Pathway to Fellowship

An overview of the Fellow Nomination Process

Latin America Quality Conference by Mark Durivage, ASQ Fellow

Agenda

01 Fellow Policies and Forms

02 Fellow’s Process

03 Fellow’s Matrix and Nomination Form

04 Question and Answer Session

ASQ Fellow Policies and Forms

A 26.00 Society Examining Committee Composition and Operation

A 26.01 Evaluation of Fellow Nominations

G 01.02 Fellow Membership

G 02.02 Advancement to Fellow Membership

Appendix A: Fellows matrix

Appendix B: Fellows nomination

G 02.04 Resubmission of Nominations for Advancement to Fellow

A 26.00 Society Examining Committee

Composition and Operation

• Comprised of five Fellows lead by an appointed Chair

• Recommends changes to the Policies and Procedures

governing the process and qualifications for advancement

to Fellow

• Recommends changes to the Fellow matrix and Fellow

nomination form

• Fairly and ethically evaluates each nomination for

advancement to Fellow

• Compiles the list of nominees to be recommended for

advancement to Fellow

http://rube.asq.org/about-asq/how-we-do/pdf/a-26-00.pdf

A 26.01 Evaluation of Fellow Nominations

• Evaluate the eligible nominations and ensure that at least

four of the five members of the Examining Committee

approve each nomination

✓ Meets minimum policy requirements

✓ Achieves the minimum rating in each proficiency area.

✓ Achieves a total of at least 28 points on the criteria

rating

• Drafts letters to the sponsors of unsuccessful nominations

• Recommends those qualified for advancement to Fellow to

the president of the Society

http://rube.asq.org/about-asq/how-we-do/pdf/a-26-01.pdf

G 01.02 Fellow Membership

Duties and the responsibilities

➢ Fellow members have the duty to follow the Code of Ethics,

Bylaws, and Policies and Procedures of the Society and of

their member units

➢ Fellow members have the duty to report misrepresentation

or unethical behavior

➢ Fellow members have the duty to work in good faith with

member units, officers of the Society, staff, and each other

and (not in the policy)

Continue to serve the Society and the quality profession

http://rube.asq.org/about-asq/how-we-do/pdf/g-01-02.pdf

G 02.02 Advancement to Fellow Membership

• Member must be endorsed by two persons whose membership

type is Senior, Fellow, or Honorary member

• Senior member in good standing for at least 60 full consecutive

calendar months prior to May 1 of the year in which the

nomination is submitted

• Attained distinction in one or more of the following ways:

➢ Planning or operation of quality-related work activities

➢ Teaching a major course in a quality-related academic

discipline at an accredited school or institution

➢ Expounding useful theories, principles, or methods of

quality-related work

➢ Directing work of significant scope in the application of

quality related work

http://rube.asq.org/about-asq/how-we-do/pdf/g-02-02.pdf

G 02.02 Advancement to Fellow Membership

• Nominees require a minimum of 28 points for

recommendation for advancement to Fellow.

• Points are scored in six proficiency areas, with a minimum

required in each area, as follows:

➢ Technical competence (4 points).

➢ Occupational responsibility (3 points)

➢ Publications (2 points)

➢ ASQ activities (4 points)

➢ Professional affiliations other than ASQ (2 points)

➢ Teaching (for nonprofessional teachers) or consulting

(for professionally employed teachers) (2 points)

http://rube.asq.org/about-asq/how-we-do/pdf/g-02-02.pdf

Appendix A: Fellows matrix

• The Matrix is a guide that provides examples of acceptable

evidence

• It includes examples for each point total even those that

are below the minimum for a particular category

• The examples of evidence provided are not all inclusive

http://rube.asq.org/about-asq/how-we-do/pdf/

g-02-02-fellow-matrix.pdf

Appendix B: Fellows nomination

• Ensure you are using the latest version of the nomination form

• Please use the MS Word document for the nomination

• DO NOT DELETE anything from the nomination form

• Type or clearly print all information

• Use a minimum of 10pt font

• The Nomination is limited to 100 pages including the required

nomination form – so chose your documentation wisely

• Clearly label all evidence

• Ensure the evidence tells the story by addressing how the

criteria is met

• Only completed action/items are considered – no promises

accepted

• Do not assume the Committee knows what you are thinking

• Ask for and Use a Fellows Process Coach

http://rube.asq.org/about-asq/how-we-do/pdf/

g-02-02-fellow-nomination-form.pdf

I. Technical competence

• Citation or memo from company on letterhead describing

the application of the concepts and the actual results

• Copy of current certificate or wallet card or provide a

printout of My Certifications from the ASQ website

• Copy of medical or other state or federally recognized

license

• Copies of awards, citations, and background or description

of each organization granting the recognition

II. Occupational responsibility

• Résumé with job descriptions.

