chip Elfering Kim Marsh Tom Hitt Richard Job Kristi Docken Colt Nickel Marie Feryn Robin Hay Tim Sullivan Edith Lau Becky Hitchman Jesus Mendoza Michelle Smith Roxana Martinez Candise Seaboldt Melissa Strabridge Paula Cichecki Diane Hart Patrick Hart Gary Fleming Beth Austin Kristen Wren Susan Sparks John Wallwork Kyle Ehlis


SPECIAL RECOGNITION On behalf of the board Ms. Caul recognized members of the English Language Arts and Math Curriculum committees for their hard work, dedication and time in choosing new curricular materials. Student representatives Bergstrom, Mendoza and Mojica presented each committee member with a Pride of Pasco pin. APPROVAL OF MINUTES Ms. Lancon moved to approve the minutes of the regular meeting of May 10, 2016 as presented. Mrs. Phillips seconded the motion; the motion carried. AGENDA REVIEW Mrs. Whitney announced that there will an executive session according to RCW 42.30.110(1)(g) and (1)(b). AUDIENCE COMMENTS Mr. Lehrman explained that after each report the audience may ask questions or make comments on those topics and they are welcome at that time. He opened the floor for comments on any other topics. Ford Powers, CHS sophomore President, and several other students addressed increasing ASB fees from $20 to $30 per student based on several factors. They stated that they had been in communication with PHS student body and they also endorsed this action. Mr. Lehrman thanked the students for their input and asked that they speak with Mrs. Cloud on this topic and that the board would take action after if warranted. COMMUNICATIONS Dr. Richardson thanked all the coaches of spring sports for their many successes and congratulated track members heading for state. Mrs. Phillips enjoyed watching spring sports this last week as she attended tennis matches and the track meet. She also attended STEM Night at CHS where she learned a lot and was able to speak to several of the teachers. Ms. Lancon congratulated Stevens Middle School Fever recipients for being honored. A good time was had by all. Mr. Mojica reported that he attended a Curie event to help with math scoring, volunteered at the courthouse for voter registration and that seniors are counting the days until graduation and senior parties. Mr. Mendoza also participated in test scoring at Curie and congratulated students for their impressive scores. He was very honored to have received a $2500 HAAP scholarship and a $1000 AREVA scholarship this past week. He attended the Pasco High School Prom and had a very nice time. Mr. Bergstrom shared his gratitude for the many positive experiences he has had at Pasco High, and the great job they do of creating events for students like the PROM which was a huge success. Students had an amazing night at Moore Mansion, and he thanked those who helped make it happen. He also attended the Golden Bulldogs where several PHS alumni were honored for their hard work after high school. He participated in his first ever flag football game. He also shared that he could


hardly believe that he was attending his last board meeting as a Pasco High School student as graduation is June 11. He congratulated track athletes for their success at going to state competition. He also shared how honored he was to be the recipient of the Quality Communities scholarship (given by Association of Washington Communities Center) which is given to those who are nominated by their city for community involvement. He will be heading to Olympia next month to speak at their luncheon. Mr. Christensen attended AAAS Celebration to honor those who achieved a high level of academic performance. There were many recipients of lots of great gifts and many administrators were there to support their students. Mr. Lehrman also attended the AAAS Celebration where Tim Sullivan was the presenter. It was great to see so many of our students and staff in attendance. It is the 40th anniversary for this program which was started in Pasco but has been extended to include the region now. He announced the birth of his baby girl Laila who is in good health. She had been readmitted to the hospital for jaundice, but they are in hopes of her coming home tonight. Mrs. Whitney invited the public to her next “Community Conversations” meeting, Thursday, June 16 from 4 to 6:30 p.m. at the downtown Mid-Columbia Library. REPORTS/DISCUSSION 1st Reading Policies: Policy 5334, Vacations and Policy 7251, Disposal of Surplus Equipment or Materials Ms. Thornton explained that the current district policy on vacations allows administrators to receive payment for up to five days of unused vacation each year. Staff recommend that this benefit be extended to all exempt employees. Procedures will be updated to allow for exempt staff to receive the payment beginning in July or August. The surplus policy is being updated at the request of the Operations department to reflect current values. Procedures will be modified to allow use of online posting of items for sale. 2014-15 Year End Budget Report – Mr. Howard Roberts, Jr. summarized 2014-15 results of operations and financial position for the District. Revenue and expenditure comparisons with other districts will also be provided. Discussion followed. After School All Stars – Mr. Sullivan updated the board on the After School All-Stars program that provides healthy, fun and engaging activities for Pasco School District students. This program provides a unique and innovative enrichment program that leverages the learning community resources. Engaging and fun learning opportunities are provided for students in grades 4 – 6 at elementary schools in the Pasco School District. Discussion followed. Mr. Lehrman asked for the number of participants at each school. Mr. Sullivan will supply those numbers at a later date. ACTION ITEMS Selection of a Bond Scenario – Mr. Nunamaker has provided several bond scenarios and responded to questions and requests from board members about bond options over the last few months. The board has narrowed those options down to three. He will be asking for direction to staff to move forward with one of the options if the board is ready to decide. If the board needs more time, this decision can be scheduled for an upcoming meeting. Discussion followed. Mr. Christensen expressed his support for Bond Option 11 based on the fact that the most urgent need for elementary schools is on the west side; Angelou is bursting at the seams and he believes we need to address this. He also stated that there has been a lot of discussion about Stevens, and everyone is aware that the condition of that building is not good and that it is time to replace it and that with


overcrowding at CHS additional permanent space should be included as well. He is still hopeful that legislators will free up funds for a Pre-K. He wanted to clarify that even if we ask for an initial bond amount, we don’t have to sell all those bond. The bonds associated with the 2 elementary would only be sold in the event we did get grant money for additional K-3 funding (superscap). Mr. Richardson agreed with Mr. Christensen. While he hoped we could include a middle school, he supports Option 11 at this time. While it is a compromise, it adequately addresses all levels. Mrs. Phillips also expressed her support. Mr. Lehrman stated that while we hear both positives and negatives about returning 6th graders to elementary, he believes that the biggest concerns are operational issues and he believes we can take care of that. There is no conclusive evidence that contradicts this decision. He is more concerned about implementing programs with fidelity, discipline and consistency. He also supports Option #11 as it most effectively meets the current needs and is the lowest cost to the taxpayers. Mr. Christensen moved that Bond Scenario #11 be submitted to Pasco voters for a special election in February 2017 to include grant money for the potential that the legislature allocate more class size reduction construction assistance. Ms. Lancon seconded the motion; a roll call vote was taken as follows; the motion carried. Mr. Christensen – Yes Ms. Lancon – Yes Mr. Lehrman – Yes Mrs. Phillips – Yes Dr. Richardson – Yes Resolution 923: Acceptance of the Pasco High School Audio Visual Upgrade Project – Mr. Nunamaker reported that The Pasco School District Pasco High School Audio Visual Upgrade project included installation of seventy-four (74) Extron Pole Vault audio visual systems in classrooms throughout Pasco High School. A resolution accepting the Pasco High School Audio Visual Project Upgrade as complete is needed for the district to release the contractor’s retainage bond. Pasco School District staff recommends the acceptance of the Pasco High School Audio Visual Upgrade project as final and complete. Acceptance by the board also initiates the final process to release Interwest Technology Systems, Inc.’s retainage bond. Mr. Christensen moved to approve Resolution 923 accepting the Pasco High School Audio Visual Upgrade project as final and complete. Mrs. Phillips seconded the motion; a roll call vote was taken as follows; the motion carried. Mr. Christensen – Yes Ms. Lancon – Yes Mr. Lehrman – Yes Mrs. Phillips – Yes Dr. Richardson – Yes Resolution 924: Intent to Construct Pasco High School Phase III Project – Mr. Nunamaker stated that this resolution is a requirement for projects receiving state matching funds. It is a function of the OSPI D form process. This resolution will indicate the district’s intent to construct Pasco High School Phase III Project. This resolution will be included in the D-9 document package. Mrs. Phillips moved to approve Resolution 924, the District’s intent to construct Pasco High Phase III. Mr. Christensen seconded the motion; a roll call vote was taken as follows; the motion carried.


Mr. Christensen – Yes Ms. Lancon – Yes Mr. Lehrman – Yes Mrs. Phillips – Yes Dr. Richardson – Yes Resolution 925: Award of Contract for Pasco High School Phase III Project – Mr. Nunamaker requested board approval of Resolution 925 to accept the bid proposal and enter into contract with Fowler General Construction for the Pasco High School Phase III Project. Pasco High School Phase III is an element of the 2013 bond approval. Bid proposals for the construction of Pasco High Phase III were accepted until 3:00 p.m., May 17, 2016. There were three bid proposals submitted. Bid proposals were opened and both the base bids and alternate bid were tabulated (see attached). The bid proposal recommended is within the district’s estimated cost. District staff and the architectural firm of record for this project recommend (see attached) accepting Fowler General Construction as the contractor for the Pasco High Phase III Project. Dr. Richardson moved to approve Resolution 925 for both the base bid and the alternate bid for Pasco High Phase III to Fowler General Construction and authorize staff to enter into contract in the amount of $4,614,414 (which includes state and local tax.) Ms. Lancon seconded the motion; a roll call vote was taken as follows; the motion carried. Mr. Christensen – Yes Ms. Lancon – Yes Mr. Lehrman – Yes Mrs. Phillips – Yes Dr. Richardson – Yes CONSENT AGENDA Ms. Lancon moved to approve the Consent Agenda as amended. Mr. Christensen seconded the motion; a roll call vote was taken as follows; the motion carried. Mr. Christensen – Yes Ms. Lancon – Yes Mr. Lehrman – Yes Mrs. Phillips – Yes Dr. Richardson – Yes Approved Consent Agenda items include: Personnel – approval of routine personnel items as presented Warrants

Warrant Date: May 5, 2016 Payroll Fund warrants numbered 245444-245494 in the amount of $12,228.52 Warrant Date: May 5, 2016 General Fund warrants numbered 245495-245647 in the amount of $391,153.46 Capital Projects Fund warrants numbered 245648-245655 in the amount of $164,630.37 Associated Student Body Fund warrants numbered 245656-245674 in the amount of $77,141.40 Warrant Date: May 13, 2016 General Fund warrants numbered 245675-245905 in the amount of $468,996.25 Capital Projects Fund warrants numbered 245906-245909 in the amount of $47,084.88 Associated Student Body Fund warrants numbered 245910-245928 in the amount of $50,266.19

Bid Approval of Building 210 Freezer Project Architect Recommendations for Building Projects


Bid Approval of Twain Parking Lot Renovation Bid Approval of Stevens Site Improvements Phase II Out of State Student Travel – Chiawana High School Mathematics, Engineering Science Achievement

(MESA) to the Oregon Zoo in Portland, OR Out of State Overnight Student Travel – Chiawana High School Speech and Debate Club to National

Competition in Salt Lake City and Sandy, UT Overnight Student Travel – Chiawana High School Associated Student Body Leadership to La Cima

Leadership Camp in Randle, WA Out of State Student Travel – McClintock STEM Elementary School to Sustainable Agriculture and

Energy (SAGE) Center in Boardman, OR

FUTURE AGENDA ITEMS Mrs. Whitney stated that the next board meeting is scheduled for June 14 and will include a Budget workshop, special recognition for retirees, policies and a curriculum report. Mr. Lehrman announced that there would be a board retreat June 7 from 5:30 to 8:30 p.m. in the board room. EXECUTIVE SESSION The board went into executive session at 8:10 p.m. according to RCW 42.30.110(1)(g) and (1)(b). The session is expected to take approximately 45 minutes and will include no action. Assistant Superintendent and Legal counsel Sarah Thornton will be joining the board. Ms. Lancon opened the door at 8:55 p.m. and stated that the session would require at least an additional 40 minutes. ADJOURNMENT The Board of Directors adjourned at 9:32 p.m. President of the Board Secretary of the Board

Revised 9-22-06

PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary

AGENDA ITEM NO. : 9A BOARD MEETING DATE: June 14, 2016

TOPIC: Professional Development Update

CABINET ADMINISTRATOR: Michelle Whitney

PRESENTER: LeAnn Nunamaker

REPORT


OBJECTIVE: The objective is to provide an overview for the board regarding the professional development update for both the ELA and Math instructional materials at both elementary and secondary levels. We will provide an overview of the trainings and supports that will be offered throughout the summer and into the following school year.


The curriculum committee has recommended the adoption of instructional materials for both Math and ELA and those have been approved by the board. Implementation and fidelity of implementation is critical to student outcomes, therefore we will review the plan to provide support for teachers in the form of professional development.

POSSIBLE ALTERNATIVES:

PROJECTED COSTS: $0.00 BUDGET CODE:

SUGGESTED MOTION: No motion requested

NEXT STEPS:

Professional Development:New Curriculum Materials

June 14, 2016

Putting students first to make learning last a lifetime Celebrating academics, diversity, and innovation

Professional Development Plan

Support for understanding of Washington State Learning Standards and key shifts

Support for implementation of new instructional materials: English Language Arts and Math

Washington State Learning Standards

Partnership with WEA (Washington Education Association) to host “Jump Start” in Pasco this year

Jump Start provides deep understanding of WSLS and key shifts (June27‐30)

3 day training for all staff

Additional 4th day available for instructional coaches who will provide in building professional development support throughout the year

Rigorous Curriculum DesignIn partnership with ICLE (International Center for Leadership in Education) , HMH (Houghton Mifflin Harcourt) and Agile Mind, participants will participate in rigorous curriculum design. Outcomes include:

Prioritizing standards

Developing a curriculum calendar

Identifying pre and post assessments

Understanding performance tasks and creating units of study

July 11‐22

Math Instructional Materials Agile Mind Academy August 23‐25

Grades 7‐12 Math

Intensified Algebra for High Schools

Getting Started: Math Expressions August 25

Grades K‐6th

TBD each site will have 2 visits a year for coaching/consulting

English Language Arts Instructional Materials

Getting Started: Collections, August 24

Grades 7‐11

Getting Started: Journeys for bilingual teachers, August 23

Grades 3‐6th

Getting Started: Journeys/Senderos, August 24

Grades K‐6

Collections Training, August 24

Middle School special education teachers

Instructional Materials Implementation Support

Throughout the year;

Instructional coaches will receive 6 follow up trainings during the year to enhance instructional material implementation and student outcomes

Administrators will receive 4 follow up trainings

HMH, ICLE will provide ongoing support and adjust plan as necessary

Agile Mind will provide 12 full‐day onsite Advisor Sessions during school year ‐ per year

Professional Development Model

Instructional Coaches will provide job embedded and formal training

Partnership with consultants

Implement systematic structures to continuously refine curriculum and identify future needs

Develop data cycles to monitor implementation and provide immediate support

Next Steps

Develop a training plan for all staff on August 24 and 25 that is inclusive of all certificated staff

Create action plan to review identified subject areas for the 2016‐17 school year

Monitor and support the implementation of ELA and math throughout the upcoming school year

Questions?

