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Advanced archiving software for SAP solutions 1 Advanced archiving software for SAP solutions Klaus Zimmer 2006-04-11 Klaus Zimmer 2006-04-11 Add-On-Solution to Enhance SAP Data Archiving Features PBS archive add ons ® for SAP Solutions Functionality Overview

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Page 1: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 1Advanced archiving software for SAP solutions

Klaus Zimmer 2006-04-11Klaus Zimmer 2006-04-11

Add-On-Solution to Enhance SAP Data Archiving Features

PBS archive add ons® for SAP Solutions

Functionality Overview

Page 2: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 2

Agenda

Introduction – PBS Software GmbH

ILM and Data Archiving for SAP Solutions

Data Retrieval with PBS archive add ons

Data Archiving Scenario – mySAP ERP (R/3)

Data Archiving Scenario – SAP NetWeaver BI

PBS Data Extraction for Audit Purposes

PBS Analysis Tools for DA Projects

Storage – PBS ContentLink for EMC Centera

Information Lifecycle

Management

Page 3: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 3

PBS Software GmbH

PBS Software GmbHSchwanheimer Strasse 144aD-64625 Bensheim, GermanyT: 06251 – 174 0F: 06251 – 174 174E: [email protected]

Founded in summer 1991 by Günther Reichling

40 employees

Worldwide more than 750 customers,

More than 2500 PBS archive add ons and utilities installed

Founded in summer 1991 by Günther Reichling

40 employees

Worldwide more than 750 customers,

More than 2500 PBS archive add ons and utilities installed

15 years of experience with add-on software for ILM with SAP solutions15 years of experience with add-on software for ILM with SAP solutions

Page 4: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 4

PBS Goals and Philosophy

15 years of experience with add-on software for ILM with SAP solutions15 years of experience with add-on software for ILM with SAP solutions

PBS enhances the standard SAP Data Archiving functionality based on the SAP ILM infrastructure and SAP application features.PBS enhances the standard SAP Data Archiving functionality based on the SAP ILM infrastructure and SAP application features.

• Integrated complete and quick access to database and archive data.Enable access to documents, print lists, in- and outgoing documents.

• Dedicated indexing concept; storage of index files outside of the DB.

• Enhanced features to support compliance with legal requirements, e.g.dedicated reporting features and data extraction for audit purposes.

• Efficient and compliant administration and storage of archive data,documents and print lists.

• Integrated complete and quick access to database and archive data.Enable access to documents, print lists, in- and outgoing documents.

• Dedicated indexing concept; storage of index files outside of the DB.

• Enhanced features to support compliance with legal requirements, e.g.dedicated reporting features and data extraction for audit purposes.

• Efficient and compliant administration and storage of archive data,documents and print lists.

Database Archive Data - File System -

Archive Data- Storage System -

Page 5: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 5

PBS Partners

Page 6: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 6

ILM and Data Archiving for SAP Solutions

Introduction – PBS Software GmbH

InformationLifecycle

Management

ILM and Data Archiving for SAP Solutions

Data Retrieval with PBS archive add ons

Data Archiving Scenario – mySAP ERP (R/3)

Data Archiving Scenario – SAP NetWeaver BI

PBS Data Extraction for Audit Purposes

PBS Analysis Tools for DA Projects

Storage – PBS ContentLink for EMC Centera

Page 7: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 7

ILM - Information Lifecycle ManagementCreate Archive Store Delete

2 Years 4 Years 10 Years

active - inactive

Database Archive data - File system -

Archive data- Storage system -

System with large data growthDB

DB System with small data growth

Data in database Archived application data

The requirements on a company‘s information in the current system (ERP, BI)

define the principles for their Information Lifecycle Management (ILM)

Page 8: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 8

ILM - Information Lifecycle ManagementCreate Archive Store Delete

2 Years 4 Years 10 Years

active - inactive

Database Archive data - File system -

Archive data- Storage system -

The requirements on a company‘s information in the current system (ERP, BI)define the principles for their Information Lifecycle Management (ILM)

Classification Application data daily operation, frequent accessReference data audits (internal, external)

Age of the data data storage optimization

Residence time online, nearline, archive, deletion

Legal requirements (SOX, IRS, GDPdU,...)

