Petersburg City Public

SchoolsReopening of Schools

Plan Proposal

Fall 2020

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Health Considerations, Protocols & Planning

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Survey Feedback

Stakeholders and Staff

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Question: What resources would you need prior to your child starting school?

Open-ended responses

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Question: What other concerns would you like for the school division to consider or address about reopening schools?

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Question: Do you have any suggestions for us about how to reopen schools?

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Staff Survey Data

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Open ended responses

What would you need to help you feel safe about reopening schools in the fall?

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Please share any concerns or thoughts you have about reopening schools in the fall.

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Instructional Options

Committee Members:

Dr. Tracie Daniels

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School Calendar

Committee Members:

Dr. Tracie Daniels

Dr. Gwen Price

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Please note the following:

The selected plan may be re-evaluated for continuation or suspension after

the first 9 weeks.

The 2020-2021 School Division Calendar will be followed with either a

hybrid or fully virtual option. This includes holidays, professional learning

days and other school closures.

Additional school closures may be necessary as situations arise. Families

will be given notice through the various media outlets and on the school

division webpage.

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Master Scheduling and Guidelines for the

School Day

Committee Members:

Dr. Tracie Daniels

Dr. Gwen Price

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Instructional Programming, Pacing of

Instruction and Assessment Practices

Committee Members:

Ms. Krystal Thompkins

Dr. Gwen Price

Mrs. Terrie Allsbrooks

Mr. Dannie Custalow

Dr. Tracie Daniels

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Petersburg City Public Schools--Sample Curriculum and Pacing Guide Document

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Petersburg City Public Schools Sample Scope and Sequence

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Petersburg City Public Schools Sample Virtual/ Blended Lesson Plan Template

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Petersburg City Public Schools Benchmark Assessment Testing Plan

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Title I Reading and Math Support Plan for Students--Grades K-8

“Push-In” method--Title I teachers will enter classrooms or virtual break-out rooms to

support students needing tier 2 and 3 interventions on identified student support day.

Use curriculum and pacing guides, assessments data to determine and plan for the

needs of students needing interventions.

Use differentiation techniques, hands-on activities, and manipulatives to meet the

needs of students needing tier 2 and tier 3 interventions. This model will be used in

a virtual or blended setting during students’ assigned student support day.

Maintain a data notebook for identified students with assessment data, intervention

strategies used and lesson plans.

Note: Students will have workbooks and learning kits with all resources

needed to participate in a virtual or blended learning environment.

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Operations

Dr. John Mayo

Mr. Russell Lawrence

Mrs. Sandra Stokes

Ms. Nancy Alvarez

Mr. Andrew Spencer

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Food Distribution Options

Committee Members:

Mr. Russell Lawrence

Mrs. Sandra Stokes

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Food Service Facts

● National School Meals Program can only be used on

instructional days (this is when attendance is taken for

classes)

● CACFP (Child and Adult Care Food Program) can be used

on days in which there is no formal instruction days

● Waivers have already been submitted to allow for non-

congregate feeding; allowance for parents to pick up meals

for children; and time flexibility to make sure all meals can

be delivered with the regulations.

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Hybrid Feeding/Half the Students in School 2 Days/Week

● Menu entree choices will be limited to one hot and one cold entree

● VDOE strongly suggests serving lunches through the lunch line to give students more

opportunity for choice. This also helps maintain temperatures of food that is required

by the health department

○ Classes should be staggered as to limit the amount of students in the line at one

time.

○ Social Distancing would be put into place

○ ALL food items would be handled by food service employees

● Kiosks could be used if the cafeteria is not available.

● On the second day of students attending, meals for the remaining 3 days (breakfast

and lunch) would be provided on the bus for take home meals

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Virtual Learning Food Service Model

● Summer Feeding pick up locations would be expanded to

cover all areas of the City

● Heat and Serve items will continue to offer a variety of menu

options

● Menus will change every 2-weeks

● Provide a 2-day distribution, but giving out 5 days worth of

meals, both breakfast and lunch (either under NSMP or

CACFP program).

