EXHIBITOR INFORMATION

777 Waterwheel Drive, Seven Springs, PA 15622

Exhibitor Set-up: March 23, 2017 Show Dates are March 24 and 25, 2017

Open Show Hours

Friday March 24 10am - 1:30pm; 2:15pm - 5:30pm Saturday March 25 10:00am—2:00pm

Pennsylvania’s Largest EMS Conference

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Join us at EMS Update 2017, Pennsylvania’s EMS Conference—March 24 and 25 at Seven Springs Mountain Resort. EMSI’s 30th annual educa onal conference and exhibi on a racts over 1000 EMS and public safety professionals from Pennsylvania and other mid-Atlan c states. A endees include emergency and trauma physicians, nurses, paramedics, EMTs, first responders, ambulance service managers and owners, firefighters, police officers, EMS educators, dispatchers, rescue, and haz-mat personnel. Exhibitor space is limited. Exhibitor space is sold on a first-come availability basis.

Exposi on Schedule Thursday, March 23, 2017 Move-In—8:00am to 4:00pm Friday, March 24, 2017 Move-In Con nues 8:00am to 9:30am Exhibits Open 10:00am to 1:30pm 2:15pm to 5:30pm Saturday, March 25, 2017 Exhibits Open 10:00am—2:00pm

Exhibit Space Benefits □ Exhibitor passes to our exclusive fully-catered All You Can Eat Lunch Buffet on Friday and Saturday □ Conference name badges □ Professionally installed pipe and drape exhibi on space □ 8’ fabric backdrops/3’ fabric siderails □ Six foot tables, covered and skirted, with chairs and waste receptacle □ Complimentary lis ng in conference program □ Complimentary lis ng on website (www.emsupdate.com), including a “hot link” to your website □ Professional iden fica on sign □ Professional security in building during non-show hours □ Easy self load-in □ Free parking □ On-site dedicated show exhibit manager □ Availability of contracted electrical power, internet, booth furniture, decora ons and accessories

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Refund Policy WREMS’s refund policy for those exhibitors who must cancel is: Prior to February 24, 2017: registra on fee or deposit minus $100 service charge February 25, 2017 and therea er: no refunds

Conference Headquarters

Seven Springs Mountain Resort (www.7springs.com) allows exhibitors at EMS Update 2017 a unique opportunity to make con-tacts and market products and services to EMS and Public Safety professionals in a relaxed environment. Weather permi ng, skiing, snowboarding, snow tubing, sleigh rides and snowshoe tours are available for purchase. Other ac vi es (which may cost extra) at the resort include indoor swimming, arcades, bowling, indoor mini-golf, massage, hot tubs and fitness equipment. The resort is located off of the Pennsylvania turnpike and is an easy one hour drive east of Pi sburgh. The resort has shu le service available from Pi sburgh Interna onal Airport. To make hotel reserva ons, please call 800/452-2223. Smoking is not permi ed within the confines of the exhibit area at any me. There are designated smoking areas outside, near the exhibit area. Alcoholic beverages are not permi ed inside the exhibit area at any me.

Lay-out and Exhibit Prices Fi y percent deposit is due with this contract. Balance is due February 24, 2017. By sending a deposit, exhibitors are eligible for prime space, which is allocated on a first-come, first-serve basis. Exhibitors who have made deposits must pay for their exhibit space by February 24, 2017 or they will lose their preferred loca on. When comple ng your registra on form, be certain to include the number of tables your exhibit requires. Exhib-itors reques ng addi onal extra tables during set-up at Seven Springs will be charged an addi onal $15 per table. Exhibit size Exhibit price A. 8 x 10 $ 600 B. 8 x 20 $ 1000 C. 16 x 30 $ 1400

A 16 x 30 space holds one vehicle of average size

A er registering with WREMS, you will be pro-vided addi onal informa on on ordering elec-tricity, internet, and/or phone services directly with the resort.