Comfortable and quick access to application data

Storage and access optimization (DB capacity, recovery, backup,..)

Page 9: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 9

ILM and SAP Data ArchivingCreate Archive Store Delete

2 Years 4 Years 10 Years

active - inactive

Database Archive data - File system -

Archive data- Storage system -

SAP Data Arching using the SAP Archive Development Kit (ADK)

SAP Archive Files

ADK ArchivingProgram

1 Archive1 Archive

R/3Database

R/3Database

2 Delete2 Delete

ADK DeletionProgram

Storage

ADKFileADKFileADK

FileADKFile

Page 10: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 10

Motivation for SAP Data ArchivingCreate Archive Store Delete

2 Years 4 Years 10 Years

active - inactive

Database Archive data - File system -

Archive data- Storage system -

Potential savings of aggressive SAP Data Archiving:

• Significant reduction of SAP database size

• Reduced hardware and administration costs

• Peformance improvement - reduced response time

• Reduced effort for daily backup and potential desaster recovery

• Secure data management for legal requirements

Page 11: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 11

Challenges of SAP Data ArchivingCreate Archive Store Delete

2 Years 4 Years 10 Years

active - inactive

Database Archive data - File system -

Archive data- Storage system -

Challenges of the SAP Data Archiving process:

• Comfortable and complete retrieval of archived data

=> Display and evalution features

• Transparent and easy navigation within document chains

=> Nested documents and document flow

• Data extraction for internal and external purposes

=> Audits and legal requirements, system shutdown

• Usability with few training effort

Page 12: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 12

SAP and PBS Solutions for ILM

Ergänzende Komponenten von PBS

SAP Components

PBS Add-On solutions for SAP

SAP R/3 SAP Data Archiving ADK SAP ArchiveLinkmySAP ERP SAP AS and DRB (Archive access)SAP NetWeaver BI SAP NetWeaver, ADK

PBS Database PBS archive add ons for mySAP ERP PBS ContentLinkAnalyzer PLUS PBS archive add on CBW

PBS BW Analyzer PBS Data Export Interface CFIPBS CDARTPBS IDA (Independent DART Access)

Create Archive Store Delete

2 Years 4 Years 10 Years

active - inactive

Database Archive data - File system -

Archive data- Storage system -

Page 13: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 13

PBS Product Overview for mySAP ERP, SAP R/3

PBS UtilitiesDatabase Analyzer Plus Capacity and doc. distribution analysis; Archivability check

Fiscal Year Reporter Efficient fiscal year management for FI

SAP R/3 3.x, 4.x, ECC 5.0, Lang.: DE, EN, FR (further by PBS Translation Tool)

PBS archive add onsCFI Financial Acc. + Material doc. CCO CO line itemsCMM Purchasing documents CSD Sales and distribution docs.

CAB Agency business doc. CPCA Profit center line itemsCCOPA Costing-based profitability analysis CPM Plant maintenanceCCU Master data change documents CPP Production ordersCDART Data Retention Tool (DART) CPR Process ordersCFICA Contract accounting CPS Project systemCHR Human resources CQM Quality managementCISU IS-U/CCS documtents CSL Special ledgerCML Material ledger CUSTOM Customer spec. tablesCMT Material master data CWM Warehouse managementCOO CO orders

Page 14: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 14

PBS Product Overview for BI, Extraction, Storage

PBS storage interface

PBS ContentLink Interface solution for EMC Centera

Storage and retrieval of ADK files, PBS index files,

DART, CDART, DEI files, print lists, in/outgoing docs.,

etc.

PBS utility IDA Independent DART Access

Utility to filter and administrate data extracts from DART,

CDART and PBS Data Export Interface independent of

the availability of an SAP system

SAP NetWeaver BI (Business Information Warehouse)

PBS archive add on CBW ADK based nearline storage solution to display andevaluate InfoCube and ODS data from database and SAP archive files via virtual InfoProviders.

PBS BW Analyzer Disk space capacity analysis for SAP BW data objects.