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Use of Technology by Staff and

Students/Role of Remote Learning

Committee Members:

Ms. Nancy Alvarez

Mrs. Terrie Allsbrooks

SPED Representative

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Distribution Protocol

● Technology staff will be assigned to a school to distribute

devices to all students in need of a device.

○ Support on the use of the mobile devices will be

provided to families onsite, via email or by phone

● Technology staff will inspect each device for any physical

damage prior to distribution

● A signed mobile device and/or waiver agreement from a

parent/guardian must be collected before providing a

device to a student to use for the school year

○ Technology staff will use the current inventory system

to review and check out each mobile device and

charger under the student’s account.

■ Any discrepancies will be redirected to the

Director of Technology 40

Remote Learning Support

● Continue analyzing the number of families without broadband

connection to close the digital divide

● Provide hot spots and secure additional funding to purchase

additional hot spots

● Provide literacy/technology training for students/families through

virtual training sessions, short videos on key announcements, and

tips posted to various social media platforms or websites

● Monitor and analyze web applications utilized by students and staff

in conjunction with the Office of Teaching and Learning

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Tech support

● Develop new help desk process to support the high demand on support

request from parents/guardian/students for hardware and software

○ Hotline phone number for families to call for support

■ Option to add a few instructional staff to assist with high call volume

■ Adding additional staff to handle demand based on summer school

request (expecting 30% uptake in tech support request for the first

week of school)

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Transportation changes due to

COVID-19

Committee Members:

Mr. Andrew Spencer

Dr. Torrey Manson

Mrs. Robin Cox

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Guidelines for Reopening School Transportation

Decontamination of School Buses and Additional Cleaning

● Each school bus should be wiped down after each run, including the

morning run, afternoon run and any special runs. Items to be wiped down

include the entry handrail, the fronts and backs of seats and any hardware

or accessories, windows, window handles and walls. In addition, wipe the

exterior surfaces and hardware of the entry door as well as driver controls

of the bus such as the steering wheel, mirrors, etc.

Signage and Student Education

● Prominently post signage indicating the proper method to protect others

when coughing or sneezing on the school bus. In addition, all students

should be properly educated in these procedures utilizing PCPS guidelines44

Guidelines for Reopening School Transportation

Driver Training: Buffer Zone: No one sits in the front two rows if possible

All drivers and monitors will receive the training on proper disinfecting procedures for

the school bus. These procedures should follow CDC recommendations.

Proper cleaning and disinfecting techniques.

● Proper use and disposal of Personal Protective Equipment (PPE).

● Safe product usage guidelines (chemical safety).

● Proper methods to empty and dispose of trash.

Sick Student Procedures

● Identifying a potentially ill student.

● Developing a potential isolation zone for the school bus when it arrives on campus.

● Isolation procedures for all students on the school bus. These procedures should correspond to

procedures developed for classrooms.45

Guidelines for Reopening School Transportation

Student safety seating and bus protocols

● Social Distancing: approximately 15-23 students(3ft apart not 6ft apart)

● Students must wear mask for the entire route

● Temperature checks prior to entering the bus

● Twenty-four trained bus monitors to be hired to ensure student safety

● Face shields, mask and gloves for transportation all staff

School Bus Routes and Start Times

Updated School Bus Routes and Start Times

All school bus routes and times reflect 50% student capacity (50% face to face and 50% virtual

learning)46

PCPS Support

Committee Members:Mrs. Pam Bell

Dr. Dawn Rogers

Mrs. Terrie Allsbrooks

Mrs. Regina Brown

Dr. Jason Sears

Mrs. Torrie White

Mrs. Robin Cox

Coach William Lawson

Ms. April Blunt

Dr. Torrey Manson

Ms. Janeska Jefferson

Mr. G. “Seth” Stephens

Mr. Nestor Llamas

Ms. Nancy Alvarez47

Students and Staff Physical and Emotional

Well-Being Considerations

Committee Members:

Mrs. Regina Brown

Dr. Jason Sears

Mrs. Torrie White

Mrs. Robin Cox

Creating a

Safe

Environment

Supporting

and Teaching

Emotional

Regulation

Building

Relationships

and

Connectedness

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Considerations For Maintaining Safety & Good Physical Wellbeing

COVID-19 INFECTION CONTROL MEASURES

HYGIENE PRACTICES

ENSURING SOCIAL/PHYSICAL DISTANCING

ENCOURAGING PREVENTATIVE MEASURES

PREPARING, TRIAGING, MONITORING

SYMPTOMATIC & SICK SPACE

TEMPERATURE & SYMPTOMS CHECKS

PREPARING FOR COVID-19 OUTBREAK

ADEQUATE SUPPLIES

TRAINING AND STAFF DEVELOPMENT

VACCINATION EFFORTS

RECORDS,DOCUMENTATION, FORMS, LOGS49

Virginia COVID-19-Health Services Recovery Plan

COVID-19--Health Plan-20-21.docx

Health-screening guidance-VDH-CDC.docx

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Schools Preparation and Readiness Tool

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Emotional Well-Being for Students & Staff Considerations

● Student Support

● Staff Community Building

● Staff Professional Learning

● Supportive Learning Environment

● Social and Emotional Competencies

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Each week we will dig into these competencies to increase our awareness and knowledge of Social Emotional Learning using our new SEL curriculum - RETHINK

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Extra-Curricular Activities and After School

Events

Committee Members:

Coach William Lawson

Ms. April Blunt

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2020 - 2021

ATHLETICS

NO FOOTBALL WILL BE PLAYED DURING THE FALL 2020

August 3, 2020 - VHSL Executive Committee votes on Fall Season and

which Model they will use.

MODEL 1: Only Golf and Cross Country in the Fall

MODEL 2: Spring Sports (except lacrosse) will be shifted to the Fall

Season and the Fall Sports will be shifted to the Spring.

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ATHLETICS SCHEDULING

2020 - 2021

Model 3:

December 14, 2020 - February 20, 2021 (December 28, 2020 - 1st Possible Game)

- Basketball JV and Varsity Girls and Boys, Wrestling JV and Varsity, Cheerleading JV and Varsity,

Indoor Track Boys and Girls, Forensics

February 15, 2021 - May 1, 2021 (March 1, 2021 - 1st Possible Game)

- Football JV and Varsity, Golf, Cross Country, Boys and Girls Volleyball

April 12, 2021 - June 26, 2021 (April 26, 2021 - 1st Possible Game)

- Baseball, Softball, Soccer, Outdoor Track Boys and Girls)

* Model Options will be voted on by the Executive Committee of the VHSL August 3, 202058

Family Support

Committee Members:

Mrs. Pamela Bell

Dr. Dawn Rogers

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Communication & Support for Families

● Considerations

○ Connectivity, Engagement,

Diversity, Communication

● Resources

○ Food, clothing, hygiene, supplies

○ Adopt-a-School Partners

○ Community Partners

○ Mentoring Agencies

○ Community Resource Guide

● Communications Protocols

○ Ongoing Communication is Key

○ Robo, Remind, Social Media, DoJo,

○ Understand the Needs of our

Families (all not the same)

○ All Media Outlets

● Hotline Numbers

● Flyers with QR Codes

● Student Support Specialists

○ Canvassing the Community

○ Home Visits

○ Student Support Plan Development

○ Partnership Liaison

● Bi-Weekly Home Survey

● McKinney Vento Support

● Connect Families with DOE

○ Access the VDOE Website

■ Curriculum Resources

■ Practice Materials

■ State Updates

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Exceptional Education Supports

● Provide specially designed instruction and supplemental aid through the IEP process

● Provide related services through tele-therapy (OT, PT, Speech etc.)

