patients privacy training
TRANSCRIPT
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Compliance Training Presentation
Keeping Patients Records Confidental
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Introduction
Managing patient’s records these days
is tricky business.
This annual training program will
detail who is authorized to view
what sensitive records
Penalties for non compliance
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Agenda
• Patient’s Privacy It’s the Law.
• Government Regulations
• Compliance – Policies & Procedures
• Violations & Penalties
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Overview
With EHR changing the
rules of the game, it is
more important than
ever that this practice
establishes consistent
record keeping
procedures
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Organizational Chart
CEO
Chief Compliance Officer I.T. Director Head of HR
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Vocabulary
• O.S.H.A.
Occupational Safety & Health Administration
• H I P P A
The Health Insurance Portability & Accountability Act
E H R
Electronic Health Records
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Patient’s Privacy
•Patient’s records are to be stored and kept secured from unauthorized viewers
•Compliance officer will ensure safety policies are upheld.
•Employees with access to records will ensure their system passwords are not shared
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Accessing Patient’s Records
•Don’t view records for
which you have NO
authorization
•If you see any
unauthorized employee
accessing patients’
records, report it
immediately
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Con’t
•Keep your system
passwords safe from
prying eyes.
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Protecting your system password
•Make sure you have
eyes behind your head.
Don’t give your
password to anyone.
•Ensure no one is
watching you when you
access systems with
patient’s records
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Accessing patient’s Record Con’t.
•Snooping.
•Don’t let the temptation
cost you your job.
•Any unauthorized
personnel accessing
patient’s records will be
immediately terminated
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Record Management
• Consistent record keeping procedures that minimizes the risk of privacy violations, court sanctions & litigation
• Making record management a priority in the organization
• How long will we keep medical records, employee records, and other important documents.
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Retention Period
• Patient Records – 7 – 10 years
• Record for minors – for an additional two after their age of majority, which in most states is 20 years old.
• Veterans – 75 years
• Workplace injuries – 30 years as per OSHA requirements
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Retention Period Con’t.
• If the patient’s records are part of
ongoing legal proceedings they must be
kept, even if their retention period has
past.
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Summary
• Keeping patients records private is not a sometimes thing, it is an all the time thing.
• Compliance training will be held annually, to ensure that all employees are aware of privacy laws at all times.
• Failure to comply with privacy requirements will result in immediate termination.
• Employees with patient record access must safeguard their security passwords.
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Summary Con’t.
• Failure to protect your password could
result in disciplinary actions up to and
including termination.
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More Information
• Read employee handbook on company’s
privacy policies.
• HIPPA website – www.hippa.com.101