Page 15: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 15

Data Retrieval with PBS archive add ons

Introduction – PBS Software GmbH

InformationLifecycle

Management

ILM and Data Archiving for SAP Solutions

Data Retrieval with PBS archive add ons

Data Archiving Scenario – mySAP ERP (R/3)

Data Archiving Scenario – SAP NetWeaver BI

PBS Data Extraction for Audit Purposes

PBS Analysis Tools for DA Projects

Storage – PBS ContentLink for EMC Centera

Page 16: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 16

Access to the PBS Functionality

Access to thefunctionality of thePBS archive add on CFIvia roles in the user menu

/PBS/FBL1NPBS version of the SAPstandard transaction FBL1N

Page 17: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 17

Display Vendor Line Items /PBS/FBL1N

Selection screen/PBS/FBL1N

PBS specific parameter tochoose the data source

Page 18: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 18

Display Vendor Line Items /PBS/FBL1N

Selectionresults/PBS/FBL1N

Database data

Archive data via PBS index

Totals fromarchive +database

Page 19: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 19

Navigation from the Line Item List

Environment:- Further assignments- Object links

Environment:- Further assignments- Object links

Drill-Down viaDouble clickDrill-Down viaDouble click

Line Item (Detail View)Line Item (Detail View)

Document OverviewDocument Overview

Display Original DocumentDisplay Original Document

Page 20: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 20

Data Archiving Scenario – mySAP ERP (SAP R/3)

Introduction – PBS Software GmbH

InformationLifecycle

Management

ILM and Data Archiving for SAP Solutions

Data Retrieval with PBS archive add ons

Data Archiving Scenario – mySAP ERP (R/3)

Data Archiving Scenario – SAP NetWeaver BI

PBS Data Extraction for Audit Purposes

PBS Analysis Tools for DA Projects

Storage – PBS ContentLink for EMC Centera

Page 21: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 21

PBS archive add ons for SAP Solutions

PBS archive add ons retrieve and display archived data in analogy to SAP database data (display and evaluation functionality).Archive data and database data can be displayed simultaneously.

PBS archive add ons are standardized ready-to-use solutions as add-on-software packages for SAP solutions.

PBS archive add ons are deliverd as modular program packages corresponding to major SAP modules (FI, SD, MM, CO, PP, HR, ...).

PBS archive add ons are ABAP-ADD-ON certified for SAP R/3 releases 4.6, 4.7, ECC 5.0and BW 3.5 by SAP AG.

Page 22: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 22

SAP Data Archiving with ADK (Archive Development Kit)

SAP Data Arching using the SAP Archive Development Kit (ADK):

- Archiving Objects (= program packages) to archive SAP application (transaction) data within their business content from the database to archive files.

- Archive files: compressed (=> encrypted) flat files.

Database Archive Data - File System -

Archive Data- Storage System -

SAP Archive Files

ADK ArchivingProgram

1 Archive1 Archive

R/3Database

R/3Database

2 Delete2 Delete

ADK DeletionProgram

Storage

ADKFileADKFileADK

FileADKFile

Page 23: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 23

PBS Archive Index Architecture

PBS indexing

SAP archive files

Online data access with PBS transactionsand reports

R/3database

R/3database

readreadPBS Index

PBS index ofprevious run

mergemergeADKFileADKFileADK

FileADKFile

ADKfile

ADKfileADK

fileADKfile

PBS Indexplus SAP archive files

PBS indexPBS index

Database Archive Data - File System -

Archive Data- Storage System -

Page 24: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 24

Architecture of PBS archive add ons

Database Archive Data - File System -

Archive Data- Storage System -

R/3Database

R/3Database

SAP PBS

SAP R/3 System- online -

SAP file system- nearline -

External archive system- storage -

SA

P A

rchi

veLi

nk

Archive File

Archive FileArchive

FileArchive

FileArchive File

Archive File

PBS IndexPBS Index

Archive File

Archive FileArchive

FileArchive

FileArchive File

Archive File

ContentLink

Page 25: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 25

Long-Term Archiving Concept (I)

Keep index + archive data available for long time data accessKeep index + archive data available for long time data access

