PhD progress panels

FMS postgraduate training workshopMonday 7 March 2011

Professor Dianne FordDirector of PhD Studies, FMS

PhD supervisor/progress panel member

Overview

• Preparation– Research report/literature review– (Presentation)– Student’s report to panel

• During the interview• After the interview

Preparation

• Research report/review– Read guidelines.

• First review – literature review, aims, preliminary results (7,500 words)

• Second (and third) review – shorter report (3/4 pages; maximum 10): summary of data, detailed analysis of some data; strengths and weaknesses; “to do” list; appendix

• Final review – detailed breakdown of structure of thesis; identify research to complete

– Provide sufficient information to “bring your panel up to speed”.

– Ask your supervisor for feedback.• Check he/she will be available and agree a deadline for

submission of a draft, giving you sufficient time tomake any changes

– Pay attention to presentation.– Submit in good time, including a hard copy if required.

Preparation

• Presentation– Stick to rules/guidelines– Make sure the presentation helps you to communicate

effectively• Show key “visual” information, avoid use of lots of

text etc.– Ask for input from supervisor

Preparation

• Student’s report to the panel– Be honest and reflective

• Discuss in advance with your supervisor/supervisory team/institute PG Research Student Coordinator any issues raised?

Preparation

• Know your panel• Read your report• Lab books/research diaries and

information on training attended

Preparation

• Know your panel• Read your report• Lab books/research diaries and

information on training attended• Be organised

– Arrange date and time well in advance and as convenients for panel members, book room (and inform panel), get key, set up PC and projector etc.

During the interview

• Don’t assume the panel has expert knowledge of every aspect of your project.– Provide reminders/clarification where you think helpful.

• Don’t be afraid to defend your research, but be receptive to panel’s suggestions.

• Take the opportunity raise any concerns you may have– E.g. completion of research, attendance at training courses and access

to other activities important to your training and future career

• Remember, it’s a “progress review” rather than an “assessment”

After the interview

• Reflect• On receipt of panel report

– Discuss recommendations etc. with supervisor/supervisory team.

– Be proactive in engaging in any activities/practices recommended or required by the Head of Institute (Institute PG Research Student Coordinator).

Finally....

• Bear in mind that the review process is for YOUR benefit