personnel committee pursuant to resolution no. 08 …

AUGUST 23, 2021 - 7:00 PM

AGENDAPERSONNEL COMMITTEE

PURSUANT TO RESOLUTION NO. 08-100, RULES I, II, AND III

I. COMMUNICATIONS

II. RESOLUTIONS, MOTIONS, AND NOTICES

1. Resolution re-creating two part-time Public Defender positions on behalf of the Chemung CountyPublic Defender's Office

2. Resolution re-creating two per diem Laborer positions on behalf of the Chemung CountyDepartment of Public Works

3. Resolution re-creating positions as contained in the Staffing Plan for the Chemung County Jail 4. Resolution re-creating positions as contained in the Staffing Plan for the Chemung County

Department of Social Services5. Resolution creating full-time Community Services Aide position on behalf of the Chemung County

Department of Aging and Long Term Care6. Resolution creating full-time Senior Clerk position on behalf of the Chemung County Department

of Buildings and Grounds

III. OLD BUSINESS

IV. NEW BUSINESS

V. ADJOURNMENT

CHEMUNG COUNTY ROUTE SLIP * PERSONNEL REQUISITION

Resolution re-creating two part-time Public Defender positions on behalf of the Chemung County PublicDefender's Office

Resolution #:Slip Type: PERSONNELSEQRA statusState Mandated False

Explain action needed or Position requested (justification):Re-creation of 2 Part-Time Public Defender positions, to fill JF and CF position. No civil service action, not state mandated

Re-creation Part-time Salary Only

Civil Service approval required: No

Salary/Grade: Range: $24,000-$28,000

Budget Account Number: 10-1170-1170 Funds Available? Yes

Reinbursment / Federal: Due to: Resignation

Reinbursment / State: 100% Due to (Other):

CREATION:Date/Time: Department:8/3/2021 4:17:19 PM County Executive

APPROVALS:Date/Time: Approval: Department:8/3/2021 4:18 PM Approved County Executive8/9/2021 8:54 AM Approved Budget and Research8/17/2021 4:04 PM Approved Legislature Chairman

ATTACHMENTS:Name: Description: Type:No Attachments Available

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Resolution re-creating two per diem Laborer positions on behalf of the Chemung County Department ofPublic Works


Explain action needed or Position requested (justification):

The DPW requests the re-creation of two (2) Per Diem Laborer positions, one due to a promotion (JH);and one due to resignation, (TW). A Per Diem Laborer is utilized for snow removal, weatheremergencies, and other seasonal work as needed.

CSEA AGREEMENT:3.06 Classification. Per Diem. A per diem employee is a person employed to work less than twenty-two(22) hours per week. Such employee shall receive nobenefits under this Agreement other than the right to grievance and arbitrationprovisions, and employees required to work Christmas Day, New Year's Dayand Thanksgiving Day shall receive time and one-half (1-½ ).

Employees who work an average in excess of twenty-two (22) hours per week ina particular quarter shall receive pro-rated benefits as set forth in Section 3.04of this Agreement. Such benefits shall be applied in the next succeeding quarterafter the quarter in which they were earned and reviewed quarterly thereafterfor entitlement purposes.

See attachedRes. 21-107 and the job description.

Regards,Andy Avery



Salary/Grade: Grade 3 Range: $13.37-$14.56

Budget Account Number: 20-5010-5142-50100.01

Funds Available? Yes

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Reinbursment / Federal: -0- Due to: Resignation, Promotion

Reinbursment / State: -0- Due to (Other):

CREATION:Date/Time: Department:8/3/2021 9:43:18 AM County Executive

APPROVALS:Date/Time: Approval: Department:8/3/2021 9:51 AM Approved County Executive8/3/2021 10:57 AM Approved Budget and Research8/6/2021 11:18 AM Approved Legislature Chairman

ATTACHMENTS:Name: Description: Type:

20121204_Laborer_-_job_description.pdf

Laborer Job Description Cover Memo

Per_Diem_Laborers_Res_21-107.pdf

Per Diem Laborers 21-107 Cover Memo

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LABORER

Department: All Civil Divisions Classification: Labor Adopted: 06/10/76 Revised: 11/02/87, 09/06/05; 12/04/2012 By: Regional Civil Service Commission DISTINGUISHING FEATURES OF THE CLASS: This is routine manual work requiring physical endurance and a willingness to perform arduous tasks. Work involves a variety of non-skilled tasks necessary to maintain buildings and grounds. Laborers may assist Maintenance Workers and skilled tradesmen. The incumbents usually work under continuing supervision or their activities are subject to frequent inspection. Does related work as required. TYPICAL WORK ACTIVITIES: (The following work activities are listed as examples only and in no event shall an employee be limited to only those examples listed here.) Assists in the maintenance or construction of roads, streets, utility and drainage systems by

digging and back-filling trenches, spreading asphalt, sand and gravel; Assists in preparation, laying out and maintenance of grounds and areas designated for

beautification by clearing, grading, reseeding, weeding and lining; Performs routine manual work to maintain buildings and grounds to include emptying trash

receptacles, general cleaning, using heavy mechanical equipment in floors maintenance such as mopping, dusting, stripping, waxing and buffing, washes walls, windows and environmental surfaces, cleaning equipment and replenishing supplies like paper towels, toilet paper, soap and trash can liners;

Operates power driven tools and equipment such as saws, compressors, drills, mixers, pumps and mowers;

Uses hand tools such as shovels, scythes, forks and rakes in grounds maintenance and beautification work;

Loads and unloads trucks and stacks materials and supplies; May act as flagman on highway jobs, directing trucks at loading and unloading sites; May assist in erecting or assembling snow fences, barricades, picnic tables and recreation

equipment; Performs general groundskeeping work such as removing debris, raking leaves, mowing

lawns, trimming shrubbery, shoveling snow, removing ice and assisting in collection of rubbish and litter from public lands and facilities;

May perform routine internal security checks to close and lock doors and windows and respond to alarms;

May pick up, transport and deliver supplies, equipment, furniture and other materials within buildings and grounds;

Assists Maintenance Workers or buildings and grounds tradesmen in the performance of some routine, non-skilled tasks.

Performs other tasks of a routine and unskilled nature as needed or requested in a Nursing Facility setting such as assisting residents by retrieving out of reach items or pushing a resident in a wheel chair.

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LABORER PAGE 2 FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Basic knowledge of buildings and grounds maintenance techniques; willingness and ability to perform routine manual tasks; ability to lift heavy weights; ability to follow simple oral and written directions; willingness to work under all weather conditions; willingness to respond to emergencies; dependability; manual dexterity; emotional stability; sobriety; mental alertness and physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: No previous experience or training is required.

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Resolution re-creating positions as contained in the Staffing Plan for the Chemung County Jail


Explain action needed or Position requested (justification):Re-create 4 Part-Time Correction Officer positions as contained in the Staffing Plan for the ChemungCounty Jail due to multiple vacancies, three (3) due to part-timers (B.B., T.K., T.H.) being made full-time employees; and one (1) resignation (A.C.)



Salary/Grade: 3E Range: $21.61-$32.63/hour

Budget Account Number: 10-3120-3150-50100

Funds Available? Yes

Reinbursment / Federal: N/A Due to: Resignation, Other

Reinbursment / State: N/A Due to (Other):

CREATION:Date/Time: Department:8/3/2021 10:49:58 AM County Executive

APPROVALS:Date/Time: Approval: Department:8/3/2021 10:54 AM Approved County Executive8/3/2021 10:57 AM Approved Budget and Research8/6/2021 11:16 AM Approved Legislature Chairman

ATTACHMENTS:Name: Description: Type:No Attachments Available

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Resolution re-creating positions as contained in the Staffing Plan for the Chemung County Department ofSocial Services


Explain action needed or Position requested (justification):2 Senior Clerk positions due to resignations - CSEA Grade 6, $14.73 per hour 62% reimbursement forposition at Children's Integrated Services, 67% reimbursement for position at Children & FamilyServices

