8/2/2019 pdg_final

1/2

Construction Firm Keeps Payroll and Labor Cost

Under Control with Help rom BlackBerry Solutio

THE CHALLENGE

As a small frm with 18 employees, Princeton Design Guild relies heavily on

technology to handle tasks at multiple job sites. In their industry, employees,contractors and vendors clock in at job sites to keep track o time or billingpurposes and tracking labor costs. At frst, this was done using handwrittentimecards, which was oten inaccurate and time-consuming. They then moved tothe JobClock System rom Exaktime Innovations, an application that tracks timand attendance or every worker at the job site, on another mobile device. Theydidnt have true mobile convenience since the sotware didnt synchronize over-thair with their back-end server.

That meant supervisors had to visit each job site, key the data into theirsmartphone, drive back to the ofce, connect to the only computer that workedwith the sotware and then export the data. This time-consuming process took ouhours each Monday morning. We need our data to be accurate and as close tothe minute as possible, says Jim Castelize, Manager o IT Services with Princeton

Design Guild. The solution we had in place worked, but it didnt work well, and wedidnt know o any other options.

THE SOLUTION

When Castelize ound out the JobClock System was available on the BlackBerry

smartphone and would allow users to sync their smartphones with the server in

the ofce he deployed it to fve o the companys supervisors. Not only can they

connect back to the ofce or email communications, they now have mobile acce

to their time-keeping system.

The JobClock System on the BlackBerry smartphone gives us true mobility, says

Castelize. JobClocks are battery-powered portable time clocks that are locked

down at each job site, and workers, contractors and vendors clock in with keytabsthey carry with them. They simply press green to Go, red to Stop and yellow to Tra

Travel Time between job sites. JobClock/EX sotware with Bluetooth technology

helps supervisors collect time punches rom JobClocks and send the data to the

ofce via their BlackBerry smartphone.

The other solution theyre using is PocketClock/GPS, which transorms a BlackBer

smartphone into a mobile time clock that travels with crews. With the BlackBerry

smartphones GPS receiver, PocketClock/GPS records the location along with othe

inormation, so supervisors know the clock in/out was done while the employee

was actually on-site. Using a PIN code, supervisors can clock in and track the type

Princeton Design Guild (PDG) helps

clients renovate their existing house

or build a new home, and has built its

reputation on an integrated design-

build approach to the business. Its

team o architects, cratspeople,

carpenters and construction sta

provide an end-to-end service, rom

concept drawings through to fnished

construction.

BlackBerry Customer

Success Story

Mobile Employe

Industry:Real Estate & Construction

Region:Americas

Company Size:

Small Business 18 employees

Email Platform:

Microsot Exchange

Solution: Exaktime Innovations

JobClock/EX and PocketClock/GPS

8/2/2019 pdg_final

2/2

www.blackberry.com/go/success

Results specic to Princeton Design Guild and may not be typical. This material, including all material incorporated by reerence herein or made available by hyperlink, is provided or made accessible AS IS and AS AVAILABLEwithout condition, endorsement, guarantee, representation or warranty o any kind by Research In Motion Limited and its afliated companies (RIM) and RIM assumes no responsibility or any typographical, technical, or oinaccuracies, errors or omissions in this material and shall not be liable or any type o damages related to this material or its use, or per ormance, or non-perormance o any sot ware, hardware, service, or any ree rences to tparty sources o inormation, hardware or sotware, products or services including components and content such as content protected by copyright and/or third-party web sites (collectively the Third Party Products and ServicWhen you subscribe to Third Party Product s and Services you accept that: 1.It is your sole responsibility to: (a) ensure that your airtime service provider will support all eatures; (b) identi y and acquire all required intellectual proplicences prior to installation or use and to comply with the terms o such licences; 2.RIM makes no representation, warranty or guarantee and assumes no liability whatsoever in relation to Third Party Products or Services.limitations and exclusions herein shall apply irrespec tive o the nature o the cause o action and in no event shall any director, employee, agent, distributor, supplier or independent contractor o RIM have any liability related too the material. 2011 Research In Motion Limited. All rights reser ved. BlackBerry, RIM, Research In Motion and related trademarks, names and logos are the property o Research In Motion Limited and are registered and/or

in the U.S. and countries around the world. ExakTime, JobClock and PocketClock are trademarks o ExakTime Innovations, Inc. All other trademarks are the property o their respective owners. MKT-38504-001

o work being done or accuracy in timekeeping and get better inormation or

budgeting and uture job estimates.

Exaktimes JobClock.NET service sends data directly rom the BlackBerry

smartphone via Bluetooth wireless technology to the server in the ofce. The

BlackBerry smartphones sync themselves and do all the work or us, says

Castelize. There are no additional steps in the process.

PRINCETON DESIGN GUILDS BENEFITS

With our BlackBerry smartphones, we now have more up-to-the-minute time

management data and more accurate job costs, says Castelize. These days,

we need to know that inormation or budgeting and job estimates, so this helps

us to do our job better. The company can also pull up a report, export it to their

accounting sotware and generate an invoice within hal an hour. That helps the

company show the customer that it knows exactly who was at their site at what tim

which helps this small business look larger with a more proessional image.

Because managers can access this data on their BlackBerry smartphone, they ca

now spend more time in the feld rather than perorming administrative tasks bac

at the ofce. On Monday mornings, they no longer have to spend our hours flling

out paperwork at the ofce instead, they scan the JobClocks and send the data

back to the ofce via their Bluetooth-enabled BlackBerry smartphone. They repor

that a our-hour weekly process has now been reduced to approximately one hou

reeing up time to perorm billable tasks.

In their business, the email replies they send to clients are just as important as the

original email or documentation purposes. The BlackBerry smartphone allows u

to have true synchronized access between our email and our Microsot Outlook

at the ofce, says Castelize. With most other devices, you have duplicates o

everything you did on your device and on your computer when you get back to th

ofce. Now we dont have that issue.

Security was another consideration. We didnt want to lose two weeks o payroll

data we couldnt duplicate, says Castelize. The data we collect in the feld has

to get back to the ofce securely. Thats why we didnt go with just any brand ophone we went with a product that meets our strict confdentiality and security

requirements or remote data access.

Reduced our hours o

administrative work per week to

approximately one hour

Ability to access almost up-to-

the-minute time management

data

Better able to securely send

payroll data in the feld

Provides a proessional image to

clients

KEY BENEFITS

At any point, our supervisors can

access and send almost up-to-the-

minute time management data on

their BlackBerry smartphone rom

any job site which has helped save

time and contributed to increased

billing accuracy.

Jim Castelize

Manager o IT Services

Princeton Design Guild