peace corps - lk.usembassy.gov · where sls 573 is not applicable standard method of measurement of...

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CFO/ACM March 2018

PEACE CORPS Overseas Request for Quotation (RFQ) for Supplies/Services/Equipment

RFQ Number: PC-384-19-3024 Date: 28 August 2019 Peace Corps/Sri Lanka has a need for supply and installation of floor finishes in coordination with the interior buildout of office building located at 11 Kinross Ave, Colombo 04. Peace Corps is soliciting fixed-price quotations from the vendor community for the supplies and/or services detailed below. If you are interested in submitting a quotation, please do so by sending your completed and signed Attachment 1 along with all required submissions listed on the Vendor Quotation Form [by mail OR by e-mail to: Name: David Crowley Director of Management and Operations Address: Peace Corps/Sri Lanka 11 Kinross Ave, Colombo 04 OR E-mail: [email protected] Quotations are due no later than 12:00 PM (noon) on 16 September 2019. Late quotations will not be accepted. Written questions about this Request for Quotation (RFQ) may be sent in the same fashion to the individual noted above in advance of the RFQ due date. No phone calls please. Peace Corps will evaluate all quotations received by the deadline based on the minimum requirements and/or evaluation factor(s) shown below. Contingent on the availability of funds and continued need for the supplies and/or services, at the end of the evaluation process, Peace Corps intends to award a firm-fixed-price contract for the purchase of the required supplies and/or services to the selected vendor. A. Statement of Work/Description of Requirements Supply and install floor finishes in office building located at 11 Kinross Ave, Colombo 04 in accordance with architectural designs and engineering plans provided by Peace Corps and detailed in the attached Bill of Quantities (BOQ). All work to be performed is on floors one thru four. B. Place of Performance and Required Work or Delivery Schedule Office building located at 11 Kinross Ave, Colombo 04 Work to commence immediately upon selection and award and completed in accordance with construction schedule agreed upon during negotiation (to be determined based on the availability of materials). Target completion date is January 31, 2019. C. Contract Terms and Conditions As an Agency of the United States Government, Peace Corps has an approved contract template that it intends to use for the award. Peace Corps reserves the right to deny making a contract award to a vendor should they refuse to sign the Peace Corps approved contract template.

Generally, firm-fixed-price contracts are used to acquire supplies and services. They may be priced— (1) On a lump-sum basis (when a lump sum is paid for the total work or defined parts of the work),

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CFO/ACM March 2018

(2) On a unit-price basis (when a unit price is paid for a specified quantity of work units), or (3) Using a combination of the two methods.

The contractor shall submit, as part of the proposal, a schedule of proposed payments based on targeted deliverables in the scope of work. These targeted deliverables can be negotiated during the bidding process and will be based on the agreed upon time frame of the entire project. D. Minimum Criteria: A quotation will not be considered further if it does not meet the following minimum criteria:

• Completed pricing on BOQ • Proposed work schedule (timeline) • Proposed payment schedule • List 3 references for work completed in last 24 months

E. Evaluation Factors: Quotations that meet the minimum criteria listed above may be further evaluated based on the following factors:

• Total price of project • Delivery timeframe (and availability of supplies) • Past experience with USG facilities • Staffing capacity for this project • Warranties offered on supplies and completed work

Award may be made with or without negotiations between the Peace Corps and the selected vendor. Award may be made to a vendor that provided the lowest priced technically acceptable quotation, or to a vendor other than the one that provided the lowest priced quotation, should that vendor be determined to have provided the best value quotation to the Peace Corps taking technical and cost factors into account. All vendors that submit quotations in response to this RFQ will be notified of the results.

[End of RFQ]

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CFO/ACM March 2018

ATTACHMENT 1 – VENDOR QUOTATION FORM RFQ Number: PC-384-19-3024 Vendor: Authorized Representative: Name: Position/Title: Phone Number: E-mail Address: TO BE CONSIDERED FOR THIS CONTRACT AWARD, PLEASE SUMBIT THE FOLLOWING INFORMATION IN YOUR PROPOSAL

1. Quoted Prices (Inclusive of Administrative and/or Overhead Costs and VAT/DUTY FREE): Submit completed BOQ (template provided)

2. Work or Delivery Schedule: Submit proposed delivery schedule

3. Payment Terms: Submit proposed payment schedule or requirements

4. Warranty Terms (If Any): List any warranties offered

5. Additional Terms and/or Conditions: Describe your company’s current staffing structure and

describe in detail your company’s plan for providing qualified individuals to fulfill this requirement and providing supervision of your staff members assigned to work this project.

