pentathlon gb results programme instruction manual · 2.4.3. fencing to set up the fencing pools,...

Appendix 27 - Sculptor Instruction Manual 1 of 31

Pentathlon GB Results Programme

Instruction Manual

Authors: Lawrence Moss & John Woodbridge

Updated by Sue Hyde July 2017


Contents

Table of Figures ....................................................................................................................... 3

1 Background ....................................................................................................................... 4

1.1. Sculptor ............................................................................................................. 4

1.2. Installing SCULPTOR 4GL ................................................................................ 4

1.3. Sculptor 4GL Installation Instructions ................................................................ 4

1.4. Results Application Software ............................................................................. 5

2 Creating the competition package ..................................................................................... 5

2.1. Copying an existing competition ........................................................................ 5

2.2. Launching Sculptor ............................................................................................ 6

2.3. Importing entries into Sculptor ........................................................................... 7

2.4. Setting up your competition ............................................................................. 11

2.4.1. Competition Details................................................................................ 11

2.4.2. Checking Scoring Parameters ............................................................... 12

2.4.3. Fencing .................................................................................................. 13

2.4.4. Riding .................................................................................................... 16

3 Producing Competition Documents ................................................................................. 20

4 Inputting Results .............................................................................................................. 23

4.1. Entering Swim results ...................................................................................... 24

4.2. Entering Fencing Results................................................................................. 26

4.3. Entering Shoot Results .................................................................................... 27

4.4. Entering Ride Results ...................................................................................... 28

4.5. Entering Laser-Run Results ............................................................................. 29

4.6. Entering Run results ........................................................................................ 31

5 Printing Results ............................................................................................................... 31


Table of Figures

Figure 1 - Sculptor Activation Window ......................................................................................................... 5

Figure 2 - Sculptor Folder ............................................................................................................................. 6

Figure 3 - Sculptor Default Screen on Opening ............................................................................................ 6

Figure 4 - Import Entries 1 ............................................................................................................................ 7






Figure 10 - Import Entries 7 ........................................................................................................................ 10

Figure 11 - Setting the competition details .................................................................................................. 11

Figure 12 - Scoring Parameter Management .............................................................................................. 12

Figure 13 - Fencing Pool Management 1 .................................................................................................... 13



Figure 16 - Set up Riding Course ............................................................................................................... 16

Figure 17 - Horse Management .................................................................................................................. 17

Figure 18 - Ride Timing Control .................................................................................................................. 19

Figure 19 - Print Run or Swim Sheets ......................................................................................................... 20

Figure 20 - Swim Race Result Sheet .......................................................................................................... 21

Figure 21 - Run Start List ............................................................................................................................ 21

Figure 22 - Run Race Results ..................................................................................................................... 23

Figure 23 – Main Menu ............................................................................................................................... 24

Figure 24 – Input Screen Option ................................................................................................................. 23

Figure 25 – Swim Results -Timesheet Input ............................................................................................... 24

Figure 26 – Swim Results - Individual Input ................................................................................................ 26

Figure 27 - Fence Input Selection ............................................................................................................... 26

Figure 28 - Fence Input Screen .................................................................................................................. 26

Figure 29 - Shoot Input Screen ................................................................................................................... 27

Figure 30 - Enter Ride Results .................................................................................................................... 28

Figure 31 - Laser-Run Results - Timesheet Input ....................................................................................... 29

Figure 32 - Laser-Run Results - Individual Input ......................................................................................... 30

Figure 33 - Main Results Print Screen ........................................................................................................ 31


1. Background

1.1. Sculptor

The Pentathlon GB results package has been written and maintained by Lawrence Moss over many

years and like all software it has evolved to meet the changing needs of users and the ever

increasing complexity of the rules. Lawrence has spent many thousands of hours to keep the

programme up to date and as flexible as possible to meet the needs of as many different user groups

as possible.

It is based on a core product – Sculptor – which is a commercially available programming language

used for developing a wide range of commercial applications. We are indebted to the owner of

Sculptor, Keith Ashman, who has agreed that the programme may be distributed free of charge in GB

to those users who wish to use the Pentathlon GB results system provided it is not used for any

commercial purpose.

