payroll procedures annual update 2012-2013 presenter: oscar trigo-director of payroll
TRANSCRIPT
PAYROLL PROCEDURES ANNUAL UPDATE 2012-2013
PRESENTER:OSCAR TRIGO-DIRECTOR OF PAYROLL
CONTACT INFORMATION
• Oscar Luis Trigo Jr – Director of Payroll– (956) 618-6039
• Lazaro Ramos – Staff Accountant– (956) 618-7345
• Theresa Caceres (956) 618-6044 Lead Payroll Clerk
• Lucinda Jauregui (956) 632-8448 Payroll Clerk
• Margot Ochoa (956) 618-6041 Payroll Clerk
• Estella Salinas (956) 632-8849 Payroll Clerk
• Anita Solis (956) 618-6043 Payroll Clerk
• Belinda Solis (956) 618-6040 Payroll Clerk
UPDATES
• Updates to Payroll Manual– Section A – General Information– Section B – SFE Absences– Section C – Time Clock Policy and Guidelines– Section D – Monthly Supplemental– Section E – Biweekly Subs/Part-Time– Section F – Rates– Section G - Forms
• In Development
Section A – General Information
Section A
• Availability of all Payroll related forms online (Page 2)
Section B – Leave Absence Processing
Section B
• CPI Leave Absence Tracking Module Old System
• SunGard Leave Absence Tracking Module New System
Section B
Section B
• SFE Absences & Corrections
Section C – Time Clock Policy and Guidelines
Section C
• Time Clock Policy and Guidelines (Page 6)
Section C
• Lunches (Page 7)
Section C
• Unreported Hours (Page 7)
Section C
• Closing of the Workweek (Page 8)
Section C
• Overtime (Page 9)
Section C
• Time Clock Edit Forms (Page 10)
Section D – Monthly Payroll Supplemental
Section D
• New Form effective 7/1/2012• Electronic Submission of Supplemental Excel
Section D
• Supporting Documentation (Page 13)
Section D
• Additional Information (Page 13)
Section D
• Supplemental Pay Rates (Page 13)
Section D
• Same or Similar vs. Wholly Separate Job (Page 13)
Section D
• Same or Similar Job
Section D
• Wholly Separate Job
Section D
• Wholly Separate Job (Page 14)
Section E – Biweekly Payroll Supplemental/
Substitutes/Part Time
Section E
• Substitutes (Page 18)– Daily SFE Job Report
Section E
• Substitutes for Vacancies (Page 18)
Section E
• Substitutes– Setup for SFE Job Report (Page 19)
Section E
• Substitutes– Create an Absence on SFE (Page 21)
Section E
• Substitutes– Budget Codes (Page 18)
Section F - Rates
Section F
• All Supplemental Payroll Rates are now available on the Rates section of the Payroll Procedure Manual. (Pages 23 – 28)
Section G - Forms
Section G
• All Payroll related forms are now available on the Appendix section of the Payroll Procedure Manual as well as on the Payroll Services section of the McAllen ISD website. (Page 30 – 42)
Currently In Development
In Development
• View Leave Balances on Time Clock Terminal
In Development
• Time Sheet Variance Report
Payroll Reports
• Distribution Reports to confirm GL Postings