Payment of Experts

Expert receives a notification to submit the payment request

Step-by-step

Keep an eye on the deadline for submission

Select the Bank Account to be paid on using the drop-down menu

Select the proper buttons for:

1) lump sum for working days

2) central and/or remote days

3) journey/travel reimbursement

€450/full day

Select the proper buttons to specify:

- daily allowances

- accommodation allowance

- travel costs

Specify the place of task, the travelling dates, and dates of meeting

Introduce the transport mode Repeat as many times as needed for your journey

Specify the route details and upload the supporting documents

Upload supporting documents. Please make sure that scans are legible + scan back-side if necessary

Journey by car : www.viamichelin.com (if it does not work use www.google.com/maps)

distance simulation = supporting document

Address on your contract

Address of train station, airport, etc.

The journey summary then appears.

There is a space for remarks, if applicable.

City where the task takes place

xxx

Lastly please check all details of the payment request.

To print your Cost Statement: go on the PP my Expert Area contracts view Contract Cost statement.

Contract entitles to:

Lump sum : €450 / working day

Daily allowance : €92 or €46 if point of departure ≤100 km from Brussels

Accommodation allowance : €100

Reimbursement of travel expenses

Travel:

Return journey

normally from address on contract to place of meeting

any change needs to be approved

if travel combined with other arrangements lowest economy return fare reimbursed

Taxi and parking fees not reimbursed

Invoices must show:

- travel dates

- route taken/ journey details

- price breakdown

- ticket number

Original tickets/invoices to be kept for 2 years

Attendance list signed every morning/afternoon AND

at the end of the evaluation

signature = payment

The call secretariat room on back side of your expert badge

Tuesday 10:00-12:30 Thursday 14:00-16:30

COV A2 - 3/110

When ? Where ?

More info? Questions?

Come and see us at the Reimbursement Helpdesk

Write us at rea-evaluation@ec.europa.eu

Clearly indicate Contract number & Subject of request

This information is also available on the

Participant Portal Expert Area User Manual

http://ec.europa.eu/research/participants/portal/desktop/en/experts/index.html

Direct access to wikis:

How to submit a payment request:

https://webgate.ec.europa.eu/fpfis/wikis/display/ECResearchGMS/2.+Submitting+Your+Payment+Request+-+Video