patterns and directions found in the 2007–2011 plan of work bart hewitt april 2007

Patterns and Directions Found in the 2007–2011

Plan of Work

Bart Hewitt

April 2007

Plan of Work – A Short History

Development began January 2004

Proposed Guidelines Published June 2005

Final Guidelines Published January 2006

2007-2011 Plan of Work submitted June 2006

Plan of Work Goals

Why do we have a new Plan of Work Electronic System? Responds to AREERA Opportunity to reduce reporting burden over time Maximize usefulness of information Improve Plan of Work accountability Meet requirements of

Program management OMB and USDA Congress

Plan of Work – Benefits Reduced reporting burden on institutions Easier for Partners to review what other states are doing

(POWs are Published in REEIS) Easier for both Partners and CSREES to identify

performance measures & track progress with structured format

States will receive better and more timely feedback on their Plan of Work and Annual Report from CSREES

Supporting documentation for Internal and External Requirements

To produce the Plan of Work Summary Document

Plan of Work Data Use

How will CSREES use the information from the Plan of Work for planning and accountability? Program Leadership State Plan of Work Accountability Portfolio Reviews OMB PART process Budget Performance Integration GAO and OIG inquiries Answer Congressional & Departmental inquiries

Brings greater visibility of successes of Formula Funded Programs

Quick Statistics - Submission

85 Plans of Work Received 93 Plans in Old Plan of Work

50 Combined Submissions 48 Combined Research/Extension 1 Combined 1862/1890 Research 1 Combined 1862/1890 Extension

35 Single Entity Submissions

Quick Statistics - Review

6 Plans Returned for More Information

All 85 Plans of Work Approved

Average Approval Time: 70 Days 79 days under the old Plan of Work

Planned Programs

1018 Planned Programs

Range: 1 to 76 Planned Programs

Median: 9 Planned Programs

1 1

3

7 7

11

5

2

9

6

3 3

1

3 3 3

2

4

2

1 1 1 1 1 1 1

0 0 0 0 0 0 0

1

0

2

4

6

8

10

12

Nu

mb

er o

f Pla

ns

1 2 3 4 5 6 7 8 9 10 11 12 13 14 16 17 18 19 21 22 23 27 29 31 32 35 40 45 50 55 60 65 70 76

Number of Planned Programs

Number of Planned Programs by Plan

Most Frequent Top 10 Planned Program Title Themes

1. Youth Development and 4-H2. Rural and Community Development3. Natural Resources and Environment4. Health5. Plant Production6. Animal Systems7. Nutrition8. Agricultural Systems General9. Sustainable Agriculture10. Food Safety

FTEs in Planned Programs 16972 FTEs Total

1862 Research, 6496

1862 Extension, 9328

1890 Research, 462

1890 Extension, 687

FTEs by Knowledge AreaTop 10

806 Youth Development 10.46%

205 Plant Management Systems 5.65%

802 Human Development and Family Well-Being 4.20%

703 Nutrition Education and Behavior 3.44%

307 Animal Management Systems 3.19%

212 Pathogens and Nematodes Affecting Plants 3.11%

216 Integrated Pest Management Systems 3.11%

102 Soil, Plant, Water, Nutrient Relationships 2.97%

801 Individual and Family Resource Management 2.71%

601 Economics of Agricultural Production and Farm Management 2.43%

FTEs by Knowledge AreaBottom 10

512 Quality Maintenance in Storing and Marketing Non-Food Products 0.04%

611 Foreign Policy and Programs 0.05%

103 Management of Saline and Sodic Soils and Salinity 0.08%

122 Management and Control of Forest and Range Fires 0.08%

214 Vertebrates, Mollusks, and Other Pests Affecting Plants 0.11%

404 Instrumentation and Control Systems 0.12%

134 Outdoor Recreation 0.17%

313 Internal Parasites in Animals 0.17%

902 Administration of Projects and Programs 0.19%

314Toxic Chemicals, Poisonous Plants, Naturally Occurring Toxins,

and Other Hazards Affecting Animals 0.19%

FTEs by CSREES Portfolio

1. International Economic Development2. Agricultural Structures and Farm Management3. Agricultural Markets and Trade4. Food Processing and Bio-Based Products5. Plant Production6. Animal Production7. Economic and Business Decision-Making8. Quality of Life in Rural Areas9. Food Safety10. Plant Protection11. Animal Protection12. Nutrition and Healthier Food Choices13. Forests and Rangeland14. Soil, Air, and Water