PBS display transactionsand reports

Online accessto database and

archive data

Define archive index filese.g. by archiving years

R/3Database

R/3Database

ArchiveFile

ArchiveFile

ArchiveFile

ArchiveFile

ArchiveFile

ArchiveFile

ArchiveFile

ArchiveFile

PBS index2005

PBS index2004

PBS index2003

PBS index2002

Page 26: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 26

Long-Term Archiving Concept (II)

Split PBS index into main index, active and inactive long-term indexSplit PBS index into main index, active and inactive long-term index

R/3Database

R/3Database

Main PBS index (merge)

ArchiveFile

ArchiveFile

ArchiveFile

ArchiveFile

ArchiveFile

ArchiveFile

ArchiveFile

ArchiveFile

Long-term2004

Main index2005

Long-term2003

Active long-term index

Long-term2002

Inactive long-term index

PBS index maintenancevia „activation“ program

Page 27: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 27

PBS Conversion Tool

PBS Conversion ToolEnhancement of SQL commands

with PBS archive access

R/3database

R/3database

PBS API to enhance custom programs with PBS archive accessPBS API to enhance custom programs with PBS archive access

R/3database

R/3database

PBS indexPBS index

Archive EnabledZZEXAMPLE_PBS

Custom ABAPZZEXAMPLE

ADKfile

ADKfile

Enhancing custom program with PBSfunction module call select-into-table

Page 28: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 28

PBS Translation Tool

The PBS translation tool copiesstandard SAP text elements tothe corresponding PBS trans-actions/programs

The PBS translation tool copiesstandard SAP text elements tothe corresponding PBS trans-actions/programs

Page 29: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 29

Data Archiving Scenario – SAP NetWeaver BI

Introduction – PBS Software GmbH

InformationLifecycle

Management

ILM and Data Archiving for SAP Solutions

Data Retrieval with PBS archive add ons

Data Archiving Scenario – mySAP ERP (R/3)

Data Archiving Scenario – SAP NetWeaver BI

PBS Data Extraction for Audit Purposes

PBS Analysis Tools for DA Projects

Storage – PBS ContentLink for EMC Centera

Page 30: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 30

SAP BW Data Archiving

Archiving Object

Write

Delete

Read

ADK

ArchiveAdministration

(SARA)

DatamartExtractor

File system, CMS, HSM

InfoCube

ODS object

schedules

DataM

anager

reads

deletes

BW Repository

generates

activates

Verification

Source: SAP AGSource: SAP AG

Data archiving processes in SAP NetWeaver BI using the ADK toolsData archiving processes in SAP NetWeaver BI using the ADK tools

Page 31: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 31

Data Retrieval in SAP NetWeaver BI

Retrieval of InfoCube and ODS data from archive files and the database via PBS archive access enabled BW queriesRetrieval of InfoCube and ODS data from archive files and the database via PBS archive access enabled BW queries

Database

DB + Archive

Archive Data

Database

DB + Archive

Archive Data

Page 32: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 32

Query Access to Database Data

Query to retrieve data from the BW database (Basic Cube)Query to retrieve data from the BW database (Basic Cube)

Page 33: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 33

Query Access to Archive Data

Query to retrieve data from ADK archive files via Virtual InfoProvider - PBS archive add on CBWQuery to retrieve data from ADK archive files via Virtual InfoProvider - PBS archive add on CBW

Page 34: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 34

Query Access to Database and Archive Data

Query to retrieve data from the BW database and ADK archive filesvia MultiProvider - PBS archive add on CBWQuery to retrieve data from the BW database and ADK archive filesvia MultiProvider - PBS archive add on CBW

Page 35: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 35

BW Data Retrieval Architecture

Data retrieval for database and archive data with PBS CBWData retrieval for database and archive data with PBS CBW

MultiProviderMultiProviderBasic InfoCubeODS Object

Basic InfoCubeODS Object

Virtual InfoProvider with Services

Virtual InfoProvider with Services

PBS IndexPBS Index

ArchiveArchiveBW DBBW DB

Read DB and archiveRead DB and archive

Read archive onlyRead archive only

PBS ADK Interface

PBS ADK Interface

BW QueryBW Query

BEx Analyzer(MS Excel based)BEx Analyzer(MS Excel based)

