personal effectiveness - kamal
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Welcome
To the World of Learning Opportunities
Kamal Kumar Shewaramani
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What is life?
A series of two alternating activitiescalled desiring and attempting to
fulfill the desires.
Right from our birth till we breathe our
last, we are constantly desiring andattempting to fulfill those desires.
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What do we desire in life?
Food, Shelter & Safety Love
Money
Security
Trust
Position
Fame
Popularity Satisfaction
Health
Pleasure
HAPPINESS
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Happiness
Depends upon balanced fulfillment ofour concurrent and congruent needs& desires
Effectiveness
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Effectiveness
Ability to achieve goals
Full utilization of potential andresources
Includes growth: continuousimprovement in performance and
ability to perform
Ability to succeed
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Success
Getting whatever we want,through self realization
Not determined by how we do ascompared to others, but to whatwe are capable of doing
Progressive realization of worthygoals
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Areas of Effectiveness
SelfRealization
Growth
Expression
Creativity
Health
VitalityPleasure
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Areas of Effectiveness
Relations
Parents / Siblings
Spouse / Children
Relatives / Friends
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Areas of Effectiveness
Society
StatusRecognition
Contribution
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Areas of Effectiveness
Work
Contribution
RecognitionRemuneration
Relations
Growth
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Areas of Effectiveness
Money
RequirementAvailability
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Barriers to Effectiveness
What reduces our effectiveness,
success or happiness?
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Barriers to Effectiveness
Shortcomings in personality
Lack of resources
Inability to get support from
environment
beliefs,opinions& values
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Shortcomings in Personality
Lack of Self
Worth & love
Ownership
Belief
Desire
GoalsCommitment
Valuing benefitsover costs & payoffs
Whatever inspires &pulls you in to action
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Shortcomings in Personality
Lack of StrategyNeedFormulation
Poor Health
Fear ofFailure
EmbarrassmentUnknown
Living in the past
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Shortcomings in Personality
Lack of Action
Procrastination
No Initiative
No Persistent Effort
No Excellence
No Continuous Improvement
Ability Performance
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Lack of Resources
KnowledgeDirect & Cross Functional
Skills
CommunicationHuman
Organizing
Money
Time
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Knowledge
Availability ofaccessible, retrievable,transferableandrelevantinformation.
Stages: Inquisitiveness, Seeking,Comprehension, Recall (Memory) &Composition
Sources: Formal Education, Training,Coaching, Experience, Association &Observation
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Skills
Human
Communication
Listening
Organizing
Control on Reactions
Ability to apply the knowledge
Acquired through training, perfected by practice
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Human Skills
Sense
Synergy
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Sense
Ability to distinguish between beneficial& harmful and act accordingly
Self Awareness
Creative Imagination
Conscience
Independent Will
IncludesMaturity
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Improving Sense
Self Awareness
CreativeImagination
Conscience
Independent Will
Personal journal
Visualization
Learning &responding
Making & keepingpromises
Integrity
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Synergy
Whole is more than the sum of parts(1+1>2)
Common Goal
Interdependence
Value the difference
Everybody benefits
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Highest Forms of Synergy
Human Body
Birth of a child
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Communication
The ability to make people willinglyaccept our ideas and act uponthem favourably.
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Why do we communicate? To share / seek information
To pass on instructions / give feedback
To teach / learn
To understand others requirements orproblems
To tell others our expectations or dosand donts
To express our feelings / emotions
For entertainment
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Components of Communication
Content
Intent
Transfer (Transmission, Reception
& Feedback)
Effect
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Communication Process
Sender
Thinks
Composes
Encodes
Receiver
Receives
Decodes
Comprehends
Transmission
Feedback
Media
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Why isnt our communication
effective?
Barriers to Communication
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Barriers to Communication
MuddledMessage
Presumptions
Wrong Medium
Language
Speaker focus
Lack of
Feedback
Poor ListeningSkills
Lack of interest
Interruptions
PhysicalDistractions
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Listening
Is not waiting for our turn to speak
Is more than being quiet & hearing
Listening speed is faster than speakingspeed.
We generally listen through filters
Our arrogance makes us communicateonly to be understood
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Blocks to Listening
Culture
Attitude
Values
Beliefs
Prejudices
Morals
Fears
Currentthoughts &
feelings Pressures
Needs
Knowledge
Interest
Li t i
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Listening Humility helps us focus on what is
right than on who is right. Involves hearing, interpreting,
evaluating and responding
Shows respect to others experiencesand rights
Helps understand & also preparesenvironment to be understood
Empathic listening
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Organizing
Creative Visualization
Assessment of Requirement
Planning
Resource Mobilization
Timely Execution
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Time
Only resource that is available toall in exactly equal quantity.
Whatever we get in life is byinvesting time.
Success and failure are largely
dependent upon the way weinvest our time.
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Time Management
Prioritize
Delegate
Memory
Learn to say no
Let go
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Time Management - Prioritize
Urgent Not Urgent
Important Quadrant ICrisesPressing problems
Deadlines
Quadrant IIPreparationPreventionDevelopmentValues clarificationPlanningRelationship buildingTrue recreationEmpowerment
Not Important Quadrant IIIInterruptionsSome mails / reportsSome meetingsMany proximatematters
Quadrant IVTrivia busy workSome phone callsTime wastersEscape activitiesIrrelevant mailsExcessive TV
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Inability to Get Supportfrom Environment
Opportunities
Image / Projection
Relations
Influence
Uncontrolled Reactions
anger, jealousy, impulsive & over reaction
F G d R l ti
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For Good Relations Acknowledge their value in your life
Be sensitive to their concerns
Seek first to understand and then to beunderstood
Focus on intentions and not actions
Set clear limits for expectations
Mutual respect, politeness, concern,appreciation & trust
Quality of life contribution
authenticity, integrity& honesty
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To Improve Sour Relations
Change your perspective about thatperson
Take initiative and clear all long held
misunderstandings / grudges
Be authentic, apologize for your mistakes
Be willing to forgive & forget (not thelesson)
Invest necessary time
I fl
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Influence
I Integrity with people
N Nurtures other people
F Faith in people
L Listens to people
U Understands people
E Enlarges people
N Navigates other people
C Connects with people
E Empowers people
R Reproduces other influencers
C t l R ti
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Control on Reactions
Use your sense
Analyze known responses to various
disturbing impulses
Realize their impact on our life
Identify the ones that need to changed
Coach the mind by continuously thinkingabout the desired response and controlbehaviour in times of distress
Reactions are spontaneous actions, chosen by
subconscious mind, in response to the various impulses.
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There is no such thing as human nature
We are the sum product of our choices
P d f Ch i
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Products of Choice
Present
Desired Future
Causes
Price
Payoff
Benefit
Cost
Uncertainty
Choice Commitment Will Power
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Choose a powerful life,a life that you can love.
Live by Choice, Not by Chance
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Wishing You A
Powerful
FulfilledHappy
Memorable
Life of Your Choice
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Thank You