Pennsylvania Information Management System (PIMS)

What Will PIMS Do For You ?

PASBO Conference

Sharon Clark, PDEAlan Hartwig, Deloitte ConsultingBob McGrath, PDEDiane Meck, Pottstown School DistrictColleen Shearburn, Unionville-Chadds Ford School District

March 6, 2008

PIMS Refresher• PIMS is:

– PDE’s student-level information system designed to improve student achievement through more efficient and effective use of data

– Enterprise-wide data collection, data warehouse and reporting– Primary goal of PIMS is to enable the improvement of educational

achievement for all PA students.

• Implementation began in 2006 with PAsecureID– ID assigned to 1.8M PreK-12 public school students in 733 LEAs– First step towards longitudinal student data

• First Year of PIMS includes implementation of:– Automated and secure data collection from LEAs – Data warehouse – eScholar Complete Data Warehouse– Reporting and analysis tools - Cognos

PIMS Status• PIMS has:

– Collected data on more than 1.8 million students• Demographic data

• Program participation

• School enrollment

– Collected data on more than 150K staff members• Demographic data

• Staff Assignments

– Generated the Precode file for the PSSA exams– Provided over 100 reports for LEAs and PDE

• PIMS will:– Collect data on Course, Course Instructor, Course Enrollment in April– Collect data on Student Attendance, School Calendars, Career and

Technical Education in August

PIMS Year 1 Schedule – March 2007 through August 2008

Collection #1:Student

Enrollment Data

Requirements Analysis

Collection #2:

Staff Data

Collection #4:Child Accounting

Data

Data Submission

Pilot

Year 1 Planning

Special Collection:NGA High School Graduation Rate

3/2007

SIF Pilot

Data Submission

Training

Year 2 + Planning

4/2007 5/2007 6/2007 7/2007 8/2007 9/2007 10/2007 11/2007 12/2007 1/2008 2/2008 3/2008 4/2008 5/2008 6/2008 7/2008 8/2008

Today

PIMS Visioning

StandardReport

Development

ReportingTraining

CustomReporting

Requirements

CustomReport

Development

InfrastructureAcquisition

andImplementation

Collection #3:Course Data

PIMS 2007-2008 Data Collection Schedule

    Reporting Date

eScholarDomain eScholar Template Oct-08 Dec-08 Jan-08 Mar-08 Apr-08 Aug-08

SpecGrad

AttendanceStudent Summary

Attendance           X  

Course

Course         X X  

Course Instructor         X X  

Student Course Enrollment         X X  

Enrollment School Enrollment X X   X   X X

Groups and Programs Programs Fact X X   X   X  

Staff

Staff     X X   X  

Staff Assignment     X X   X  

Staff Snapshot     X X   X  

Student

Student X X   X   X X

Student Snapshot X X   X   X  

Schedule Day Calendar           X  

DistrictDistrict Annual

Facts           X  

LocationLocation Annual

Facts           X  

PIMS Course Collection

• Student/staff data being collected in March– Precode demographic update– English Language Learners (ELL)

• Course data will be collected in April. This will include 3 new templates:– Course– Course Instructor– Student Course Enrollment

• Webinars will be held in March on the Course specific data

• Course collection will allow PDE to correctly calculate Highly Qualified Teacher (HQT)

Impact of PIMS on PDE Collections/SystemsCurrent Collection/System Description Impact

Electronic Dropout/Graduate

Report (EDGR)

Collects data on individual dropouts and graduates in PA public

secondary schoolsRetire in 2008-2009

Low Income Percentages

(manual process)

Consolidates information reported by LEAS on percent of

students from low income householdsRetired

Elementary/Secondary

Public Enrollment (ESPE)

Collects and reports enrollment data for public school, by grade,

gender, and ethnicityRetired

Secondary Course

Enrollments (SECCEN)

Collects course enrollment data by gender, course length and

gradeRetired

Limited English Proficiency

(LEP)

Performs data collection, maintenance, and reporting for

students with LEP in school districts and charter schools

Collect student

demographics in PIMS

then load into existing

application

Career and Technical

Student Information System

(CATS Student)

Collects career and technical student enrollments and

completions by approved program Retired

Child Accounting (CAD) Collects attendance and membership data from Pennsylvania’s

501 school districts and other educational entities

Expect to retire in 2008-

2009 school year

Elementary/Secondary

Professional Personnel

(ESPP)