➢ Show numbers of personnel supervised and scope of job

functions

➢ How level of professional or technical expertise in use of

quality and business improvement tools used or needed to

perform job acceptably

➢ Show extent of development and application of processes

or theories developed

➢ Show that the position is corporate or multi-unit in scope of

coverage

• Copies of citations, awards, publicity showing the recognition

given, including when, where, and who gave the recognition.

III. Publications

• Show the date, location, organization, and subject matter

presented

• Section, Division, or organization newsletters or

announcements, certificate, thank you letter, along with

copies of the cover or index of the transactions with the

nominee’s name listed

• Copies of citations of the published work in publications

written by others who are recognized as experts

• Show covers and typical publisher information, including

dates and editions

IV. ASQ activities

• Copies of newsletters or Section or Division organization

charts

• Letter from certification department

• Letter from the chair of the sponsoring organization

• Minutes of meetings, showing attendance at division or

interest group committee meetings, showing level of activity

V. Professional affiliations other than ASQ

• Minutes of or publications from the organization showing

activity of the nominee, not just membership

• Possibly include charter of organization to clarify explicit

focus on quality, if it is not clearly stated

• Copy of recognition along with the description of the

organization’s mission and scope of activities

• Copies of certificates of position or listings of members and

positions

• Provide evidence of how quality methods were successfully

applied

VI. Teaching (for nonprofessional teachers)

• Summary of classes and listing of dates they occurred

• Internal memos from company listing content of class or

session presented and dates of presentations

• Copies of ASQ minutes/publications/flyers or brochures

showing delivery of the sessions

• Letter from the Department Chair or Dean indicating the

class taught, number of hours for the class, and semester

including the year

• Provide evidence that the listed class was actually held and

that the nominee taught the class

VI. Consulting

(for professionally employed teachers)

• Correspondence or memos from clients listing the

particulars of the sessions, including content and delivery

information

• Correspondence or company memos showing the nature

and extent of the consulting along with duration of the

engagement

• Citations, internal company memos, or correspondence on

company letterhead to the nominee, with details of the

recognition

G 02.04 Resubmission of Nominations for

Advancement to Fellow • A resubmission is allowed one time

• Strongly recommended the use of a Fellows Process

Coach

• The person preparing a nomination for resubmission

may resubmit only those proficiency areas requiring

improvement, at their discretion

• Each proficiency area resubmitted will be evaluated

without regard to the previously submitted nomination

• Signature of endorsers, with the words “PARTIAL

RESUBMISSION” clearly printed in the section

normally used for the citation

Teaching Example

Criteria: Prepared and instructed, on a part-time basis,

quality-related credit bearing classes at a university or

college, over multiple academic years; paid by the

university or college.

A class is defined as a credit bearing class of 16 hours or

more from an accredited college or university. A course,

session, or seminar can include virtual instruction

Teaching Example

Email chain

Jane,

Are you able to teach this Fall?

Dr. Fellows

Department Chair

Dr. Fellows,

Yes, I can teach this Fall

Jane

Teaching Example

John Smith taught Management 101 Fall 2015 and

Winter 2016. See attached Syllabus MGT 101

Teaching ExampleDear ASQ Fellow Committee,

This letter is to confirm that John Smith has served as an adjunct faculty

member since 1999. During this time, he taught and was paid for the

following quality related credit courses within our Technology

Department to undergraduate students:

QUAL 101 – Introduction to Quality (Fall 1999 – current) – 2 credits (32

hours of instruction)

QUAL 250 – Design of Experiments – (Spring 2008 – present) - (48 hours

of instruction)

I would also like to share that Quality University is a regionally accredited

institution.

Dr. Fellows

Department Chair

(enclosures QUAL 101 and QUAL 250 Syllabi)

Summary

• The cutoff date for submissions and resubmissions

is May 1 (mail by date) of the year of submission

• Seek the assistance of a Fellows Process Coach

• Ensure the evidence supports the claim and tells the

whole story

Mindreading is not

a requirement for

SEC membership!

Questions?

Thank you for your attention and hospitality.