6. References: provide 3 references for past work of similar scope and size and indicate any past

experience with working on U.S. Government facilities SUPPLIER AUTHORIZED REPSENTATIVE Signature: _______________________________ Date: _______________________________

BILL OF QUANTITIES

OSED INTERIOR FIT-OUT (FLOOR FINISHES)

PEACE CORPS SRILANKA AT COLOMBO 4

Content / Page 2

PROPOSED INTERIOR FIT-OUT (FLOOR FINISHES) FOR PEACE CORPS SRILANKA AT COLOMBO 4

BILL OF QUANTITIES

CONTENT

● GENERAL NOTES

● PRELIMINARIES

● FLOOR FINISHES

● GENERAL SUMMARY

CONTENT

General Notes / Page 3


BILL OF QUANTITIES GENERAL NOTES

A - GENERAL NOTES




A. GENERAL NOTES

A1. SCOPE OF WORK

The scope of work shall be as provided in the Contract Drawings, Bills of Quantities, and as described in relevantspecifications.

A2. BILLS OF QUANTITIES

These Bills of Quantities have been prepared generally in accordance with the principles laid down in the Methodof Measurement of Building Works (First Revision) SLS 573:1999 (Issued by the Sri Lankan Standards Institution,17 Victoria Place Elvitigala Mawatha Colombo 08 Sri Lanka.) Where SLS 573 is not applicable Standard Methodof Measurement of Building Works Edition 7 issued in 1989 (SMM7) by the Royal Institution of CharteredSurveyors UK shall prevail.

Specially described or prescribed rules / instructions shall prevail over the general rules in Methods ofMeasurement stated above.

The Bills of Quantities shall be rated strictly according to the Specifications and Drawings. In the event ofdiscrepancies between Bills of Quantity and Drawings, the Drawings prevail. Between Drawings and Specification,the Specification shall prevail.

A3. UNITS

In these Bills of Quantities, the following abbreviations have been used.

mm - Millimetrem - Meterm2 - Square Meterm3 - Cubic Meternr, Nr., No - Numbert - Metric Tone> - Exceeding> - Equal to or Exceeding< - Less than< - Not Exceeding or Equal% - PercentageQR - Quote Rate




A4. RATES

Rates for all items shall be inclusive of the following unless measured, itemised, or specified otherwise:

1. Providing samples, tests, specimens etc., for such items of work as required by the Engineer2. All handling, loading and unloading of materials, equipments, accessories and spares whether specifically mentioned or not in the respective items.3. All cost of mobilisation, demobilisation, and maintenance of plant and equipments.4. All necessary scaffolding unless otherwise measured separately.5. All temporary work as required.6. Providing bonds and guarantees 7. Removal of all temporary work8. Submission of programmes and bar charts9. Construction management10. Revenue stamps if required11. Providing all holes, chasings etc., as directed by the Engineer for all services, and making good the same as and when such installations are provided.12. All builders work in connection with Mechanical and Electrical Installations 13. Submission of shop drawings in triplicate.

A5. MATERIALS

All materials, equipments and accessories shall be the best of their kind and shall comply with the requirements ofthe relevant Standards, Specifications or equivalent where such exists. In all cases of permanent workspecifications, model nos., makes etc., and other technical data shall be approved by the Engineer before an order isplaced, and all materials, equipment, accessories and spares etc., supplied shall correspond in quality with theapproved samples. The Engineer will exercise the right to reject all such items not complying in quality with thestandard of the approved items and all costs incurred by this rejection shall be borne by the Contractor. All suchrejected items shall be removed from the site. The Contractor shall provide the necessary details to the Engineerregarding the dates and sources of obtaining such items.

