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iGFAB - 2013

Rohan Paunikar

PGP29212

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Contents

iGFAB -2013

Detailed Activity Plan

Event Schedule

The B-Plan

Post event activity

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Theme

To to discuss contemporary issues and conceive innovative

ideas by bringing academicians, students industry experts on

a common platform.

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Activity PlanACTIVITY Date

30 days before event

Recruit volunteer for event 1 November 2013

Circulate the notice of the competition to other B-schools and IIM L for participation 20 days before the

event with prior event info and other details 5 November 2013

Registration fees 5 November 2013

Set up/enable online registration 5 November 2013

Identify and confirm speakers/presenters/entertainers for the programme 11 November 2013

Sponsorship: Follow up to confirm sponsorships and underwriting 20 November 2013

Deadline to submit the ppt and report 10 days before the event 22 November 2013

Send the entries ppt to executives and get the final shortlist 7 days before the event 28 November 2013

Communication of the shortlisted participants and confirming their presence on the event 29 November 2013

one week before the event

travel & accommodation arrangements for the company executives in the college guest house. 1 December 2013

Determine VIPs and create invitation & tracking document (e.g., spreadsheet) 1 December 2013Send reminders to participants 1 December 2013

Confirm travel/accommodation details for executives 1 December 2013

Venue/logistics planning, escort vehicle 3 December 2013

Create draft event script (e.g., MC, speaker introductions, thanks, closing, etc.) 4 December 2013

finalize presentation/speech topics 4 December 2013

Have all committee chairs meet and confirm all details against Master Plan and ensure back-up plans are

developed for any situation (e.g., back-up volunteers as VIP greeters, additional volunteers for registration or

set-up, etc.)

4 December 2013

Check the feasibility , if participants not able to make up then video conferencing with the executives to

review their ppt5 December 2013

Request to submit copy of the ppt and analysis 3 day before the event 5 December 2013

Request copy of speeches and/or presentations from the executives if any 5 December 2013

Determine and arrange all details re menu, A/V equipment, registration set-up, parking, signage, etc. 6 December 2013

Brief any/all hosts, greeters, volunteers about their event duties and timelines 6 December 2013

Make print and online copies of any speeches, videos, presentations, etc. 6 December 2013

Finalizing seating plan, place cards, etc. 7 December 2013

Ensure all poster and banners is in place 7 December 2013

Final registration check, name badges & registration list 7 December 2013

Identify items to be underwritten and accounting tracking details Ongoing

Enable/create email event notifications

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Activity PlanACTIVITY Date

30 days before event

Event day 8 December 2013

Ensure registration and media tables are prepared and stocked with necessary items (e.g., blank name

badges, paper, pens, tape, stapler, etc.)8 December 2013

Ensure all promo items, gifts, plaques, trophies, etc. are on-site 8 December 2013

Ensure you have copies of all instructions, directions, phone numbers, keys, extra parking permits for VIP

guests, seating charts and guest lists with you8 December 2013

Check-in with each Committee Chair to ensure their team is on track.

In case if a team is participating in both events then adjusting the presentation slots accordingly to avoid

any clashes. To be checked while finalising the presentation sequence

8 December 2013

Financial status: gather all receipts, documentation, final registration data, etc. and update budget 8 December 2013Send thank-you and acknowledgement letters to: 8 December 2013

Sponsors / volunteers / speakers/ guests

Conduct a Post-Event Survey to learn what people enjoyed about your event, and where you have room

o improve.8 December 2013

Follow-up Communication with Event Participants and their feedback for further improvements 8 December 2013

Reach out to event participants AND volunteer thank them for participating and promote your ongoing

programs and how they can support you throughout the year by joining, volunteering or making a sustaining

donation.

8 December 2013

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Event scheduleLAKSHYA VALORACION PANEL DISCUSSION

CARBON TRADER

11:00

case study - 10 Teams

11:30

live project - 5 teams

12:00

12:30

13:00

13:30

14:00

14:30LUNCH LUNCH15:00

15:15

15:30

PANEL DISCUSSION

15:45

16:00

16:15

16:30

16:45

17:00

17:30

18:00

18:30

C- QUIZ19:00

19:30

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The B-Plan - 2013 Option 1: Participants will have to conceptualize a B-Plan based on a list of

technologies available.

Option 2: The participants will be provided with a list of entrepreneurs who

have business ideas but without an appropriate structure/documentation of

project/plan. Participants are required to analyse the plan and help in

converting into executable idea.

Reimbursement of Rs1500/- per participant.

Price Amount Rs15000/-

Team members may range from 2 ~4.

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Thank you mail.

Ensure feedback form to be filled by Alums within 1 week.

Appreciation to volunteers , faculty, supporting staff

De-briefing meeting to analyse what went wrong and what went right

Learnings for future

Post event activity

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Thank You

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