personal property debris removal and cubic yard documentation
TRANSCRIPT
![Page 1: Personal Property Debris Removal and Cubic Yard Documentation](https://reader034.vdocument.in/reader034/viewer/2022050218/626e8be11bc3f00b0c177de9/html5/thumbnails/1.jpg)
Personal Property
Debris Removal and
Cubic Yard Documentation
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Personal Property Clients determine the threshold and vendors determine the garage sale value.
• An item should not be classified as having zero value just because it's located outside,
thrown about, or dust covered
• What would be the garage sale value be if the item went through a reasonable amount of
cleaning and sold at a garage sale. You should keep this in mind when determining the total
threshold
• Do not remove items if accumulative personal property has a garage sale value of the
clients threshold or greater
• Read the work order as some clients want automobiles to be considered personal property
and need to be considered in determining whether threshold for personal property is met
and some clients may want to treat the automobile as a separate item to store or leave.
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Personal Property
• Look closely at property that may be
in the mix of clutter. Does it have
garage sale value if it were an item
by itself.
• Just because property is in piles or
looks like it is ready to haul away,
does not by itself classify it as having
zero value, nor necessarily reduce
its value if it were clean, organized
neatly, or separate from other items
• Remember that there are many
times when a mortgagor may re-
occupy a property or return to the
property in search of items.
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Distinguish between property
(interior or exterior) that is
merely dirty or dust-covered.
Properly photo documenting
items to validate their condition
is of the utmost importance
prior to removing as debris.
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$125 (mower) + $75 (laptop) + $50 (Bed) + $20 (TV) = $270
Here are a couple of links that can assist as a guide to property “garage sale” value. http://www.goodwill.org/wp-content/uploads/2010/12/Donation_Valuation_Guide.pdf
http://www.voago.org/Give-a-Gift/Donate-Your-Used-Goods/Donation-Value-Guide
Remember:
Clients determine the threshold and vendors determine the garage sale value
Work Order Example:
If accumulative personal property has a garage sale value of $300 or greater
(excluding affixed exterior items such as kennels, swing sets or attached grills). Bid
must include quantity, approximate value inventory list and bid to remove and store
for 30 days.
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Proper Photo Documentation
When reporting personal property vs. debris it may require two photos
to properly document the condition. The condition will dictate if an
item has value. For example, the above shows two lawn chairs that
appear from afar to have garage sale value; however, from near they
are rusted and have no value. It is crucial to show the condition of the
items. This includes photo documenting that they are broken or rusted
if deeming them debris
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There are times when personal and financial papers are
found on properties. They need to be bid to store.
It is IMPORTANT that these types of papers and documents
are treated as personal property. They include, but are not
limited to records, and certificates of any kind:
• Birth
• Death
• Tax
• Military
• School including report cards, diplomas, school
books, software, disks (hard or floppy)
• Health and insurance paperwork
• Business records
• Deeds, Liens, other legal papers
• Files and file folders
• Lockboxes and safes
• Mail of any kind
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If guidelines and proper photo documentation is not followed, and a claim is filed by
the mortgagor, you will be responsible to indemnify Safeguard and/or the client for
reimbursement to the mortgagor of the cost of the item(s).
If there are questions on how to properly identify personal property you can reference
the linked charts that provide “garage sale value” and follow the work order
instructions as well as the total thresh hold. This together will allow a good decision
on reporting personal property vs. debris. Safeguard will complete quality check
audits to confirm compliance by Vendors.
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Debris Removal and
Cubic Yard Documentation
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Keys to success
• Right Resource
• Vehicles for transporting debris
• Disposal options
• Placards
• Camera Techniques
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Right Resource
• Not all labor requires equal skill
• Let people work their way up in your
organization with the reward of new
responsibility
• Save technical work for technical
individuals • Determining value of personals
• Winterizations
• Identifying and correcting safety hazards
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Vehicles for transporting debris
• Your vehicle does not just transport, it helps
to document quantity
• Move debris once, use trailers and trucks
with dump beds
• Load smart • Items that require special handling should go on
last and taken off first
• If there is a significant number of items that
require special handling consider how you can
handle better: separate vehicles; specialized
dumpsters; 3rd party transport; etc.
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Disposal Options
• County Dumps
• Private Dumps
• Transfer Stations
• Dumpsters
• Be sure to follow all local regulations for
handling debris
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Placards
• Intended to help explain conditions at
property
• Effective use yields easier payment of
justified debris
0%
20%
40%
60%
80%
100%
Good useof placards
Poor use ofplacards
88% 63%
Invoiced paidwithin 15% ofsubmission
Invoice Reduced>15%
12% still reduced due to
poor packing of containers,
inaccurate calculations of
capacity or non-sufficient
documentation of vehicle
upon arrival
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Placards
• Vehicles are measured off and marked off
to give actual container capacity and
allows for a more precise review
• Vendors who do it right are much less
frustrated
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Good Camera
Techniques: Perspective on
debris
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Contradictions in
Documentation: 185 cyds submitted
127 cyds paid
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Dimensions
Done Right: Length
Width
Height
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Progressive
Load Photos
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Progressive
Load Photos
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Camera Techniques
• Stand far enough back to capture the actual
scene but close enough that details are not
missed
• Avoid having multiple images of the same
items, from the same perspective
• Be sure that lighting is sufficient
• If an image looks blurry on your camera, it
will still be blurry when it is uploaded
• Remember that you are attempting to
document a story, each time you take a
photo