0.3%

3.2%2.6%

4.7%

13.2%

9.2%

4.7%

23.5%

2.6%

10.8%

3.6%

5.6%

4.2%

11.8%

0%

5%

10%

15%

20%

25%

Percentage of FTEs in All Formula Funds PortfolioFrom 2007 Plan of Work Data

0.2%

3.3% 2.7%3.8%

9.4%

6.6%5.9%

34.4%

2.4%

7.7%

2.5%

6.9%

3.3%

10.7%

0%

5%

10%

15%

20%

25%

30%

35%

Percentage of FTEs in 1862 Extension PortfolioFrom 2007 Plan of Work Data

0.0%

3.4% 2.4% 2.1%

5.4%4.8%

9.5%

54.7%

1.2%3.4%

1.5%

5.3%

1.7%4.7%

0%

10%

20%

30%

40%

50%

60%

Percentage of FTEs in 1890 Extension PortfolioFrom 2007 Plan of Work

0%

10%

20%

30%

40%

50%

60%

Comparing 1862 and 1890 Extension FTEs Percent of Effort

1862 Extension

1890 Extension

Allocation of Professional FTEs Among Base Programs, 1992

Agricultural Competitiveness &

Profitability35%

Nutrition, Diet, & Health10%

Natural Resources & Environmental Management

11%

Leadership & Volunteer

Management8%

4-H & Youth Development

18%

Family Development & Resource

Management12%

Community Resource & Economic Development

6%

Allocation of Extension Professional FTEs Crosswalked into Base Programs - 2007

Agricultural Competitiveness &

Profitability32%

Nutrition, Diet, & Health13%

Natural Resources & Environmental Management

13%

(Leadership & Volunteer

Management)*0%

Family Development & Resource

Management14%

Community Resource & Economic Development

11%

4-H & Youth Development

17%

0.4%

3.1%2.4%

6.2%

19.5%

12.9%

2.6%

5.1%

2.8%

16.3%

5.4%

3.7%

5.7%

13.9%

0%

2%

4%

6%

8%

10%

12%

14%

16%

18%

20%

Percentage of FTEs in 1862 Research PortfolioFrom 2007 Plan of Work Data

0.2%

3.7% 3.7%

5.3%

14.1%

17.9%

3.2%

9.1%

4.4%

10.2%

3.3%

7.3%

3.3%

14.1%

0%

2%

4%

6%

8%

10%

12%

14%

16%

18%

Percentage of FTEs in 1890 Research PortfolioFrom 2007 Plan of Work Data

Percentage of FTEs by Region

North Central, 22.7%

Northeast, 16.6%

South, 42.5%

West, 18.2%

FTEs by Region and Funding Line

No. Central 1862 Extension, 12.5%

No. Central 1890 Research, 0.1%

No. Central 1890 Extension, 0.6%

No.East 1862 Research, 7.3%

No.East 1862 Extension, 8.7%

No.East 1890 Research, 0.2%

No.East 1890 Extension, 0.4%

South 1862 Research, 12.1%

South 1862 Extension, 25.0%

South 1890 Research, 2.4%

South 1890 Extension, 3.0%

West 1862 Research, 9.4%

West 1862 Extension, 8.9% No. Central 1862

Research, 9.4%

North Central Region FTEs

1862 Research, 41.4%

1890 Research, 0.4%

1862 Extension, 55.3%


Northeast Region FTEs


1890 Research, 1.3%



Southern Region FTEs


1890 Research, 5.6%



Western Region FTEs



0%

5%

10%

15%

20%

25%

30%

FTEs by Region for CSREES Portfolios

North Central

Northeast

South

West

0%

5%

10%

15%

20%

25%

30%

InternationalEconomic

Development

AgriculturalStructures and

FarmManagement

AgriculturalMarkets & Trade

Food Processingand Bio-based

Products

FTEs for Portfolios By Region North Central

Northeast

South

West

0%

5%

10%

15%

20%

25%

30%

PlantProduction

AnimalProduction

Economic andBusinessDecision-Making

Quality of Lifein Rural Areas

Food Safety

FTEs for Portfolios By RegionNorth Central

Northeast

South

West

0%

5%

10%

15%

20%

25%

30%

PlantProtection

AnimalProtection

Nutrition andHealthier Food

Choices

Forests andRangelands

Soil, Air, andWater

FTEs for Portfolios By Region North Central

Northeast

South

West

71%

78%

59%62%

57%

51%

0%

10%

20%

30%

40%

50%

60%

70%

80%

Percentage of Planned ProgramsN=1018

Extension Direct Contact Methods

Expected Activities

Expected Activities

35%

3%

73%

32%

71%

55%

0%

10%

20%

30%

40%

50%

60%

70%

80%


Extension Indirect Contact Methods

Expected Outputs

Patents

Year Number

2007 349

2008 389