● Continue virtual Child Find process to identify students (section 504 or IDEA)

● Ensure case managers/paraprofessionals make bi-weekly contact with students and parents to

monitor progress

● Provide service deliver through virtual breakout session options:

○ co-taught format with both gen/sped teachers providing instruction

○ small group sessions with the special education teacher and paraprofessionals

○ one to one session with the service provider.

● Continue to conduct virtual IEP meetings in accordance to IDEA.

● http://www.doe.virginia.gov/support/health_medic

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Language Instruction Education Program

● Translation Translation Translation

○ Materials/Resources

○ Robo Calls/Email

○ REMIND Text Messaging

○ Home Packets

● ELL Teacher Support

○ Engage students/families

○ Meaningful learning

○ Share Information and resources

● Chromebooks & Hotspot Access

● Technology Lessons & Tips

● Strategies to Support Kids at Home

● Keep families connected and engaged

● Support for Non-English Speaking

Families:

○ CDC Communications Toolkit

○ Keep families informed and safe

https://www.cdc.gov/coronavirus/2019-ncov/need-

extr a-precautions/communication-toolkit.html

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New to Families in 2020-21

“The Wave” is Coming!

● Family & Community Engagement Bus

● Mobile Parent Resource Center

● Book Mobile

● Mobile Parent University

● Summer Fun & Rotations

● Meeting Families Where They Are

○ Host workshops

○ Organize kids/ activities

○ Distribute learning materials/activities

Parents ConnectED Series

● YouTube Sessions

● Facebook Live Clips

● Virtual Zoom Sessions

● Parent Conversations

● ‘How To” Series

● “Did You Know” Series

● Face-to-Face Sessions

● Tips & Tricks

● Blocking Sites

● Future Planning

● Think Before You Post

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PCPS Back-2-School Kickoff 2020 ● August 15, 2020

● Petersburg High School

● All Schools & Departments

● Social Distancing & Logistics

Considered

● Information & Resources for

Families ○ School Supplies/Book Bags

○ Hygiene & Personal Items

○ Technology Tents: Schoology,

PowerSchool, Remind, Virtual Learning

○ Personalized Support

○ Recruitment for HR

● Fun! Door Prizes! Family!

No matter how we return to school...We are returning to school! 64

Communications Protocols and Schedule

for Communicating with Staff and Families

Committee Members:

Mr. G. “Seth” Stephens

Mr. Nestor Llamas

Ms. Nancy Alvarez

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Communications Guide for Reopening

● Collaborative effort across multiple departments

● Lead team is represented by the Communications

Department, the Language Instruction Educational Program

(LIEP), and the Technology department.

Four section guide: Section 1: Stakeholders and Communications

Channels, Section 2- Information Categories and Frequency,

Section 3- Responsibilities and Action, Section 4- Resources

& Glossary.

Background

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Stakeholder

Group

Communication Channel

Phone

Call/Text

Email Social

Media

Newsletter News

Outlets

(TV,

newspaper,

radio)

Division

Website

Email* Phone

call*

Families X X X X X X X

Students X X X X X X X

Staff X X X X X X X X

School

Board

X X X X X X

Partners X X X X

Community X X X

*School Level67

Communication Channel Measurement/Analysis of Effectiveness

Phone Call/Text/Email (division/school) Mass communication platform provides detailed reports of delivery success rates,

valid/invalid phone numbers, and message receipt rates

Social Media Facebook Insights, Facebook Analytics, Twitter Analytics

News Media (TV, Radio, Newspaper) Number of published articles/stories

Division Website Website analytics provided by Blackboard

Newsletter Newsletter analytics provided by Smore

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Keeping our students and families informed…

and providing them with the support they need…

drives us as a school division!

#WeArePCPS

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Thank you for joining us today!

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