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Addi onal Informa on Direct Shipments: Due to limita ons on storage at the resort, advanced shipping exhibit materials will not be received prior to March 21, 2017. All materials being shipped must be clearly labeled and marked as follows: HOLD FOR: EMS UPDATE 2017 Your company/contact person, c/o EMSI/WREMS Seven Springs Mountain Resort, Conference Services 777 Waterwheel Drive Seven Springs PA 15622 Not all carriers ship overnight to the resort. Daily deliveries arrive and are processed at the resort between 2:00pm and 6:00pm, Mon-day through Friday. Neither WREMS, EMSI and/or Seven Springs Mountain Resort, and their staffs, are responsible for lost, misplaced or damaged goods. All exhibits are indoors. Any exhibits outside of Exhibit Hall and Stag Pass are not considered official and will not receive any consider-a on. Removal of all exhibi on materials must be completed by noon on Sunday, March 26, 2017. Atmosphere: Any exhibit, or part of exhibit, or any exhibitor who is not keeping with the character of the exhibi on is prohibited. This reserva on covers persons, things, conduct, signs, printed ma er, souvenirs, catalogs, noisy exhibits, odor producing exhibits, exhib-its displaying bad, lewd, immoral taste or of ques onable nature or demoralizing tendency, and all ma ers which affect the character of the conference. WREMS does have the granted right to remove from any exhibi on space and from the building, with or without no ce, any ar cle or person or exhibitor which is not in keeping with the character of the exhibi on. Exhibitors are not permi ed to u lize any public address system, loud speaker, bull horn or other sound amplifying devices, whether used for voice, music or other sounds. The only permi ed public address system will be that which is under the control of conference management and used for conference related announcements approved by conference management. Exhibitors must use discre on and show appropriate considera on for other vendors when conduc ng any type of special promo on in their assigned booth area. Exhibitors who unnecessarily or consistently disturb other vendors by drawing large numbers of a endees into a confined area of the Exhibit area will be asked to discon nue such promo ons. Repeated offenses by a vendor may result in denial of par cipa on in future years. Exhibitors may not conduct any promo on or other ac vity which does not directly promote EMS. Exhibitors must obtain PRIOR PERMISSION from conference staff before hos ng, sponsoring or undertaking any promo on, raffle, drawing, or event at Seven Springs Mountain Resort beyond simple display of wares or individual or small group presenta ons. Exhib-itors conduc ng unapproved promo ons will be asked to discon nue such promo ons. Repeated offenses by an exhibitor may result in denial of par cipa on in future years. WREMS reserves the right to take and use any pictures, video or recordings of any part or whole exhibit and staff as promo onal ma-terial for future events. Special requests: Exhibitors requiring special requests such as menus, food items, beverage items, etc., must obtain these services directly thru Betsy Conn at the sales office at Seven Springs Mountain Resort. You must contract with the resort for these items; you cannot bring in any food or beverage items. Favors, gi s, souvenirs or any other item to be given to a endees must be approved by conference management. No materials are to be affixed to name badges.

Ques ons should be directed to Sco Crawford, Exhibit Manager, Monday thru Friday from 8:30am to 3:30pm at 412-494-5575 or scrawford@emsi.org

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Terms and Condi ons 1. Defini on—The words “EMS Update 2017” as used herein shall mean EMS Update 2017 Conference and Exhibi on

and all persons ac ng on behalf of WREMS or EMSI in the management of the trade show. 2. Agreement—Each exhibitor, for itself and its employees and agents, agrees to abide by these terms and condi ons

and by any amendments or addi ons thereto that may herea er be established or put into effect by WREMS in ac-cordance with paragraph #3.

3. Amendments—Any and all ma ers or ques ons not specifically covered by these terms and condi ons shall be sub-ject solely to the decision of WREMS. The terms and condi ons may be amended at any me by WREMS, provided that such amendments shall not operate to substan ally diminish this contract, or to substan ally increase the liabil-ity of the exhibitor. All amendments so made shall be equally binding on exhibitors with the foregoing terms and condi ons.