1.2. Installing SCULPTOR 4GL

Sculptor 4GL should be installed on the C:/ drive of your PC.

Sculptor 4GL is a database platform that is needed to enable the Results Application Software to run.

Sculptor 4GL is normally distributed to you using Dropbox. It is a large folder. When it is sent to you,

you will receive an email message from Dropbox and you should download and save the folder onto

your computer desktop by following the Dropbox instructions. If Dropbox is unsuitable, other methods

of distribution are available – please contact Lawrence Moss to find a suitable alternative. The

package is normally too large for email and will be rejected by most service providers.

1.3. Sculptor 4GL Installation Instructions

1. Click on the .exe file named that you will receive. Then follow the on screen instructions.

2. Towards the end of the series of small windows you will arrive at this window. It should be completed

with the values shown and look exactly like this before clicking the ‘OK’ button. Please note that the

activation key starts with ‘VV’ (two Vs) and not ‘W’. When completed click ‘OK’.


Figure 1 – Sculptor Activation Window

3. The next window announces that the installation is complete and suggests that you re-start your

computer. Please accept this and click ‘Finish’.

4. Allow your computer to fully restart. Time for a cup of tea. You may now install the Results

Application Software for your competition which will be sent separately and is similar but faster and

simpler.

1.4. Results Application Software

The current version of the Results Application Software is Sculptor 6 and is available as a self-install

package which contains some demo data which can be used to familiarise new users with the

software. When supplied to you, double click the setup.exe file and the self-installation will start.

Accept the default settings and the licence agreement. At the end it should start the programme

immediately. It will also install a suitably labelled menu button onto your desktop for future starts.

It is recommended that another folder is made called Sculptor Events in which you will store the

packages for each competition that you will run.

2. Creating the competition package

2.1. Copying an Existing Competition

Once you have the Results Application Software installed, the simplest way to create another

competition is to copy an existing package and then import the new set of entries into it. See point

2.3. for instructions.


2.2. Launching Sculptor

To open Sculptor you must use the file named menu.q which you will find in the Folder called ‘Bin’

inside the package for your competition – see below. It is best to create a shortcut for this file and put

this on your desktop. Right click on menu.q and select ‘send to desktop’:

Figure 2 – Sculptor Folder

Double click the menu.q file or the shortcut you have created and the following Main Menu screen will

be displayed. The options will vary depending on the type of competition that is being run.

Figure 3 - Sculptor Main Menu - Default Screen Upon Launch


2.3. Importing Entries Into Sculptor

Once you have opened Sculptor you can import the entries data into the programme.

To import your competition entries choose Utilities > Import Entry List. The following dialogue boxes

will appear in turn.

Figure 4 - Import Entries 1

Although it is possible to add competitors individually directly into Sculptor, it is easiest to do so by

loading the data from a csv file (a form of excel spreadsheet) which has been completed with all of

your entries – an example of this can be found within the Supplied Data folder – see figure 8 for its

location. The individual entry approach is best left to adding late entries if the need arises. If loading

from csv file click on the ‘Auto import’ option and click ‘Save’.


This dialogue gives you a first warning that by proceeding you are going to delete the data that is in

your package. Make sure that you are working on a copy of a package and you are happy to lose the

data and click ‘Yes’.



This is your final warning that you will delete the data in your package. Don’t be scared! If you have

checked that this is a copy of a package that you already have, then you can proceed without worry

and click ‘YES’. If you are not sure then click ‘NO’.


This dialogue box merely confirms that you have deleted all old competition data and you are ready to

import the entries for your new competition.


The next step opens a window to allow you to navigate to where you have filed your competition

entries file. Select the file containing your entries and click ‘Open’.



The final dialogue box confirms the successful import of your entries.


You can check your entries by choosing the ‘Heats and Status’ button from the main Sculptor menu.