BEx WebApplicationsBEx WebApplications

Read DB onlyRead DB only

Page 36: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 36

CBW Index Setup

Online data access with BW queries via PBS indices

PBS indexing

BW archive file(s)

BWdatabase

BWdatabase

readreadADKfile

ADKfileADK

fileADKfile

ADKfile

ADKfileADK

fileADKfile

PBS Indexplus BW archive files

PBS indexPBS index

Database Archive Data - File System -

Archive Data- Storage System -

Page 37: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 37

Index Assembly for CBW

Flexible generic index assembly for InfoCube and ODS dataFlexible generic index assembly for InfoCube and ODS data

Each characteristic (dimension) of InfoCube (ODS) data structure can be indexed.

PBS index structures allow additional attributes (characteristics or key figures).

Each characteristic (dimension) of InfoCube (ODS) data structure can be indexed.

PBS index structures allow additional attributes (characteristics or key figures).

ArchiveData

ArchiveData

CharacteristicsCharacteristics Key figuresKey figures

Document number Vendor Material Net price Doc. date

PBS Index

Document number Net price Doc. date Archive pointer

Index key Index attributesIndex key Index attributes

Vendor Net price Doc. date Archive pointer

Material Net price Doc. date Archive pointer

Page 38: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 38

Long-Term Archiving Concept for CBW

Split PBS index into main index, active and inactive long-term indexSplit PBS index into main index, active and inactive long-term index

BWDatabase

BWDatabase

Main PBS index (merge)

ArchiveFile

ArchiveFile

ArchiveFile

ArchiveFile

ArchiveFile

ArchiveFile

ArchiveFile

ArchiveFile

Long-term2004

Main index2005

Long-term2003

Active long-term index

Long-term2002

Inactive long-term index

PBS index maintenancevia „activation“ program

Page 39: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 39

PBS Data Extraction for Audit Purposes

Introduction – PBS Software GmbH

InformationLifecycle

Management

ILM and Data Archiving for SAP Solutions

Data Retrieval with PBS archive add ons

Data Archiving Scenario – mySAP ERP (R/3)

Data Archiving Scenario – SAP NetWeaver BI

PBS Data Extraction for Audit Purposes

PBS Analysis Tools for DA Projects

Storage – PBS ContentLink for EMC Centera

Page 40: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 40

Data Access and Extraction for Audits

Online access to DB and archive: PBS archive add ons- Display transactions and reports

Data extraction: PBS Data Export Interface- Variable data selection PBS Database Export Interface (new)

- Database and archive access PBS archive add on CDART

Access to extract files: PBS utility IDA (independet DART access)

Online access to DB and archive: PBS archive add ons- Display transactions and reports

Data extraction: PBS Data Export Interface- Variable data selection PBS Database Export Interface (new)

- Database and archive access PBS archive add on CDART

Access to extract files: PBS utility IDA (independet DART access)

Tax relevant application data need to be kept for audit purposes forseveral years (e.g. Germany 10 years, USA 7 years). Online accessand data extraction for external evaluation need to be provided.

The data amount and data content is usually defined by the auditors!

Tax relevant application data need to be kept for audit purposes forseveral years (e.g. Germany 10 years, USA 7 years). Online accessand data extraction for external evaluation need to be provided.

The data amount and data content is usually defined by the auditors!

Page 41: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 41

PBS Data Export Interface

DatabaseDatabase

ArchiveFile

ArchiveFile

SAP system

PBS archive add on CFIData Export Interface

PBS archive add onsCCO, CMM, CSD, …

PBS data extract files- ASCII format- SAP AIS format

XML description filePBSindex

The PBS Data Export Interface enables a comfortable extraction of arbitrarySAP data to external data carriers from the database (and archive files).

ExtractsExtracts

The PBS Data Export Interface is a functional component of the PBS archive add on CFI for data extraction from archive files and the database.

The PBS Database Export Interface is a new PBS utility to extract data from the database only (no archive data access).

The PBS Data Export Interface is a functional component of the PBS archive add on CFI for data extraction from archive files and the database.