4. Limita ons of Liability: Indemnifica on—The exhibitor, for itself, its employees, agents, successors and assigns, and/or any other person or en ty claiming by or through the exhibitor, hereby releases EMSI, WREMS and/or Seven Springs Mountain Resort and any of their respec ve employees or agents from any and all claims of every sort it may have against EMSI WREMS and/or Seven Springs Mountain Resort and any of their respec ve employees or agents based upon, arising out of, or in connec on with exhibitor’s occupancy and use of the trade show premises or any ac on or inac on of any nature by EMSI, WREMS and/or Seven Springs Mountain Resort in connec on with or relat-ed in any way to EMS Update 2017, including, but not limited to: loss, the , damage, destruc on, or delay or non-delivery of goods, display material and other effects; any injury to exhibitor, its employees, agents, representa ves or guests while on trade show premises; any damage to exhibitor’s business by reason of failure to provide space for the exhibit or removal of exhibit; and failure to hold EMS Update 2017 as scheduled.

5. Exhibitor agrees to indemnify and hold forever harmless EMSI, WREMS and/or Seven Springs Mountain Resort from any and all damage, loss, liability, claim or expense of any kind (including legal fees) based upon, arising out of, or in conjunc on with (1) the viola on of any law or ordinance by the exhibitor, its employees, agents, representa ves, guests or others holding or ac ng under or in conjunc on with the exhibitor; (2) failure by exhibitor or any such per-sons to comply with all applicable terms and condi ons contained in these rules, the Exhibitor Prospectus, or in any agreement between Seven Springs Mountain Resort, EMSI and/or WREMS regarding the trade show; and (3) exhibi-tor’s occupancy and use of Seven Springs Mountain Resort or a part thereof.

6. All exhibit space is sold on a “First-In” basis. The earlier your deposit and registra on is received by WREMS, the be er your placement.

7. All fire, safety and building regula ons by the Seven Springs Mountain Resort must be strictly followed. Par cular a en on should be paid to the prohibi on of flammable materials.

8. Fire Preven on Regula ons—Gas and diesel powered vehicles that are to stay in the building during the event can contain no more than 10 gallons of gasoline/diesel. The ba ery must be disconnected and gas caps taped down. A representa ve of the vehicle/exhibitor must leave a method of 24 hour no fica on (telephone preferred).

9. Security—Exhibitors will be allowed into Exhibit Hall prior to show me only when accompanied by a conference staff member. Dedicated security service is provided beginning at 5:00pm on Thursday, March 23, 2017 un l 8:00am Friday, March 24, 2017 and then again from 6:00pm Friday, March 24, 2017 un l 8:00am Saturday, March 25, 2017. This service shall exercise reasonable care for the protec on of the exhibitor’s materials and display. Beyond this, the exhibitor understands and agrees that neither EMSI, WREMS nor Seven Springs Mountain Resort can or will be re-sponsible for the safety of the exhibits, exhibitors or their employees; against robbery, burglary, the , loss or dam-age to property by fire, water or any other cause; nor be responsible for injury of any nature to anyone.

10. Damage to Property—Nothing shall be posted on, tacked, nailed, screwed or otherwise a ached to columns, walls, floors, speakers or other parts of the building or furniture without prior approval of Seven Springs and conference management. Also, no holes may be drilled, cored or punched in the building. Any costs incurred in protec ng the building, equipment or furniture from damage will be at the expense of the exhibitor. Exhibitors are liable for any damage caused to the building, floors, walls, columns, standard exhibitor space equipment or to other exhibitor’s property. Exhibitors may not apply paint, lacquer, adhesive or any other coa ng to building floors, walls or to stand-ard exhibitor space equipment.