The following window will open:

Figure 10 – Import Entries 7

The window displays all of the details of the entries that you have just imported. All entries have the

‘Active’ checkbox ticked. This facility allows you to de-activate a competitor if they do not show up for

the competition. Their data is not deleted just in case they turn up!

Once registration is complete or after results for the final discipline have been input, de-activate all

athletes who haven’t competed by un-ticking the ‘Active’ box adjacent to their name. You need to

click into another cell afterwards to cement the de-activation.


2.4. Setting up your competition

2.4.1. Competition Details

To set your competition details choose Utilities > Competition Details. Click OK to the dialogue box

that pops up. The screen shown below is displayed.

Figure 11 - Setting the Competition Details

Enter the details for your competition. You can modify the following information:

1. Organisation

2. Competition Title

3. Date

4. Venue

5. Competition Type

6. Team Type: Select Club for all competitions except biathlon time trials and the British

Schools’ Modern Biathlon Championships.

The Competition ID should be requested from Pentathlon GB.


2.4.2. Checking Scoring Parameters

The scoring parameters for your competition should be set to the default values in the relevant Rules.

However, it is essential that you should check them before a competition starts as they are critical to

the scores that will be generated. Biathlon scoring parameters differ from those of other

competitions. You can check them in the Scoring Parameter Management window. Choose Utilities

> Scoring Parameter Management. The window shown below will be displayed.

Figure 12 – Scoring Parameter Management

Each class can be set up independently. If you need to modify the parameters each column has the

following meaning:

Min & Sec: the target time in minutes and seconds for 250 points (1000 for biathlons).

PPS: points allocated for each second plus or minus the target time

SIPS: Scoring Intervals Per Second. For example, if the scoring is 20 points per 0.2 second

then the SIPS = 5. If the scoring is 1 point per half of a second, then SIPS should be set to

2.

The pool length and number of lanes should be set as behind the scenes, adjusted times will be

produced for alternative pool length for the rankings lists.


2.4.3. Fencing

To set up the fencing pools, go to Utilities > Fencing Pool Management. The following window will

open.

Figure 13 - Fencing Pool Management 1

Click on ‘Change Pool’ and edit the pool number and give the pool an appropriate name.

Click the ‘Import Classes’ button and the following dialogue box and the following dialogue box will

pop up – select ‘yes’.


Now select the classes for the pool number you are generating. You can select more than one class

for one pool ie in this example we would tick U13 Boys and U13 Girls. Click on ‘Generate Pool’.

Note: If an athlete is a no-show or withdraws before the fence discipline, you should de-activate them

from the ‘Heats and Status’ window – see Figure 10. You will then need to repeat the step above and

re-import classes again repeat this step


Click ‘Confirm Teams’. This will open the team table showing all selected competitors (see Figure

15). The teams will have been created based on numerical competitor number but the autoswop

feature may be used to freely place competitors into different teams. Autoswop is ON by default.

Each alternate click on competitor numbers will swop the team location for the two competitors

clicked on.



Click ‘Save Pool’. Repeat this sequence for any other fencing pools that need to be created.

2.4.3.1. Documentation

Documentation for the fencing can be printed from the Fencing Pool Set up Utility. If time is tight

before the start of the fencing (as is often the case, waiting for confirmation that all athletes have

registered) the first I round pools sheets can be printed first to enable the competition to get

underway.

2.4.3.2. Print Circulation Report

This is the familiar report for distribution at the start of the contest.

2.4.3.3. Print I-Round Sheets

Prints pool sheets for the Individual round for bouts between members in the same team.

2.4.3.4. Print Pool Sheets

Prints pool sheets for contests between fencing teams. Output is ‘by piste’.


2.4.4. Riding

Sculptor offers a very flexible approach to setting up riding. This allows organisers to arrange the ride

discipline according to ‘local’ rules and not be governed by the rigid application of UIPM Rules. In

particular you can assign different ride courses to different competitors (suitable where simpler

courses are needed for less experienced riders) and assign riders to horses (rather than apply the

formal ‘draw’ process).

2.4.4.1. Setting up the Ride Course

The ride courses are set up by choosing Utilities > Ride Jump Parameters. The window shown here

will appear.

