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PHILIPPINE BIDDING DOCUMENTS Government of the Republic of the Philippines
PRINTING, SUPPLY AND DELIVERY
OF BASIC LITERACY LEARNING
MATERIALS AND A&E MODULES
for the
Department of Education (DEPED)
PUBLIC BIDDING NO. 19-013-3
Fifth Edition
August 2016
TABLE OF CONTENTS
SECTION I. INVITATION TO BID .........................................................................3
SECTION II. INSTRUCTIONS TO BIDDERS ...........................................................6
SECTION III. BID DATA SHEET ........................................................................ 37
SECTION IV. GENERAL CONDITIONS OF CONTRACT ....................................... 46
SECTION V. SPECIAL CONDITIONS OF CONTRACT .......................................... 63
SECTION VI. SCHEDULE OF REQUIREMENTS ................................................... 70
SECTION VII. TECHNICAL SPECIFICATIONS .................................................. 105
SECTION VIII. BIDDING FORMS .................................................................... 117
3
Section I. Invitation to Bid
4
INVITATION TO BID FOR THE
PRINTING, SUPPLY AND DELIVERY OF BASIC LITERACY LEARNING
MATERIALS AND A&E MODULES FOR THE DEPARTMENT OF
EDUCATION (DEPED)
PUBLIC BIDDING No: 19-013-3
FUNDING SOURCE: GOVERNMENT OF THE PHILIPPINES THROUGH GENERAL
APPROPRIATIONS ACT FOR FY 2015
1. The PROCUREMENT SERVICE invites PhilGEPS registered suppliers to bid for the
following items:
Lot
No.
Item Quantity Item/Description
Approved
Budget for
the Contract
Price of
Bid
Documents
Delivery
Period
1
2,169,750 Pcs. A&E Program
Elementary 41,783,300.00 5,000.00
Please refer
to Section
VI. Schedule
of
Requirements
2
5,695,165 5 Pcs. A&E Program
Secondary 106,996,400.00 11,000.00
3
1 1,925,896 Pcs. Basic Literacy
Program Modules
62,016,700.00 7,000.00
2 969,612 Pcs. Basic literacy
Program
Facilitators Guide
Bidders should have completed, within Ten (10) years from the date of submission and
receipt of bids, a contract similar to the Project.
2. The summary of the bidding activities is as follows:
Advertisement/Posting of Invitation to Bid April 26, 2019
Issuance and Availability of Bid Documents April 26, 2019
Pre-Bid Conference May 03, 2019 @ 10:00 AM
Last day of written clarification May 07, 2019
, Last Day of Issuance of Bid Bulletin May 10, 2019
Deadline for Submission and Opening of Bids May 17, 2019 @ 10:00 AM
3. Bidding will be conducted through open competitive bidding procedures using a non-
discretionary “pass/fail” criterion as specified in the Implementing Rules and
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Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government
Procurement Reform Act”.
4. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or
organizations with at least sixty percent (60%) interest or outstanding capital stock
belonging to citizens of the Philippines, and to citizens or organizations of a country the
laws or regulations of which grant similar rights or privileges to Filipino citizens,
pursuant to RA 5183 and subject to Commonwealth Act 138.
5. A complete set of Bidding Documents may be acquired by interested Bidders from the
BAC Secretariat Office (see address below) and upon payment of a nonrefundable fee
for the Bidding Documents, in the amount pursuant to the Schedule.
The Bidding Documents may also be downloaded free of charge from the website of
the PhilGEPS provided that Bidders shall pay the non-refundable price not later than
the submission of their bids.
Interested bidders may inspect the Bidding Documents and obtain further information
from the BAC Secretariat at the address given below.
6. 3The PROCUREMENT SERVICE will hold a Pre-Bid Conference on May 02, 2019
10:00 AM which shall be open to all interested parties. Only those who have purchased
the bidding documents may actively participate.
7. All Bids must be accompanied by a bid security in any of the acceptable forms and in
the amount stated in ITB Clause 18.
8. Bid opening shall be conducted on May 17, 2019, 10:00 AM at the Bidding Room,
Procurement Service, Cristobal St., Paco, Manila. Bids will be opened in the presence
of the Bidders’ representatives who choose to attend the opening. Late bids shall not
be accepted.