The PBS Database Export Interface is a new PBS utility to extract data from the database only (no archive data access).

Page 42: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 42

Data Export Interface – Contents

Predefined data for specific business objects:- Application data (FI, SD, MM,...)- Master data (G/L accounts, materials, etc.)- Customizing data.

Arbitrary data of database tables and views:- SAP standard tables- Customer specific tables (z-tables)

Predefined data for specific business objects:- Application data (FI, SD, MM,...)- Master data (G/L accounts, materials, etc.)- Customizing data.

Arbitrary data of database tables and views:- SAP standard tables- Customer specific tables (z-tables)

DatabaseDatabase

ArchiveFile

ArchiveFile

PBSindex

CCUCHANGEDOCUMaster record changes

CSDRV_LIKPSD_VBAKSD_VBRK

SD documents

CMMMM_EKKOPurchasing documents

CCOCO_ITEMCost accounting

CFIFI_DOCUMNTMM_MATBEL

FI documentsMat. documents

PBS moduleArchiving ObjectData Type

Page 43: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 43

Data Export Interface - Navigation

ExportMonitorExport

MonitorTransaction DataTransaction Data

Master DataMaster Data Customizing DataCustomizing Data

PC Analysis ProgramPC Analysis Program

ALV Field Catalog

ALV Field Catalog

OutputControlOutput

Control

LayoutMgmt

LayoutMgmt

Open ItemsOpen Items

Page 44: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 44

Data Export Interface

One-step „on-demand“ data extraction in SAP AIS or ASCII format

Unlimited, comforable field selection via SAP ALV

Database and archive data processing

Suitable for mass data processing

Easy and user friendly configuration and usage

Immediate display via PC evaluation program (e.g. ACL, IDEA)

Dedicated version for exclusive processing of database data (new)

Page 45: PBS archive add ons - Functionality · PDF fileAdvanced archiving software for SAP solutions 3 PBS Software GmbH PBS Software GmbH Schwanheimer Strasse 144a D-64625 Bensheim, Germany

Advanced archiving software for SAP solutions 45

PBS Analysis Tools for DA projects

Introduction – PBS Software GmbH

InformationLifecycle

Management

ILM and Data Archiving for SAP Solutions

Data Retrieval with PBS archive add ons

Data Archiving Scenario – mySAP ERP (R/3)

Data Archiving Scenario – SAP NetWeaver BI

PBS Data Extraction for Audit Purposes

PBS Analysis Tools for DA Projects

Storage – PBS ContentLink for EMC Centera

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PBS Database Analyzer PLUS

Database capacity analysisAnalyse table size/occupation grouped by archiving objects (> 900 tables in >100 AOBJ). Run periodically for growth rates.Supports: Oracle, MS-SQL, Informix, ADABAS, DB2, DB400

Document distribution analysisAnalyse document distribution for FI, SD, MM, CO by e.g. fiscal year, company code, doc. type, doc. numbers;NEW: material documents and orders (PP, PM, PR)

Archivability evaluationCheck data archivability for important AOBJ in FI, MM, SD: FI_DOCUMNT, MM_EKKO, SD_VBAK, RV_LIKP, SD_VBRK

Utility to comfortably evaluate and monitor important database parameters and support data archiving projectsUtility to comfortably evaluate and monitor important database parameters and support data archiving projects

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PBS Database Analyzer PLUS – Capacity Analysis

Analysis result:Menu: /pbs/anaT-Code: /pbs/ana_k

Analysis result:Menu: /pbs/anaT-Code: /pbs/ana_k

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PBS Database Analyzer PLUS

Comparison oftwo runs

Comparison oftwo runs

Result detailsResult details

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PBS Database Analyzer PLUS – Doc. Distribution

Doc. distributionfor FI documentsDoc. distributionfor FI documents

New:material documents,production orders,material master data,project system,maintenance orders,process orders

New:material documents,production orders,material master data,project system,maintenance orders,process orders

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PBS Database Analyzer – Archivability Check

Archivability checkfor FI documentsArchivability checkfor FI documents

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PBS ContentLink for EMC Centera

Introduction – PBS Software GmbH

InformationLifecycle

Management

ILM and Data Archiving for SAP Solutions

Data Retrieval with PBS Software Solutions

Data Archiving Scenario – mySAP ERP (R/3)

Data Archiving Scenario – SAP NetWeaver BI

PBS Data Extraction for Audit Purposes

PBS Analysis Tools for DA Projects

Storage – PBS ContentLink for EMC Centera

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PBS ContentLink - Overview

PBS ContentLink is a WebServer based INTERFACE solution to link SAP systems and the compliant content-addressed-storage system EMC Centera.