Figure 16 - Set up Riding Course

Up to 4 courses may be created each with

up to 15 obstacles. The ‘Fence’ field is

editable.

Select each field and edit the course

inserting the double and treble in the

appropriate place to match the course. It is

not mandatory to have a double and treble

if a low level course is being used.

Add the Optimum Time for the course.

This may not be confirmed until after the

test jumping but it is essential to remember

to include this as it affects the scoring.

If a second ride course is needed, for

example when you have Under 13 & Under

15 athletes riding a 9 obstacle course,

select ‘2’ from the ‘Select Course’

dropdown menu and repeat the process.


2.4.4.2. Horse Management

The system needs to know which horses are to be used. This is done in from Utilities > Ride Draw >

Horse List Management. The window below will be displayed.

Figure 17 - Horse List Management

The table is used to produce a horse list for the Round shown in the Round No. textbox located at the

top left of the screen. Choose the Round that you wish to edit.

Columns: These are reasonably self-explanatory. The first five columns in the table are

sortable by clicking on the heading. This toggles from ascending to descending order and

vice versa.

Order: This column defines the order in which the horses are used and allocated to the

competitors and needs to be completed once horses have been allocated to each rider. This

is a manual process. If there is more than one round, this order may change from round to

round depending on the number of horses available. In these circumstances this screen

needs to be revisited and edited.

You should ensure that each number is only used once and that the order includes enough

horses for the number of competitors in the Round.

A/R: You may identify active horses, reserve horses and, if blank, inactive horses. This

column has no software functionality and is for the organiser as a notepad feature. Enter an

‘A’ or an ‘R’ or leave blank as you wish.


H No. (Horse number): Each horse should be allocated with a unique number. These

numbers may be random if necessary with values up to a maximum of 99. Each number

should be unique.

Horse: Enter the name of the horse against the number that it will have in your competition.

The name should be unique and it is essential that this is accurate otherwise mayhem will

ensue when riders are allocated to their mount!

All other columns: There is provision for recording owner, age, gender, whips, spurs and

martingale. None have any software functionality but it is recommended that the last three

of these fields are completed so that a list of horses may be printed with the details available

for the competitors to read.

2.4.4.3. Push Buttons (Green and yellow)

Copy List: Permits the duplication of a Round. Round number has to be provided, when

asked, and the copied record will contain all horse data from the original record. If the

Round copied does not exist, a new record of the required number will be created.

Clear List: Clears all horse data and leaves the Round table blank. The table may then be

completed with new horse data.

Delete Round: Completely removes the Round from the data files. This action is

irreversible. A Round using the same number as the deleted Round may however then be

created by using the ‘Copy List’ push button.

Next Round and Prev. Round: These are provided to easily navigate between Rounds.

Print List: Open a small window with print options. This enables printing or viewing the

horse list ordered by either Horse number or Draw order ranking.

Close: Closes Horse List window and reverts to parent window, ‘Ride Draw Management’.

2.4.4.4. Ride Draw

The draw is completed manually, determining which competitor is riding in which round, in which

order and on which horse.

Although the ride draw is very flexible, to speed the process, a feature that automatically allocates the

ride order is available. To set up the Ride draw it is suggested that you follow the following steps:

2.4.4.5. Set Ride Round and Ride Order

From the main Menu, click on the ‘Heats and Status’ button.

You will need to allocate a Ride Round to each competitor entered for the Ride. You may have

already done this during the import of entries but otherwise it is a manual process using the cells

under the heading ‘Ride Round’.


A tip: If there is more than one Ride Round with Round allocation determined by performance based

order prior to the Ride, you may sort the entries in performance order. This is done by clicking the

column heading button in the column headed ‘M Points’. This permits easy allocation of the Round

numbers as required. The sort button toggles: ascending / descending order.

Allocate the Ride Order of the competitors by changing the values in the cells under the column

headed Ride Order. Inactive competitors and non-pentathlon entries should be excluded. You may

now close the Heat and Status Window.