9. Bidders shall drop their duly accomplished eligibility requirements, technical and
financial proposals in two separate sealed envelopes in the designated bid box located at
the Bidding Room.
10. The PROCUREMENT SERVICE reserves the right to accept or reject any bid, to
annul the bidding process, and to reject all bids at any time prior to contract award,
without thereby incurring any liability to the affected bidder or bidders.
11. For further information, please refer to:
The Procurement Division III
Procurement Service
RR Road, Cristobal St., Paco, Manila
689-7750 loc. 4017, 563-9357 [email protected]
ENGR. EDWARD R. SADDI
Chairperson
Bids and Awards Committee III
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Section II. Instructions to Bidders
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TABLE OF CONTENTS
A. GENERAL ....................................................................................................... 9
1. Scope of Bid ............................................................................................................... 9
2. Source of Funds .......................................................................................................... 9
3. Corrupt, Fraudulent, Collusive, and Coercive Practices ............................................ 9
4. Conflict of Interest.................................................................................................... 10
5. Eligible Bidders ........................................................................................................ 12
6. Bidder’s Responsibilities.......................................................................................... 13
7. Origin of Goods ........................................................................................................ 15
8. Subcontracts ............................................................................................................. 16
B. CONTENTS OF BIDDING DOCUMENTS ............................................................ 16
9. Pre-Bid Conference .................................................................................................. 16
10. Clarification and Amendment of Bidding Documents ............................................. 17
C. PREPARATION OF BIDS ................................................................................. 17
11. Language of Bid ....................................................................................................... 17
12. Documents Comprising the Bid: Eligibility and Technical Components ................ 17
13. Documents Comprising the Bid: Financial Component........................................... 19
14. Alternative Bids........................................................................................................ 20
15. Bid Prices ................................................................................................................. 20
16. Bid Currencies .......................................................................................................... 22
17. Bid Validity .............................................................................................................. 22
18. Bid Security .............................................................................................................. 23
19. Format and Signing of Bids...................................................................................... 25
20. Sealing and Marking of Bids .................................................................................... 26
D. SUBMISSION AND OPENING OF BIDS.............................................................. 26
21. Deadline for Submission of Bids.............................................................................. 26
22. Late Bids................................................................................................................... 27
23. Modification and Withdrawal of Bids ...................................................................... 27
24. Opening and Preliminary Examination of Bids ....................................................... 27
E. EVALUATION AND COMPARISON OF BIDS...................................................... 29
25. Process to be Confidential ........................................................................................ 29
26. Clarification of Bids ................................................................................................. 29
27. Domestic Preference................................................................................................. 29
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28. Detailed Evaluation and Comparison of Bids .......................................................... 30
29. Post-Qualification..................................................................................................... 31
30. Reservation Clause ................................................................................................... 32
F. AWARD OF CONTRACT ................................................................................. 34
31. Contract Award ........................................................................................................ 34
32. Signing of the Contract............................................................................................. 34
33. Performance Security ............................................................................................... 35
34. Notice to Proceed ..................................................................................................... 36
35. Protest Mechanism…………………………………………………………………37
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General
1. Scope of Bid
1.1 The Procuring Entity named in the BDS invites bids for the supply and
delivery of the Goods as described in Section VII. Technical Specifications.
1.2 The name, identification, and number of lots specific to this bidding are
provided in the BDS. The contracting strategy and basis of evaluation of lots is
described in ITB Clause 28.
2. Source of Funds
The Procuring Entity has a budget or has received funds from the Funding Source
named in the BDS, and in the amount indicated in the BDS. It intends to apply part of
the funds received for the Project, as defined in the BDS, to cover eligible payments
under the contract.
3. Corrupt, Fraudulent, Collusive, and Coercive Practices
3.1 Unless otherwise specified in the BDS, the Procuring Entity as well as the
bidders and suppliers shall observe the highest standard of ethics during the
procurement and execution of the contract. In pursuance of this policy, the
Procuring Entity:
(a) defines, for purposes of this provision, the terms set forth below as
follows:
(i) “corrupt practice” means behavior on the part of officials in the
public or private sectors by which they improperly and
unlawfully enrich themselves, others, or induce others to do so,
by misusing the position in which they are placed, and includes
the offering, giving, receiving, or soliciting of anything of value
to influence the action of any such official in the procurement
process or in contract execution; entering, on behalf of the
government, into any contract or transaction manifestly and
grossly disadvantageous to the same, whether or not the public
officer profited or will profit thereby, and similar acts as
provided in RA 3019.
