payroll manual
TRANSCRIPT
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HCM COURSE 1
BSNL
USER MANUAL: PAYROLL
Version:
1.0
04/01/2011
Contents
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I. SAP Basics............................................................................................................4
A. SAP Icon on Monitor….......................................................................................5B. Log On Wino!….............................................................................................."
C. Logging on to S#ste$.......................................................................................%
&. Access '(rt)er *in+s........................................................................................... %
E. La#o(t o' SAP Eas# Access Screen....................................................................,
-. Men( Bar on SAP Wino!…..............................................................................
/. -ie* He*0 -1 an -4.......................................................................................12
II. SAP Pa#ro** Basics..............................................................................................13
A. e# &enitions................................................................................................16
B. Wage t#0e (ner eac) In'ot#0e......................................................................15
C. IMPOR7A87. 7ransaction Coes.......................................................................3"
&. Stages in Pa#ro** Contro* Recor.....................................................................3"
I9. Master &ata Maintenance...............................................................................62
9. Si$(*ation o' Pa#ro**...........................................................................................43
9I. R(nning Li:e Pa#ro**........................................................................................4,
A. R(nning Pa#ro**...............................................................................................4
B. -orce Retro R(n............................................................................................. 55
C. C)ec+ *ist ;e'ore r(nning t)e *i:e Pa#ro**........................................................5%
&. &e0(tation o(t reco:eries...............................................................................5,
E. Inco$e ta
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9II. O@c#c*e Pa#ro**.............................................................................................1"
9III. Pa#ro** C*(ster...............................................................................................1%6I. Posting o' Pa#ro**...........................................................................................1%%
. Pa#s*i0 generation > Printing...........................................................................1,"
A. 9ie!ing it on R6...........................................................................................1,%
B. Pa#s*i0 9ie!ing ;# E$0*o#ee 7)ro(g) ESSD.................................................1,
I. Inco$e ta< 'or$ generation > Stat(tor# 0a#$ent to go:ern$ent agencies.
13
A. -or$ 1"......................................................................................................... 16
B. C)a*an Ma00ing............................................................................................1,C. -or$ 34....................................................................................................... 32,
&. Pro:ient -(n Re0orts F Inia......................................................................314
E. Progra$ 'or Ann(a* 0ension re0orts..............................................................31,
-. Progra$ 'or Ann(a* P- re0orts......................................................................33"
/. Progra$ 'or Pro:in -(n re0orts..................................................................366
H. Progra$ 'or P- Re0ortsE
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I. SAP Basics
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A. SAP Icon on Monitor….
To open Logon Window :
• Double click on the Toolbar “SAPlogon” on above Screen.
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B. Log On Window…
In thi window! SAP Logon which ha been con"igured b# the S#te$ %ead can be een.
Double click on the relevant logon &' Select the relevant logon and click on “Log &n”
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C. Logging on to System.....
The asterisks in the password box cannot be deleted just overwrite in the box.
D. Access further lins.....
(ou can e)pand and collape $enu in the workplace $enu b# chooing the dropdown arrowto the le"t o" the $enu ite$.
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To open an application in the workplace $enu:
• Double-click its node, or
• Choose Enter, or
• Select and click Execute
!. L"yout of SAP !"sy Access Screen
S#te$ *eage appear in the tatu bar.
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#. Menu B"r on SAP Window…
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$. #ield %el&' #( "nd #).....
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i. F1 Help• The +, ke# to dipla# an e)planation o" "ield! $enu! "unction and $eage.
• The +, help alo dipla# technical in"or$ation on the relevant "ield.
ii. F Help
• The +- ke# to dipla# poible input value.
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II. SAP Pa!roll Basics
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A. *ey De+nitions
i. Personnel Area "PA#Peronnel Area i a ubunit o" the o$pan# ode and connect %' directl# to +I/&.
'epreentation o" large diviion or eparate geographical area o" a co$pan#0 tructure.
+or e)a$ple PA0 in 1S2L are the circle 3Territorial and 2on Territorial4
ii. Personnel Sub$area "PSA#Peronnel Sub area repreent a "urther diviion o" the Peronnel Area.
Thi "ield de"ine the location o" the e$plo#ee! e.g. SSA etc
iii. %&plo!ee 'roup "%'#Thi "ield de"ine the t#pe o" e$plo#$ent. 5.g. 6naborbed! Aborbed! Deputation In! 1S2L
'ecruitee.
iv. %&plo!ee Sub(roup "%S'#Thi "ield de"ine the adre o" the e$plo#ee. 5.g. 7roup A! 1! ! D! Indutrial Worker and
Trainee
v. Personnel )u&berThe# are nothing but “5$plo#ee 2u$ber” which are o" eight character nu$eric "ield. In cae
o" 1S2L! the e)iting e$plo#ee nu$ber will be a$e in SAP 3&ne digit would be re$oved4.