2.4.4.6. Ride Draw Management

From the main Menu, click on the ‘Utilities > Manage Ride Draw and the following screen will appear:

Figure 18 – Ride Timing Control

First Time Up Round 1: Enter the time of day in HH:MM format for the ‘time up’ of the very

first rider in the first Round, normally Round 1. This needs setting just once for the day.

Warm-Up Duration: Enter the value in MM:SS format, the duration of the warm-up duration

in the warm-up arena. Normal value is 15:00.

Interval Between Rides: Enter here the value in MM:SS the interval from the start of one

ride to the start of the next. Normal value is 3:00 although you should use 2:30 for Senior

International events.

Interval Between Rounds: Enter here in MM:SS the interval between the start of the last

ride in one Round until the start of the first ride of the next Round. If the Rounds are

continuous this value will be the same as the Interval Between Rides.


Note: The Warm-Up Duration, Interval Between Rides and Interval between Rounds are common for

all Rounds. The user may temporarily change these values if necessary but please be aware that all

Rounds will be affected until such time as other values are restored.

2.4.4.7. Print Draw Sheets

To produce printed lists of Competitors and Horses to specify the Riding programme.

Set Round Number: The Round to be printed is selected here.

Printer or Preview radio button: Use these toggle buttons to select hard paper copy or

preview options respectively.

Print: Click here to initiate ‘print’ activity. It is recommended that you first scrutinise the

preview version to ensure that the list is as required.

3. Producing Competition Documents

Having imported your competition entries you can print your competition forms, used mainly by

organisers of biathlon time trials, local or regional competitions. Sculptor will produce

• swim race result lists, which double as start lists

• run start lists

• run race result sheets

To access these sheets, choose Heats and Status > Print Forms. The dialogue box shown in Error!

Reference source not found. will appear.

You can preview the reports before printing them if you wish by selecting the ‘Preview’ radio button.

Select which report you wish to print by clicking the appropriate button. The ‘RUN Start Form by Lane’

is only for competitions using the laser-run.

Figure 19 – Print Race Results Sheets for Run or Swim

An example of each form is shown in Figure 20, Figure 21 and Figure 22.


Figure 20 - Swim Race Result Sheet

Figure 21 - Run Start List


Figure 22 - Run Race Results


4. Inputting Results

Having imported the competition entries, set up your competition and produced the relevant

competition documents available from Sculptor, you are ready to input the competition results.

With all input screens, minimal use of the mouse is required which makes data entry extremely quick.

Choose ‘Input Results’ from the main Menu:

Figure 23 - Main Menu

and the following screen opens:

Figure 24 - Input Screen Option


4.1. Entering Swim results

Click ‘Swim’ and the following dialogue box opens:

Timesheet Input: Selecting this option will bring up the following results input screen below:

Figure 25 - Swim Results - Timesheet Input

The input screen matches the swim race results sheet shown in Figure 20.

Enter the swim time shown on the race results sheet for each competitor in the format MSSDD – a

swim time of 1 minute 33.05 seconds is input as 13305. A swim time of 35.29 seconds is input as

03529.

If there are any penalties to be entered then after entering the time, click in the ‘Penalties’ text box

and type the value of the penalty.

If the competitor did not start (DNS), did not finish (DNF) then click the appropriate radio button on the

‘Swim Status’ options after entering the swim time.


Individual Input: Selecting this option will bring up the results input screen below:

Figure 26 - Swim Results - Individual Input

Enter the competitor number which appears on the Swim Race Results sheet. Click ‘tab’ and the

cursor will move to the first T/Taken field. Enter the time as it appears on the results sheet. The

cursor will automatically move between each field. If the time taken is less than a minute, remember

to enter a zero first.

After entering the last number the cursor will automatically transfer to the ‘Save’ button. Click ‘Enter’

on the keyboard and the score is saved and the screen clears ready for the next result to be entered.



If the competitor did not start (DNS), did not finish (DNF) or was eliminated then click the appropriate

radio button on the ‘Swim Status’ options after entering the swim time.