Revised 9-22-06


Agenda Item Summary

AGENDA ITEM NO. : 9B BOARD MEETING DATE: June 14, 2016

TOPIC: 1st Reading Policies: Board Policy 1115 Student Representatives to the Board of Directors

CABINET ADMINISTRATOR: Sarah Thornton

PRESENTER: Sarah Thornton

REPORT


OBJECTIVE: This policy is being presented for first reading.

BACKGROUND: This is a continuation of our process to review and revise board policies. The board has asked to discuss a further revision to the student representative policy which would permit up to four student representatives to serve on the board at one time.


PROJECTED COSTS: BUDGET CODE:

SUGGESTED MOTION:

NEXT STEPS:


1115

THE BOARD OF DIRECTORS

Student Representatives to the Board of Directors Up to three four high school student representatives will serve as advisors to the Board of Directors. The role of the student advisors will be to:

1. Provide student insight and perspective to the Board of Directors and District administration.

2. Serve as a liaison to the students of the district through the established student

government and communications networks.

3. Report to students about the work of the school district and the Board of Directors.

The student representatives will be bound by all applicable rules and regulations pertaining to the elected board members. The student representatives will participate in board discussions, but will not have the right to make motions, vote, hold board offices, or attend executive sessions. The student representatives may be selected from any high school in the district; however, the students must represent at least two high schools. Student representatives must reside within the Pasco School District boundaries. Cross Reference: Board Policy Series 1000 Board of Directors Board Procedure 2151P Interscholastic Athletics

Adoption Date: June 10, 2014June 28, 2016

Revised 9-22-06



TOPIC: Approval for Purchase of Pasco Senior Center

CABINET ADMINISTRATOR: Randy Nunamaker

PRESENTER: Randy Nunamaker

REPORT


OBJECTIVE:

To obtain board approval to move forward with the purchase of the Pasco Senior Center, parcel #112.152.300 and parcel #112.152.299 in the amount of $1,235,000 plus applicable fees and closing costs. The property is located at N. 7th and Marie street, Parcel #112.152.299 and parcel #112.152.300.


The purchase of the Senior Center would allow the district to remodel the building to accommodate programs serving young children that are currently housed across various elementary schools, which include the State-funded Early Childhood Education and Assistance Program (ECEAP), special education preschool programs, birth to three, and OT’s and PT’s, for a total of 12 classrooms depending on the final space available upon remodel. This project would open up needed additional classrooms in existing elementary schools. In addition the special education preschool assessment center currently housed in a restrictive space at the Martin Luther King Center would be placed at the Senior Center. The remodel would likely be complete and students could be moved into the facility in 2017-18.

Final approval of the purchase, including all fees and costs, will be brought to the board at June 28, 2016 board meeting. Approval will allow the district to move forward with the architecture and engineering (A/E) work which will help determine the exact number of classrooms the Senior Center could provide, likely between 10 and 16 additional classrooms.

The estimated cost per brick and mortar classroom at the Senior Center would be approximately $500,000, which is a cost efficient solution to additional classrooms. For example, the state estimates brick and mortar classrooms to cost $615,000. Additional classrooms at the Senior Center will help provide much needed space elsewhere in the district.

The district received $300,000 from this year’s Legislature to support this purchase and remodel and can only be used to turn the Senior Center into an Preschool Center. We have already received permission from the WA Department of Commerce to use the whole $300,000 to pay for A/E services for the remodel. The district intends to renew its request in the next Legislative session for the remaining $2.2 million for this specific project.

As long as no K-12 students are placed in the facility it will not count against the district’s inventory for future state match for new schools.



SUGGESTED MOTION: I move that the district move forward with the purchase of the Pasco Senior Center for $1,235,000 plus applicable fees and closing costs for parcels #112.152.299 and #112.152.300.

NEXT STEPS: The district will bring to the board the final cost including all applicable fees and closing costs at the June 28th 2016 Board Meeting.

Pending Property Transaction / City of Pasco Senior Center – UPDATE

June 9, 2016

Subject Property

Subject Property

Pending Property Transaction / City of Pasco Senior Center – UPDATE

June 9, 2016

The Pasco School District (PSD) is under contract to purchase from the City of Pasco the following

properties legally described and commonly known as:

Lot 1, Short Plat 2003-05, known as Franklin County Tax Parcel # 112.152.300, and

Lot 2, Short Plat 2003-05, known as Franklin County Tax Parcel # 112.152.299

Lot 1 is a vacant lot on the corner of East Brown Street and North 5th Avenue. Lot 2 is adjacent to Lot 1

and includes an 18,962 SF building known as the Senior Center.

Price: $1,235,000

This contract is subject to a Feasibility Contingency of the buyer (PSD). If the property is deemed

feasible, buyer has the right to waive the contingency up until June 30, 2016. Upon waiver of the

contingency, closing shall occur on or before July 15, 2016.

Seller (City of Pasco) has indicated a desire for a delayed closing allowing time to transition services

provided at the Senior Center to another location. This can be a consideration of the PSD depending on

estimated construction timeline needed by the PSD for its intended use.


Agenda Item Summary


TOPIC: Personnel

CABINET ADMINISTRATOR: Glenda Cloud

PRESENTER: Glenda Cloud/Robin Hay

REPORT

1ST READING DISCUSSION 2ND READING

X ACTION REQUIRED

OBJECTIVE: Board approval of personnel actions as presented in the packet.




SUGGESTED MOTION: I move to approve the personnel actions as presented in the packet.

NEXT STEPS:

PASCO SCHOOL DISTRICT NO. 1 REPORT FOR BOARD OF DIRECTORS – June 14, 2016

CERTIFICATED-ADMINISTRATIVE-COACHING PERSONNEL ACTIONS

5/20/16 – 6/9/16

Request Board approval of the following personnel actions. All salary amounts are based on the negotiated agreement between the Pasco School District and the Pasco Association of Educators.

NAME POSITION ACTION TAKEN EFFECTIVE DATE Anderson, Michael Teacher Hired 2016/17 SY To be announced (provisional contract) Battershell-Doran, Kathryn Special Education Leave of absence 5/25/16 – unknown McClintock Bosch, Marlo Enhancement Teacher Resigned 6/21/16 McLoughlin Calligan, Hannah Teacher Hired 2016/17 SY To be announced (provisional contract) Camp, Jenna 1st Grade Leave of absence .5 FTE 2016/17 SY Whittier Carrillo, Maria 3rd Grade Leave of absence 6/6/16 – 6/21/16 Captain Gray Casqueiro, Sarah SLP Leave of absence 8/30/16 – 10/10/16 Booth Clarke, Shannon 2nd Grade Resigned 6/21/16 Robinson Coppinger, Jennifer Ed Specialist Leave of absence 6/6/16 – 6/21/16 Booth Davis, Marilyn 3rd Grade Leave of absence 2016/17 SY Longfellow Dawson, Joy PE Leave of absence 5/27/16 – 6/21/16 Captain Gray Franks, Duane Psychologist Leave of absence 6/3/16 – 6/16/16 Chiawana Garner, Christina Physical Therapist Resigned 6/21/16 Booth Garza, Abbey Teacher Hired 2016/17 SY To be announced (provisional contract) Garza, Marcus Teacher Hired 2016/17 SY To be announced (provisional contract) Grant, Laura Teacher Hired 2016/17 SY To be announced (provisional contract) Hall, Diana 5th Grade Retired 6/21/16 Robinson

NAME POSITION ACTION TAKEN EFFECTIVE DATE Harder, Abigail Teacher Hired 2016/17 SY To be announced (provisional contract) Hendrickson, Jennifer 2nd Grade Leave of absence .5 FTE 2016/17 SY Whittier Jenkins, Julie Music Leave of absence 5/23/16 – 6/2/16 Longfellow Intermittent Jenkins, Julie Music Leave of absence 6/3/16 – 6/21/16 Longfellow Larson, Cynthia Teacher Hired 2016/17 SY To be announced (provisional contract) Maine, Sandra SLP Resigned 6/21/16 Booth Marcil, Alvina Teacher Hired 2016/17 SY To be announced (provisional contract) Mattox, Carly Teacher Resigned 5/31/16 McGee McEachen, Xiomara Kindergarten Resigned 6/21/16 Longfellow McLaughlin, Rebecca Counselor Leave of absence 6/1/16 – 6/9/16 Pasco High McPeek, Rebecca 1st Grade Leave of absence 8/30/16 – 11/23/16 McGee Mejia, Andrea 1st Grade Leave of absence 4/25/16 – 6/6/16 Angelou Mendoza, Juana Teacher Hired 2016/17 SY To be announced (provisional contract) Menke, Abigail Special Education Resigned 6/21/16 Longfellow Middleton, Angie Teacher Hired 2016/17 SY To be announced (provisional contract) Muckenhaupt, Greg Teacher Hired 2016/17 SY To be announced (provisional contract) Newhouse, Mariah Teacher Hired 2016/17 SY To be announced (provisional contract) O’Laughlin, Shannon Teacher Hired 2016/17 SY To be announced (provisional contract) Pedersen, John Teacher Hired 2016/17 SY To be announced (provisional contract) Pendleton, Mark Head Coach Hired 2016/17 SY Girls’ Soccer (coaching contract) Ochoa

NAME POSITION ACTION TAKEN EFFECTIVE DATE Peterson, Karrie Facilitator/LLI Resigned 6/21/16 Longfellow Rivas, Maria 1st Grade Leave of absence 6/2/16 – 6/21/16 Chess Intermittent Rothstrom, Kailey 5th Grade Resigned 6/21/16 Franklin Schmeck, Teresa Head Coach Hired 2016/17 SY Girls’ Cross Country (coaching contract) Ochoa Spaur, Jeff Head Coach Hired 2016/17 SY Boys’ Cross Country (coaching contract) Ochoa Stoker, JaiLynn Head Coach Hired 2016/17 SY Volleyball (coaching contract) Ochoa Tamez, Andrea Kindergarten Resigned 6/21/16 Chess Thompson, Deborah English Resigned 6/21/16 Pasco High Tingley, Rachel Assistant Coach Hired 2016/17 SY Volleyball (coaching contract) Chiawana Van Houdt, Kenneth Teacher Hired 2016/17 SY To be announced (provisional contract) Walker, Katheryn Kindergarten Resigned 6/3/16 Whittier

PASCO SCHOOL DISTRICT NO. 1 REPORT FOR THE BOARD OF DIRECTORS – June 14, 2016

CLASSIFIED PERSONNEL ACTIONS May 19 – June 9, 2016

Request Board approval of the following personnel actions:

NAME

POSITION ACTION TAKEN

EFFECTIVE DATE

Almaguer, Raquel Paraeducator Chess

Resigned 6/21/16

Ambriz Coria, Maricela Nutrition Services Helper Emerson

Resigned 5/12/16

Barragan, Mayra Paraeducator, Special Services Frost

Hired 6/1/16

Elliott, Karen Paraeducator, Special Services Markham

Resigned 6/1/16

Kellogg, Howard Special Needs Driver Transportation

Resigned 6/2/16

Maxwell, Linda Nutrition Services First Helper Pasco High

Retired 7/1/16

Mendoza, Luis Driver Transportation

Resigned 5/19/16

Norman, Kaitlin Inventory Clerk II Technology

Hired 6/1/16

Nunez, Blanca Paraeducator Gray

Resigned 6/2/16

Rupp, Vicki Tutor Parent Education Center

Resigned 6/16/16

Trevino, Daniel Inventory Technician Nutrition Services

Resigned 6/17/16

Uvay, Cynthia Secretary Career and College Readiness

Resigned 6/21/16

Revised 9-22-06


Agenda Item Summary

AGENDA ITEM NO. : 11B BOARD MEETING DATE: June 14, 2016

TOPIC: Approval of Warrants

CABINET ADMINISTRATOR: Howard Roberts, Jr.

PRESENTER: Howard Roberts, Jr.

REPORT


OBJECTIVE:

Obtain Board approval of accounts payable warrants for 2015-2016 General, Capital Project, Associated Student Body, and Transportation Vehicle funds.


All district warrants are subject to board approval. Policy 7322 allows the district to issue accounts payable warrants in advance of board approval. In the event any claim is disapproved, the auditing officer and superintendent will cause the claim to be recognized as a receivable and pursue collection until the funds are collected or until the board approves the claim.

POSSIBLE ALTERNATIVES: N/A

PROJECTED COSTS: N/A BUDGET CODE: N/A

SUGGESTED MOTION: I move the following District payments be approved: Warrant Date: May 20, 2016 General Fund warrants numbered 245929-246163 in the amount of $1,634,523.83 Capital Projects Fund warrants numbered 246164-246169 in the amount of $106,537.49 Associated Student Body Fund warrants numbered 246170-246189 in the amount of $27,047.47 Warrant Date: May 31, 2016 Payroll Fund warrants numbered 246190-246263 and 246345-246348 and 246513-246530 in the amount of $134,805.95 Warrant Date: May 31, 2016 General Fund warrants numbered 246264-246344 and 246349-246492 in the amount of $8,019,794.46 Capital Projects Fund warrants numbered 246493-246500 in the amount of $179,156.89 Associated Student Body Fund warrants numbered 246501-246512 in the amount of $43,924.18 Warrant Date: June 3, 2016 General Fund warrants numbered 246531-246683 in the amount of $509,106.60 Capital Projects Fund warrants numbered 246684-246691 in the amount of $28,837.70 Associated Student Body Fund warrants numbered 246692-246706 in the amount of $32,712.73

NEXT STEPS:

Revised 9-22-06


Agenda Item Summary

AGENDA ITEM NO. : 11C BOARD MEETING DATE: June 14, 2016

TOPIC: Board Policy 5334, Vacations; 7251 isposal of Surplus Equipment or Materials

CABINET ADMINISTRATOR: Sarah Thornton/Glenda Cloud

PRESENTER: Sarah Thornton

REPORT


OBJECTIVE: These policies are being presented for second reading and approval.