PBS ContentLink enables write and read access for all SAP ArchiveLink enabled data (ADK files, documents, print lists, DART files, PBS index files, etc.).

ContentLink is a lean, fast and scalable software solution which is optimized for SAP data archiving goals.

PBS ContentLink is a WebServer based INTERFACE solution to link SAP systems and the compliant content-addressed-storage system EMC Centera.

PBS ContentLink enables write and read access for all SAP ArchiveLink enabled data (ADK files, documents, print lists, DART files, PBS index files, etc.).

ContentLink is a lean, fast and scalable software solution which is optimized for SAP data archiving goals.

SAP server Intel Server (Windows) EMC CenteraApache2 Server (Unix)

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PBS ContentLink – Architecture

ScanningClient

e.g.KofaxCaptiva…

SAP ArchiveLink - WEBDAV

PBS ContentLink

SAP RecordsManagement

SAP Data Archiving

ADK filesXML files (DAS)

New:PBS WebRetrievalService

mySAP ERP

FI, CO, MM, PP,SD, HR, …

SAP NetWeaver BI

BusinessInformationWarehouse

Storage system: EMC Centera

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PBS ContentLink – Interface Features

Support of all standard SAP ArchiveLink features– including SAP Records Management via SAP ArchiveLinkIncoming and outgoing documents, print lists, DART files, ADK files, etc.

Support of all standard SAP ArchiveLink features– including SAP Records Management via SAP ArchiveLinkIncoming and outgoing documents, print lists, DART files, ADK files, etc.

Storage device for PBS archive add ons via SAP ArchiveLinkCFI, CMM, CCO, CSD, CPP, CCOPA, CPCA, CML, CPM, CWM, CISU,…PBS index files, PBS Extracts and CDART files

Storage device for PBS archive add ons via SAP ArchiveLinkCFI, CMM, CCO, CSD, CPP, CCOPA, CPCA, CML, CPM, CWM, CISU,…PBS index files, PBS Extracts and CDART files

ContentLink

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PBS ContentLink – Implementation Scenario

High flexibility und scalability in accessing data based on n:m relation between

an SAP R/3 system and the EMC Centera (green = read, red = write)

High flexibility und scalability in accessing data based on n:m relation between

an SAP R/3 system and the EMC Centera (green = read, red = write)

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PBS ContentLink – Key Features

Lean software architecture – NO database, minimum admin overhead

Direct and fast connection via SAP ArchiveLink and Centera API

Optimized for SAP data archiving with HDD caching

Supports complete HTTP Content Server functionality

Multiple Platforms supported (MS Windows, UNIX, Linux)

High availability (Windows cluster, Vmware)

Direct administration from the SAP system (SAP R/3, BW)

Enables to connect multiple SAP systems

Low hardware and software requirements, easy installation

Supports EMC Centera‘s „compliance mode“

BC-HCS 6.20HTTP Content

Server Certification

BC-HCS 6.20HTTP Content

Server Certification

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PBS ContentLink – System Requirements

DICOM: Kofax Ascend Capture 7.0EMC: Captiva Accel / KGS

Scan Software

All release levels from SAP R/3 4.5B to mySAP ERP2005.SAP basis release levels: AllSAP ArchiveLink 0045

SAP Software

All versions from 2.1 (currently 3.1)Centera Software

MS Windows Server 2003: MS Internet Information Server 6.0 MS Windows Server 2000: MS Internet Information Sever 5.0 AIX 5.3: IBM HTTP Server 6.0.2 (contains Apache 2.0.47)HP-UX11: Apache HTTP Server 2.0.52 Solaris 9+10: Apache HTTP Server 2.0.54Linux (from): Suse 9.1, SLES 9, RHEL 4, Debian 3.1,Mandriva 9: Apache HTTP Server 2.0.54