(ii) “fraudulent practice” means a misrepresentation of facts in
order to influence a procurement process or the execution of a
contract to the detriment of the Procuring Entity, and includes
collusive practices among Bidders (prior to or after bid
submission) designed to establish bid prices at artificial, non-
competitive levels and to deprive the Procuring Entity of the
benefits of free and open competition.
(iii) “collusive practices” means a scheme or arrangement between
two or more Bidders, with or without the knowledge of the
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Procuring Entity, designed to establish bid prices at artificial,
non-competitive levels.
(iv) “coercive practices” means harming or threatening to harm,
directly or indirectly, persons, or their property to influence
their participation in a procurement process, or affect the
execution of a contract;
(v) “obstructive practice” is
(aa) deliberately destroying, falsifying, altering or
concealing of evidence material to an administrative
proceedings or investigation or making false statements
to investigators in order to materially impede an
administrative proceedings or investigation of the
Procuring Entity or any foreign government/foreign or
international financing institution into allegations of a
corrupt, fraudulent, coercive or collusive practice;
and/or threatening, harassing or intimidating any party
to prevent it from disclosing its knowledge of matters
relevant to the administrative proceedings or
investigation or from pursuing such proceedings or
investigation; or
(bb) acts intended to materially impede the exercise of the
inspection and audit rights of the Procuring Entity or
any foreign government/foreign or international
financing institution herein.
(b) will reject a proposal for award if it determines that the Bidder
recommended for award has engaged in any of the practices mentioned
in this Clause for purposes of competing for the contract.
3.2 Further, the Procuring Entity will seek to impose the maximum civil,
administrative, and/or criminal penalties available under applicable laws on
individuals and organizations deemed to be involved in any of the practices
mentioned in ITB Clause (a).
3.3 Furthermore, the Funding Source and the Procuring Entity reserve the right to
inspect and audit records and accounts of a bidder or supplier in the bidding
for and performance of a contract themselves or through independent auditors
as reflected in the GCC Clause3.
4. Conflict of Interest
4.1 All Bidders found to have conflicting interests shall be disqualified to
participate in the procurement at hand, without prejudice to the imposition of
appropriate administrative, civil, and criminal sanctions. A Bidder may be
considered to have conflicting interests with another Bidder in any of the
events described in paragraphs (a) through (c) below and a general conflict of
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interest in any of the circumstances set out in paragraphs (d) through ( g)
below:
(a) A Bidder has controlling shareholders in common with another Bidder;
(b) A Bidder receives or has received any direct or indirect subsidy from
any other Bidder;
(c) A Bidder has the same legal representative as that of another Bidder
for purposes of this bid;
(d) A Bidder has a relationship, directly or through third parties, that puts
them in a position to have access to information about or influence on
the bid of another Bidder or influence the decisions of the Procuring
Entity regarding this bidding process;
(e) A Bidder submits more than one bid in this bidding process. However,
this does not limit the participation of subcontractors in more than one
bid;
(f) A Bidder who participated as a consultant in the preparation of the
design or technical specifications of the Goods and related services that
are the subject of the bid; or
(g) A Bidder who lends, or temporarily seconds, its personnel to firms or
organizations which are engaged in consulting services for the
preparation related to procurement for or implementation of the
project, if the personnel would be involved in any capacity on the same
project.
4.2 In accordance with Section 47 of the IRR of RA 9184, all Bidding Documents
shall be accompanied by a sworn affidavit of the Bidder that it is not related to
the Head of the Procuring Entity (HoPE), members of the Bids and Awards
Committee (BAC), members of the Technical Working Group (TWG),
members of the BAC Secretariat, the head of the Project Management Office
(PMO) or the end-user unit, and the project consultants, by consanguinity or
affinity up to the third civil degree. On the part of the Bidder, this Clause shall
apply to the following persons:
(h) If the Bidder is an individual or a sole proprietorship, to the Bidder
himself;
(i) If the Bidder is a partnership, to all its officers and members;
(j) If the Bidder is a corporation, to all its officers, directors, and
controlling stockholders;
(k) If the Bidder is a cooperative, to all its officers, directors, and
controlling shareholders or members; and
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(l) If the Bidder is a joint venture (JV), the provisions of items (a), (b), (c),
or (d) of this Clause shall correspondingly apply to each of the
members of the said JV, as may be appropriate.
