Personnel Security Management Office for Industry

(PSMO-I)

JISAC

March 2015Laura Hickman

PSMO-I

Agenda

• Current Programs

• Way Ahead and Way-Way Ahead

• FSO Effectiveness

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3

DQI: No Servicing/Owning SMOAction: Entered Separation Date based on the date last changed

Result: Reduced Industry Clearances from ~1.2M to ~940K DQI: Overdue PRs

Action: Send JPAS Message that PR is required

Action: Downgrade Eligibility based upon non-compliance w/message

Result: Reduced Overdue PRs from ~51K to ~4K in Jan DQI: KMP Reconciliation (Reason FCL/Priority Processing/DQI)

Action: Reconciled KMPs identified in JPAS and to match those listed in ISFD (Authoritative source for KMPs required to be cleared in conjunction with FCL)

Result: Impacted ~15K JPAS records. ~2K added KMP designation to JPAS record; ~13K removed KMP designation from JPAS record

JPAS Data Quality Initiatives

Industry Overdue PR

Mar-14 Apr-14 May-14 Jun-14 Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 -

10,000

20,000

30,000

40,000

50,000

60,000

51,124 49,893

33,518

30,154 30,299

8,143 8,526 8,550 8,143 6,920

3,998

JPAS Notification sent to Industry FSO

Downgrade Action

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e-QIP Inventory

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6

e-QIP Reject Rates

Oct FY14

Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct FY15

Nov Dec0.0%

2.0%

4.0%

6.0%

8.0%

10.0%

12.0%

3.6% 3.8%

3.1%

2.4% 2.1% 2.2%

2.2% 2.0%2.4% 2.4%

2.4%3.1% 3.1% 3.0%

2.4%

1.8%

2.5%

4.9% 5.0%5.5%

4.1% 4.2%

4.7% 4.9% 4.9%

4.2%

5.4%5.8%

7.0%

5.1%

PSMO and OPM Reject RatesInitial and Periodic Reinvestigation Clearance

Requests

PSMO OPM

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e-QIP Rejection Reasons

Cohabitant/ Spouse In-formation

56%

Financial Information

23%

Current Closed In-vestigation

21%

PSMO-I FY15as of Dec 31 2014

Fin-ger-

prints69%

Gen Re-lease10%

Release/ Certifi-cation21%

OPM FY15as of Dec 31 2014

eFP Submissions

Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-150%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

44%

75%

87%90% 91%

94% 92%94% 94% 94% 94% 95% 96% 96%

Electronic Fingerprint Submissions

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Incident Reports in JPAS

Nov-14 Dec-14 Jan-150

1000

2000

3000

4000

5000

6000

7000

8000

7091

6285

5567

904

1,830 1,716

651 903 921

Inventory by Month

Total Open Incidents Closed Incidents Received

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Oversight of Industry Clearances

Nov-14 Dec-14 Jan-150

500

1000

1500

2000

2500

3000

176

743

349349

2024

2001

21

38

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Incident Report by Risk Level

Low Med High

Update on Current Programs PSMO-I

PSMO-I new phone numbers New fax number for SF312s: 571-305-6011 RRU responses – 7 March (1300 backlog) Monthly DSS/Industry WG – Quinton posts on NCMS website PSMO-I visit to DSS Field Offices – brief at local NCMS or ISAC Next PSMO-I Webinar 28 Apr Topic: OPM

JPAS NEW PSSAR Form for JPAS and SWFT accounts Update FSO Security Management Office information in JPAS

Name, Phone number By-Monthly JPAS PMO meetings DQI downgrade eligibility

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Update on Current Programs Investigation

OPM Backlog USIS – increased investigation timelines Unfreeze credit report Industry cooperation with OPM agents during interviews (Security/HR) Keypoint potential PII breach - credit monitoring must enroll by 20 Mar

Adjudications Adjudication Backlog – Notify PSMO-I if mission stoppage Incident Reports - only report wage garnishment if in arrears Three CE Pilots – impacts ~ 30K contractors randomly selected SCI adjudications – lost in the system – notify PSMO-I through RRU For DoD SCI adjudication - need SCI SMO in JPAS

Miscellaneous – Let Us Know if: DQI in error???? Government walking contractors off base for Incident report or ODPR

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Way Ahead SVA: Coming Soon!!!

