Landslide, flood and debris flow hazard analysisfor the xy areaTerms of reference

Mandate: Name of mandate

Country: Name of country

Name of project: Name of the project

N.o of project: N.o of the project

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Date: xy.xy.20xy

Version: V1.1

Authors: xyxyxy

Index

1 Introduction....................................................................................................................................32 Context...........................................................................................................................................33 Mandate.........................................................................................................................................34 Key bidding points..........................................................................................................................35 Existing baseline data......................................................................................................................4

5.1 Project-specific documents.....................................................................................................45.2 Hazard assessment guidelines................................................................................................45.3 Geodata..................................................................................................................................4

6 Perimeter of analysis......................................................................................................................47 Required methodology...................................................................................................................58 Expected outputs............................................................................................................................5

8.1 Technical report structure (per municipality).........................................................................5

9 Administrative requirements..........................................................................................................510 Responsibilities and competencies.............................................................................................511 Requirements to apply................................................................................................................6

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1 IntroductionWrite your text here.

2 ContextWrite your text here.

3 MandateConducting a landslide and flood/debris flow hazard analysis within the perimeter defined in chapter xy.

4 Key bidding pointsClient: xRC

Bidding consortia: Consortiums are allowed.

Award criteria: Price: Xx %

References: Xx %

Key people experience: Xx %

Offer text, research methodology: Xx %

Deadline for bids: Deadline

Opportunity to ask ques-tions:

Questions will be received until: xy.xy.xyxy. These questions and their answers will be communicated to all participating parties until xy.xy.xyxy.

Address for submitting bids:

Xy

Entry documents Text of the offer with description of the problem, research methods, expected outcomes, organization chart, programming, cost summary, reference projects, reference persons.

Cost information: - Bid price for all services and additional costs including VAT. - Description of additional services or variants, including indication

of hourly rates.

Deadlines: Award: Date

Start session: Date

Scenario presentation session: Date

Submission of draft results: Date

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Delivery of final results and geodata: Date

5 Existing baseline dataThe key documents listed should be consulted and used for the assessment.

5.1 Project-specific documents

[1] xyz

5.2 Hazard assessment guidelines

[1] Swiss Red Cross (2020): Methodological Guideline Hazard Assessment of Flood, Debris flow and landslide processes, Berne.

[2] xyz

5.3 Geodata

[1] xyz

6 Perimeter of analysisPerimeter A comprises the evaluation area in which the required task must be performed. Perimeter B includes the peripheral research area, which must be considered in relation to the impact on perimeter A. The hazard map is produced exclusively for perimeter A. The representation of morpho-logical silent witnesses on the map is also done for perimeter B as far as it is relevant for perimeter A.The total area of perimeter A is xy km2. Perimeters A is defined by the client and delivered in shape-file as a basis for the elaboration of proposals.

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Illustration 1: Perimeters A and B of hazard map (example).

7 Required methodologyThe required methodology is described in the Swiss Red Cross methodological guide. Mention addi-tional methodological aspects if needed.

8 Expected outputsThe data to be delivered are shown in Table 1. It is necessary to define whether the elaboration of a synoptic hazard map is necessary for each mandate.

OutputsPerimeter Delivery

Perimeter A Perimeter B Scale PDF Printed Geodata

Georeferenced map of the event register ☒ ☐ 1:10‘000 ☒ ☐ ☒StorMe forms of documented events ☒ ☐ - ☒ ☐ ☐Morphological phenomena map ☒ ☒ 1:10‘000 ☒ ☐ ☐Hazard map for every hazardous process which has been analyzed ☒ ☐ 1:10‘000 ☒ ☐ ☒Technical report (English) based on the structure predefined in the SRC Guideline ☒ ☒ - ☒ ☒ ☐PPT presentation of meetings and meet-ing notes - - - ☒ ☐ ☐

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Perimeter A

Perimeter B

8.1 Technical report structure (per municipality)

It is required to apply the reporting structure according to Annex 6 of the Swiss Red Cross Method-ological Guide.

9 Administrative requirementsTravel expenses are the responsibility of the contractor.The organization and execution of the field work must be agreed with the client at an early stage. The field work is carried out under clients oversight.

10 Responsibilities and competenciesThe consultant takes overall responsibility for the professional and timely execution of tasks in accor-dance with these instructions. As part of his/her mandate, he/she represents the client before the authorities at the relevant levels, before the Commission on Human Rights, before the delegation of the International Federation of the Red Cross (IFRC) in the country and before the National Red Cross Societies operating. The consultant must at all times comply with the rules and regulations of the client. In particular, he/she must observe, communicate and follow the security rules of the client and the IFRC. In carry-ing out his/her tasks, he/she shall take into account the sociocultural realities of the country. The consultant is subject to professional discretion in all matters relating to this assignment. In all his/her professional duties, he/she complies with the conditions of employment for client consultants and the code of conduct, which are an integral part of his/her contract for this mandate.In all professional duties, the consultant agrees to comply with the conditions of employment of the client delegates and the code of conduct accepted at the time of signing the contract.This mandate forms an integral part of the contract or the commitment mandate.

11 Requirements to apply Proven university degree in environmental, geological/geographical and/or civil engineering,

preferably with a master's degree in risk management or related fields Proven experience in carrying out geological, risk and environmental studies, among others Management of geographic information systems (GIS) Computer experience: Microsoft Office (Excel, Word, others) Independence and flexibility Meticulous attention to detail Availability to travel and live in the area of work during the time required within the frame-

work of the consultancy

Note: The person must have his/her computer and the necessary programs required for his/her re-spective analysis, as well as some specific tools to generate the baseline information for his/her re-search.

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