BACKGROUND: This is a continuation of our process to review and revise board policies. The current district policy on vacations allows administrators to receive payment for up to five days of unused vacation each year. Staff recommend that this benefit be extended to all exempt employees. Procedures will be updated to allow for exempt staff to receive the payment beginning in July or August. The surplus policy is being updated at the request of the Operations department to reflect current values. Procedures will be modified to allow use of online posting of items for sale.



SUGGESTED MOTION: I move to approve policy 5334 and 7251 as presented.

NEXT STEPS:


5334

PERSONNEL Vacations District employees shall be provided vacations in accordance with the procedures developed by the superintendent or designee. The collective bargaining agreement will supersede policy. Employees should schedule vacation with their supervisors at least two weeks in advance of the desired starting date. All vacation schedules must recognize the operating needs of the district and are subject to the approval of the supervisor. Employees may carry over into the next year a maximum number of days equal to one year’s allocation of vacation days. A staff member who anticipates termination of employment may take accrued vacation prior to the termination date or receive payment in lieu of actual vacation. No contributions will be made to an employee's retirement system for accrued vacation leave in excess of 30 days. Payment for accrued vacation may be made to the estate of a deceased staff member. Administrators and exempt supervisory/professional/technical employees may request once each year for payment of unused vacation days up to a maximum of five (5). Cross References: Board Policy 5021 Applicability of Personnel Policies Legal References: RCW 41.50.150 Retirement benefits based on excess

compensation — Employer liable for extra retirement costs

WAC 415-108-510 (PERS) First-in-first-out 415-112-415 (TRS) accounting method for determining when leave earned

AGO 1976 No. 10 Accumulation of sick leave while on leave Adoption Date: June 14, 2016

PASCO SCHOOL DISTRICT NO. 1 7251

Page 1 of 1

FINANCIAL MANAGEMENT Disposal of Surplus Equipment or Materials The board of directors authorizes the superintendent or designee to determine whether any district equipment, supplies, furniture and other district personal property is obsolete or surplus. The board further authorizes the superintendent or designee to develop and implement procedures for the disposal of surplus items in accordance with state law. The board must approve of any sales where: a) a single unit item has a current value in excess of $10,000 and/or b) multiple items have a total unit value in excess of $50,000. Prior to disposing of any surplus property or reading materials, the superintendent or designee shall serve public notice as required by state law. Funds derived from the rental, sale or lease of student transportation equipment shall be placed into the transportation vehicle fund. Funds derived from the sale of property shall be placed into the general fund. Legal References: Board Policy 7250 Rental or Lease of District Property

Board Policy 8360 Property and Equipment Management Board Policy 9271 Sale of Real property RCW 28A.335.060 Surplus school property, rental lease or use of – Disposition of moneys

received for RCW 28A.335.090 Conveyance and acquisition of property – Management RCW 28A.335.180 Surplus texts and other educational aids, notice of availability – Student priority as to texts RCW 39.33.070 School districts and libraries – Disposal of obsolete or surplus reading materials – Procedures WAC 392-143-050 Resold school buses Adoption Date: June 14, 2016

Revised 9-22-06


Agenda Item Summary

AGENDA ITEM NO.: 11D BOARD MEETING DATE: June 14, 2016

TOPIC: Approval of Educational Specifications for New Horizons High School Relocation Project


PRESENTER: Kim Marsh/Randy Nunamaker

REPORT


OBJECTIVE:

To obtain board approval of the Educational Specifications for New Horizons High School relocation project.


The New Horizons High School project involves the relocation of the existing campus to the Columbia Basin College “W” building.

The New Horizons principal and staff met with CKJT Architects (the design firm of record) and capital projects staff several times in April and May.

Educational Specifications define how the spaces will be assigned and function.

The input was gather and summarized which was then later reviewed by the administration and staff for accuracy and further input.

A final document was produced and approved by NHHS administration and staff. A copy of the Pasco High Educational Specifications is located in the Superintendent’s office for your review.


PROJECTED COSTS:

BUDGET CODE:

SUGGESTED MOTION:

I move to approve the Educational Specifications as presented for the New Horizons High School relocation project.

NEXT STEPS:

Educational Specifications

Pasco School District #1 New Horizons High School

May 17, 2016 CKJT Architects, pllc

NEW HORIZONS HIGH SCHOOL EDUCATIONAL SPECIFICATIONS INPUT PARTICIPANTS

Consultant Input and Coordination Tom Brandon, Evergreen Consultants

Pasco School District Staff Input Seth Johnson ……………………………………. Principal

Irma Castillo ……………………………………… Secretary

Laura Maldonado ………………………………... Attendance Clerk

Ester Ochoa ……………………………………… Security

Emilia Jasen ……………………………………... Counselor

Kristy Walters ……………………………………. ROC Counselor

Felipe Zavala/Laura Ochoa …………………..... Student Achievement Specialist

Lucinda Sanchez ……………………….……….. Intervention Prevention Specialist

Becky Hitchman ……………………………….… Instructional Coach

Susie Wells ………………………………….…… Nurse

Jacqueline Brewster …………………………..... Family and Consumer Science Teacher

Toni Buechler …………………………...……….. Math Teacher

Stefanie Harrison …………………………...…... Special Education Teacher

Eric Hayes …………………………...…………... Social Studies Teacher

Linda Klavano …………………………...………. CTE Teacher

Jessie Kurtz …………………………...…………. English Teacher

Saul Martinez …………………………...……….. Art Teacher

Matt McKinstry …………………………...……… Health/Physical Education

Glenn McNabb …………………………...……… Math Teacher

Devin Olson …………………………...…………. Science Teacher

Michelle Smith …………………………...………. Social Studies/Lead Teacher

Sandi Smith …………………………...…………. CTE Teacher

Stacey Smith …………………………...………... English Teacher

Mark Swenson …………………………...……… Math Teacher

Carol Travis …………………………...…………. CTE Teacher

LindaLee Vancil …………………………...…….. Online Learning Teacher

NEW HORIZONS HIGH SCHOOL EDUCATIONAL SPECIFICATIONS INPUT PARTICIPANTS

The New Horizons staff have spent much of their meeting time on Friday afternoons and their monthly early release Wednesday Professional Development time on creating the vision for the future facility. This process began with conversations around the current areas of needed improvement at New Horizons. This resulted in the creation of a vision of a new approach to serving New Horizons students. The vision of the new facility is to create a flexible learning environment for students that need flexibility, while also providing structure and a more traditional approach for those students that excel in that environment. From there, departments met to discuss what would be needed for the department to achieve the established vision. Department needs were submitted to Seth Johnson, Becky Hitchman, and Michelle Smith who were tasked with representing the staff during conversations dealing with Education Specifications. Staff is updated regularly and when clarifying questions are asked, the staff members are consulted. The philosophy at New Horizons in this project has been to involve staff as much as possible in all phases of this project.

Seth Johnson, Principal

NEW HORIZONS HIGH SCHOOL EDUCATIONAL SPECIFICATIONS INDEX

A. PROJECT DESCRIPTION AND GENERAL INFORMATION

B. SITE CONSIDERATIONS AND DEVELOPMENT

C. ACTIVITY AREAS

1. Administration Areas

1.1 Main Entrance Security Vestibule 1.2 Reception/Attendance/Secretarial Area 1.3 Principal’s Office 1.4 Conference Room 1.5 Administration Area Storage Room 1.6 Commons Teachers Shared Office 1.7 Faculty Workroom 1.8 Faculty Lounge 1.9 Staff Restrooms 1.10 Security Office 1.11 Instructional Coach’s Office

2. Student Services

2.1 Nurse’s Room 2.2 Student Achievement Specialist’s Office 2.3 Social Worker’s Office 2.4 Intervention Specialist’s Office 2.5 Academic Counselor’s Office & Waiting Area 2.6 STR (Stop/Think/Reflect) Room 2.7 Food Pantry 2.8 Career/Technical/Education Center 2.9 Cap & Gown Storage Closet

3. Classrooms

3.1 Intervention Classroom 3.2 Restorative Opportunity Center & Counselor 3.3 Social Studies 3.4 Math 3.5 English 3.6 Computer Lab 3.7 Art Room 3.8 Family Consumer Classroom 3.9 General Science Lab 3.10 General Science Lab Prep/Storage Room

NEW HORIZONS HIGH SCHOOL EDUCATIONAL SPECIFICATIONS INDEX

3.11 Ag Science Lab

4. Accessory Spaces

4.1 Lecture Room 4.2 Commons Area 4.3 Library 4.4 Infant Daycare Center

5. Food Service

5.1 General 5.2 Food Preparation and Serving Area 5.3 Dry Storage Room 5.4 Office Work Station 5.5 Restroom

D. MISCELLANEOUS NOTES

E. EDUCATIONAL SPECIFICATIONS SIGN OFF

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A. PROJECT DESCRIPTION AND GENERAL INFORMATION

• This project involves design work associated with making modifications to an existing Columbia Basin College classroom building. The modifications are being made in preparation for New Horizons High School to move into the building.

• Following is some general information about the school – o The optimum goal of the project is to provide flexible/functional

spaces that allow for future educational innovations. o School houses students in grades 10 through 12. o Hours of operation are 8:00 am to 4:00 pm Monday through Friday. o Current student enrollment is approximately 300. o Projected future enrollment is approximately 400. o Special education students attend the school and are integrated

into the general student population. No special ed rooms required. o Most students get to school using the public transit system. They

are dropped off at the main entrance. Additionally, three District school buses also serve the school and some students drive to school.

o School staff currently consists of the following – 1 principal (Seth Johnson) 2 counselors 8 support staff 16 teachers 5 aides 2 interns 1 social worker

B. SITE CONSIDERATIONS AND DEVELOPMENT

• Provide code compliant parking lot based building size and room functions. Separate student and staff parking lots are not required.

• Establish bus lane on north side of building through dual use of existing fire lane. Continue bus lane down south of east side of the building, up through building parking lot and back out on existing north fire lane.

• Establish a building delivery entrance on the east side of the building. • Verify need to maintain existing fire truck “hammerhead” versus having them

use the bus lane for entering and exiting the site. • Provide chainlink fence on north side bus lane to separate out CBC parking

area.

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C. ACTIVITY AREAS

1. Administration Areas

1.1 Main Entrance Security Vestibule

• Use: To prevent unauthorized entrance into the building. • Location: 1 required at the main building entrance. • Equipment and furnishings:

o Card lock entrance system and related components similar to security vestibule at Barbara McClintock Elementary. District will provide requirements.

1.2 Reception/Attendance/Secretarial Area

• Use: Receive incoming building visitors and conduct day to day administrative tasks for the school.

• Number of users: 2 • Location: Adjacent to the main building entrance. • Equipment and furnishings:

o 3-4 visitor’s chairs in waiting area. o 2 desks with chairs and computers. o Five 2-drawer file cabinets. o One 5-drawer lateral file cabinet. o Countertop copier. o Printer. o Shredder. o Wall mounted in and out board. o AED cabinet. o Wall mounted video display board (verify office vs hallway

location). o Reception counter. o General office storage cabinets. o 7’ high staff coat/storage cabinet. o Tackboard(s). o Relight for visual sight line to security vestibule.

• Room finishes: o Carpet flooring. o Acoustical ceiling. o Painting and/or vinyl covered walls (verify).

• Electrical requirements: o Telephone, intercom console, master clock, fire alarm

control panel and data drops at selected locations.

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1.3 Principal’s Office

• Location: Adjacent to the secretarial area. Needs exterior window with view of main entrance.

• Equipment and furnishings: o L-shaped desk with chair and computer. o Two 4-drawer file cabinets. o One 2-drawer file cabinet. o 7’ high open bookshelf. o Small round table with 3 chairs. o 7’ high coat/storage cabinet. o Tackboard(s). o Small whiteboard.

• Room finishes: o Carpet flooring. o Acoustical ceiling. o Painted and/or vinyl covered walls (verify).

• Electrical requirements: o Data drop. o Telephone with conferencing capability. o Intercom and clock.

1.4 Conference Room

• Use: For administration area conferences. • Number of users: 10 • Location: In administration area with possible access from hallway

(verify). • Equipment and furnishings:

o Smart projector and whiteboard. o Table and chairs for 10 people.

• Room finishes: o Carpet flooring. o Acoustical ceiling. o Painted and/or vinyl covered walls (verify).

• Electrical requirements: o Data drop. o A/V projector hookup. o Telephone with conferencing capability. o Intercom and clock.

1.5 Administrative Area Storage Room

• Use: Used to store general building supplies that are distributed upon written request.

• Location: In administration area.

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• Equipment and furnishings: o Lockable door. o Four 4’ wide x 7’ tall open shelf units (verify depth and

quantity). o 4-drawer file cabinet. o Locking wall mounted cabinet for cash and contraband taken

from students. o Building key cabinet.

• Room finishes: o VCT flooring. o Hard ceiling. o Painted walls and ceiling.

1.6 Commons Teachers Shared Office

• Use: To provide sit down work space for the 4 teachers assigned to the Commons area.

• Number of users: 4 (this is a shared office). • Location: In the administration area. • Equipment and furnishings:

o 2 desks with chairs and computers. o Printer. o 7’ high coat/storage cabinet. o 4’ tackboard.

• Room finishes: o Carpet flooring. o Acoustical ceiling. o Painted walls.

• Electrical requirements: o Data drops (2). o Telephone, intercom and clock.

1.7 Faculty Workroom

• Use: To provide a space that has equipment and countertop work areas for large staff projects along with the distribution of staff mail.

