persimmon creek annual meeting august 23, 2012
TRANSCRIPT
Persimmon Persimmon Creek Creek
Annual Meeting Annual Meeting
August 23, 2012
www.PersimmonCreekHOA.com
Your BoardYour Board
Term Expires
Andrew Yonce President & CEO August 2013
Marlin McCoy Vice President August 2012
Jaclyn Carter Secretary August 2013
John Stocker Treasurer August 2012
Nick Lay Member at large August 2013
Steve Reeves Chairman, Grounds Committee August 2012
Pete Dickinson Member at large August 2013
Derek Edwards Member at large August 2013
Jessica Stauffer Member at large August 2012
Kurt Colburn Chairman, Architectural Committee August 2013
Derek Minker Member at large August 2012
Dan Hall Member at large August 2013
Sala Danboise Member at large August 2013
Important Information Important Information
Persimmon Creek Phase 5 (Front Lot)
◦ Building started, model to be finished soon.◦ No word on # of units under contract or sold at
this time.
Persimmon Creek Phase 4 (Back Lot, Over the creek)
◦ No plans to start at this time.
Important Information Important Information
Corron’s Trash Removal 410-287-4790◦ Preferred Community Trash Hauler ◦ Special Community Pricing, With No Fuel Surcharge◦ Ask for the Persimmon Creek pricing
Important Information Important Information
Snow Plowing
◦ Our Property Taxes cover Snow Removal
◦ Cecil County Public Works, Road Division 410-996-5259
Miss Utility
◦ Call Prior to Doing Landscaping Work to Avoid Hitting Cable or Phone Lines 1-800-257-7777
Trash
◦ Please help us keep our community looking beautiful, If you see stray trash please pick it up.
Parking
◦ Parking is only permitted in the assigned spaces.
◦ Please help us patrol this buy calling the Cecil County Sherriff's office to report parking violations. They are responsible for county owned road. The HOA does have the power to fine for a parking offence, however the Sherriff's office has a much faster process and will quickly issue a $50 parking ticket.
President’s PrioritiesPresident’s Priorities 2011-2012 2011-2012
Maintaining a Balanced Budget Continuing the Downward Delinquency Trend
2010-2011 11% or 21 HomesGoal for 2012 is 8% or less
We are at 8.9% or13 homes in collections ~ 8 being new this year
Playground Renovation Project (Planning )
Maintain Community Common Areas Continued Monitoring of the Blenheim Project
2011 -2012 Year in Review2011 -2012 Year in Review
Strong Financial Position Delinquencies are Down again 3rd year running
Gazebo Vandalism
Community Incidents
2012 -2013 Goals2012 -2013 Goals
Playground Restoration – Fall or early Spring Replace Gazebo roof
Community Yard Sale
Publish Paint Color Standards
Publish a community news letter
FY 2011-2012 Financial FY 2011-2012 Financial ReportReport
Current Cash Position
Cash balance (7/31) $ 40,550.09
Estimated Ending balance (8/31) $ 35,619.00
We remain on target is to have one year of HOA expense the reserve by 2014.
Back Dues owed to the community is $8893.79 (as of 7/31/2012)
FY 2012-2013 DuesFY 2012-2013 Dues
Dues will be going from $219 to $239 for 2012-2013
• Allow us to have a stronger fiscal position.• Have funds to maintain and improve the community. • Be prepared for rising cost in the future.
Things to keep in mind:
• Dues notices will be mailed Sept 1st
• Dues are due Sept 30th
• All reasonable payment plans accepted, Contact Aspen• Failure to pay will result in account being sent to collections
FY2012 - 2013 BudgetFY2012 - 2013 Budget
Dues for 2012-2013 will be $239 per home 2012/13 Budget
Income
06310 - Association Fees $ 44,639
Expense
07010 - Management Fees 11,220
07020 - Accounting & Audit Fees
400
07160 - Legal Fees 500
07280 – Insurance 2,200
07300 – Website 250
07320 - Office Expense 2,000
07410 – Community Expense 150
07990 - Bad Debt Expense 5,000
08910 – Electricity 5,000
09020 - Grounds Maintenance 7,300
09110 - Repair and Maintenance 500
09140 – Janitorial 2,700
09410 - Grounds Committee 633
End of Expense $ 37,853
09910 - Reserves - Saving Contribution $ 6,840.00
Board of Directors Standing Board of Directors Standing forfor
ElectionElection
Term Expires
Marlin McCoy August 2012
John Stocker August 2012
Steve Reeves August 2012
Jessica Stauffer August 2012
Derek Minker August 2012
Aspen Property Management
General Email: [email protected]
Brad Carrillo, President/Property Manager Email: [email protected]
Allison Fenwick, Property Manager Email: [email protected]
Website: http://www.aspenpropertymgmt.com
Please note the new address
200 East Main StreetElkton, MD 21921 Phone: (410) 620-2598Fax: (443)303-8890
Aspen Management ReportAspen Management Report
Aspen visits the Community once a week To date we have opened 120 violations We have resolved 118 violations We are currently working on 2 violations
Typical Enforcement Procedure◦ Initial warning◦ Second Warning◦ Final Warning◦ Advise the Board to make a determination to send to
legal for enforcement or attempt to resolve with an alternative method.
Aspen Focus for 2012-2013 Aspen Focus for 2012-2013
Manage 2012-2013 HOA Billing / Processing Collect on Pass Due AccountsManage Finances to the Board’s BudgetFocused Enforcement of the following:
◦ Homeowner Landscaping Maintenance◦ Exterior Home Maintenance◦ Trashcans Storage ◦ Parking
Other Tasks as Assigned
Thank You for Attending Thank You for Attending
Questions?Questions?