Collects data on all certificated and non-certificated elementary

and secondary professional employees employed in the public

schools

Retired

Precode (DRC) Collects information on students to allow for the creation of pre-

printed PSSA test labels

Collected and updated

through PIMS exclusively

Upcoming Significant PIMS Activities

• SIF Pilot in late Spring– Student Locator Framework– Vertical Reporting Framework

• Updated collections for Day Calendar and CTE data in August 2008 collection– New information to be released in March

• Continuation of PIMS Pilot group through the August 2008 data collection– Pilot group provides invaluable advice and input to the

PIMS team

• Generation of initial HQT and Child Accounting type Reports

Data Collection Summary

Data Collection LEAs submitting # Records

Student 747 1,924,170

October Student Snapshot (Enrollment)

728 1,827,870

December Student Snapshot (Precode)

713 1,769.871

School Enrollment 692 1,955,233

Staff 702 164,432

Staff Assignments 686 183,908

LEA Participation Summary

For the October

Enrollment Report

Total SubmittedNot Yet Submitted

Percentage

CharterSchools

125 109 16 87.20%

Career andTech Centers

70 65 5 92.86%

IntermediateUnits

29 26 3 89.66%

SchoolDistricts

500 496 4 99.20%

JuvenileDetentionCenters

8 8 0 100.00%

         

Overall 732 704 28 96.17%

Future Scope of PIMS

• PIMS Steering Committee finalizing the plan for Years 2 and 3

• Potential scope areas include:– Additional data (e.g. assessment, safe schools, migrant,

special education)– New sectors (e.g. post-secondary)– New features and functionality – Expansion of reporting and analysis tools to PDE and

LEA users

PIMS 2008-2009 Proposed Data Collection Schedule*

Data Collection Period Data

October 2008 Student, Staff, Course, Day Calendar

December 2008 PSSA Precode, Special Education*

March 2009 Student, Staff, Course

August 2009 Student Attendance, CTE, Day Calendar

* Dependent on finalization of PIMS Year 2 Planning by the PIMS Steering Committee

Types of PIMS Reports

• Summary Reports– Shows a summary of data uploaded or modified for a particular

template

• Verification Reports– Alerts user to missing data or violations of business rules– Shows summary and detail data uploaded for a particular

template

• Enrollment Reports– Allows LEAs to review their enrollment data and print the Accuracy

Certification Statement (ACS)

• Precode Reports– Allows LEAs to validate the information to be included in the Precode

extract is accurate

• Staff Profile Reports– Provides summary, detail, and ACS reports to allow LEAs to validate

their staff data submissions

Planned Future Reports

• Course Enrollments

• HQT Related

• Child Accounting Related

• Career and Technical Education

• Student Achievement

What Will PIMS Do For You ?

• Collect data at individual student level instead of aggregate

• Reduce redundant and inconsistent PDE data collections– Six data collections were eliminated in Year 1– Collect data once and use it many times - “one version of the truth”

• Improve data quality

• Provide reporting and analysis tools

• Calculate HQT at classroom level

• Provide access to student achievement results to measure impact of programs

• Calculate NGA graduation rate (4-year cohort)

• Provide ability to do longitudinal analysis

Unlocking the answers to ….• What is the relationship between course offerings and

student performance?

• What is the impact of specific programs and services?

• How well do graduates of different middle schools do in high school?

• What percentage of students who participated in a particular program obtained their high school diploma?

• Are there early indicators that students will struggle in later grades?

• Do students perform better after being in a charter school as opposed to a public school?

• How does class size impact future student achievement?

PIMS Project Resources

• Project website: http://www.pde.state.pa.us/PIMS

– PIMS User Manual Volume 1 and 2– Who Reports Whom – updated version now available– Who Reports What– PIMS Access Database– Voluntary Vendor Participation Program– Informational and Training Webinar Recordings

• PIMS help desk – Via phone – 1-800-661-2423– Via web form – www.pde.state.pa.us/PIMS click on PIMS

Help link• Searchable Knowledge Base• Frequently Asked Questions

Panel Questions• What have been some of the challenges in

implementing PIMS this first year?

• What have been some of the lessons learned?

• What steps are you taking to ensure data quality?

• How has PIMS impacted business processes?

• What are some of the benefits that PIMS will bring over time?

• What changes will there be for the 2008-2009 school year?

• What will the data collection schedule be for the 2008-2009 school year?

Questions and Discussion