• Number of users: 1 to 2 at a time. • Location: In the administration area adjacent to the faculty lounge if

possible. Requires direct access from the hallway without going through the main office area.

• Equipment and furnishings: o Wall and floor mounted storage cabinets. o Countertop layout space. o Laminator (countertop model). o Countertop paper cutter.

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o Large staff copier (floor model). o Rolling colored paper storage rack. o Staff mailboxes (verify quantity required). o Tackboard. o Small whiteboard.

• Room finishes: o VCT flooring. o Acoustical ceiling. o Painted walls.

• Electrical requirements: o Outlet compatible with floor copier. o Data drop (verify). o Intercom and clock.

1.8 Faculty Lounge

• Use: To provide lunch and socializing area for building staff. • Number of users: 2-16. • Location: In the administration area adjacent to the faculty

workroom if possible. Requires direct access from the hallway without going through the main office area.

• Equipment and furnishings: o Tables and chairs for 16 to eat lunch. o Refrigerator with top freezer (no ice maker). o Countertop microwave. o Coffee maker. o Pop vending machine (verify size). o Snack vending machine (verify size). o General kitchen storage cabinets. o Stainless steel sink. o Soap and paper towel dispensers. o Storage cabinet for portable water jug and 4 large coffee

carafes. o Tackboard. o No soft furniture.


• Electrical requirements: o Possible data drop for wall mounted flat screen. o Telephone, intercom and clock.

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1.9 Staff Restrooms

• The existing staff restrooms, 1 mens and 1 womens, in the building will be refurbished for use by the New Horizons staff.

1.10 Security Office

• Use: Workspace for the security officer with video monitoring station.

• Number of users: 1 to 2. • Location: Possible locations include off of the Commons or

adjacent to the STR (Stop/Think/Reflect) room. Determine with Owner.

• Equipment and furnishings: o Desk with chair and computer. o One 2-drawer file cabinet. o 1 visitor chair. o Security camera monitoring station. o Badge printer. o Small tackboard.


• Electrical requirements: o Data drop. o Security camera system wiring. o Telephone, intercom and clock.

1.11 Instructional Coach’s Office

• Use: Assists teachers in implementing new instructional materials and programs for the school.

• Number of users: 1 • Location: Anywhere in the building. • Equipment and furnishings:

o Desk and chair with computer. o Printer (verify). o One 4-drawer file cabinet. o Tackboard. o Small whiteboard.


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• Electrical requirements: o Data drop. o Telephone, intercom and clock.

2. Student Services

2.1 Nurse’s Room

• Use: Used to temporarily treat students who are feeling ill. • Number of staff: 1 part time nurse. • Location: Locate so there is visual access from the main office area

into the room to monitor sick students when nurse is not on duty. • Equipment and furnishings:

o Nurse’s workstation/desk. o Base and wall mounted supply storage cabinets. Must

include 1 or 2 lockable cabinets for drugs (verify number). o File cabinet(s) (verify number). o Stainless steel countertop sink. o Lockable under-counter refrigerator. o First aid “tackle box” storage cabinet. o One single bed cot. o Unisex toilet room with handwashing sink outside. o Soap & paper towel dispensers. o Tackboard and small whiteboard. o Wall mounted coat rack.

• Room finishes: o Sheet vinyl flooring with integral coved base. o Acoustical ceiling. o Painted walls.

• Electrical requirements: o Telephone, intercom and clock.

2.2 Student Achievement Specialist’s Office

• Use: Achievement specialist’s work one on one with students regarding grades, attendance and class standing matters.

• Number of staff: 2. • Location: In cubicles in the Commons area or in a shared office in

the administration area. • Equipment and furnishings:

o 2 desk and chairs with computers and printers. o One 4’ long wall mounted open bookshelf above one of the

desks. o Verify tackboard/whiteboard requirements. o Wall mounted coat rack.

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2.3 Social Worker’s Office

• Use: Helps students in need to connect with various community resources when they are needed.

• Number of staff: 1. Works four days a week. • Location: In or near the administration area. • Equipment and furnishings:

o Desk and chair with computer. o Small round table with 3 chairs. o File cabinet. o Tackboard. o Wall mounted coat rack.



2.4 Intervention Specialist Office

• Use: Works with students on discipline matters resulting from drug or alcohol problems.

• Number of staff: 1. • Location: In or near the administration area. • Equipment and furnishings:

o Desk and chair with computer. o Small round table with 3 chairs. o File cabinet. o Tackboard. o Wall mounted coat rack.

• Room finishes. o Carpet flooring. o Acoustical ceiling. o Painted walls.


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2.5 Academic Counselor’s Office & Waiting Area

• Use: Creates class schedules, graduation plans, tracks student grades and credits, connects student with post secondary education information, etc.

• Number of staff: 1. • Location: In or near the administration area. This office requires an

exterior window. • Equipment and furnishings:

o Office: Desk and chair with computer and printer. Small round table with 3 chairs. One 4 drawer lateral file cabinet. One 4 drawer standard file cabinet. Two 3’ x 6’ high open bookshelves. File sorting counter space. Wall mounted coat rack. Tackboard. Whiteboard.

o Waiting Area: Three chairs. Two 4 drawer file cabinets. Long multi-shelf pamphlet display cabinet. Tackboard.

• Room finishes: o Carpe flooring. o Acoustical ceiling. o Painted walls.


2.6 STR (Stop/Think/Reflect) Room

• Use: Used as a “time out” room to assist students undergoing temporary stressful periods. Students spend 15 minutes or 1 class period in this room to “cool off” and are then sent back to class.

• Number of staff: 1. • Number of students: 4 to 5 students at a time. Room size

approximately 8’ x 14’. • Location: In or near the administration area or by the Security

Office. • Equipment and furnishings:

o Teacher’s chair. o 2 study carrels. o Table and chairs for students not using carrels.

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o Tackboard. • Room finishes:

o Carpet flooring. o Acoustical ceiling. o Painted walls.


2.7 Food Pantry

• Use: This room functions as an on campus food bank for students in need.

• Number of staff: None. Overseen by nearby teacher. • Location: In interior of administration area or by Family Consumer

classroom. Required discreet entry/exit due to the sensitivity of the purpose.

• Equipment and furnishings: o Refrigerator with freezer (existing reusable?). o 2 rows of open shelving 10’ long x 6’ high. Shelving must

meet Second Harvest storage specifications. Specifications require that the bottom shelf has to be 6” minimum above the floor and that all products on the shelves be 4” away from the back wall (verify required shelf depths).

• Room finishes: o VCT flooring. o Painted walls and ceiling.

2.8 Career/Technical Education Center

• Use: To assist students in exploring possible career paths.

Note! This center, if provided, will be accommodated in another building on the campus in conjunction with CBC.

2.9 Cap & Gown Storage Closet

• Use: To store graduation caps and gown which are owned by the school.

• Number of staff: None. Overseen by nearby administrator. • Location: Anywhere in the building. • Equipment and furnishings:

o Locking door. o Open shelving to store 40-50 caps. o Hanging rods to hang 40-50 gowns.

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• Room finishes: o VCT flooring. o Painted walls and ceiling.

3. Classrooms

(Note! The District will furnish all required classroom casework that is not listed below)

3.1 Intervention Classroom (1 required)

• Use: To provide school orientation to all new students coming to New Horizons. Daily class.

• Number of users: 1 teacher and 25 students. • Location: Can be anywhere in the building. • Space notes: Not a traditional classroom. Space needs to

accommodate students working in groups and working apart. It also needs to allow for a student to come in solo during a class and independently use a computer.

• Equipment and furnishings: o 25 movable desks with rectangular folding tops. o Teacher’s work station desk, chair and computer. o 7’ high teacher’s coat/storage cabinet. o Ten 3’ wide x 6’ high open bookshelves. o Student computers. o Printer (verify type and size). o Smart projector and whiteboard. o Tackboards and whiteboards (verify sizes and quantity). o No sink required.

• Room finishes: o Carpet flooring. o Acoustical ceiling. o Painted and tackable walls.

• Electrical requirements: o Telephone, intercom and clock. o Room data / A/V system.

3.2 Restorative Opportunity Center & Counselor (1 required)

• Use: Used to help long term suspension students get back on a corrective path. Family intake meeting also occur here.

• Number of users: 1 teacher and 8-10 students for a maximum of two hours at a time per student.

• Location: Near administration offices and main building entrance to limit attendees’ interaction with other students.

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• Equipment and furnishings: o Teacher’s work station desk, chair and computer. o 7’ high teacher’s coat/storage cabinet. o Teacher’s file cabinets (verify quantity). o 2-3 study carrels. o Round table(s) with chairs for 10. o Tackboards and whiteboards (verify sizes and quantity). o Time out corner work station. o No sink required.



3.3 Social Studies Classrooms (2 required)

• Use: General teaching. • Number of users: 1 teacher and 25-30 students per classroom

(verify team teaching requirements). • Location: Anywhere in the building but rooms must be side by side. • Space notes: All teaching is done online. Space required for video

lectures for 10-15 students at a time using projection screen and ear buds.

• Equipment and furnishings: o 25-30 movable desks with rectangular folding tops. o Teacher’s work station desk, chair and computer. o 7’ high teacher’s coat/storage cabinet. o 30 laptop computers. o Smart projector and whiteboard. o Tackboards and whiteboards (verify sizes and quantity). o No sink required.

• Room finishes: o Carpet flooring. o Acoustical ceiling. o Painted and tackable walls.


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3.4 Math Classrooms (2 required)

• Same requirements as social studies classrooms except NO video lecture space is required.

3.5 English Classrooms (2 required)

• Same requirements as social studies classrooms except NO video lecture space is required.

3.6 Computer Lab (1 required)

• Use: Teaching computer technology. • Number of users: 1 teacher and 30 students. • Location: Any existing room that is already wired, partially wired or

easily wired for use as a computer lab. • Equipment and furnishings:

o Note! The existing computer lab equipment and furniture will be used in this space. Field verify furniture quantities and sizes.

o Teacher’s work station desk, chair and computer. o 7’ high teacher’s coat/storage cabinet. o 30 computers. All teaching is done with laptops. o Docking station for student computers. o Smart projector and whiteboard. o Existing tables and chairs. o Tackboard (very size). o No sink required.



3.7 Art Room (1 required)

• Use: Teaching mixed media art. Drawing, painting and clay activities.

• Number of users: 1 teacher and 25-30 students. • Location: Anywhere in the building. Preferably near an exterior

door. • Equipment and furnishings:

o Teacher’s work station desk, chair and computer. o 7’ high teacher’s coat/storage cabinet.

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o Work tables with chairs for students. o Storage cabinets for all types of art supplies. o 50 student project storage cubbies for student projects in

progress. o Drying flat racks for painting projects. o Kiln (1) with exhaust hood. o Potter’s wheels (verify quantity) and associated clay bins. o Green room for clay projects. o Sinks with clay traps (verify quantity). o Whiteboards (verify sizes). o Smart projector and whiteboard.

• Room finishes: o VCT flooring. o Acoustical ceiling. o Painting and tackable walls.


3.8 Family Consumer Classroom (1 required)

• Use: Prenatal and teen parent education. • Number of users: 1 teacher and 8-16 students. • Location: Locate adjacent to Infant Daycare if possible. • Equipment and furnishings:

o Teacher’s work station desk, chair and computer. o 7’ high teacher’s coat/storage cabinet. o Student tables and chairs. o Smart projector and whiteboard. o Storage cabinets. o Tackboards.



3.9 General Science Lab (1 required) – Combination classroom and lab space.

• Use: General science education. • Number of users: 1 teacher and 25-30 students. • Location: Locate by Ag Science lab with storage space between.

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• Space notes: This room requires acid resistant waste piping and a neutralizer tank that all sinks drain into.

• Equipment and furnishings: o Teacher’s work station desk, chair and computer. o Seven student lab stations located around the perimeter of

the room in cabinets with acid resistant epoxy countertops. o Storage cabinets under all countertops for glassware and lab

supplies. o Lab stations include built-in epoxy sinks, hot and cold water,

gas hook ups and electrical outlets. o Built-in fume hood. o Emergency eye wash station and chemical shower. o Mobil epoxy top tables with chairs for lectures. Tables will be

assembled in the center of the classroom. o Smart projector and whiteboard. o Open wall mounted book shelves above perimeter

countertops (verify size and quantity). o Tackboards.



3.10 General Science Lab Prep/Storage Room

• Use: Used to store lab materials and prep for classes. • Number of users: 1 teacher. • Location: Adjacent to the General Science lab. • Space note: Acid resistant waste piping draining to neutralizer tank

required at prep station. • Equipment and furnishings:

o Lab prep station with acid resistant epoxy countertop. o Lab station includes built-in epoxy sink, hot and cold water

and electrical outlets (verify prep counter length). o Refrigerator. o Chemical storage cabinet (acid proof/lockable). o Incubator. o Electrophoresis machines. o Spectrometer. o Microscopes. o Vernier measuring devices. o Wall and floor mounted storage cabinets.

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o Small whiteboard. • Room finishes:

o VCT flooring. o Acoustical ceiling. o Painted walls.

• Electrical requirements: o Telephone, intercom and clock. o Data drop.

3.11 Ag Science Lab (1 required) – Combination classroom and lab.

• Use: Agricultural science education. • Number of users: 1 teacher and 25-30 students. • Location: By General Science lab with storage space between. Also

close to a building entrance to facilitate public access for flower purchases.

• Equipment and furnishings: o Teacher’s work station desk, chair and computer. o Two student wet work locations with hot and cold water and

deep sinks with dirt traps. Locate on perimeter walls. o Perimeter work countertops with storage cabinets

underneath for lab supplies (verify countertop material). o Plan growing stations (verify number and requirements). o Student tables and chairs in center of room. o Flower cooler (existing – verify size). o Emergency eye wash station. o Smart projector and whiteboard. o Tackboards. o Wardrobe cabinet for FFA jackets and aprons.



4. Accessory Spaces

4.1 Lecture Room (1 required)

• Use: Used for scheduled sit-down audio/visual lectures which students sign up to attend. This room is an element of the school’s fixed and open teaching model. Room is available to all teachers.

• Number of users: 1 teacher and 15-20 students. • Location: Can be anywhere in the building.