1 Support Investigator position due to a retirement - CSEA Grade 9, $18.29 per hour, 66%reimbursement

1 Community Services Aide position due to a promotion - CSEA Grade 2. $12.75 per hour, 75%reimbursement

1 Social Welfare Examiner position due to a resignation - CSEA Grade 8, $16.82 per hour, 75%reimbursement


Salary/Grade: Range:

Budget Account Number: Funds Available? No

Reinbursment / Federal: Due to:

Reinbursment / State: Due to (Other):

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CREATION:Date/Time: Department:8/17/2021 4:27:50 PM

APPROVALS:Date/Time: Approval: Department:


Senior_Clerk_rationale_July_2021.pdf Senior Clerk Rationale Cover Memo

CSA_Rationale_(TA).pdf Community Services Aide Rationale Cover Memo Support_Inv_Rationale.pdf Support Investigator Rationale Cover Memo

SWET_Rationale_(TA_2021).pdf Social Welfare Examiner Trainee Rationale Cover Memo

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Senior Clerk

July 2021

This position provides clerical support for the Children and Family Services Division. This

position is responsible for performing support tasks including, but not limited to: updating cases

when necessary (address changes, adding and deleting clients), monitoring and correcting

various system data, expungement report to ensure compliance with state regulations, tracking

specific information for billing, inventory/ordering supplies, records requests processing,

processing bus pass requests, preparing files for scanning, coordinating Community Services

Aide schedules, answering the phone and directing the call to the appropriate division or

worker. This position also maintains several databases by performing data entry as well as

tracking information.

This work involves responsibility for independently performing varied clerical duties. The

Senior Clerk should have good knowledge of office terminology, procedures, equipment; ability

to understand and carry out oral and written directions; ability to meet and deal with the public;

exhibit good judgment and accuracy. The incumbent must have excellent keyboarding skills

and a knowledge and understanding of various computer programs (Connections, Microsoft

Office-Word and Excel).

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Community Services Aide Rationale

This position performs tasks that assist the Examiners in having the information

necessary to make eligibility determinations. The Community Service Aide must be

aware of agency/state policies, regulations and procedures as they relate to the various

applications and programs in the TA division. This position receives and screens

incoming phone calls and provides the public with information as it relates to the

programs of the division and the agency. This position also performs various filing and

support task activities that assist the examiners in keeping their workload organized.

Specific tasks include, but are not limited to:

1. Greet clients and notifies appropriate workers as necessary.

2. Registers Temporary Assistance (TA) applications and assigns to the appropriate

Examiner.

3. Assigns case numbers for out-stationed workers.

4. Looks up clients on the jail lists and scans to the appropriate Examiner.

5. Prints and mails budgets per Arbor Housing requests.

6. Make TA & Medicaid (MA) application packets and stock holders.

7. Assist clients with filing electronic applications and scanning.

8. Issues NYSEG letters.

9. Collects and counts Board of Elections Voter Registration forms; Completes

transmittal form and send to Board of Elections weekly.

10. Notifies Principal Clerk of changes in procedures.

11. Provides back-up coverage for other clerical staff.

12. Queue (electronic document) management, as needed.

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Support Investigator Rationale

This position replaces a vacated Support Investigator position in Child Support.

As set forth in Social Security Act Title IV-D [2 USC 651-669] and pursuant to Title 18 of the New York Codes, Rules and Regulations (18 NYCRR), each local social services district is responsible to operate a child support program. In accordance with 18 NYCRR, the person in this job is responsible for approximately 1,300 child support accounts (cases) and the following related functions:

• Intake - group of activities associated with opening of a child support enforcement case, including paternity establishment;

• Location - process by which information about the absent/punitive parent (physical location, employer, income, assets) are identified and verified;

• Support Establishment – process by which a absent parent’s financial obligation to his or her child, including medical coverage, is adjudicated;

• Enforcement - process by which delinquent child support accounts are identified and appropriate actions taken to collect current and past due (arrears) support to ensure future payments. Enforcement includes such activities as income execution; property execution; driver’s license suspension; income tax refund offset; lottery intercept; incarceration; and medical support;

• Review and adjustment of support orders - process by which child support orders are periodically reviewed and cost of living adjustments are made;

• Modification – process of review for a change in financial circumstances that warrants a change in the order of support;

• Case Closure – group of activities associated with the closing of a child support enforcement case.