Relationship of the nature described above or failure to comply with this
Clause will result in the automatic disqualification of a Bidder.
5. Eligible Bidders
5.1 Unless otherwise provided `in the BDS, the following persons shall be eligible
to participate in this bidding:
(a) Duly licensed Filipino citizens/sole proprietorships;
(b) Partnerships duly organized under the laws of the Philippines and of
which at least sixty percent (60%) of the interest belongs to citizens of
the Philippines;
(c) Corporations duly organized under the laws of the Philippines, and of
which at least sixty percent (60%) of the outstanding capital stock
belongs to citizens of the Philippines;
(d) Cooperatives duly organized under the laws of the Philippines; and
(e) Persons/entities forming themselves into a Joint Venture (JV), i.e., a
group of two (2) or more persons/entities that intend to be jointly and
severally responsible or liable for a particular contract: Provided,
however, that Filipino ownership or interest of the JV concerned shall
be at least sixty percent (60%).
5.2 Foreign bidders may be eligible to participate when any of the following
circumstances exist, as specified in the BDS:
(f) When a Treaty or International or Executive Agreement as provided in
Section 4 of RA 9184 and its IRR allow foreign bidders to participate;
(g) Citizens, corporations, or associations of a country, the laws or
regulations of which grant reciprocal rights or privileges to citizens,
corporations, or associations of the Philippines;
(h) When the Goods sought to be procured are not available from local
suppliers; or
(i) When there is a need to prevent situations that defeat competition or
restrain trade.
5.3 Government owned or –controlled corporations (GOCCs) may be eligible to
participate only if they can establish that they (a) are legally and financially
autonomous, (b) operate under commercial law, and (c) are not attached
agencies of the Procuring Entity.
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5.4 Unless otherwise provided in the BDS, the Bidder must have completed a
Single Largest Completed Contract (SLCC)similar to the Project and the value
of which, adjusted, if necessary, by the Bidder to current prices using the
Philippine Statistics Authority (PSA)consumer price index, must be at least
equivalent to a percentage of the ABC stated in the BDS.
For this purpose, contracts similar to the Project shall be those described in the
BDS, and completed within the relevant period stated in the Invitation to Bid
and ITB Clause 12.1(a)(ii).
5.5 The Bidder must submit a computation of its Net Financial Contracting
Capacity (NFCC), which must be at least equal to the ABC to be bid,
calculated as follows:
NFCC = [(Current assets minus current liabilities) (15)] minus the value of
all outstanding or uncompleted portions of the projects under ongoing
contracts, including awarded contracts yet to be started, coinciding with
the contract to be bid.
The values of the domestic bidder’s current assets and current liabilities shall
be based on the latest Audited Financial Statements submitted to the BIR.
For purposes of computing the foreign bidders’ NFCC, the value of the current
assets and current liabilities shall be based on their audited financial
statements prepared in accordance with international financial reporting
standards.
If the prospective bidder opts to submit a committed Line of Credit, it must be
at least equal to ten percent (10%) of the ABC to be bid. If issued by a foreign
universal or commercial bank, it shall be confirmed or authenticated by a local
universal or commercial bank.
6. Bidder’s Responsibilities
6.1 The Bidder or its duly authorized representative shall submit a sworn
statement in the form prescribed in SECTION VIII. Bidding Forms as required
in ITB Clause 12.1(b)(iii).
6.2 The Bidder is responsible for the following:
(a) Having taken steps to carefully examine all of the Bidding
Documents;
(b) Having acknowledged all conditions, local or otherwise, affecting the
implementation of the contract;
(c) Having made an estimate of the facilities available and needed for the
contract to be bid, if any;
(d) Having complied with its responsibility to inquire or secure
Supplemental/Bid Bulletin(s) as provided under ITB Clause 0.