The Contractor shall submit the following information on the Items/equipment quoted for together with theContract:

1. Make;2. Model Number;3. Technical data;4. Country of Manufacture;5. Delivery Period;




A6. INSPECTION OF SITE

Bidder are advised to visit the site to acquaint themselves with all existing conditions and the type of work to bedone under this Contract as no claims will be entertained on the plea of want of information due to neglect on theirpart in this regard.

The Bidder shall take into consideration the following in their pricing wherever it is applicable:

1. Extent and nature of the work to be done.2. Site conditions.3. Transport facilities and storage facilities inside and outside the site premises.4. Working conditions.5. Limitation of working time and Limitation of space available.6. Strength and stability of the adjoining structures.7. Access to the location.8. Ground water table and rock levels.9. Weather during the construction period and extra ordinary weather conditions.10. Removing/ relocating existing services.12. General security arrangements in the country and security at site.13. Traffic movement at the vicinity of the site.14. Special security measures to be provided for the approval of the authorities.

15. Erecting/Leasing of ware house for external storage to the approval of Board of Investment Sri Lanka.

16. Special arrangement for storage, transportation, handling and re-handling of materials, plants and equipment due to the security situation.

A7. PLANT AND EQUIPMENTS

Prior approval shall be obtained from the Engineer regarding the suitability, type and capacities of the plant andequipment to be used.

A8. ANALYSIS OF RATESBidder shall submit an analysis of rates for any item or items with all the documentary evidence for approval forany item or items if called upon to do so by the Engineer. The Engineer’s assessment shall be final.

A9. DIMENSIONS

All dimensions for the items stated in this Bills of Quantities, Drawings or Specifications should be checked at thesite by the Contractor prior to commencing all such work. In the event of any discrepancies, the Contractor isadvised to inform the Engineer for necessary instructions well in advance prior to, commencing, ordering, andfabrication of such items.

A10. ELECTRICITYIt shall be the responsibility of the Contractor to ensure continuous supply of electricity for the Works during thecourse of construction and obtaining the necessary connections to the Work and all expenses shall be included inthe rates, unless specified otherwise. In the case of a breakdown of power supply, the Contractor shall ensure thatelectricity is provided for the works through other means, and all expenses shall be included within the rates.




A11. WATER

It shall be the Contractors responsibility to ensure continuous supply of water for the Works during the course ofconstruction and for obtaining necessary connections, and all expenses shall be included in the rates, unlessspecified otherwise. In the case of a shortage of water for the Works, the Contractor shall ensure that adequatewater supply is maintained for the works through other means, and all expenses shall be included within the rates.

A12. DETAIL DRAWINGS

Any additional detail drawings issued to the Contractor to assist him in his work during the course of constructionshall not constitute a variation if it is given for purposes of clarity.

A13. KEEPING ADJACENT STREETS/AREAS CLEAN

During demolition, construction, and excavation, the Contractor shall be responsible for keeping adjacent area in aclean condition not endangering/hindering the traffic/public, by provision of necessary hoarding and protectivemeasures.

A14. LIAISONS WITH LOCAL AUTHORITIES

Prior to taking possession of the site the Contractor shall discuss and make arrangements with all RelevantAuthorities with regard to traffic of his transport fleet to the area, entry during periods of heavy traffic movements,location of concrete plant, if any, or discharge-location of pre-mixed concrete trucks, temporary connections forpower, water supply, waste water/soil water disposal, telephone connections etc.,

A15. TRADE NAMES

Where trade names, brands and/or catalogue numbers are referred to, sole preference to any material equipment andaccessories is not intended. Any other materials equipment and accessories or equivalent may be used providedthat the characteristics of type, quality, appearance, finish, method of Construction and/or performance is not lessthan specified and provided also that the approval is first obtained from the Engineer.

A16. SAMPLES

Rates of all items shall be inclusive of providing Specifications, model nos., maintenance manual, makes, technicalinformation, catalogue and literature, when requested by the Engineer for approval. No extra payments will beallowed for submission of the same.

A17. PRELIMINARIES

Lists of general preliminary items are given in this Bills of Quantities. The Bidders shall include their price for totalpreliminary work in their quote.




A18. VALUE ADDED TAX (VAT) and NBT

Tender sum shall not include Value Added Tax (V.A.T.) The tenderer shall provide his estimated V.A.Tcomponent separately together with the detail calculation at the tender summary as shown.