+or new hiring! #te$ will generate nu$ber auto$aticall#.
vi. Pa!roll Area A pa#roll accounting area 3which i o"ten abbreviated to pa#roll area4 i an area containing all
the e$plo#ee "or who$ the pa#roll run at the a$e ti$e.
vii. Pa! scale T!pePa# Scale t#pe deter$ine the pa# cale tructure applicable "or the e$plo#ee in a particular
o$pan# or location 3PA4 or pa#roll area. +ollowing are the pa# cale t#pe in 1S2L
DA! DS! IDA! IDS
viii. Pa! scale area A pa# cale area i a pecial area in which a collective agree$ent i valid.
In 1S2L "ollowing are the pa# cale area: 'e$ote! 1order! Tribal! 'et o" India and %ill Area.
ix. Pa! scale (roup A pa# cale group i a criterion where di""erent pa# lab are $aintained.
x. *ost *enter
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ot enter in SAP i a unit within a co$pan# that i ued to track where cot occurred within
the &rgani8ation.
xi. In+ot!pe "IT# A group o" in"or$ation tored in logical data "ield.
xii. Subt!pes, Subt#pe are ubdiviion or pecial variant o" in"ot#pe.
5)a$ple: In"ot#pe "or Addre IT99, ha di""erent ubt#pe "or di""erent +a$il#/'elated Peron
that can be tored.
xiii. -a(e t!pe "-T#lai"ication o" wage pa#$ent or deduction i called a Wage T#pe.
xiv. *o&pan! *ode
o$pan# ode i an &rgani8ational unit! which repreent a buine organi8ation accordingto the re;uire$ent o" co$$ercial law in a particular countr#.
xv. Business Area1uine Area i an &rgani8ational unit that repreent a eparate area o" operation or
reponibilitie in a buine organi8ation.
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B. W"ge ty&e under e"ch Infoty&eT
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1SI6
Stagnation
Incre$ent G 6
1SUB
S(;sistence
A**o!ance17RA 7rans0ort A**o!
1$ ecurrin( Pa!&ents23eductions
W"ge,y&e W"gety&e ,e-t1A&H BS8L a)oc1AHR Aitiona* HRA1BA1 SCAGBAGRs.11221BA3 SCAGBAGRs.12521BA6 SCAGBAGRs.%521BA4 SCAGBAGRs.622
1BA5 SCAGBAGRs.3221BC1 SCAGBCGRs.%2221BC3 SCAGBCGRs.6221BR& Boar a**o!ance1CCA CCA CCA e(i:a*ent A$tD1CHA Cas) )an*ing a**o!ance1CMA C#c*e Maintenance a**o!an1CO8 Con:e#ance a**o!ance1&EP &e0(tation a**o!ance1-PA -a$i*# 0*anning a**o!ane1HA1 SCAGHAGRs.%2221HA3 SCAGHAGRs.6221HA Hea (arter a**o!nace18&A 8ig)t &(t# A**o!1OSA O(tstation a**o!ance
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1POS Position a**o!ance
1PPH Hini Persona* 0a#1RL1 SCAGRLGRs.11221RL3 SCAGRLGRs.12521RL6 SCAGRLGRs.%521RL4 SCAGRLGRs.6221RL5 SCAGRLGRs.3221RUA R(ra* area1S&A S0ecia* (t# a**o!ance1S&I Is*anS0ecia* (t#D1SPA S0ecia* a**o!ance17IA 7raining A**o!ance1WAA Was)ing A**o!ance6ELC E*ectricit#6/AR garage reco:er#6LES Lease rent6OA& Ot)er A:ance &e(ction6L- License -ee 'or (arter
6WCH Water c)arges
14$ Additional Pa!&ents
W"ge,y&e W"gety&e ,e-t1E/R /rat(it# recie:e1LEA EL Encas)$ent 8or$a*D1LES EL Encas)$ent En o' Ser1L7C L7CC*ai$1ME& Meica* A**o!ance1OA& Ot)er A:ance1O7A O:erti$e3A&H Man(a* Arr.BS8L a)oc3AHR Aitiona* HRA3BA1 Man(a* Arr.SCAGBA1GRs.112