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11. Loca on of Exhibits—WREMS reserves the right to alter loca ons of exhibitors and/or vehicle spaces before, during and a er ini al set-up. 12. All freight and exhibit material must enter the building through designated areas. 13. Decora ons—WREMS retains absolute discre on and authority in the placement, arrangement and appearance of all trade displays. No liability shall a ach to WREMS for costs that an exhibitor may incur in complying with any such conference direc ves. All equipment, display, merchandise, public rela ons materials and signs must be kept in as-signed exhibit space. Aisle space is reserved for WREMS usage. 14. Rejected Displays—WREMS reserves the right to reject, eject or prohibit any exhibit in whole or in part, or any ex-hibitor or his/her representa ves, with cause. If an exhibit or exhibitor is ejected for viola ons of these terms and con-di ons or for any other stated or unstated reason, no return of fees shall be made. 15. Right to Privacy– This is an “open” trade show. No restric ons are made regarding exhibitors visi ng displays on the trade show floor. Each exhibitor is expected to conduct itself in a courteous manner and to respect the rights of fellow exhibitors. 16. Parking in the loading docks of Seven Springs Mountain Resort (including space immediately outside Fes val Hall, Exhibit Hall, and The Grand Ball Room), except for temporary unloading and loading, is prohibited and violators will be towed at their expense and risk. 17. Exhibit Tear Down—Exhibitor Tear Down is not authorized to begin un l 2:00pm, Saturday, March 25, 2017. 18. Exhibitors are responsible for the removal of all materials at the end of the show. Material le on the exhibit floor a er 11:59am on Sunday March 26, 2017 will be considered trash and disposed of. 19. Any food and/or beverage product sold, distributed, handed-out, and/or le -out by exhibitors MUST be purchased or provided through Seven Springs Mountain Resort unless otherwise approved by Seven Springs and conference staff. 20. All u li es must be approved by WREMS and ordered through Seven Springs Mountain Resort. This includes water lines, addi onal ligh ng displays, etc. Loud music and/or booth entertainment is strictly prohibited in Exhibit Hall (including the “annex”) for EMS Update 2017. 21. Exhibitor may not assign this contract and may not permit or “sublet” all or any part of its assigned exhibit space to be used by any other business, firm, or other person or en ty unless WREMS has given prior wri en approval. Any such assignment, permission or “sublease” without WREMS’s prior wri en approval shall be null and void and subject to immediate payment of fees. 22. Exhibitor must designate one person as its representa ve in connec on with installa on, opera on, and removal of its exhibit. 23. WREMS reserves the right to refuse or deny any exhibitor/company for any reason. 24. Exhibitors shall register at the conference registra on kiosk upon arrival and prior to set-up of exhibits. Exhibitors will at this me be provided with their exhibit loca on, badges and meal passes. 25. For safety reasons, exhibitor vehicles, once on the show floor, will not be permi ed to leave the exhibit floor be-fore 3pm Saturday, March 25, 2017. 26. Some exhibitors (specifically vehicles) may be asked to set up early on Thursday, March 23, for safety reasons.

PLEASE NOTE: EMS UPDATE 2017 EXHIBIT HALL LAYOUT MAY DIFFER FROM PREVIOUS YEARS

EMS Update 2017 is managed and produced through Western Regional EMS, Inc.

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AVAILABLE 2017 SPONSOR OPPORTUNITIES

Call Joe at 412-494-5572 for availability

CONFERENCE NOTEPAD & PEN SPONSOR - $3250—STILL AVAILABLE FOR ONE SPONSOR Each year, a endees receive a professional notepad that can be used over and over again. Your logo (and the EMS Update logo) will be on the front of the notepad and on each pen. We see these notepads and pens used for years a er each conference at EMS agencies and other educa onal events. BREAK REFRESHMENT SPONSORS - CHOOSE THE BREAK(S) YOU WANT TO SPONSOR—ONE SPONSOR/BREAK OPPORTUNITY—$600/BREAK BEFORE CLASSES MID MORNING AFTERNOON THURSDAY THURSDAY THURSDAY FRIDAY FRIDAY FRIDAY SATURDAY SATURDAY SATURDAY Call for more details on the refreshments served at each break! FAMILY FUN NIGHT (MOVIE & FOOD) (FRIDAY IS NOT AVAILABLE/1 Saturday night) - $500/night ONE SPONSOR OPPORTUNITY FOR SATURDAY NIGHT Families are invited to watch a G or PG rated movie in one of the stadium seated designed AV rooms. Pop-corn, pizza, cookies and child friendly beverages are provided. Your logo will be displayed on all adver s-ing and you have the opportunity to welcome families to the event held in the early evening. CONFERENCE REGISTRATION AREA— $750—STILL AVAILABLE FOR ONE SPONSOR By being the exclusive sponsor of the registra on area, all a endees will not only see your brand upon check-in (signage, etc...) they will also receive a promo onal item (ex. post card for giveaway) that will in-crease your booth traffic! OPENING CEREMONIES - $500—STILL AVAILABLE FOR ONE SPONSOR Energy is at a conference high during the opening ceremonies where all a endees are welcomed. Be the sponsor of this event to increase branding and visibility, interact with a endees, and most importantly, let a endees know you are there! LUNCH TIME SPONSOR COMMERCIAL—$500—ONE SPONSOR/DAY During our All You Can Eat Hot Food Lunch Buffet, cap vate the audience with a powerful presenta on projected on the big screen in the Grand Ball Room. You can have ninety minutes of uninterrupted adver-