17

• Equipment and furnishings: o Flat screen or smart projector and whiteboard. o Tables and chairs for students attending the lecture.



4.2 Commons Area

• Uses: This area is an open, flexible space with multiple uses as follows –

o Central student gathering and socializing area. o Food service sit down eating area. o Work space for those students in the flexible schedule

program. • Number of users: Up to 4 core teachers and 200 students in

various activities. • Location: In center of the building. Note! Space needs to be

enclosed with entrance/exit doors to minimize noise disruption in adjacent areas.

• Equipment and furnishings: o Freestanding, movable office type partitions and rolling

whiteboards to create student work spaces. o Chairs for students working on their own. o Tables and chairs for breakfast and lunch diners. o Flat scree tv units for audio/visual capability around the

room. o Tackboards. o Whiteboard. o Drinking fountain.

• Room finishes: o VCT or rubber tile flooring. o Acoustical ceiling. o Painted walls.

• Electrical requirements: o Intercom and clock. o Data drops at selected locations (?). o Audio/visual infrastructure.

• Possible direct access spaces: o School store (verify need and/or requirements). o Credit union service space.

18

4.3 Library

• Use: To provide borrowed books to students. • Number of users: Entire student body. • Location: Integrated in a corner of the Commons area somewhere. • Equipment and furnishings:

o Check out station (desk and chair). o Computer at check out station. Books are checked out

electronically. o Open book shelves to accommodate number of books

available for check out (verify).

4.4 Infant Daycare Center

• Use: Used to provide daycare services for students with infants during school hours. Infants are defined as newborns to 2 years old. Program is run by the Boys & Girls Club.

• Location: The daycare is to be located in the existing Computer Lab 140 room.

• Number of users: Program is being limited to a total of 12 infants at any one time.

• Infant attendants: 1-2 Boys & Girls Club employees. • State requirements: The center will be licensed by Washington

State and must meet all requirements of WAC 170-295 related to infant centers.

• General design requirements: o 50 square feet per infant is required in the nursery room. o The area that the cribs take up is included in the 50

s.f./infant. o An exterior play area required using 75 square feet per

infant. Play area does not have to accommodate all housed infants at one time. The number of infants outside can be scheduled.

o Blinds are not allowed in infant care centers (strangulation). o Evacuation cribs (which can also function as regular cribs)

are required. One per each 4 infants. o Evacuation cribs must be able to exit directly to the outside

during an emergency. o Diaper changing and bottle prep area(s) are required in or

next to the nursery. They need to be separated from each other if in the same room (cross contamination). The number of cribs determines the number of required areas. Handwashing sinks are required in the diaper changing area(s). Bottle prep area(s) require separate sinks.

19

• Equipment and furnishings: o Cubbies on wall above diaper changing station(s) for supply

storage. o Cabinets to store infant’s personal things (verify

arrangement). o Non-blind window coverings.

• Room finishes: o Sheet vinyl flooring. o Acoustical ceiling. o Painted walls.


• Exterior play area: and exterior play area is required just outside the room. The size of the play area is based on the requirement that there must be 75 square feet per infant in the center. The play area however does not have to be built to accommodate all the housed infants at one time. The number of infants to be outside at any one time can be scheduled.

*Note! See WAC for complete requirements.

5. Food Service

5.1 General

• Food service currently provides breakfast to 35 students and lunch to 75 students each day. Next year, the school will start a “free” breakfast and lunch program that will allow all students to eat at no charge. Serving numbers are expected to rise at both breakfast and lunch because of this. The impact of this increased activity needs to be acknowledged in the design of the food service area.

• No prepared food is delivered to the school by the District. • All food service supplies are delivered by box trucks or vans. No

semi-trucks are involved. Milk deliveries occur twice a week. • No frying will be done in the food prep area. • Food is served on reusable plastic trays with disposable

plate/utensil and cups.

5.2 Food Preparation and Serving Area

• Number of staff: 2 to 3 • Activities include preparing and serving breakfast and lunch during

set hours; storing dry, refrigerated and frozen food stuffs; dishwashing and receiving freight.

• Location needs to be adjacent to the “Commons” where the eating area will be located.

20

• Equipment and furnishings: o Double stacked oven. o Small steam kettle (20 or 40 gallon – verify). o Class “B” exhaust hood for the above equipment. o 2 upright double door commercial freezers with locks. o 2 upright double door commercial refrigerators with locks. o 2 mobile warming cabinets with racks. o Commercial Hobart dishwasher (with booster heater?). Not

a rack type washer. o 1 mobile hot well (4 wells) serving table with sneeze guard. o 1 stainless steel salad bar unit with sneeze guard. o 1 milk cooler (12 unit capacity) with lock. o 1 microwave. o Three compartment sink located by dishwasher with garbage

disposal. o 2 prep sinks in stainless steel dabbles with storage below.

Provide disposal at one of the prep sinks. o All counters stainless steel. o 1 hand washing sink or per health code. o Stainless steel serving counter with electrically operated roll-

up door open to the Commons area. Counter length to accommodate serving equipment located behind but must allow six students to be served at a time (minimum).

o Cash register to be located at serving counter. o Storage cabinets or racks above work counters for storage. o Soap & paper towel dispensers

NOTE! Verify what existing kitchen equipment will be reused at the new location.

• Room finishes: o Ceramic or quarry tile non-slip flooring. Sheet goods if tile

thickness causes problems. o Mylar faced acoustical ceiling panels. o Durable and easily cleanable painted walls.

• Electrical requirements: o Telephone, intercom and clock. o Data jacks at cash register and kitchen manager’s desk. o Power to all equipment locations as required.

21

5.3 Dry Storage Room

• Located directly off of food prep area. • Provide with lockable door. • Adjustable metal shelving required (quantity to be determined). • Provide additional space inside the room to store miscellaneous

kitchen carts when not in use (verify number and size).

5.4 Office Work Station

• Locate in the “Kitchen”. • Furnishings:

o Desk and chair. o 4 x 4 tackboard above desk. o File cabinet (verify size). o Small whiteboard. o Computer. o Telephone.

5.5 Restroom

• No restroom required. Staff will use staff restrooms located elsewhere in the building.

D. MISCELLANEOUS NOTES

• The building A/V system (projectors and screens) will be purchased by the District and installed by the Contractor.

• Wireless connection system to cover the entire building. • The District will remove the headend equipment from the existing building and

install it in the new building. • A new clock/speaker intercom system is to be installed in the new building. • All fire alarm, clock/intercom and security system work will be by CKJT. • Security door devices, motion detectors and intrusion monitoring is to be

installed. • All exterior doors will have a card lock entrance system installed. • The fire sprinkler riser will be located in the existing mechanical room at the

south end of the building. • The building is now fed with a 2” water line. The new sprinkler system will

require a 4” line. A new connection location needs to be determined.

22

E. EDUCATIONAL SPECIFICATIONS SIGN OFF

This document has been reviewed and approved.

Name Title Date

Name Title Date

Name Title Date

Revised 9-22-06


AGENDA ITEM NO.: 11E BOARD MEETING DATE: June 14, 2016

TOPIC: Approval of A/E Recommendation for Architecture and Engineering for Elementary #16


PRESENTER: Randy Nunamaker

REPORT


OBJECTIVE:

To obtain board approval to enter into contract with Design West Architects for the design and associated services for the Elementary #16 project.


The Pasco School District Board of Directors has requested district staff to prepare for a 2017 bond issue.

One element of the bond option chosen is a front funded elementary school (#16). For cost efficiencies, Elementary #16 will be constructed in the likeness of Curie STEM Elementary School.

In order to be prepared to begin construction in early summer 2017 for occupancy in August 2018, the design process must begin as soon as possible.

The district advertised for qualified architectural firms to provide design, development and construction services for the bond-funded capital construction projects. Design West was the firm selected for this project.

Therefore, district staff recommends approval of Design West for the project services for Elementary #16.

Funds from the 2013 bond will be repurposed for the design and development of Elementary School #16 so it can be front funded and open a year earlier than would be otherwise. The design funds will take cover the estimated design cost of #16 up through the Feb. 2017 bond when additional funds will be allocated for the A/E needs.

District staff recommends entering into contract with Design West at an estimated cost of:

$692,200 (basic services)

$185,000 (special services)

$877,200 (total—no state or local taxes apply to these services)


PROJECTED COSTS: $877,200

BUDGET CODE:

Capital Projects

SUGGESTED MOTION:

I move to approve selecting and entering into contract with Design West for architectural tasks for Elementary #16 in the amount of $877,200 for basic and special services. State and local sales tax are not applicable to these services.

NEXT STEPS: Begin designing #16 immediately.

Revised 9-22-06


AGENDA ITEM NO. : 11F BOARD MEETING DATE: June 14, 2016

TOPIC: Overnight Student Travel – Chiawana High School Boys Basketball Team to a Basketball Team Camp at Gonzaga University in Spokane, WA


PRESENTER: Glenda Cloud/Tim Sullivan

REPORT


OBJECTIVE: To secure board approval for overnight student travel.


Mr. John Cazier, Chiawana High School Athletic Director, is seeking permission for overnight travel for students participating with the Chiawana High School boys basketball team to attend a basketball team camp at Gonzaga University located in Spokane, WA on June 21 – 24, 2016.

POSSIBLE ALTERNATIVES: n/a

PROJECTED COSTS: $320.00 Per Student BUDGET CODE: CHS Athletic Budget

SUGGESTED MOTION:

I move the overnight travel for students participating with the Chiawana High School boys basketball team to attend a basketball team camp at Gonzaga University located in Spokane, WA on June 21 – 24, 2016 be approved as presented.

NEXT STEPS:

Revised 3-9-06


Trips with Students

Name of School, Group and Advisor: Chiawana High School Boys Basketball Coach Chad Herron

Purpose of Trip: Attend a basketball team camp at Gonzaga University

Date of Trip: June 21 – 24, 2016

Location of Event (include venue): Gonzaga University Spokane, WA

Method of Transportation: (If staff member is driving, provide proof of Type II license)

Parents are transporting their children

Staff Chaperoning and Parent Volunteers: (Must have one chaperone for every 15 students) Chad Herron, Mike Brown, Gary Jonas, Kris Groce

Cost Detail:

Transportation

Lodging

Registration

Meals

Other (specify)

Total cost entire event per student

$ 0.00

Hotel Name, Location and Phone Number: Gonzaga University dorms 502 E Boone Ave Spokane, WA 99258 509-328-4220

$ 0.00 $320.00 $ 0.00

$320.00 Emergency Contact Phone Number(s) John Cazier 509-727-5954

Budget Responsibility (club, students, fund-raisers, etc.) Students are paying for their own registration

ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc.) Please see attached itinerary

Students attending (see attached Vehicle Departure Form/Student Roster) You are required to carry student emergency contact information with you on the trip.

Submitted by: Name: John Cazier Date: June 9, 2016

Approved by: Name: Tim W. Sullivan Date: June 9, 2016

Revised 3-9-06

Chiawana High School Boys Basketball Team Camp – Gonzaga University

June 21 – 24, 2016 Itinerary

June 21, 2016 12:00 PM Depart for Gonzaga University – parents provide transportation 1:00 – 3:00 PM Registration McCarthey Coliseum 3:30 PM Program meeting in dorms to review expectations and daily schedule 4:00 PM Coaches meeting in the Coliseum with Gonzaga staff 4:30 PM All camp meeting in the Coliseum for welcome and review of rules/expectations 5:00 PM BBQ for all campers 6:00 PM 1 minutes challenge tournament 7:00 PM Instruction behind Madonna Dorms 8:00 PM Break 9:00 PM Game 11:00 PM Lights out June 22 – 23, 2016 Follow camp schedule similar to June 21, 2016 June 24, 2015 Single elimination tournament Parents will transport after they win championship or lose a game Arrive in Pasco – time determined on outcome of game(s) played

Revised 9-22-06


Agenda Item Summary

AGENDA ITEM NO. : 11G BOARD MEETING DATE: June 21, 2016

TOPIC: Overnight Student Travel – Chiawana High School Girls Basketball Team to a Basketball Team Camp at Eastern Washington University in Cheney, WA



REPORT


OBJECTIVE: To secure Board approval for overnight student travel.


Mr. John Cazier, Chiawana High School Athletic Director, is seeking permission for overnight travel for students participating with the Chiawana High School girls basketball team to attend a basketball team camp at Eastern Washington University located in Cheney, WA on June 27 – 29, 2016.

POSSIBLE ALTERNATIVES: n/a

PROJECTED COSTS: $200.00 Per Student BUDGET CODE: CHS Athletic Budget

SUGGESTED MOTION:

I move the overnight travel for students participating with the Chiawana High School girls basketball team to attend a basketball team camp at Eastern Washington University located in Cheney, WA on June 27 – 29, 2016 be approved as presented.

NEXT STEPS:

Revised 3-9-06


Trips with Students

Name of School, Group and Advisor: Chiawana High School Girls Basketball Coach Steve Davis

Purpose of Trip: Attend a basketball team camp at Eastern Washington University

Date of Trip:

June 27 – 29, 2016

Location of Event (include venue): Eastern Washington University Cheney, WA

Method of Transportation: (If staff member is driving, provide proof of Type II license)

Parents transporting

Staff Chaperoning and Parent Volunteers: (Must have one chaperone for every 15 students) Steve Davis, Scott Bond, Pat Kaelber

Cost Detail:

Transportation

Lodging

Registration

Meals ($5 breakfast, $5 lunch, $8 dinner)

Other (specify)


$0.00

Hotel Name, Location and Phone Number: Eastern Washington University (dorm rooms) 526 S 5th St. Cheney, WA 99004 $0.00

$200.00 $0.00 $0.00

$200.00 Emergency Contact Phone Number(s): John Cazier, 509-727-5954


ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc.) Please see attached itinerary


Submitted by: John Cazier Date: June 9, 2016

Approved by: Tim W. Sullivan Date: June 10, 2016

Revised 3-9-06

Chiawana High School Girls Basketball Team Camp – Eastern Washington University

June 27 – 29, 2016 Itinerary

June 27, 2016 10:00 AM – 12:00 PM Check-in 12:00 PM – 5:00 PM Games 5:00 PM – 6:00 PM Dinner 7:00 PM – 10:00 PM Games and seminars 11:30 PM Lights out June 28, 2016 7:00 AM – 8:30 AM Breakfast 8:00 AM – 12:00 PM Games and seminars 12:00 PM – 1:30 PM Lunch 1:00 PM – 5:00 PM Games and seminars 5:00 PM – 6:30 PM Dinner 6:00 PM – 10:00 PM Games 11:30 PM Lights out June 29, 2016 7:00 AM – 8:30 AM Breakfast and check-out 8:00 AM – 12:00 PM Games 10:00 AM Awards 12:00 PM Check-out

Revised 2-21-06


Agenda Item Summary

AGENDA ITEM NO. : 11H BOARD MEETING DATE: June 14, 2016

TOPIC: Overnight Student Travel – Chiawana High School GEAR UP Western Washington Colleges Tour, August 2016


PRESENTER: Glenda Cloud

REPORT




Rafael DeLeon, Chiawana High School GEAR UP Site Manager, is seeking permission for overnight travel for selected CHS students to attend the GEAR UP Western Washington Colleges Tour in Olympia, Tacoma, Seattle and Bellingham, WA on August 17 – 19, 2016.

