peru july 2009
DESCRIPTION
PERU July 2009. I mplementation E xecution & C losure. SAM-I, 5/1/2009. Defined Order Cases Are Normally for:. Significant Military Equipment (SME) including MDE Tanks, Ships, Aircraft, Missiles, etc. Specific Services Transportation, Aircraft Ferry, etc. Explosives including munitions - PowerPoint PPT PresentationTRANSCRIPT
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PERUJuly 2009
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ImplementationExecution &
Closure
ImplementationExecution &
Closure
SAM-I, 5/1/2009
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Defined Order Cases Are Normally for:
Significant Military Equipment (SME) including MDE Tanks, Ships, Aircraft, Missiles, etc.
Specific Services Transportation, Aircraft Ferry, etc.
Explosives including munitions Technical Data Packages (TDP) Classified Command, Control, Communications,
Computer, Intelligence, Surveillance and Reconnaissance (C4ISR)
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ImplementingAuthority
Obligation
AuthorityInitial
Deposit
Payments
Acceptance and Implementation
Defense Finance & Accounting ServiceDefense Finance &
Accounting Service
Case Manager
SignedLOA
Case DirectiveBandariaBandaria
ImplementingAgency
ImplementingAgency
Quarterly Bills
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Case Manager Responsibilities
(SAMM C2.T1)
Establish initial and long-range goals and objectives for execution.
Ensure foreign disclosure and international transfer arrangements are approved prior to signature of the LOA or agreement.
Prepare a master plan (including a plan for case closure). Develop a financial and logistics management plan. Approve plans of execution, scope, and schedule of work. Review and verify funding and program requirements. Integrate the program. Initiate requirements. Ensure that all schedules are accurate and timely. Validate that costs are accurate and billed. Reconcile cases especially during execution.
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Case Manager Responsibilities
(SAMM C2.T1)
Respond to purchaser, higher headquarters, counterparts, functional activities, and other supporting agencies.
Initiate working agreements with supporting activities as appropriate.
Analyze performance in relation to required performance specifications.
Maintain a complete chronological history (significant events and decisions).
Provide status, progress, and forecast reports. Ensure all automation records are in agreement. Prepare case for closure. Ensure that case records are retained in accordance with
DoD 7000.14-R, Volume 15, Chapter 6. Retention period is 10 years after the date of final closure.
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Navy - MISIL & MISIL
Army - PBAS & CISIL
AF - CMCS & SAMIS
Navy - MISIL & MISIL
Army - PBAS & CISIL
AF - CMCS & SAMIS
DFAS-DIFS
DSAMS
LogisticalContractual Data
TravelMAPAD
Freight TrackingPerformance Reporting
Case ClosureCountry/Case/Line/RQN
Logistical Status
MILSTRIP RQNsSupply Status
Shipment StatusMaterial Return Process
Discrepancy Reports (SDRs)Publications
EDADrawdowns
Obligational Authority ControlsPayment SchedulesFunding DocumentsDisbursement Data
Performance Reporting Financial Status
(Commitments/OBS/Expenditures)Case Closure-ULO
Financial
………Case Management…………Acquisition, Training, Case Revisions,,
Case Reconciliation, Case Reviews
LEGACYSYSTEMS
FMS Case Execution
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NAVY3 SYSTEMS
AIR FORCE3 SYSTEMS
ARMY4 SYSTEMS
DSCA3 SYSTEMS
Legacy Systems Current/Planned Systems
Security CooperationAutomation Tools
Defense Security Assistance Management System
(DSAMS)
FMS Case Development & ImplementationDeployed 1999
Training ModuleDeployed 2006
Case Execution Management Information System?? Security Cooperation
Enterprise Solution (SCES) DSCA & IA’s & Business
Transformation Agency (BTA) are working on it!!
Security Cooperation
Information Portal (SCIP)
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VIEW: Case Status Line Level Status Payment Schedule Requisition Status SDR Status Freight Tracking Glossary/Help screens
INPUT: Requisition Input SDR Input Follow-ups Cancellation Requests Modification Requests Requisition Batch Uploads Freight Tracking
SCIP Capabilities
Standard & Ad Hoc Reports: Case Status Case History Line Item Payment Schedule Requisition Supply Discrepancy Reports
Allows “One Stop Shopping”
with Secure Internet Delivery
@ https://www.scportal.us/portal
SAO Toolbox:Inventory Tracking for
End Use Monitoring (EUM) requirements.
Case ExecutionOnly Access to Navy eBusiness
suite
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Case Closure
ClosureCertificate
ReconciliationDoD 5105.65-M (RCM)
Supply/Services Complete
$Defense Finance &
Accounting ServiceDefense Finance &
Accounting Service
BandariaBandaria
ImplementingAgency
ImplementingAgency
Closed=Final Bill
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Definition of a ‘Closed Case’
An FMS case on which All material ordered & delivered All services complete All discrepancy reports resolved All warranties expired The customer has received a final
statement of account
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Case Closure Inhibitors•Competing Priorities•Logistics Reconciliation•Financial Reconciliation•Long Running Contracts•Customer Resistance•Vague Policy & Procedures•Low Dollar Value Variances•Lack of Emphasis•Personnel Turnover•Relocations/Consolidations•Records
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Case Closure Methods
Accelerated Case Closure Procedures (ACCP) 1992 Cases closed 2 years after “supply complete” Country must agree to participate (FMF countries automatically
included) Identify difference between estimated final obligations and actual
delivered/disbursed values (ULO). Place estimated value (ULO) collection into Case Closure “Suspense
Account” (CCSA)
Non- ACC (Original Methodology) No new orders, no discrepancies, no open requisitions 100% shipped/billed All contracts must be closed 100% reconciled
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Security Assistance Policy & Information
DSCA Web www.dsca.mil SAMM & Policy Memo’s
DISAM Web-www.disam.dsca.mil Ask an Instructor DISAM SAM-C PowerPoint Presentations DISAM Publications
Financial Management Regulation 7000.14-R, Vol. 15, Security Assistance Policy and Procedures
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ImplementationExecution &
Closure
ImplementationExecution &
Closure