The contractor shall submit his invoice to the owner based on the payment certificates issued by the consultant withactual V.A.T component including all necessary documentary evidences for such payment.

If applicable, NBT payments to be included in the rates and No extra payment shall be made.

A19. DETAIL DRAWINGS

Any additional detail drawings issued to the Contractor to assist him in his work during the course of constructionshall not constitute a variation if it is given for purposes of clarity.

A20. PROVISIONAL SUMS

Payments for all provisional items shall be as per actual measurements of works done at site. The Contractor isadvised to keep proper records for such items with the approval of the Engineer. Provisional Sums have beenallowed in the Bills of Quantity, which shall be spent wholly or in part as requested by the Engineer.

END OF GENERAL NOTES

Section 1 - BoQ / Page 1


BILL OF QUANTITIESNo UNIT QTY RATE AMOUNT

SECTION 1 - PRELIMINARIES

1.0 Notes:

A The tenderer is advised to refer to the General Notes,Pricing Preambles, Drawings, Specifications, Conditionsof Contract and other relevant documents prior topricing of the following items.

Note

B The tenderer is advised to visit the site of the proposedwork, as it is his responsibility to ascertain the conditionssuch as access to the site, external working space,storage area etc. or any other conditions of relevance.

Note

C A list of typical general items are given below. However,the tenderer is requested to price only those items thatmay affect this contract.

Note

D Any other preliminary items not listed below but deemednecessary for the successful execution of the projectshall be included in the tender rates, as no claims forextra payments for such, would be entertained.

Note

E The contractor shall be responsible for any loss ordamages to the works, existing structures, adjoining oradjacent structures and unfixed materials during the termof the contract.

Note

F The Contractor shall be responsible for providingnecessary warning notices. Note

G The items in the Preliminaries will be paid on actual butnot exceeding the quoted value. Note

H The Contractor should submit a list of all sub contractorsthat he intents to employ on the site and the extent oftheir works.

Note

I The Contractor shall be responsible for remove thetemporary sheds and etc.. from site after completion theproject.

Note

PRELIMINARIESDESCRIPTION

CARRIED TO COLLECTION LKR





PRELIMINARIES (Cont'd…)

J Whether stated or not, the Contractor shall prepare andsubmit Shop drawings and obtain Consultant's approvalbefore proceeding the fabrication and work.

Note

(a) The Contractor shall check Site dimensions and makefabricated work corresponding to the "approved" ShopDrawings.

(b) Drawings shall show in detail, various portions of thework, kind of materials, size of members and thestructural stability of the fabricated units.

K The Contractor should arrange to display all theapproved samples and the construction working order inthe site office.

Note

2.0 Plant, Material & Work Practices

L No work in any trade shall be carried out in such amanner as to cause any nuisance to adjacent owners orthe public or any damages to adjacent structures. TheContractor is advised to co-operate with the Client inmaintaining an environment free of unnecessary noiseand dust pollution as possible.

Note

M Mechanical plant and equipment which emits excessivenoise, water, smoke, fumes or obnoxious liquids, gases,etc. will not be allowed to be used on the site. If the useof such machinery becomes necessary the contractor isexpected to obtain prior approval from the Consultant.

Note

N The Consultant has the discretion as to when he deems itnecessary for the Contractor to take precautions,maintain or repair any such plant and equipment or ordertheir removal from the site.

Note

O The Contractor shall be responsible for protecting andsafeguarding the works, materials and plants againstdamage , trespass and carrying out tests etc.

Note







3.0 Facilities for the Contractor

3.1As soon as the Contractor has been given instructions to proceed with the Works, he shall immediately present to the Engineer his location and layout plan of the office facilities for approval and arrange for completion within 1 week of the Engineer's approval.

Note

3.2 The office shall be lockable and contains the following as specified Note

3.3 The Contractor's office shall be open at all reasonable hours to receive instructions and other communications duration of the construction period.

Note

3.4 Allow for erection of temporary sheds forprotection and storage of materials and maintainsame for the duration of the construction period. Note

3.5 Allow for erection of temporary site office toaccommodate Contractor's staff and maintain samefor the duration of the construction period. Note

4.0 Insurances and Bonds

4.1 Allow for Contractor's All Risk Insurance Policy,including third party liability Note

4.2 Allow for insurance against claims for worker'scompensation. The Engineer appointed by the Employerand Consultant's representatives, shall be included in theInsurance Policy .