4.2. Entering Fencing Results

Click ‘Fence’ and an option to choose either detailed or simple entry as shown below:

Figure 27 - Fence Input Selection

The simple option is for use where another programme has

been used to produce the number of hits and defeats. It is

also where any penalties are input ie yellow, red or black card

infringements.

The detailed option is for use where Sculptor is to be used to

record hits and defeats round by round and generate the

results.

If the ‘Detailed’ option is selected the Fence Results Input

screen as shown in Figure 28 will launch.

The form matches the layout of the fencing pool sheets used by the fencing referees. Input is a

simple case of transferring the data from the pool sheets to the screen. A victory is input as 1 and a

defeat as 0.

On ‘OK’ the system loads the next piste in the same round.

Figure 28 - Fencing Input Screen

At the conclusion of the fencing the scores will have been automatically loaded to the results module.

No further input is required.


4.3. Entering Shoot Results

Click ‘Shoot’ and the shoot input screen opens as shown below.

Enter the competitor number and the details of the competitor will be loaded. If the number chosen is

for a competitor who is not shooting an error message will be displayed.

The screen will only permit entries for the appropriate number of shots for the competitors class.

On completion of the entries the focus will be transferred to the ‘Save’ button. Hit ‘enter’ and the

results are saved and the screen clears ready for the next competitor number to be typed in.

Figure 29 - Shoot Input Screen


4.4. Entering Ride Results

Click ‘Ride’ and the ride input screen opens as shown below. Enter the competitor number and the

details of the competitor will load.

If necessary the name of the horse being ridden can be edited at this point. As the course

progresses the faults incurred can be entered in accordance with the Rules.

At the end of the round the time taken is entered and any time faults are calculated. If wrong time

penalties are being recorded check the time allowed is properly set in the ride course set up.

Note: If the results are recorded in the judge’s box as the ride progresses this does not obviate the

need for a manual scorer who should keep a separate record.

Figure 30 - Enter Ride Results


4.5. Entering Laser-Run Results

Click ‘Run/CE’ and the following dialogue box opens:

Timesheet Input: Selecting this option will bring up the following results input screen below:

Figure 31 - Laser-Run Results - Timesheet Input

Data should be entered into the columns with the black background. The column headed ‘Run No,’

should be filled in with the run numbers worn by the athletes in their finish order. This will populate

the columns headed ‘Finish Order’, Competitor No, Competitor Name and Class.

The column headed MMSSDD should be filled in with the corresponding finish watch time. A finish

time of 10 minutes 47.25 seconds is input as 104725. A finish time of 5 minutes 32.79 seconds is

input as 053279. The programme will then apply the start handicap to calculate elapsed times and

points scored.




If the competitor did not start (DNS), did not finish (DNF) then click the appropriate radio button on the

‘Swim Status’ options after entering the swim time.

Individual Input: Selecting this option will bring up the results input screen below:

Figure 32 - Laser-Run Results - Individual Input

Enter the competitor number which appears on the Race Results sheet. The handicap time that the

athlete started on will be displayed.

Click ‘tab’ and the cursor will move to the first T/Taken field. Enter the time as it appears on the

results sheet. The cursor will automatically move between each field. If the time taken is less than

10 minutes, remember to enter a zero first.

After entering the last number the cursor will automatically transfer to the ‘Save’ button. Click ‘Enter’

on the keyboard and the score is saved and the screen clears ready for the next result to be entered.



If the competitor did not start (DNS), did not finish (DNF) or was eliminated then click the appropriate

radio button on the ‘Swim Status’ options after entering the swim time.

The system will adjust the watch time by the amount of the handicap and calculate the points. The

system also takes care of any starters on the pack start time.


4.6. Entering Run results

The same process applies as for the laser-run results. There will be no handicap time recorded.

5. Printing Results

To print your results click the ‘Main Results’ button, or for team results click the Team Results button.

The following window opens.

Figure 33 - Main Results Print Screen

Results can be previewed before printing by selecting the ‘Preview’ radio button before clicking on the

age group you wish to print. This can be useful to check if you have received all of the results for a

particular class before printing the full results.