SF86 printout will no longer be required – not an SVA item Red Flag items:

1) KMP Overdue PR – Reason: Tied to FCL 2) No JPAS Account – Reason: Effectiveness of PERSEC Pgm

PSI-I Click to Sign e-QIP release forms Interim Clearance automation

Adjudication DoD CAF working on website and call center

IT Systems Defense Information System for Security (DISS) - JVS Industry Portal for information update, document sharing, etc. National Industrial Security System (NISS) replace ISFD and eFCL National Contract Classification System (NCCS) – DD Form 254

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New Interim Clearance Process

TBD

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e-QIP Initiation

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Way-Way Ahead DoD Programs

Insider Threat – DoD Insider Threat Management and Analysis Center (DITMAC) - new DSS mission

National Level Programs Federal Investigative Standards (FIS) Tier 3 Secret/Tier 5 Top Secret Performance Account Council (OMB PAC PMO) Personnel Security Reform

120 Day Report to the President - (Performance.gov) (http://www.performance.gov/node/3407/view?view=public#progress-update)

Congressional Section 1628 of NDAA FY15 Personnel Security and Insider Threat

Page 870 (CE, Automated Records Checks, Insider Threat Analysis http://

armedservices.house.gov/index.cfm/files/serve?File_id=926D63B6-5E50-49FC-99EF-A59B98825265

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Industry: By the Numbers

FSO Security Program Effectiveness?

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Facility Security Officer (FSO) Role

UNCLASSIFIED

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• Responsible for the day-to-day PSI program management for your facility

• Trained to comply w/NISPOM requirements to obtain/maintain security clearances

- Initiate/submit completed e-QIP (SF-86) to PSMO-I based on contract rqmts

- Submit signed Non-Disclosure Agreement (SF312) to PSMO-I

- JPAS record maintenance/update:o Take owning or servicing relationshipo Add or remove Access as requiredo Add separation date as appropriate

- Ensure Continuous Evaluation (CE)

o Track and Initiate Periodic Reinvestigationso Report Incidents, security violations, suspicious contact reports

- Conduct Security Training

• Complete annual PSI-I survey to project requirements for the next 1 – 3 years

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FSO Effectiveness SVA (28% findings PCL related)

Manage your JPAS records - 14% related to JPAS maintenance Avoid Red Flag: Ensure no KMP overdue PRs

Goal: No Overdue PRs – can submit up to 90 days in advance Avoid Red Flag: Keep JPAS account active - Log in daily

JPAS Account Inactive/Terminated –30 days/45 days

KMP Ensure KMP PCL at level of FCL Notify IS Rep of KMP changes

PSI Initiation Keep PSI requests to a minimum Submit e-QIP as soon as completed - IRTPA initiate timelines Submit electronic fingerprints when submitting e-QIP

CE Security Training on Self Reporting and Submitting Incident Reports

Industry: By the Numbers

FSO Security Program Effectiveness?

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FSO Toolkit

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Channels of Communication

Voice of Industry

DSS Webinar

DMDC PSA

JPAS Website

JPAS PMO meetings

Briefings to Industry

NCMS Meetings

DSS.mil

ACCESS Magazine

DSS Facebook

DSS Twitter

ISFD

CDSE Flash EmailCDSE Webinar

AskPSMO-I Webinar

DSS Call Center

DMDC Contact Center

Triage Outreach Program

NCMS Facebook

NISPPAC INSA

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Personnel Security Update

In Conclusion

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Personnel Security Update

Have a Happy Happy Hour!

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