System Software

PC Server Hardware (Pentium IV Class or better)SUN, HP, IBM Server Hardware (Unix)Main Storage: 512 MB minimumDisk Space: 4 GB minimum without File CacheDisk Space: 72 GB with activated File Cache

Hardware

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PBS ContentLink – Administration, Monitoring

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PBS ContentLink – Administration, Monitoring

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PBS ContentLink – Print Lists

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PBS ContentLink – Access to Stored Documents

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PCL – Integration with PBS archive add on CSD

PBS CSD

PBS ContentLink

EMC Centera

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PCL – Integration with PBS archive add on CBW

PBS CSD

PBS ContentLink

EMC Centera

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PBS ContentLink – Functionality Details

XGetting one document from the archive (Centera) per call

XGetting several documents from the archive (Centera) per call

XGetting data from a document section from the archive (Centera)

XStoring one document per call into the archive (Centera)

XStoring several documents into the archive (Centera) per call

XSearching for a text pattern in an archived print list

XSearching for one or several attributes in one archived print list

XSupport of coded call signatures

XReview of IP addresses of the connected SAP systems

XRetrieving of analysis and statistic information

XCalling information about an archived document

XAdding data to an archived document

XDeleting an archived document

XChanging an archived document

HTTP certifiedPBS ContentLink Features

Desaster recovery option

Supporting connections to several SAP systems

Monitoring and administration from the SAP system (BW, R/3, ECC 5.0)

Additional features

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EMC Centera – Features

EMC Centera is a scalable and secure storage system for data which cannot be changed anymore (fixed content), using HDD.

Main features:

Worldwide first CAS system (Content Addressed Storage):Access to stored objects by worldwide identical address, the addresses are calculated from the content, this avoids multiple storage of identical objects

Easy installation

Cost-effective maintenance, only costs for storage space, power supply and air-conditioning

Reliable because of redundant hardware, automatical mirroring of all objects and permanent checking of data integrity

Future-proof: the stored data is independent of used hardware

Extension, upgrade, repair and replication without disturbing operation

Example-CA:3D1HEAE3M41VD8O3E5NU91T12U

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PBS Software GmbH

Dr. Klaus ZimmerSales and Marketing DirectorPBS Alliance Management

PBS Software GmbHSchwanheimer Strasse 144aD-64625 BensheimGermany

T: 06251 – 174 0F: 06261 – 174 174E: [email protected]: www.pbs-software.com

Dr. Klaus ZimmerSales and Marketing DirectorPBS Alliance Management

PBS Software GmbHSchwanheimer Strasse 144aD-64625 BensheimGermany

T: 06251 – 174 0F: 06261 – 174 174E: [email protected]: www.pbs-software.com

© 2006 PBS Software GmbHDr. Klaus [email protected]

© 2006 PBS Software GmbHDr. Klaus [email protected]

Thank you very muchfor your attention!

Thank you very muchfor your attention!

QUESTIONS ?QUESTIONS ?

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PBS Service Hotline

Hotline work hours:Mo - Fr08:00 - 18:00 MEZ

In case of questions/concerns or if functionality problems with PBS archive add ons occur, please contact the PBS service hotline which is staffed by PBS specialists.

email: [email protected]

Internet : www.pbs-software.com

Customersystem

Remote accessvia VPN, Internet etc.

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Copyright

© Copyright 2006 PBS Software GmbH. All rights reserved.

No part of this presentation may be reproduced or transmitted in any form or for any purpose without the written permission of PBS Software GmbH.

PBS archive add ons is a registered trademark of PBS Software GmbH in Germany.

SAP, the SAP Logo, R/3, R/3 Enterprise, SAP ArchiveLink, mySAP ERP, SAP BW, NetWeaver are registered trademarks of SAP AG in Germany and other countries.

EMC and Centera are registered trademarks of EMC, Hopkinton, USA.