Students wishing to attend and be selected are asked to submit a letter of interest to the Student Achievement Specialist indicating which college(s) they have an interest.


PROJECTED COSTS: $1866.70 BUDGET CODE: Paid for by GEAR UP

SUGGESTED MOTION: I move the overnight travel for selected CHS students to attend the GEAR UP Western Washington Colleges Tour in Olympia, Tacoma, Seattle and Bellingham, WA on August 17 – 19, 2016 be approved as presented.

NEXT STEPS:

Revised 2-4-16


Trips with Students

Name of School, Group and Advisor: Chiawana High School, Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) Rafael De Leon – Site Manager

Purpose of Trip: GEAR UP Western Washington Colleges Tour

Date of Trip:

August 17 – 19, 2016

Location of Event (include venue): Olympia, WA – Evergreen State College, St. Martin’s College and The State Capitol Buildings Tacoma, WA – Pacific Lutheran University Seattle, WA – University of Washington and Seattle UniversityBellingham, WA – Western Washington University

Method of Transportation:

MTR Western Motorcoach – Arranged by GEAR UP, current carrier profile with PSD transportation

Staff Chaperoning and Parent Volunteers: (Must have one chaperone for every 15 students)

Rafael De Leon and Amandalynn Rubio (Finley High School GEAR UP Site Manager)

Cost Detail:

Transportation

Lodging

Registration

Meals

Other (specify)


$545.70

Hotel Name, Location and Phone Number: Red Lion Hotel(2 Locations) 2300 Evergreen Park Dr SW Olympia, WA 98502 (360)943-4000 11211 Main St Bellevue, WA 98004 (877)733-6006

$826.00 $0.00

$495.00

$1866.70 Emergency Contact Phone Number(s): Rafael De Leon 509-750-6502

Budget Responsibility (club, students, fund-raisers, etc.) GEAR UP

ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc. Attach additional documentation if necessary.) Please see attached itinerary.


Submitted by: Rafael De Leon 5/27/2016

Approved by: John Wallwork 6-1-16

Western Washington Colleges Tour Agenda

August 17 – 19, 2016 August 17, 2016 6:15 am Depart Columbia Basin Community College Bus Activity How to Select a College 11:15 am Arrive at Evergreen State College 11:30 am – 12:30 pm Tour Evergreen State College 12:30 pm – 1:00 pm Lunch at The Greenery 1:00 pm – 2:00 pm Information session at Evergreen State College Topics Choosing the right learning environment for you and

A focus on learning styles and Evergreen’s unique educational model

2:00 pm Depart Evergreen State College Bus Activity Reflect on Evergreen State College 2:30 pm Arrive at Washington State Capitol 4:30 pm GEAR UP activity 5:00 pm Depart Washington State Capitol 5:15 pm Dinner at Izzy’s 6:30 pm Check-in at Olympia Red Lion 7:30 pm – 10:00 pm Free time in hotel 10:30 pm Room check August 18, 2016 7:00 am – 7:40 am Breakfast in hotel 7:40 am Depart hotel 8:00 am – 10:00 am Tour St. Martin’s University and attend presentation Topic Private vs. Public Universities 10:00 am Depart St. Martin’s University Bus Activity Reflect on St. Martin’s University 10:45 am Arrive at Pacific Lutheran University 11:00 am – 1:00 pm Tour Pacific Lutheran University and attend presentation Topic The Personal Statement: Tips and Tricks/Dos and Don’ts 1:15 pm Pick-up lunch at Jimmy John’s

Bus Activity Reflect on Pacific Lutheran University 2:15 pm Arrive at Seattle University 2:30 pm – 4:00 pm Tour Seattle University and attend presentation

Topic Financial Aid 101 4:15 pm Depart Seattle University Bus Activity Reflect on Seattle University 5:00 pm Dinner at Red Robin 7:00 pm Check-in at Bellevue Red Lion 7:30 pm – 10:00 pm Free time in hotel 10:30 pm Room check

August 19, 2016 7:00 am – 7:45 am Breakfast at hotel 8:00 am Depart hotel 8:30 am Arrive at University of Washington 8:30 am – 10:30 am Tour University of Washington Seattle and attend presentation Topic Student Life: Clubs/Organizations, athletics and Greek life 10:30 am Depart University of Washington Bus Activity Reflect on University of Washington 11:30 am Lunch at Panda Express in Mt. Vernon 12:00 pm Depart for Western Washington University 12:45 pm Arrive at Western Washington University 1:00 pm – 3:00 pm Tour Western Washington University and attend presentation Topic Tying it All Together: My Senior Year College Timeline 3:00 pm Depart Western Washington University Bus Activity Reflect on Western Washington University 6:30 pm Dinner at Carl’s Junior/Green Burrito in Ellensburg 7:00 pm Depart Ellensburg Bus Activity Event feedback forms 9:00 pm Arrive at Columbia Basin Community College

Revised 9-22-06


AGENDA ITEM NO. : 11I BOARD MEETING DATE: June 14, 2016

TOPIC: Overnight Student Travel – Pasco High School Associated Student Body Leadership to Chewelah Peak Leadership Camp in Chewelah, WA



REPORT


OBJECTIVE:

To secure Board approval for overnight student travel.


Dustin Lamb, Pasco High School Student Leadership advisor, is seeking permission for overnight travel for Pasco High School Student Leadership students to attend the Chewelah Peak Leadership Camp at the Chewelah Peak Learning Center located in Chewelah, WA occurring August 1 – 5, 2016.


PROJECTED COSTS: $1865.00 Per Event BUDGET CODE: PHS ASB

SUGGESTED MOTION:

I move the overnight travel for Pasco High School Student Leadership students to attend the Chewelah Peak Leadership Camp at the Chewelah Peak Learning Center located in Chewelah, WA occurring August 1 – 5, 2016 be approved as presented.

NEXT STEPS:


Trips with Students

Name of School, Group and Advisor:

Pasco High School Leadership Students and elected student government officers Dustin Lamb, Advisor

Purpose of Trip: Attend the Chewelah Peak Leadership Camp which is designed to help delegates work on their personal leadership skills, facilitate team building and problem solving.

Date of Trip:

August 1 – 5, 2016

Location of Event (include venue): Chewelah Peak Learning Center 3215 Flowery Trail Road, Chewelah, WA

Method of Transportation:

Charter Bus provided by AWSL (A & A Motorcoach)

Staff Chaperoning and Parent Volunteers: (Must have one chaperone for every 15 students) Chaperones provided by camp Association of Washington Student Leaders (AWSL), a division of the Association of Washington School Principals (AWSP)

Cost Detail:

Transportation Lodging Registration Meals Other (specify) Total cost entire event per student

$315.00

Hotel Name, Location and Phone Number: Chewelah Peak Learning Center, dorms 3215 Flowery Trail Road Chewelah, Washington 99109

$1550.00

$1865.00 Emergency Contact Phone Number(s): Bill Barnes, Learning Center Director (509) 935-7400 [email protected]

Budget Responsibility (club, students, fund-raisers, etc.) PHS ASB account, registration fee includes all meals, stay in dorms and camp activities.

ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc.)

August 1 1:00 pm Depart PHS on charter bus provided by camp 4:00 pm Arrive at camp, registration and dorm assignment August 1 – 5, 2016 Attend and participate in the Chewelah Peak Leadership Camp August 5, 2016 8:00 am – 12:00 pm Breakfast, camp evaluation, camp clean-up, slide show, lunch and depart

camp 3:00 pm Arrive at PHS

Students attending (see attached Vehicle Departure Form/Student Roster)

You are required to carry student emergency contact information with you on the trip.

Submitted by:

Chip Elfering 4/28/16

Name/Date

Approved by:

Raul Sital 6/2/16

Name/Date

Revised 9-22-06


Agenda Item Summary

AGENDA ITEM NO. : 11J BOARD MEETING DATE: June 14, 2016

TOPIC: Overnight Student Travel – Delta High School Yearbook Club to Washington Journalism Education Association Summer Workshop in Bellingham, WA



REPORT


OBJECTIVE:



Sue Edmunson, Delta High School Yearbook Club advisor, is seeking permission for overnight travel for Delta High School Yearbook Club students to attend the Washington Journalism Education Association Summer Workshop at Western Washington University located in Bellingham, WA occurring July 17 – 20, 2016.

This trip includes Sunday travel.


PROJECTED COSTS: $3518.54 Per Event BUDGET CODE: DHS Yearbook Club/Building

SUGGESTED MOTION:

I move the overnight travel for Delta High School Yearbook Club students to attend the Washington Journalism Education Association Summer Workshop at Western Washington University located in Bellingham, WA occurring July 17 – 20, 2016 be approved as presented.

NEXT STEPS:

Revised 2-4-16


Trips with Students

Name of School, Group and Advisor: Delta High School Yearbook Club Advisor –Sue Edmunson

Purpose of Trip: Attend the Washington Journalism Education Association summer workshop

Date of Trip: July 17 – 20, 2016

Location of Event (include venue): Western Washington University 516 High St Bellingham, WA 98225

Method of Transportation: Private Vehicles All students are traveling with parents

Staff Chaperoning and Parent Volunteers: (Must have one chaperone for every 15 students)

Sue Edmunson *

Cost Detail:

Transportation

Lodging

Registration (includes meals and

Meals lodging)

Other (specify)


Hotel Name, Location and Phone Number: Western Washington University 516 High Street Bellingham, WA 98225 (360) 650-3000

$3518.54

$3518.54 Emergency Contact Phone Number(s): Sue Edmunson (360) 846-7418

Budget Responsibility (club, students, fund-raisers, etc.) Delta Media Group (Yearbook Club) and Delta Building Budget

ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc. Attach additional documentation if necessary.)

See attached itinerary.

* Staff and Supervision – Advisor Sue Edmunson will be on campus. All session presenters are certified staff and the ratio between students and staff is 10 to 1. This is also true at night with dorm supervisors staying on student floors. Girls and boys do not share floors or restroom facilities. All dorm supervisors receive background checks.


Submitted by:

Sue Edmunson

Name/Date 06/07/2016

Approved by:

Jenny Rodriquez


Revised 2-4-16

Delta High School

Washington Journalism Education Association summer workshop Itinerary

July 17, 2016 7:30 am Student departs with parent/guardian and travel to Western Washington

University in Bellingham, WA 1:30 pm Check-in at WWU and attend afternoon sessions 6:00 pm Dinner July 18, 2016 8:00 am Breakfast/students begin sessions 12:00 pm Lunch 12:30 pm Students begin sessions, break before dinner 6:00 pm Dinner July 19, 2016 8:00 am Breakfast/students begin sessions 12:00 pm Lunch 12:30 pm Students begin sessions, break before dinner 6:00 pm Dinner July 20, 2016 8:00 am Breakfast/final session 11:30 am Parents pick up students for return trip 5:30 pm Approximate arrival in Pasco, WA

Revised 9-22-06


Agenda Item Summary

AGENDA ITEM NO. : 11K BOARD MEETING DATE: June 14, 2016

TOPIC: Overnight Student Travel – Delta High School Associated Student Body Leadership to Mt. Rainier Summer Leadership Camp in Randle, WA



REPORT


OBJECTIVE:



David Blacketer, Delta High School Associated Student Body Leadership advisor, is seeking permission for overnight travel for Delta High School leadership students to attend the Mt. Rainier Summer Leadership Camp at the Cispus Learning Center located in Randle, WA occurring July 24 – 29, 2016.

This trip includes Sunday travel.


PROJECTED COSTS: $746.00 Per Event BUDGET CODE: DHS ASB

SUGGESTED MOTION: I move the overnight travel for Delta High School leadership students to attend the Mt. Rainier Summer Leadership Camp at the Cispus Learning Center located in Randle, WA occurring July 24 – 29, 2016 be approved as presented.

NEXT STEPS:

Revised 2-4-16

PASCO SCHOOL DISTRICT NO. 1 Trips with Students


Delta High School Associated Student Body Leadership David Blacketer Advisor

Purpose of Trip: Attend the Mt. Rainier Summer Leadership Camp that focuses on changing school culture through inclusion

Date of Trip:

July 24 – 29, 2016

Location of Event (include venue): Cispus Learning Center Randle, WA

Method of Transportation: Charter Bus provided by AWSP/WA Leadership (A & A Motorcoach)

Staff Chaperoning and Parent Volunteers: Association of Washington School Principals (AWSP) Camp Staff and David Blacketer

Cost Detail:

Transportation

Lodging

Registration

Meals

Other (specify)


$126.00

Hotel Name, Location and Phone Number: Cispus Learning Center 2142 Cispus Rd. Randle, WA 98377

$620.00

$746.00 Emergency Contact Phone Number(s) David Blacketer (509) 430-9226

Budget Responsibility (club, students, fund-raisers, etc.) Delta High School ASB

ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc. Attach additional documentation if necessary.)

