PeopleSoft Talent Acquisition Manager (TAM) Training

PeopleSoft Talent Acquisition Manager (TAM) How to Create a Job OpeningPresented by the Office of Human Resources

1Creating a Job Opening You have a job opening that needs to be posted right away. Now what? Who do you contact?

2First Step Obtain Budget ApprovalPrior to creating the job opening in PeopleSoft TAM, contact the HR Employment Manager to start the recruitment process and request budget approval to post the position.

Visit the HR Employment Website to view the Employment Process Manual and other employment related documents at: http://www.seminolestate.edu/hr/employment/

3How to Create a Job Opening in PeopleSoft TAM

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How to Create a Job Opening in PeopleSoft TAM

Step 1Go to My Seminole State and login with your network username and password.

Step 2From the main Enterprise menu; select Human Resources (HCM).

Step 3 From the Oracle menu select Recruiting.

5Select Human Resources (HCM)

Select Human Resources HCM 6Select Recruiting

Select the Recruiting link7Create New Job Opening Step 4

Click on the Create New Job Opening link located under Recruiting on the Search Menu.

Select Create New Job Opening8Select the Job ClassificationStep 5

Select the Job Classification from the Job Family drop down menu

Select the Job FamilyChange the Job Opening Type according to the job details. You are provided with two options:

-Continuous Requisition for Adjunct and Pool positions (Unlimited).

-Standard Requisition for all positions with a closing date (Limited).9Defaults to StandardEnter the Position NumberStep 6

You can either type in the Position Number sent to you in the email by the Budget Coordinator Analyst or the HRIS Analyst for part-time positions, or click on the pull down menu and choose the position title.

Once youve entered the position number, verify that the correct title is assigned to the position. Click Continue to go to the Job Opening page.

Position NumberClick continue10

Select Target Openings to Fill Step 7

On Job Details Tab

Select the Opening to Fill from the drop down menu: -Unlimited for pool positions such as Adjunct or student positions -Limited for all other positions

Select Openings to fill and target openings 11Locate Date AuthorizedStep 8Locate the Date Authorized section in the middle of the page and select todays date by clicking on the calendar widget.Note: If you try to Save As Draft prior to entering the names of the HR Recruiting team, an error message will appear. Once the names of the HR Recruiters are entered you can select Save as Draft.

Date Authorized12Qualifications Highest Degree Level

Step 9

Click on the Qualifications link and select the correct degree requirement for the position from the drop down list.

Select degree from drop down menuQualifications Link 13Hiring Team

Step 10

Click on the Hiring Team link to add the names of the HR Department Recruiters. Click Add Recruiters each time to add the names of the HR Recruiters as listed below. Use Magnifying glass to select each of the following names:

HR Recruiters Beverly Smith PrimaryJennifer Holcomb Aimmy DeJesusAnita Simpson

Hiring Team Link Add Recruiter Link Save as Draft14

14ERROR MESSAGEIf you try to save the job opening as a draft before entering the names of the HR Recruiters on the Hiring link, you will receive an error message as shown below. Once you enter the names of the HR Recruiters, you will be able to save the job opening as a draft. 15

Hiring Team continued

Step 11

On the Hiring Team link , click on the Add Hiring Managers link and type in the name of the hiring manager and click the magnifying glass to select the name of the Hiring Manager.

Select Add Hiring Managers16Hiring Team continued

Step 12

On the Hiring Team link , click on Add Interviewers to add the names of the Interviewers and the names of Interested Parties Click the Magnifying Glass after entering each name to select the person.

Note: The Name of the Compensation Analyst should be added as an Interested Party for all job openings.

Add Names of InterviewersAdd Names of Interested PartiesMagnifying glass17Screening

Step 13

Click on the Screening link to populate screening questions which will appear on the application and applicant questionnaire.

Select Load from Question Sets

Select Load from Question SetsScreening Link1818Screening - continued

Step 14

Click on Load from Question Sets. You are provided with two options:

-5001 for Non-Instructional Positions

-5002 for Instructional Positions19

Non-Instructional PositionsInstructional Positions19Screening continued

Step 15

Scroll down the page and navigate to Add Screening Options and click to select questions to appear on the applicant questionnaire.

Select SSC Screening2020Screening continued

Step 16

Scroll down the page and navigate to the set of questions under Screening Requirements. Check each of the two boxes for Screening Questions for the Application Questionnaire.

Click OK at the bottom of the page.

Click in each of the boxes next to Edit Details all the way to the bottom of the page2121Posting Details - Add Job Posting

Step 17

Click on Posting Details link

Click on Add Job Posting link to create the position announcement.