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SOCIAL WELFARE EXAMINER TRAINEE

2/24/2021

This position would be assigned to a Temporary Assistance Division, which is responsible for

tasks, including but not limited to:

I. Determining and Re-determining eligibility for public programs, such as Public

Assistance, SNAP (Food Stamps), Medicaid, HEAP and Employment.

II. This entails, but is not limited to:

▪ Initial face-to-face interview appointments (a.k.a.: Certifications)

▪ Gathering and processing data necessary to make eligibility determinations

▪ Re-certifications of eligibility

▪ Meeting emergency needs (such as Eviction, Utility Shut-offs, etc.)

▪ Meeting the day-to-day needs of the families on the caseloads

(a.k.a.: Undercare)

▪ Documentation of all casework activities

▪ Correspondence including letters to service providers and clients

▪ Local and state mandated paperwork requirements

▪ Referring and networking with other agency divisions and community agencies to

provide needed services to families

▪ Timely assignment to work activities to ensure Federal and State participation rates

are met and those clients are moved toward self-sufficiency.

▪ Assist in meeting deadlines/compliance with state regulations for provision of

service.

▪ Reduce the error rate for cases.

▪ Ensure more timely services to children and families in our community.

▪ Timely case closings reduce fiscal impact.

▪ Accurate and timely eligibility determination and under care services, including

referrals for support services, results in a reduced recidivism rate.

This position requires a great deal of flexibility, strong oral and written communication skills,

and problem-solving skills. The current caseload size per examiner ranges between 100 and

1,100 cases, this is dependent on the program area.

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Resolution creating full-time Community Services Aide position on behalf of the Chemung CountyDepartment of Aging and Long Term Care


Explain action needed or Position requested (justification):Dept. of Aging and Long Term Care is requesting authorization to increase the current Part-TimeCommunity Services Aide position to a Full-Time Community Service Aide position within their staffingplan.

New Position Full-time Salary / Fringe Benefits


Salary/Grade: 2 Range: $37,827

Budget Account Number: 10-6772-6773 Funds Available? Yes

Reinbursment / Federal: 75 Due to: Other

Reinbursment / State: 25 Due to (Other):


APPROVALS:Date/Time: Approval: Department:7/22/2021 1:55 PM Approved County Executive7/22/2021 3:32 PM Approved Budget and Research8/2/2021 3:15 PM Approved Legislature Chairman


Community_Service_Aide.pdf Community Service Aide Cover Memo

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Resolution creating full-time Senior Clerk position on behalf of the Chemung County Department ofBuildings and Grounds


Explain action needed or Position requested (justification):

The Superintendent of Buildings would like permission to create a permanent full-time Senior Clerkposition for Buildings & Grounds. This position was classified by Civil Service and B&G has utilizedthis position on a seasonal basis from 4/1-10/31 at a rate of $14.73/hour. The seasonal position will beabolished with the creation of a permanent Senior Clerk. Funds are budgeted annually for the seasonal position for the period 4/1-10/31. The cost would be thedifference between the seasonal 7-month employee and the full-time 12 month employee.

New Position Full-time Salary / Fringe Benefits


Salary/Grade: Grade 6 Range: $14.73 Schedule B/Entry -$26.72 Schedule B-1

Budget Account Number: 10-1620 50100.01 Funds Available? No

Reinbursment / Federal: -0- Due to: Other

Reinbursment / State: -0- Due to (Other):


APPROVALS:Date/Time: Approval: Department:8/3/2021 1:26 PM Approved County Executive8/9/2021 8:53 AM Approved Budget and Research8/17/2021 4:04 PM Approved Legislature Chairman

ATTACHMENTS:

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Name: Description: Type:No Attachments Available

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personnel committee pursuant to resolution no. 08 …

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