July 24, 2016 8:00 A.M. Board bus to Cispus Learning Center; pick-up location to be determined

Delta students will be traveling with students from other districts 12:00 P.M. Arrive at Cispus Learning Center July 24 – 29, 2016 Attend Mt. Rainer Summer Leadership Camp July 29, 2016 11:30 A.M. Board bus at Cispus Learning Center; drop-off location to be determined 3:30 P.M. Arrive Tri-Cities


Submitted by:

David Blacketer


Approved by:

Jenny Rodriquez


Sponsored by the Association ofW'ashington School Principals

Director:

Tammy Caldwell(425) 330-6382

Assistanf Director:

Tira Hancock(360) 832-2541

MT.RAINIERffiCOWPreparing the one to empower the many

Summer 2016

Dear Delegate,

Welcome to Mt. Rainier Leadership! We look forward to sharing our program with you. Thefollowing information from the staff will help you arrive prepared.

What to expect: You will be one of approximately 280 student leaders from around the state.Our leadership staffconsists ofteachers, administrators, business professionals, counselors andcollege students. We also have a nurse on staff. We will be housed in dormitories with bunks for24 delegates. The bathrooms have 5 showers each and limited outlets. You will be assigned adorm before you arrive.

When do we start? Camp begins Sunday, July 24. Registration and lunch start at I l:30 a.m. Ifyou don't come by the chartered bus service, you must arrange a ride to and from camp by aparent/guardian or an authorized school official. sruDENT DRIVERS ARE NorALLOWED. Please plan to arrive before l:00 p.m. We will finish at Cispus ar l:30 p.m. onFridy, July 29. Please plan to stay the entire week of camp.

Note to parents or guardians: We have planned a very rewarding experience for your student.Please help us by clearing his or her calendar for the entire week. It is very disruptive to theprogram and the delegates to have late arrivals or early departures. In fact, delegates tell us thatthe last full day and final moming at camp are the most important time of all. If your stud.entcannot attend the entire week, please talk to his or her advisor and consider sending anotherstudent who will be available for the entire program. Occasionally, it becomes necessary for adelegate to return home due to illness or a family emergency. In this case, parents areresponsible for picking up their child at camp.

Charter bus information will be sent to you about one week prior to camp. If you havetransportation questions please call the Srudent Leadership office at 360.497.5323.

We look forward to your arrival and the opportunity to watch your leadership skills grow in justsix short days! Please call us ifyou have questions.

Sincerely,

J^**"u C^ta**ur.l

Tammy CaldwellMt. Rainier Leadership Camp

High Schoo! Leadership Camp 2015Sponsored by the Association of Washington School Principals

Program Overview

Where is Leadership Camp?Five sessions are held at Cispus Learning Center, 12 milessoutheast of Randle, Washington in the Gifford PinchotNational Forest. Two sessions are held at Chewelah Peak

Learning Center, approximately one hour north of Spokanenear the 49 Degrees North ski resort. The Association ofWashington School Principals operates both facilities.Family-style meals are served ln a dining hall and delegatesare housed in dorms.

What curriculum is covered?Leadership camp is an intensive week of leadershiptraining with delegates from all areas of Washington.Topics include:

Gool Setting Orgonizotionol TechniquesCommunicotion lmprovingSchoolClimqteGroup Process lnvolving OthersProblem Solving Humon Relotions

Registration Reminders. Please register students who can commit to their camp

session from start to finish! All camps start at noon onday one and conclude in the early afternoon on the finalday.

. Delegates must be entering grades 9-12, be enrolled inhigh school and be registered as a part of a schooldelegation.

United States Senate Youth Program ScholarshipsAnnually, each state selects two student leaders toparticipate in the United States Youth Senate programsponsored by the William Randolph Hearst Foundation.State winners participate in a week-long program inWashington, DC and receive a 55,000 scholarship. tnWashington State, taking part in an AWSp sponsoredSummer Leadership Camp is the only way to becomeeligible for the scholarship. A selection process is heldduring each session of camp, with finalists competing atthe state level for the honor of representing Washington inthis prestigious program.

Specialty Leadership Camps

. Deaf Teen Leadership Camp, .lune 26-July 1

. La Cima Leadership Camp,lune 26-.iuly 1

. CheerLeadership Camps, July 18-iuly 29 (two sessions)r Camp for one semester high school credit:

- Outdoor Recreation, Health & Fitness

Additional information is available atwww.AWSLeaders.ors or call 360.497.5323.

2015 Summer Schedule

Seven sessions of traditional leadership camp will be heldin 2016. Each session teaches to the same leadership goals

and objectives, yet each session utilizes its own uniquestaff and lessons to accomplish these goals. The program is

facilitated and supervised by staff of the Association ofWashington School Principals.

Camps at Cispus Learning CenterMt. Triumph ..luly 6-11 (Wednesday-Monday)

Structured as a teom campGreq Borker, Oirector - Leonne Donley, Assistont

Mt. Olympus . July 12-17 (Tuesday-Sunday)Balances team and individual leadership developmentto strengthen schoolsPdm & Cloy Schwenn, Co-Directors

Mt. Baker . July 18-23 (Monday-Saturday)Structured as a teom campMorU Fortin, Oirector - Tim Turner, Assistont

Mt. Rainier . July 24-29 (Sunday-Friday)Focuses on changing school culture through inclusionTommy Caldwell, Director - Tiro Honcock, Assistdnt

Mt. Adams . July 3o-August 4 (Saturday-Thursday)Focuses heavily on group process with daily use of theCispus Challenge CourseJohn Norlin, Director - Megon Burch, Assistont

Camps at Chewelah Peak Learning CenterWestern leaders Summit . July 27-31 (wednesday-sund.y)

Networks leaders from Alaska, California, ldaho,Montana, Nevada, Oregon, Utah and WashingtonMeri Eenedict & Sondy Ginger, Co-Directors

Chewelah Peak Leadership. August 1-5 (Monday-Friday)structured as a reom camp with daily use of theChewelah Peak Challenge Course

'ue Fisk & BillWodlington, Co-Directors

Who should attend Leadership Camp?Camp is designed for high school students entering grades9-12 who want to make a positive difference at theirschool, Students may or may not hold an elected office.We require that they are recommended and registered aspart of an official school delegation. AWSL LeadershipCamps provide outstanding opportunities for all students.Consider sending officers from ASB, Class, NHS, Career &Technical Clubs, Cheerleaders, Student Council Reps, TeamCaptains and other emerging leaders.

How do I get there?Charter bus service to and from camp is available for anadditional fee. Students can also be transported to campby their school, sponsor or parent. Stude nt drive\ drcNOf ollowed.

Revised 9-22-06


Agenda Item Summary

AGENDA ITEM NO. : 11L BOARD MEETING DATE: June 14, 2016

TOPIC: Overnight Student Travel – Pasco High School Boys Basketball Team to a Basketball Team Camp at Eastern Washington University in Cheney, WA



REPORT



BACKGROUND: (Pertinent past action/events) Mr. Jacob Davis, Pasco High School Athletic Director, is seeking permission for overnight travel for students participating with the Pasco High School boys basketball team to attend a basketball team camp at Eastern Washington University located in Cheney, WA on June 22 – 24, 2016.


PROJECTED COSTS: $195.00 Per Student BUDGET CODE: Students are paying their registration

SUGGESTED MOTION: I move the overnight travel for students participating with the Pasco High School boys basketball team to attend a basketball team camp at Eastern Washington University located in Cheney, WA on June 22 – 24, 2016 be approved as presented.

NEXT STEPS:

Revised 2-4-16

PASCO SCHOOL DISTRICT NO. 1 Trips with Students


Pasco High School Boys Basketball

Coach Mike Guajardo

Purpose of Trip: Attend a basketball team camp at Eastern Washington University

Date of Trip: June June 22 – 24, 2016

Location of Event (include venue): Eastern Washington University, 526 5th St., Cheney, WA 99004

Method of Transportation: Parents are transporting their children

Staff Chaperoning and Parent Volunteers: (Must have one chaperone for every 15 students) Mike Guajardo, Jack Rose, Chris Ortiz, Robert Montaño

Cost Detail:

Transportation

Lodging

Registration

Meals

Other (specify)


$.00

Hotel Name, Location and Phone Number: Eastern Washington University (dorm rooms) 526 5th St. Cheney, WA 99004

$.00 $195.00

$.00 $.00

$195.00 Emergency Contact Phone Number(s) Mike Guajardo 509-521-1132 Jake Davis 509-412-5361


ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc. Attach additional documentation if necessary.) June 22, 2016 8:00 AM Depart Pasco High School to Eastern Washington University Registration will be between 1:00 – 2:30 p.m. Play two games on the first day of camp Dinner provided June 23, 2016 Play three games on the second day of camp Breakfast, lunch and dinner is provided Coaches clinic, an early bird skills workout for players, and a strength and nutrition

seminar for players 1 minutes games tournament will all team at night June 24, 2016 Breakfast is provided and an early bird skills workout for players

Tournament – will play two to three games 6:00 PM Depart Eastern Washington University for Pasco 9:00 PM Arrive Pasco, WA


Submitted by: Jacob W. Davis Date: May 5, 2016

Approved by: Tim W. Sullivan Date: May 5, 2016


AGENDA ITEM NO. : 11M BOARD MEETING DATE: June 14, 2016

TOPIC: Authorization for President Lehrman to Submit Request to Richland School District

CABINET ADMINISTRATOR: Michelle Whitney/Saundra Hill

PRESENTER: Scott Lerhman

REPORT

1ST READING DISCUSSION 2ND READING

X ACTION REQUIRED

OBJECTIVE: To authorize President Lehrman to submit a letter to the Richland School Board requesting that they pay for Richland’s share of the cost for the construction of Delta High School


Delta High School was presented as a concept by Battelle to the Pasco, Kennewick and Richland Superintendents in 2006. All three districts signed on and spent the next three years putting together the foundational elements for the school. Delta High School opened in 2009 on CBC’s Richland campus. All partners, both public and private, realized that a new facility dedicated as Delta High School was needed.

The first effort was to build the new facility at its original site. For various reasons that did not work out. Therefore the partners looked a several parcels for the school in Kennewick, Pasco and Richland, finally deciding on the Road 100 site in Pasco.

At that time, RSD was reluctant to monetarily support the construction of the school. Therefore in order to keep the project moving forward and to maximize the money dedicated to the construction by the state, both Kennewick and Pasco agree to cover Richland’s share of the remaining construction costs. In subsequent discussion with Richland officials, it was suggested that the request to RSD be renewed to pay its share once construction was complete and the total cost confirmed. The project is now at that point.

Approval of this item would allow President Lehrman to send a letter on behalf of the PSD board respectfully requesting that RSD pay for its share of the Delta construction.



SUGGESTED MOTION: I move to approve President Lehrman send a request on behalf of the Pasco School Board to the Richland School Board regarding the final costs of Delta High School construction.

NEXT STEPS:

Revised 9-22-06


Agenda Item Summary

AGENDA ITEM NO. : 11N BOARD MEETING DATE: June 14, 2016

TOPIC: Approval of Superinendent’s Employment Contract

CABINET ADMINISTRATOR: Board of Directors

PRESENTER: Sherry Lancon and Steve Christensen

REPORT


OBJECTIVE: To obtain board approval of the employment contract with Michelle Whitney.

BACKGROUND: The parties have agreed to terms of an employment contract effective July 1, 2016 through June 30, 2019. Ms. Whitney has successfully completed her transition period and obtained her Superintendent endorsement effective June 1, 2016.



SUGGESTED MOTION: I move to approve the employment contract for Michelle Whitney, July 1, 2016 through June 30, 2019, as presented.

NEXT STEPS:

CONTRACT WITH MICHELLE WHITNEY Page 1 of 8

PASCO SCHOOL DISTRICT NO. 1 Pasco, Washington

SUPERINTENDENT’S EMPLOYMENT CONTRACT

(Effective July 1, 2016 through June 30, 2019)

THIS CONTRACT is made and entered into as of the 1st day of July, 2016 by and between

Board of Directors Pasco School District No. 1

1215 W. Lewis St. Pasco, WA 99301

hereinafter referred to as the “Board” and

Michelle Whitney hereinafter referred to as the “Superintendent.” WHEREAS, the Board desires, pursuant to RCW 28A.400.010, to retain Michelle Whitney as Superintendent and to execute with her a Superintendent’s Employment Contract. This Superintendent’s Employment Contract is effective July 1, 2016; and WHEREAS, Superintendent desires to be employed by the Board in accordance with the terms and conditions of the Superintendent’s Employment Contract; NOW, THEREFORE, for and in consideration of the mutual covenants and promises hereinafter contained, it is agreed by and between the parties that the Superintendent’s Employment Contract, effective July 1, 2016, is as follows: 1. EMPLOYMENT. In consideration of the terms hereof, the Board agrees to

employ Superintendent and Superintendent agrees to perform faithfully the duties of superintendent of Pasco School District No. 1 (hereinafter referred to as the “District”) and to serve as Secretary and Executive Officer of the Board.

2. TERM. The term of this contract shall take effect as of July 1, 2016 and continue

in force thereafter through the 30th day of June, 2019, subject, however, to extension and termination as hereinafter provided.

3. FULL-TIME EFFORTS. Superintendent hereby agrees to devote her time, skill, labor and attention to said employment during the term of this contract; provided, however, that the Superintendent, by agreement with the Board may undertake


consultative work, speaking engagements, writing, lecturing, or other professional duties and obligations in accordance with state law.

4. ORGANIZATION OF DISTRICT. Except as otherwise specifically provided or limited by law, Superintendent shall:

A. Have the complete freedom to act as the chief executive officer of the

Board and District; and

B. Direct and assign teachers and all other employees of the District under Superintendent’s supervision; and

C. Recommend to the Board the selection, employment and discharge of all

personnel within the District, including, specifically, all administrative and supervisory staff, provided that final action shall rest with the Board in accordance with state statutes and the policies and procedures adopted by the Board; and

D. Recommend to the Board the composition, organization, reorganization

and arrangement of the administrative and supervisory staff, including instructional and business affairs in such manner as, in her professional judgment and experience, best serves the interests of the educational process and the District; and

E. Handle the administration of the instructional and business affairs of the

District with the assistance of such administrative staff as she deems appropriate and has been provided to her by the Board; and

F. From time to time, suggest policies, procedures, and rules deemed

necessary for the well-ordering of the District.