Select Add Job PostingPosting Details2222Posting DetailsStep 18

Select Add Posting Description

Under the sub-heading Job Descriptions for Visible select one of the following:-Internal Only for internal applicants only (current Seminole State College employees)

-Internal and External for both internal and external applicants

Note: You will need to add the Visible External Only, Internal Only or External to each of the six posting descriptions.

Select Internal and External or Internal Only 2323Posting Details - Add Job Posting- continued Job DescriptionEnter your job details to be added to the job posting.

For Description Type Select each of the items listed belowone at a time, we recommend that you use the same order that is provided on the drop down menu.

Conditions of EmploymentEqual Employment OpportunityHow to ApplyOther InformationResponsibilitiesSalary Information

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Click Description TypeClick Description ID Again 24Posting Details -continued

Step 19

Click Add Posting Description

For Description Type select Conditions of Employment from the drop down menu.

Next, for Description ID, select Conditions of Employment again.

Click on Conditions of Employment2525Posting Details -continued

Step 20

For Description Type select Equal Opportunity Employer from the drop down menu.

Next, for Description ID, select Equal Opportunity Employer again.

Click on Equal Opportunity Employer from drop down menu2626Posting Details -continued

Step 21

For Description Type select How to Apply from the drop down menu.

Next, for Description ID, select How to Apply again.

Click on How to Apply from drop down menu

2727Posting Details -continued

Step 22

For Description Type select Other Information from the drop down menu.

Next, for Description ID, select Other Information again.

Select Other Information from drop down menu

2828Posting Details -continued

Step 23

For Description Type select Responsibilities from the drop down menu.

Next, for Description ID, select Responsibilities again.

Please note: Job descriptions for adjunct and faculty positions do not self populate under the Description ID for Responsibilities. You will need to cut and past the description into the posting.

Select Responsibilities from drop down menu2929Posting Details for Salary -continuedStep 24

For Description Type select Salary Information from the drop down menu.

Next, for Description ID, select Salary Information again.

Please note: Salary information should be manually inputted for all non-faculty positions. The salary is listed in the email sent by the Business Office for full-time positions, or you can find the salary listed in the Salary Schedule for all other positions.

Click on the Salary Information from the drop down menu 30Manually type in the salary amount.30Posting Details Salary -continued

Step 25

Manually type in the base annual salary amount for full-time positions and the hourly rate for part-time positions.

For faculty positions the following statement should be added in lieu of the salary amount:

Salary is according to the faculty salary schedule:http://www.seminolestate.edu/hr/compensation/salary-schedules

Manually Type in the Amount313132 Posting Details continued

Page 1 of Sample job posting

Conditions of employment Equal Employment Opportunity How To Apply

33 Posting Details continued Page 2 of Sample job posting

Other Information ResponsibilitiesSalary Information34 Posting Details continued Page 3 of Sample job posting

External Internal Closing Dates Please note: The closing date is the day after the job opening is removed from the website.Click here to PreviewPosting Details -continued

Step 26

Under Job Posting Destination you will need to add two separate destinations if you are posting the job internally and externally. You will only need one destination for internal postings.

Under Destination select Internet from the drop down menu.

Under Posting Type Select External from the drop down menu

Under Relative Open Date select Approve Date

Select the Remove Date which is the closing date for both the external and internal entry. If this is a pool position, you do not need to indicate a closing date.

Select Preview to view the job opening.

Approve DateRemove DatePreview Job OpeningInternal External DestinationInternet35Please note: Administrative, Faculty and Professional positions are typically posted for 30 days. Career Service positions are posted two weeks externally and internally or one week internally only. Part-time positions are posted for one week.35 Posting Details continued

Select Preview to view the job posting

Job Posting is displayed as shown36 Posting Details continued Select Return to Previous Page to go back to job posting

For Internal Only select Switch to Internal View

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Posting Details Continued Click OK and on the next page select Save and Submit

Click Ok

Select Save & Submit38On the next page, the Job Opening Page, select Save & Submit

Posting Details - continued Job Opening is now waiting for the hiring manager to approve.

Select the Approval link to approve the job openingThe hiring manager and next level will need to approve the job opening before it is approved by HR Employment.

Click the Approve Button39Posting Details - continued The hiring manager, next level will need and the HR Recruiter have approved the job opening as shown below:

Job opening will now be posted on the Seminole StateCollege HR Employment website.

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Success!Thank you for viewing this presentation. You should now be able to create a job opening in PeopleSoft TAM.

If you have any questions, please contact Beverly Smith, HR Employment Manager at: smithb@seminolestate.edu or (407) 708-2606.

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