Note







4.3 Allow for providing Performance Bond as required bythe Contract. The bond shall be effective from the dateof commencement of Contract upto the end of defectsliability period and further 28 days thereafter.

Note

4.4 Allow for providing advance payment bond as requiredby the Contract. The bond shall be effective from thedate of commencement of Contract upto the end ofConstruction period and further 28 days thereafter.

Note

4.5 Allow for insurance against loss or damage to the works,adjacent structures, any existing over head and/or underground services that may cause damages as a result ofexcavation work to their prevailing market values of therelevant properties

Note

5.0 Use & Maintenance of the Site

The prior approval shall be taken from the Engineer forlocation , time for disposal of garbage Note

5.1 Allow for maintaining the site in a clean and orderlycondition during the entire construction period, and oncompletion removal of all temporary facilities rubbishand debris and clearing of site and leaving all in goodorder at handing over.

Note

6.0 Site Operations

6.1 Allow for use of existing electricity at site forconstruction during the construction period

Note

6.2 Allow for maintain and use of Existing water connectionfor works during construction. (Connection shall beprovided by the Employer)

Note







7.0 Quality Control Procedure

7.1 Allow for supplying specimens, samples and samplepanels of material and testing of materials as appropriateand as directed by the Consultant.

Note

7.2 Allow for submitting two sets of shop drawings asrequired time to time to the Consultant for approvalprior to commencement of works covered by such shopdrawings as instructed

Note

7.3 Allow for submitting two sets of approved as-builtdrawings of interior works with soft copies including acomplete inventory on completion of works to theConsultant.

Note

7.4 Allow sum for provide photographic record during theConstruction period. Note

8.0 Site Administration

8.1 The Contractor shall provide sufficient staff andequipment to perform the administrative duties involvedin executing the Contract. Such staff shall be properlyqualified to perform their respective duties and shall notbe removed from the Site or replaced without the priorpermission of the Engineer.

Note

8.2 Allow for the provision of construction management Note







9.0 Safety & Site Security

9.1 Noise control during constructionThe contractor is responsible to maintain allowable noiselevel during the construction . Note

9.2 The Contractor shall provide suitable lights, watchmen's,watchmen's hut, necessary fencing etc., for the protectionof the materials and plant etc.

Note

10.0 Temporary fire fighting service and protection

10.1 Provide and maintain efficient fire fighting facilities andequipment together with personnel trained in its use asdetails on specification

Note

11.0 First Aid

11.1 The Contractor shall provide and maintain first aidfacility on the site to the approval of The Engineer. Note

12.0 Any Other

12.1 Allow for any other preliminary items deemed necessaryfor the completion of the works. (Contractor to statedetails and cost of such items if included). Note






COLLECTION SUMMARY







CARRIED TO SUMMARY LKR -

Section - 02 BoQ / Page 1



SECTION 2 - Floor Finishes

Notes:A The tenderer is advised to refer to the General Notes,

Pricing Preambles, Drawings, specifications, Conditionsof Contract and other relevant documents prior topricing of the following items.

Note

B The Bidders are requested to refer Drawings,Specifications, and all other relevant documents prior topricing of the following items.

Note

C Rates shall include for preparation of surfaces for properbonding.

Note

D All tile joints to be filled in with coloured cement mortar1:2 mix to match the colour of the tiles.

Note

E Rate shall include for measures to provide suitablebonding between different surfaces such as concrete andbrick/block surfaces as per specification. Rates shall alsoinclude for all tile specials such as corners, edges etc.,

Note

F Rate shall include for all tile specials such as cornersedges etc.,

Note

G Rate for plastering shall include for providing expandedmetal lath at different surfaces to avoid cracks.

Note

H Tile, carpet and WPC flooring, finish floor levels shouldbe equally seat each other

Note

FLOOR FINISHES


DESCRIPTION




FLOOR FINISHESDESCRIPTION

First Floor

The tenderer is advised to refer to the Drawing No:PEACE CO/2019/TEN/AR/FN-FL-01 prior to pricing of the following items.