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3BA3 Man(a* Arr.SCAGBA3GRs.125
3BA6 Man(a* Arr.SCAGBA6GRs.%523BA4 Man(a* Arr.SCAGBA4GRs.6223BA5 Man(a* Arr.SCAGBA5GRs.3223BAP Man(a* Arr.Basic Pa#3BC1 Man(a* Arr.SCAGBC1GRs.%223BC3 Man(a* Arr.SCAGBC3GRs.6223B8& Man(a* Arr.Ban Pa#GC&S3CCA Man(a* Arr.CCA Cit# Co$03CHA Cas) )an*ing a**o!ance3CMA Man(a* Arr.C#c*e Maintena3CO8 Man(a* Arr.Con:e#ance a**3&A1 I&AG&A3&A3 Man(a* Arr.C&SG&A3&A6 Man(a* Arr.C&AG&A3&A4 C&SG&A3&EP Man(a* Arr.&e0(tation a**3&P Man(a* Arr.&earness Pa#
3&7A Man(a* Arr.&iet a**o!ance3E87 Man(a* Arr.Ent.A**o!aance3-PA Man(a* Arr.-a$i*# 0*annin3/RP Man(a* Arr./rae Pa#3HA1 Man(a* Arr.SCAGHA1GRs.%223HA3 Man(a* Arr.SCAGHA3GRs.6223HA Man(a* Arr.Hea (arter a3HRA Man(a* Arr.HRA3LEA Man(a* Arr.EL Encas)$ent3ME& Man(a* Arr.Meica* A**o!a38&A Man(a* Arr.8ig)t &(t# A**38PA Man(a* Arr.8PA 8on Pract3OSA Man(a* Arr.O(tsation a**o3O7A Man(a* Arr.O:erti$e3POS Man(a* Arr.Position a**o!
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3PPH Man(a* Arr.Hini Persona*
3PP Man(a* Arr.Persona* 0a#3PUA Man(a* Arr.Pro'essiona* U3RL1 Man(a* Arr.SCAGBA1GRs.1123RL3 Man(a* Arr.SCAGBA3GRs.1253RL6 Man(a* Arr.SCAGBA6GRs.%523RL4 Man(a* Arr.SCAGRL4GRs.6223RL5 Man(a* Arr.SCAGRL5GRs.3223RUA Man(a* Arr.R(ra* area3SCC S0* A**o!. 'or C)i*ren3S&A Man(a* Arr.S0ecia* (t# a3S&I Is*anS0ecia* (t#D3SI1 Man(a* Arr.Stagnation I3SI3 Man(a* Arr.Stagnation 33SI6 Man(a* Arr.Stagnation 63SPA Man(a* Arr.S0ecia* a**o!a37IA Man(a* Arr 7raining A**o!37RA 7rans0ort A**o!
3WAA Man(a* Arr.Was)ing A**o!a6ELA EL A:ance Reco:er#6L7A L7C A:ance Reco:er#6MIS Misc &e(ction6PE8 Pena* Interest6P8O Pena* C)argesGOt)ers6P9R Pers 9e)ic*e reco:er#67A& BS8L 7ra:e* A: Reco:er#4BE8 Man(a* Arr.Bene:a*ent '(n4C/H Man(a* Arr.C/HS4ELC Man(a* Arr.E*ectricit#4LES Man(a* Arr.Lease rent4PE8 Man(a* Arr.Pena* Interest4P8O Man(a* Arr. Pena* C)arges47A& Man(*.Arr. 7AA: Reco:er#
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4WCH Man(a* Arr.Water c)arges
%EHC E$0*o#ee Hea*t) C)ec+(0%/P- /P- S(;sci0tion%LI8 &($$# -or EL Process%L9S Lea:e Sa* A:G&($$#%O-- &($$# 'or IW S(00*e$enta22L PenLeg Int.J HBAJBS8L26L PenLeg Int.J HBAJ&O724L PenLeg Int.J HBAJM78L22 &($$# W7 'or O7HB2 Legac# Int. HBAJBS8LHB6 Legac# Int. HBAJ&O7HB4 Legac# Int. HBAJM78LMLI8 A:g sa* 0reGinst*nM971 9o*(ntar# 7a<
45$ 6e&bership Fees
W"ge,y&e W"gety&e ,e-t6BE8 Bene:a*ent '(n6C/E C/E/IS6C/H C/HS6CLB C*(; S(;sccri0tion6CR7 Co(rt attac)$ent6/IS C/IS6/P- /P- S(;sci0tion6/SL /SLIS6LIC LIC6MOU MOU Ban+ Loan6PLI PLI Posta* *i'e ins(ranc6PM- PM re*ie' '(n
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6PR& POR&
6SOC Societ# e(ction
6SU&
S(;sistance
aK(st$ent6U8S Union S(;scri0tion6W-L We*'are Loan6WL- We*'are -(n4EP- Man(a* Arr.EP-
4/AR
Man(a* Arr.garage
reco:er
4/PR
Man(a* Arr./P-
a:ance re
4/PS
Man(a* Arr./P-
S(;sci0tio