sing me to show your company to hundreds of a endees. SMART PHONE CHARGING STATIONS—$250/TABLE As more a endees are using their smart phones, you can sponsor a charging sta on so they will know YOU were the one that helped get their device through the day. Addi onally, you’ll be able to set up a promo onal poster at the charging sta on.

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REGISTRATION FORM Please print/type clearly. Company Name: ________________________________________________________________________ Name to appear on Signage: ______________________________________________________________ (if different than company name) Mailing Address: ________________________________________________________________________ ___________________________________________________________________________________________ City State Zip

Contact Name: _____________________________ Contact Phone: _______________________ Contact Fax: _____________________________ Contact Email: ______________________________ On-site Representa ve Name: _________________________________ Please reserve the following exhibit space(s): ________ 8’ x 10’ @ $600 ________ 8’ x 20’ @ $1000 ________ 16’ x 30’ @ $1400 Larger sizes may be available—contact WREMS for more informa on ASAP. Carpe ng at $60 per 80 square feet: _________ Sub-Total Exhibit Fees: $__________ Please provide a brief descrip on of the products/services you will be exhibi ng. This informa on will appear free of charge on the conference website, www.emsupdate.com ________________________________________________________________________________________________ ________________________________________________________________________________________________ We provide two 6 foot tables for each exhibitor. If you need addi onal tables, please order them in advance (tables are free prior to show date; at show, each addi onal table is $15). Each exhibit space receives two chairs. Total number of tables needed is: _______________

Exhibitors will receive exhibitor passes, which will permit access to exhibit hall and entrance to the all-you-can-eat buffet lunches on Friday and Saturday.

Exhibitor passes do not include admission to educa on sessions.

Exhibitors will be contacted on an individual basis to discuss the number of exhibitor passes you will be provided. Passes

are based on the size of your booth and sponsorship ac vi es at EMS Update 2017. Addi onal exhibitor passes can be pur-chased at the conference.

CONTINUED ON NEXT PAGE

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50% DEPOSIT DUE WITH CONTRACT Full payment due February 24, 2017 As in past years, a endees at EMS Update 2017 receive a conference program containing general informa on, course agenda, an exhibitor lis ng, and the layout for the exhibitors. The program also includes page sponsor-ships, providing you with an opportunity to welcome a endees to the conference. Page sponsorship costs for this 8.5 x 11, color program are: full page 8.5 w x 11 h $350 half-page horizontal 8.5 w x 5.5 h $225 If you are interested in a page sponsorship in the EMS Update 2017 program, please contact Joe at EMSI. There are requirements that must be met for each page sponsorship, including specific wording. The deadline for sub-mission of these page sponsorships is March 1, 2017.

Total Fees: (includes page 8 and page 9) _______________

The full balance is due by February 24, 2017. Make checks payable to Western Regional EMS Inc. or you can charge your fees using Visa, Mastercard, AMEX, or Discover. Account Number: ________________________________ Exp Date: ___________________ Name on Card: ___________________________ Signature: ___________________________ Zip code of card mailing address: _________ CVV code (3 digit number on back of card) _______ In accordance with the Terms and Condi ons stated elsewhere in this prospectus, the undersigned hereby makes applica on for exhibit space at the EMS Update 2017 Conference. By signing below, the applicant acknowledges that they have read the a ached terms and condi ons and agrees to be legally bound thereby. Signature: _________________________________________ Printed Name: ____________________________________ Phone # _________________________ Email address: _______________________________________________________ Title: ________________________________ Date: ____________________________ Complete and mail page 9 AND 10 to WREMS, A n: Sco Crawford/EMS Update 2017, 1002 Church Hill Road, Pi sburgh PA 15205