5. COMMUNICATION WITH BOARD. The Board of Directors, individually and collectively, will promptly refer criticisms, complaints and suggestions as called to its attention to the Superintendent for study and recommendation. The Superintendent shall timely inform the Board of criticisms, complaints, and suggestions which arise so the Board members can be prepared to deal with such questions within the District. Prompt mutual communication of problems is encouraged.

While nothing in this paragraph shall be construed in any way as limiting the right of the Board to secure information from employees of the District, the Board recognizes that, under normal circumstances, communications between the staff and the Board shall be through the Superintendent.

6. SUPERINTENDENT’S SALARY. The initial annual salary of the Superintendent shall be one hundred fifty thousand dollars ($150,000.00) per


year. The annual salary shall be adjusted, effective on July 1, 2017 and annually thereafter during the balance of the term and any extensions, at the same rate of increase, if any, as established for the senior administrators of the District for the same period.

The annual salary shall be paid in equal monthly installments in accordance with the rules of the Board governing payment of other professional staff members in the District.

The per diem rate for all purposes under this agreement and the District’s benefit policies and procedures shall be at the agreed rate of 1/220th of the Superintendent’s annual salary in effect at the time of the calculation.

7. AUTOMOBILE AND TRAVEL. Superintendent is required to maintain

availability of a personal automobile to fulfill the superintendent’s duties hereunder. Accordingly, to defray expenses related to travel within Franklin and Benton Counties, the Superintendent shall be provided with a stipend of seven thousand four hundred dollars ($7,400.00) per year, paid in equal monthly installments. The stipend may be adjusted in each subsequent year of this contract and any extension. Automobile travel outside the Franklin-Benton County area shall be reimbursed at the standard rate established in the District for mileage. The Board shall, in accord with the District’s policies and procedures, pay all reasonable, necessary and customary expenses for travel, food and lodging of the Superintendent while engaged in the business of the District.

8. RETIREMENT BENEFIT. The Board, shall, in addition to any other

compensation hereunder and in accord with the applicable state and federal statutes and regulations, annually place in a retirement plan to be selected by Superintendent, nine percent (9%) of annual salary, payable not later than July 31 of each year of this contract.

For purposes of this section, “annual salary” includes base salary identified in Paragraph 6.

9. COMMUNITY ACTIVITIES. The Board expects the Superintendent to represent the District in community and civic activities. Accordingly, to defray related expenses, the Superintendent shall be provided with a stipend of two thousand seven hundred dollars ($2,700.00) per year.

10. EXTRA ACTIVITIES-PER DIEM ALLOWANCE. The Board recognizes that the Superintendent may be required to travel and attend activities in the evening and on weekends and holidays throughout the year. In consideration of that time, the Superintendent shall receive an additional allowance of not more than fifteen (15) days per year paid at the effective per diem rate.


11. PROFESSIONAL ACTIVITIES. Superintendent is encouraged to participate in and attend appropriate professional meetings, at the local, state and national levels, of professional organizations and associations of benefit to the Superintendent and the District, including, but not limited to the:

1. Washington School Directors Association 2. Washington Association of School Administrators 3. American Association of School Administrators 4. National Association of School Boards

The District shall pay dues and association fees for Superintendent’s membership in such organizations and other professional organizations as are approved in advance by the Board. As approved from time to time by the Board or in accordance with its general policies, the District will pay reasonable costs of attendance.

12. VACATION. Superintendent shall be entitled to twenty-eight (28) working days for vacation annually, exclusive of legal holidays. Fifteen (15) days of vacation must be used annually. The remaining thirteen (13) days per year may be used for vacation purposes or accumulated from year to year. Up to ten (10) of the remaining thirteen (13) days per year may be cashed out by the Superintendent, provided that at the conclusion of the final year of Superintendent’s employment with the District, no more than thirty (30) days of accumulated vacation pay will be subject to cash-out. Cash-out compensation shall be based upon a rate determined through use of the standard District guidelines at the Superintendent’s then-effective per diem rate. Payment shall be consistent with law.

13. SICK LEAVE. Superintendent shall be entitled to twelve (12) working days sick leave each year, to be cumulative up to a maximum of one hundred eighty (180) days and subject to cash-out buy-back rights pursuant to Washington State law.

Superintendent shall be entitled to participate in the District leave-sharing program on the same basis as any other certificated employee.

14. HOLIDAYS AND OTHER BENEFITS. In addition to, but without duplication of, the benefits specifically set forth herein, Superintendent shall receive or participate in the benefits provided generally to full-time professional staff members of the District, including, but not limited to, state and federal holidays, personal leave, bereavement leave, disability, life, and health insurance and retirement benefits. Such other benefits are subject to change at any time on the same basis as changed for other full-time professional administrative employees.

15. OFFICE STAFF SUPPORT AND EQUIPMENT. The Board shall provide Superintendent with an adequate office, office furnishings and equipment, including professional publications, computers, cellular telephone, mobile device,


video, dictation and recording equipment, including such portable and home office equipment, as are deemed reasonably necessary by Superintendent to accomplish Superintendent’s duties in an efficient and productive manner. All such equipment and any replacements thereto shall remain the property of the District.

Superintendent may select and hire, subject to Board approval as required by Paragraph 4(c) herein, an executive assistant who shall be an exempt, confidential employee.

16. EVALUATION. Annually, but not later than the 31st day of January of each year, the Board shall, pursuant to RCW 28A.405.100(5), evaluate and review with Superintendent the Superintendent’s performance as superintendent of the District. This evaluation shall be based upon the statutory criteria, the goals of the District, the relationship between the Superintendent, the Board, the staff, students, parents and the community at large.

The Superintendent shall advise the Board of this evaluation obligation not later than January 1 of each calendar year. The board agrees that annually the Superintendent may also receive additional compensation in an amount not to exceed seven percent (7%) of annual salary based upon the achievement by the Superintendent of mutually agreed upon performance goals. For purposes of this section, “annual salary” includes base salary identified in Paragraph 6.

17. EXTENSION OF CONTRACT. The Superintendent’s contract will be considered for renewal on or before March 15th of each year, extending the contract by one year or by another date mutually agreed upon by the Board and the Superintendent. Failure by the Board to act contrary by March 15th of each year will automatically extend the contract for one year, beginning July 1.

The Board, in its sole discretion and with or without cause, may decline to extend this contract for an additional year. Further, the Superintendent may, likewise, request that this contract not be extended. In either event, the contract shall continue only for the balance of the term (that is, the remaining portion of the current year and, the remaining period of the term, including any previous extension).

18. DISCHARGE AND TERMINATION. Superintendent may be discharged and this contract terminated at any time during the term of this contract for sufficient cause in accordance with RCW 28A.400.300 and .310. In the event of discharge the Superintendent shall have the right to service of written charges, notice of hearing and a hearing before the Board sitting in executive session. In addition, this contract may be terminated pursuant to Paragraphs 22 (pertaining to disability), 20 (pertaining to death) and 19 (pertaining to contract buy-out), below.


The Superintendent will assume and pay the cost of the superintendent’s legal expenses.

19. CONTRACT BUY-OUT. The Board shall have the right, with or without cause, and with or without giving any reason therefore, to terminate this contract and purchase the Superintendent’s rights or interests herein. The purchase price shall be a lump sum payment equal to the total value of the contract for a complete and separate one-year period including all salary, benefits, excluding any allowances or payments under Paragraphs 7, 8, 9 and 10 above, which would have been provided during that period of time. The period used to determine that amount shall be the next complete year provided in the terms of employment.

To terminate this contract under this provision, the Board shall notify the Superintendent of its election and the effective date of termination, which may be immediately. Notice shall be in writing, personally delivered to the Superintendent or mailed by certified mail, return receipt requested, postage prepaid, addressed to Superintendent at Superintendent’s last known address as disclosed for income tax purposes to the District’s business office. If mailed, such notice shall be considered effective when mailed, irrespective of when received. Payment of the buy-out price, less required withholdings of income taxes, retirement, social security contributions and the like, shall be made upon surrender and delivery to the Board president of all District property and keys issued to or provided for the use of the Superintendent.

Upon termination payment, the Superintendent shall have no further rights or claims whatsoever against the Board, individual members of the Board, or the District regarding the Superintendent’s employment and shall be deemed to have resigned the superintendency or any employment as of the effective date of termination. Except as provided by law, all benefits shall also end as of the effective date of termination.

20. DEATH DURING EMPLOYMENT. If Superintendent shall die during the term of this employment, the Board shall pay to the estate of Superintendent the compensation which otherwise would be payable to Superintendent up to the end of the month in which Superintendent’s death occurs. Thereafter, the Board shall have no further responsibilities hereunder, and this contract shall be terminated automatically. The provisions hereof shall not be deemed to affect any other benefits which may be available to Superintendent, including but not limited to, those available under the applicable retirement program, health insurance, worker’s compensation, standard District practices for the payment of accrued but unused leave or otherwise.

21. MEDICAL EXAMINATION. Superintendent does hereby agree to have a comprehensive medical examination, including drug screening, and a statement certifying to the physical competency of Superintendent shall be filed with the Board President within thirty (30) days after the execution of this employment


contract and annually thereafter. It shall be treated as confidential information by the Board. The cost of said medical examination, over and above applicable health insurance benefit payments, is to be borne by the District.

The Board, by a majority vote, may, at any time and for reasons satisfactory solely to the Board, order the Superintendent to undergo such mental and physical examination or examinations as the Board may direct. The Superintendent, as a condition of continued employment, shall submit to all such examinations and cause the provider to deliver a full and complete report thereof to the Board President within five (5) days of the examination or examinations. The Board shall treat the report(s) and all supporting information as confidential. All costs of said examinations, over and above applicable health insurance benefit payments, shall be borne by the District.

22. DISABILITY. Should Superintendent be unable to perform any or all of her duties by reason of illness, accident, or other cause beyond her control, and said disability exists for a period longer than her accrued sick leave and vacation, the Board may in its discretion make a proportionate deduction from the salary stipulated; and if such disability continues, or said disability is permanent, irreparable, or of such nature as in the discretion of the Board to substantially and materially adversely affect the performance of this contract, the Board may, at its option, terminate this agreement; whereupon the respective duties, rights and obligations hereof shall terminate.

23. MORAL AND LEGAL CONDUCT. Superintendent shall fulfill all aspects of this contract in a legal, ethical and moral manner, any exception thereto being by mutual written consent of the Board and Superintendent. Failure to fulfill the obligations agreed to in this contract will be viewed as a violation of the Code of ethics of the Washington Association of School Administrators and of the Code of Professional Conduct for Education Practitioners, will be good and sufficient cause for discharge as noted above, and will be reported by the Board to the appropriate state educational authorities.

24. CERTIFICATE. Pursuant to RCW 28A.400.010, the Board of Directors is solely responsible for determining the qualifications of its superintendent. It is agreed that the Board of Directors has determined that Michelle Whitney is fully qualified to be elected as superintendent of the District.

25. DEFENSE AND HOLD HARMLESS. The District agrees, as a further condition of Superintendent’s employment contract, that it will defend, hold harmless and indemnify Superintendent and spouse from any and all demands, claims, suits, actions, damages, costs charges and expenses, including court costs and attorneys’ fees; provided, that the incident out of which such demands, claims, suits, actions, damages, costs, charges and expenses arise has occurred while Superintendent is acting within the scope of her employment and during the good faith performance of this contract. The District shall provide Superintendent with a legal defense


provided that if a conflict exists between the legal position of Superintendent and the District, Superintendent may obtain independent counsel which fees thereof shall be indemnified by the District if Superintendent is entitled to a defense as provided above.

26. LIMITATION. Nothing in this contract shall authorize Superintendent to perform any act which, pursuant to the laws of the State of Washington, cannot be delegated by the Board to the Superintendent.

27. GOVERNING LAW. This contract has been executed in the State of Washington and shall be governed in accordance with the laws of the State of Washington in every respect and other applicable laws, rules and regulations. This contract is further governed by the Board’s policies, procedures, rules, and regulations as now or hereafter adopted. The parties agree that any dispute hereunder shall be exclusively resolved by submission to an arbitrator selected under and operating exclusively under the rules of the American Arbitration Association for the expedited resolution of disputes. The decision of the arbitrator shall be final and binding upon the parties and neither party shall have recourse to any court of law other than to challenge the jurisdiction or to enforce the decision of the arbitrator.

IN WITNESS WHEREOF, the parties have executed this contract in duplicate this 14th day of June, 2016, at Pasco, Washington. BOARD OF DIRECTORS SUPERINTENDENT PASCO SCHOOL DISTRICT NO. 1 __________________________ _____________________________ Michelle Whitney President _____________________________ Vice President _____________________________ Member _____________________________ Member _____________________________ Member

FUTURE AGENDA ITEMS Study/Executive

Sessions Staff Reports/Discussions/Updates Staff Action Items Staff Consent Agenda Staff

6/28/16 6/28/16 6/28/16 6/28/16 Special Recognition‐‐Student Representatives

‐‐ PreK Update KD Budget Hearing 2016‐2017 HR 2nd Reading Policies: 1115 Student Board Representatives

ST

Study Session: PDC Training

Graduation Report GC

Resolution: Signature

Authority ST Graduation Dates 2017 GC

Claims Agent ST

2016‐2017 School

Calendar (Rev) GC/RH

Senior Center RN

7/12/2016 7/12/2016 7/12/2016 7/12/2016

No meeting scheduled

7/26/2016 7/26/2016 7/26/2016 7/26/2016

2016‐17 Budget HR Pasco School Board's Legislative Priorities‐Budget Request

SC/MW

Swear In Student Representatives to Board

MW

8/9/2016 8/9/2016 8/9/2016 8/9/2016

Update on Data Dashboard Progress and Homeroom ® Student Data Software

MG Pasco School Board's Legislative Priorities‐Budget Request

SC/MW 2nd Reading Policy: ST

Update on Summer Maintenance and Capital Projects

RN Overnight Student Travel‐Athletics PHS

TS

Overnight Student Travel‐Athletics CHS

TS

pasco school district no. 1 a g e n d a study session – …€¦ · to mt. rainier summer...

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