Performance and Special Events Evacuation Procedures The following outlines the procedures for the evacuation of the University of California, San Diego Theatre and Dance spaces during all evening/matinee performances. Please review the information below to develop a more detailed outline for the evacuation of the specific areas assign to you if needed. House management should make their staff aware of the responsibilities listed and responsibilities to the safety of the patrons, also to the hierarchy of stage management and show carpenters roles during performances. Potiker, Forum, Weiss and Wagner Dance facility: Visitors are to be escorted to the Plaza in front of the Potiker Theatre. If this area is inaccessible then proceed to parking lot 102 across the street from the theatres. *(See map) Arthur Wagner Theatre in Galbraith Hall 157: Visitors are to be escorted to the grass area along Scholar's drive in front of Galbraith Hall. If this area is inaccessible then proceed to parking lot 103, west of Galbraith Hall. *(See map)

WHO AREA RESPONSIBILITIES

UCSD Show Carpenter Preston Spence

Forum Theatre Weiss Theatre Potiker Theatre

Arthur Wagner Theatre Wagner Dance Facility

• Check indicator panel to find locations of fire alarm.

• Makes the call to police/fire department.

• Check area for patron assistance.

• Wait for police/fire to explain situation.

Production Stage Manager Assistant Stage Managers

Forum Theatre Weiss Theatre Potiker Theatre

Arthur Wagner Theatre Wagner Dance Facility

• Makes show announcement (see stage-management handbook).

• Contacts show carpenter about situation.

• Helps to evacuate facility/crew.

• Get audience count from FOH for unaccounted persons.

House Manager

Front of House Staff (In the event of a medical emergency house managers must alert the Stage Managers to stop the show, turn on

house lights & clear the stage)

Forum Theatre Weiss Theatre Potiker Theatre

Arthur Wagner Theatre Wagner Dance Facility

• Evacuate audience to safe location.

• Sweep patron restrooms. • Keep in contact with Stage

manager via walkie talkie • Calls 911 in the event of an

audience medical emergency.

Emergency Phone Numbers: Day Evening/Weekend

UCSD Police 858.534.4357 858.534.4357 (534.HELP) UCSD Poison Center 800.876.4766 858.534.4357 (534.HELP)

UCSD Hazmat 858.534.3600 858.534.4357 (534.HELP)

Fire/Police 911 911

Building Evacuation

Quickly move to the outside of the building using the nearest door marked with an EXIT sign.

Close and secure all doors as you leave. Take your keys and personal belongings with you.

DO NOT USE ELEVATORS. Proceed to the nearest safe stairway.

Be certain all persons in the area are evacuated immediately.

Help those who need special assistance—disabled, small children, etc.

Report immediately to the designated assembly area (see map on back page) to do a head count.

Wait for instructions from emergency response personnel.

Fire Procedures IN CASE OF SMALL FIRE

Pull the fire alarm and call Campus Police at 911 from a campus line, or 858.534.4357 . IF YOU HAVE BEEN TRAINED to used a fire extinguisher, while keeping an exit available behind you, bring the extinguisher within six feet of the fire.

Pull the pin located in the extinguisher’s handle; aim the nozzle at the base of the fire.

Squeeze the handles and sweep from side to side at the base of the fire until it is out.

IN CASE OF LARGE FIRE

Pull the fire alarm and call Campus Police at 911 from a campus line, or 858.534.4357.

Alert people in the area to begin evacuation using the stairs, not the elevators.

Close door to confine the fire.

Move to your designated assembly area upwind from the building.

Have persons knowledgeable about the incident and location assist emergency personnel.

Earthquakes DURING HEAVY SHAKING

Get under a desk, table, door arch or stairwell. If none are available, move against an interior wall and cover your head with your arms. Remain under cover until the movement subsides.

Stay away from large windows, shelving systems or tall room partitions.

After shaking has stopped, survey your immediate area for trapped or injured persons and ruptured utilities. Evacuate the building using the stairs—not the elevators. Move to your designated assembly area and await further instructions from emergency personnel.

Theatre and Dance Emergency Action Plan

Galbraith Hall The evacuation meeting place for Galbraith Hall is the grass area along Scholar's drive in front of the building. If this area is inaccessible then proceed to parking lot 103, west of Galbraith Hall. Please make yourself familiar with the Emergency Action Plan procedures for building evacuations, fires, and earth quakes. Please do not reenter the building until emergency response personnel has given clearance. Always try to remain calm during an emergency.

Molli and Arthur Wagner Dance Facility The evacuation-meeting place for the Molli and Arthur Wagner Dance facility is the Plaza in front of the Potiker Theatre. If this area is inaccessible then proceed to parking lot 102 across the street from the theatres. Please make yourself familiar with the Emergency Action Plan procedures for building evacuations, fires, and earth quakes. Please do not reenter the building until emergency response personnel has given clearance. Always try to remain calm during an emergency.

Production Personnel The evacuation-meeting place for the Weiss and Potiker production shops is the Plaza in front of the Potiker Theatre. If this area is inaccessible then proceed to parking lot 102 across the street from the theatres. Please make yourself familiar with the Emergency Action Plan procedures for building evacuations, fires, and earth quakes. Please do not reenter the building until emergency response personnel has given clearance. Always try to remain calm during an emergency. *Close and secure all doors as you leave. Take your keys and personal belongings with you. *Turn off all machinery.

Michael Francis

Production Manager CERT Member

Office: 858.822.2185

Laura Manning Associate Production Manager

Department Safety Coordinator

Office: 858.534.4776

Mark Maltby Chief Administrative Officer

Office: 858.534.1045

*Contact numbers are provided in the event of an emergency*

Stage Managers and Assistant Stage Managers

• Make sure the House Manager is aware that the Stage Manager is going to stop the show and/or evacuate the theatre.

• Inform the crew via headset of any hold on the performance or possible evacuation

of the theatre.

• Stop actors from entering the stage, have actors clear the stage.

• Have the crew close any open traps onstage that are open.

• Bring up house lights and work lights.

• Using the public address system interrupt the show with the following announcement:

Ladies and Gentlemen, may I have your attention please?

Due to unforeseen circumstances we must exit the theatre immediately. Please locate the nearest exit and follow the instructions of House Management. Please exit the theatre immediately, moving as quickly and calmly as possible.

Thank you.

• Ensure that the crew and actors leave the theatre by the nearest exit and proceed to the assembly area. * (See map of theatres)

• Have the show carpenter ensure that all cast and crew have left the theatre/building and are

assembling in the meeting area. * (See map of theatres)

House Management

• Ensure that all house staff are familiar with the emergency routes of the theatre and know their

responsibilities in the event of an emergency.

• All house staff should report to the emergency exits when directed and assist patrons with evacuation.

• The House Manager should assist any one needing special attention.

• The House Manager should check to see that the theatre restrooms are cleared.

• If there is danger in using a particular exit, the next closest exit should be used. This

information should be directed from the Stage Carpenter or House Manager