1 Supplying and laying 8mm tk. 156 x 1380mm plank size,Water Resistant Laminate Flooring as per manufacturer'sspecification . Rate to include surface preparation,levelling , under layer, re covering it as required. Rate toinclude final cleaning before handover. Refer FinishingSchedule - Flooring and Architect's drawings Prior to thecommencement.

Sq.ft. 1324.00

2 Supplying and laying 1/2" thickness cement and sand1:3 tile bedding a per Enginer's Instruction. Sq.ft. 1.00 Rate Only

Second Floor



Sq.ft. 1942.00


5 Supplying and laying carpet flooring as permanufacturer's specification . Rate to include surfacepreparation, levelling , under layer, re covering it asrequired. Rate to include final cleaning before handover.Refer Finishing Schedule - Flooring and Architect'sdrawings Prior to the commencement. Recomandedbrand for Carpet - Shaw Carpet - USA - Model no :Script 53532 - (Refer Annex 03) Sq.ft. 519.00

CARRIED TO COLLECTION LKR -





Third Floor



Sq.ft. 2407.00


8 Supplying and Installation of 300mm height and 02 hourfire rated necessary raised flooring system (for IT serverroom) as per manufacturer's specification . Rate toinclude surface preparation, levelling , re covering it asrequired. Rate to include final cleaning before handover.Refer Finishing Schedule - Flooring and Architect'sdrawings Prior to the commencement.

Sq.ft. 66.00

Fourth Floor



Sq.ft. 2440.00


CARRIED TO COLLECTION LKR -





COLLECTION SUMMARY

Page No. Section -02 BoQ /Page 1 -



- CARRIED TO SUMMARY LKR

General Summary / Page 1

BILL OF QUANTITIES


GENERAL SUMMARY

DESCRIPTION

SECTION 1 PRELIMINARIES

SECTION 2 FLOOR FINISHES

SUB TOTAL I

Ddt:Discount if any (……..%.....)

GRAND SUMMARY - FLOOR FINISHES (Excluding VAT)

In words:

Bidder WITNESS

SIGNATURE : ……………...……………………….. ……………………………………………………………

NAME : ……….……………………….……… ……………………………………………………………

ADDRESS : ………..…………………………… ……………………………………………………………

………………………………………… ……………………………………………………………

DATE : …………………………………………………….. ……………………………………………………………

GENERAL SUMMARY

SECTION PAGE NUMBER AMOUNT LKR

Page No. Section -01 BoQ /Page 7

Page No.Section -02 BoQ /Page 4 -

LKR -

- LKR

FIRST FLOOR PLANSCALE - 1" = 8'

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TYPE OF FLOORING FLOOR AREA (ft²)

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30'-2"

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45'-9

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16'-3

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30'-5"

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16'-3

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17'-0

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53'-3

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30'-5"

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8'-7

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400sqft

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152sqft266sqft

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20'-3

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60sqft

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FINAL CONFIRMATION OF TENDER DESIGN STAGE.confirmation of design consultantsconfirmation of client - peace corps srilanka

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DATE

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L-04



1,440.00

20'-0"

60'-3

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9'-11"

71'-0

"

9'-6"

16'-3

"

20'-3"

18'-4

"

PRINTING

WAITINGAREA

CASHIER

FINANCIALSPECIALIST'S

ROOM

DIRECTOR(MANAGEMENT

&OPERATIONS)

MANAGER(SAFETY &SECURITY)

COUNTRYDIRECTOR

ADMINISTRATIVEASSISTANT

WASHROOM

LOBBY

LIFT

ME

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TA

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E

ME

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TA

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130sqft

60sqft

130sqft

82sqft

130sqft

165sqft

371sqft

156sqft

1215sqft

16.0

8.20

19


NOTE :Existing flooring to be kept -797 SQFT

SIXTH FLOOR PLANSCALE - 1" = 8'

DATE

COPY

RIG

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F DE

SIGN

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ARCH

T. B

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HOW

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L-05

16.0

8.20

19


LIFT

UP

UP

OPENTO SKY

HANDWASHING

HANDWASHING

EXISTING COUNTER

DWN

DUCT


peace corps - lk.usembassy.gov · where sls 573 is not applicable standard method of measurement of...

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