4/SA
Man(a* Arr./SLIS a:
rec
4/SB
Man(a* Arr./SLIS a:
;a*
4MIS
Man(a* Arr.Misc
&e(ction
4P7
Man(a* Arr.Pro'essiona*
7
4P9R
Man(a* Arr.Pers 9e)ic*e
r"/P- Arr./P- S(;sci0tion%/P- /P- S(;sci0tion%/SL /SLISM,2& Sec ,2&Meic*ai$D
M,2U
Per$. &isa;*e
sec,2(DMHLP Ho(sing Loan Princi0a*MLIC LIC 0re$i($
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6BE8 Bene:a*ent '(n
6C/E C/E/IS6C/H C/HS
785$ Additional 9++$*!cle Pa!&ents
W"ge,y&e W"gety&e ,e-t
1BB&Broa;anRei$;(rse$ent
1BR-Brie'caseRei$;(rse$ent
1CAR CAR Loan1COM COMP Loan1CC CCLE Loan1&IS &istress A:ance1&R9 &ri:ing C)arges Rei$;.
1EHCE
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1LEA EL Encas)$ent 8or$a*D
1LESEL Encas)$ent En o'Ser
1L7A L7C A:ance1L9S Lea:e Sa*ar# A:ance1MER Meica* Rei$;A:ance
1M87Me. Rei$;.8on7a Magaine
Rei$1OA& Ot)er A:ance1PLI Bon(sPLI1RM& Meica* Rei$;(rse$ent1RS7 -i
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Indirect >aluation Wage T#pe
In the "ollowing wage t#pe indirect valuation rule have been et up. 6er doe not have toenter the a$ount in thee wage t#pe. The a$ount i auto$aticall# calculated b# the #te$
once the record i created.
W"ge,y&e o. W"ge ,y&e ,e-tCSAL 1 P*anne re$(nerationCSAL 3 P*anne re$(neration6C/H 1 C/HS
18PA 3 8PA 8on PracticingA**o!
1COA 1Co$0an# o!neacco$
1&A1 1 I&AG&A1&A3 1 I&SG&A1&A6 1 C&AG&A1&A4 1 C&SG&A1&A4 3 C&SG&A
1&P 1 &earness Pa#1HRA 1 HRA1HRA 3 HRA1HRA 6 HRA1HRA 4 HRA1HRA 5 HRA18&A 1 8ig)t &(t# A**o!
18PA 1
8PA 8on Practicing
A**o!
18PA 38PA 8on PracticingA**o!
1PUA 1Pro'essiona*U0graation
1PUA 3Pro'essiona*U0graation
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1PUA 6
Pro'essiona*
U0graation1S&I 1 Is*anS0ecia* (t#D
1SUA 1S+i** U0graationA**o!an
1SUA 3S+i** U0graationA**o!an
1SUA 6S+i** U0graationA**o!an
1SUB 1
S(;sistence
A**o!ance
1SUB 3S(;sistenceA**o!ance
1SUB 6S(;sistenceA**o!ance
1SUB 4S(;sistenceA**o!ance
1SUB 5
S(;sistence
A**o!ance
1SUB "S(;sistenceA**o!ance
1SUB %S(;sistenceA**o!ance
1SUB ,S(;sistenceA**o!ance
17RA 1 7rans0ort A**o!17RA 3 7rans0ort A**o!
6C/H 1 C/HS
2o$enclature o" Wage T#pe:
,? 5arning
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? *anual arrear earning
@ ? S#te$ Deduction
- ? *anual Arrear Deduction
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PC22JM42JEP- P- Re0orts Inia
PC22JM42JP8 Ann(a* Pension re0ortsPC22JM42JP- Ann(a* P- Re0ortsPC22JM42JP-E Pro:ient '(n Re0orts -or$ 13A=12DPC22JM42JEP8 P- Re0ortsE
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. 'eleaed "or the pa#roll option i ued to change the pa#roll period to the current $onth.
;. eleased +or pa!roll does not allow !ou to &ake an! chan(es to the
&aster2Transaction data
II. PA
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,. 'eleaed "or the correction option i ued to $ake the &aster2Transaction data correction
. I" the 'eult are "ound ati"actor# then repeat eleased +or Pa!roll.
