Payroll Issues

Payroll Reps MeetingOctober 8, 2004Presented by Susan Beckerman

Payroll Adjustment (PA) Forms

Due dates Supp Pay, C1-SPC, Leave Payouts &

Adjustments, NH Retro Pay, etc.- FRIDAY Employee Action or T&L problems- ASAP

Supporting documentation Originals required Use of Account Code field Begin & End Dates implications

Payroll Reports

Increase in overpayments noticed by USM/CPB

Must run Payroll Register or Cost Center report no later than “Last Call” in order to catch errors

Over- and under-payments mess up retirement

Holiday Processing

Last week in October (Election day) Last call on Thursday

Thanksgiving week Last call Wednesday

Christmas week Last call Wednesday

New Year’s week Payday on Thursday

Distribution of Payroll Expenses

Employee Funding Profiles

Payroll Adjustment (PA) forms

Weekly Elapsed Time pages for non-exempt and hourly employees

Redistribution of Payroll Expenses

eUMB Budget Retros (BRs) Dept creates EFP

eUMB Direct Retros (DRs)- only if BR can’t be done Complete form and submit to FS-Payroll

FAS Manual Payroll Transfers- only if charges are not in eUMB Complete form and submit to FS-Payroll

Many THANKS to the DR Team Candace Chow Wendy Cohan Ken Engle Kathy Frederick Dee Hong Nancy Priest Raj Rao Nayna Shaw Susan Szekely Mary Williams

Direct Retro Rules

Only use when Budget Retro is not an option

Once DR is processed, BR cannot be done for same period or previous pay periods

Can’t use DR to move charges that were previously moved with Manual PT

Direct Retro Rules

Salaries and Fringes should correlate Automatically done when using percent

method Amount method can be different but you

must justify Could freeze more pay periods than

necessary when salaries and fringes do not correlate (i.e. 2 PPs for salary amount and 4 PPs for fringes)

Forms

Website address www.fincsvc.umaryland.edu/payroll

New DR form as well as updated PT form- must use “Rev 10/04” forms

Revision forthcoming to incorporate feedback from departments

eUMB Direct Retro Request Form

Redistribution Options Blank form- enter electronically and

print Manual- print and enter manually Instructions Sample Amount Sample Percent

Processing DRs

FS-PR checks documentation (PCD and RCD attached) and amounts If problems are found they will be sent

back FS-Payroll enters and runs process to

calculate the retro as needed- dates are checked If problems are found they will be sent

back

Processing DRs

If other DRs or BRs are in process, we must wait until next PP to enter

Error free calculations are posted each evening (M-F), if applicable

View in eUMB the next day Posted to FAS every 2 weeks with

regular payroll (weekend after payday)

Validating DRs

Before snapshot- REQUIRED Documentation

After snapshot- same reports Compare Before to After

After backload is complete our goal is a 2 week turnaround

FICA quirk on RCD

Old PTs FS-Payroll currently entering PTs submitted

on manual forms Depts. will be contacted with problems

Some PTs cannot be done via DR If Manual PT was done before must continue to

do manual PTs PTs already entered in FAS in FY05 will be

examined by FS-PR to see if they can be reversed and re-entered as DRs- Depts. will be contacted

Problems?

E-mail DL-BFPayrollHelp@admin1.umaryland.edu

Candace Chow and Mary Williams are primary processors

Please be patient as we work through the new process

Alert us to problems you find