2009 426

2010 423

2011 487

Expected Outputs

Extension Direct Contacts

Year Adult Youth

2007 17,187,000 9,132,000

2008 17,358,000 9,274,000

2009 17,594,000 9,449,000

2010 17,373,000 9,616,000

2011 17,970,000 9,792,000

(Rounded to nearest thousand)

Extension Direct Contacts

0

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

14,000,000

16,000,000

18,000,000

20,000,000

2007 2008 2009 2010 2011

Adult

Youth

State Defined Outputs and Outcomes

Wide Array of Outputs and Outcomes Need to link to KAs for Analysis

Analysis once Annual Reports Submitted

65%

75%

66%

59%63%

55%53%

41%

15%

0%

10%

20%

30%

40%

50%

60%

70%

80%

Per

cen

tag

e o

f P

lan

ned

Pro

gra

ms

N=

1018

External Factors

39%43%

62% 63%

21%

30%

23%

13% 13%11%

0%

10%

20%

30%

40%

50%

60%

70%


Evaluation Studies Planned

Stakeholder Input

Use of media to announce public meetings and listening sessions 75%

Targeted invitation to traditional stakeholder groups 87%

Targeted invitation to non-traditional stakeholder groups 74%

Targeted invitation to traditional stakeholder individuals 88%

Targeted invitation to non-traditional stakeholder individuals 74%

Targeted invitation to selected individuals from general public 60%

Survey of traditional stakeholder groups 67%

Survey of traditional stakeholder individuals 64%

Survey of the general public 44%

Survey specifically with non-traditional groups 41%

Survey specifically with non-traditional individuals 26%

Survey of selected individuals from the general public 27%

Other 20%

Actions taken to seek stakeholder input that encourages their participation

Stakeholder Input

Use Advisory Committees 95%

Use Internal Focus Groups 64%

Use External Focus Groups 64%

Open Listening Sessions 69%

Needs Assessments 64%

Use Surveys 65%

Other 21%

Method to identify individuals and groups

Stakeholder Input

Meeting with traditional Stakeholder groups 95%

Survey of traditional Stakeholder groups 69%

Meeting with traditional Stakeholder individuals 87%

Survey of traditional Stakeholder individuals 64%

Meeting with the general public (open meeting advertised to all) 61%

Survey of the general public 35%

Meeting specifically with non-traditional groups 56%

Survey specifically with non-traditional groups 42%

Meeting specifically with non-traditional individuals 47%

Survey specifically with non-traditional individuals 34%

Meeting with invited selected individuals from the general public 59%

Survey of selected individuals from the general public 33%

Other 15%

Methods for collecting Stakeholder Input

Stakeholder Input

In the Budget Process 67%

To Identify Emerging Issues 95%

Redirect Extension Programs 72%

Redirect Research Programs 78%

In the Staff Hiring Process 67%

In the Action Plans 73%

To Set Priorities 92%

Other 12%

A statement of how the input will be considered

Merit Review Process

Internal University Panel 39%

External University Panel 71%

External Non-University Panel 38%

Combined Internal and External University Panel 39%

Combined Internal and External University and External Non-University Panel 32%

Expert Peer Review 65%

Other 14%

What Next?

Publish the 2007 – 2011 Plan of Work Summary

Prepare for how we are going to summarize the 2007 Annual Report

Work with IT to get the data organized for use

Plan of Work Additional Information

CSREES Plan of Work Web Page http://www.csrees.usda.gov/business/reporting/planrept/plansofwork.html

Contact Information Bart Hewitt, Accountability and Reporting Leader [email protected] 202-720-0747

patterns and directions found in the 2007–2011 plan of work bart hewitt april 2007

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