@. 2ow #ou can e)it the pa#roll "or going to the ne)t $onth 3Pa#roll period4
III. %=IT PA
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)9T%, %rror handlin( while %xitin( Pa!roll ecord
&n e)it pa#roll! in o$e cae where an e$plo#ee ha been locked but change have
been carried out "or the e$plo#ee $ater record! the #te$ doe not allow to e)it the pa#roll
record. The reaon being that "or uch e$plo#ee the pa#roll tatu i in correction $ode.
%ence! "or uch e$plo#ee thoe e$plo#ee pa#roll tatu to be $odi"ied to nor$al cae and
tick on pa#roll in correction $ode in IT999@ to be re$oved.
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I>. 6aster 3ata 6aintenance
6aintainin( Basic Pa! details +or an e&plo!ee "In+o t!pe /#
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Page | 63
a4 Log into the #te$ uing #our SAP 6er ID and Paword.
b4 In the SAP 5a# Acce creen in the o$$and Tak enter PA@9 and pre 5nter.
c4 The "ollowing creen will appear
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e4 5nter the value and pre 5nter
The "ollowing $eage appear
Page | 66
d4 lick on create
d4 The "ollowing creen would appear
)ext increase, 9,.9E.9,, 3Date o" 2e)t Incre$ent 3D2I4. The "irt ti$e entr# i done $anuall#. &nce the "irt incre$ent
happened! the date auto$aticall# i et to the ne)t date o" incre$ent! i.e. , #ear hence. I" thi date i not $aintained! incr
won0t take place "or the particular e$plo#ee. 4
6nder Pa! Scale enter:
,4 T!pe, DA / DS / IA / IS 3"or electing other value! place curor in the "ield and click +-4
4 Area, A-F3"or electing other value! place curor in the "ield and click +-4
@4'roup, DA?A, or an# other peci"ic "or #our cae. 3"or electing other value! place curor in the "ield and click +-4
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"4 Pre 5nter Again. The "ollowing $eage appear
g4 Pre 5nter again. The "ollowing $eage appear
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h4 lick on Save
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6aintainin( ecurrin( Pa!&ent2 3eductions details +or an e&p "In+o t!pe 1#
Page | 65
e4 Log into the #te$ uing #our SAP 6er ID and Paword.
"4 In the SAP 5a# Acce creen in the o$$and Tak enter PA@9 and pre 5nter.
g4 The "ollowing creen will appear
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5nter the Personnel no. o" e$plo#ee "or who$ 1aic Pa# detail need to be $aintained.Pre 5nter
In the 3irect selection ection! enter In+ot!pe: 99,-
a) Click on Save
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d4 lick on create
h4 The "ollowing creen would appear
Uner /ecurring P"yment0 Deductions section
(1 W"ge ,y&e' I&EP21 Amount' 15222
e4 Pre 5nter. The "ollowing $eage appear
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6aintainin( Additional Pa! details +or an e&plo!ee "In+o t!pe 14#
Page | 6%
i4 Log into the #te$ uing #our SAP 6er ID and Paword.
G4 In the SAP 5a# Acce creen in the o$$and Tak enter PA@9 and pre 5nter.
k4 The "ollowing creen will appear
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5nter the Personnel no. o" e$plo#ee "or who$ 1aic Pa# detail need to be $aintained.Pre 5nter
In the 3irect selection ection! enter In+ot!pe: 99,<
St!, ,7S*
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eD
C*ic+ on Sa:e
Page | 6
d4 lick on create
l4 The "ollowing creen would appear
Enter
Amount' 1222 I8R
D"te of origin' 61.2%.3212 7)e ate !)en t)e a$o(nt !o(* ;e is;(rse to t)ee$0*o#eeD
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6aintainin( 6e&bership details +or an e&plo!ee "In+o t!pe 45#
In the3irectselectionection!enter
In+ot!pe: 99
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Page | 41
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Page | 43
d4 lick on create
p4 The "ollowing creen would appear
Uner P"yment d"t" section
(1 Mem3er ty&e' Se*ect 'ro$ ro0 o!nD BS8LGLIC
21 W"ge ,y&e' 6LIC
41 Mem3ershi& fees' "222 I8R
Uner P"yee section
(1 P"yee ey' LIC
e4 Pre 5nter. The "ollowing $eage appear
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HCM COURSE 1
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8/20/2019 Payroll Manual
44/44
HCM COURSE 1
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