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(e) Ensuring that it is not “blacklisted” or barred from bidding by the GOP
or any of its agencies, offices, corporations, or LGUs, including
foreign government/foreign or international financing institution whose
blacklisting rules have been recognized by the GPPB;
(f) Ensuring that each of the documents submitted in satisfaction of the
bidding requirements is an authentic copy of the original, complete,
and all statements and information provided therein are true and
correct;
(g) Authorizing the HoPE or its duly authorized representative/s to verify
all the documents submitted;
(h) Ensuring that the signatory is the duly authorized representative of the
Bidder, and granted full power and authority to do, execute and
perform any and all acts necessary and/or to represent the Bidder in the
bidding, with the duly notarized Secretary’s Certificate attesting to
such fact, if the Bidder is a corporation, partnership, cooperative, or
joint venture;
(i) Complying with the disclosure provision under Section 47 of RA 9184
and its IRR in relation to other provisions of RA 3019;
(j) Complying with existing labor laws and standards, in the case of
procurement of services; Moreover, bidder undertakes to:
(i) Ensure the entitlement of workers to wages, hours of work,
safety and health and other prevailing conditions of work as
established by national laws, rules and regulations; or collective
bargaining agreement; or arbitration award, if and when
applicable.
In case there is a finding by the Procuring Entity or the DOLE
of underpayment or non-payment of workers’ wage and wage-
related benefits, bidder agrees that the performance security or
portion of the contract amount shall be withheld in favor of the
complaining workers pursuant to appropriate provisions of
Republic Act No. 9184 without prejudice to the institution of
appropriate actions under the Labor Code, as amended, and
other social legislations.
(ii) Comply with occupational safety and health standards and to
correct deficiencies, if any.
In case of imminent danger, injury or death of the worker,
bidder undertakes to suspend contract implementation pending
clearance to proceed from the DOLE Regional Office and to
comply with Work Stoppage Order; and
15
(iii) Inform the workers of their conditions of work, labor clauses
under the contract specifying wages, hours of work and other
benefits under prevailing national laws, rules and regulations;
or collective bargaining agreement; or arbitration award, if and
when applicable, through posting in two (2) conspicuous places
in the establishment’s premises; and
(k) Ensuring that it did not give or pay, directly or indirectly, any
commission, amount, fee, or any form of consideration, pecuniary or
otherwise, to any person or official, personnel or representative of the
government in relation to any procurement project or activity.
Failure to observe any of the above responsibilities shall be at the risk of the
Bidder concerned.
6.3 The Bidder is expected to examine all instructions, forms, terms, and
specifications in the Bidding Documents.
6.4 It shall be the sole responsibility of the Bidder to determine and to satisfy itself
by such means as it considers necessary or desirable as to all matters
pertaining to the contract to be bid, including: (a) the location and the nature
of this Project; (b) climatic conditions; (c) transportation facilities; and (d) other factors that may affect the cost, duration, and execution or
implementation of this Project.
6.5 The Procuring Entity shall not assume any responsibility regarding erroneous
interpretations or conclusions by the prospective or eligible bidder out of the
data furnished by the procuring entity. However, the Procuring Entity shall
ensure that all information in the Bidding Documents, including
bid/supplemental bid bulletin/s issued, are correct and consistent.
6.6 Before submitting their bids, the Bidder is deemed to have become familiar
with all existing laws, decrees, ordinances, acts and regulations of the
Philippines which may affect this Project in any way.
6.7 The Bidder shall bear all costs associated with the preparation and submission
of his bid, and the Procuring Entity will in no case be responsible or liable for
those costs, regardless of the conduct or outcome of the bidding process.
6.8 The Bidder should note that the Procuring Entity will accept bids only from
those that have paid the applicable fee for the Bidding Documents at the office
indicated in the Invitation to Bid.
7. Origin of Goods
Unless otherwise indicated in the BDS, there is no restriction on the origin of goods
other than those prohibited by a decision of the United Nations Security Council taken
under Chapter VII of the Charter of the United Nations, subject to ITB Clause 0.
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8. Subcontracts
8.1. Unless otherwise specified in the BDS, the Bidder may subcontract portions of
the Goods to an extent as may be approved by the Procuring Entity and stated
in the BDS. However, subcontracting of any portion shall not relieve the
Bidder from any liability or obligation that may arise from the contract for this
Project.
8.2. Subcontractors must submit the documentary requirements under ITB Clause
12 and comply with the eligibility criteria specified in the BDS. In the event
that any subcontractor is foundby the Procuring Entity to be ineligible, the
subcontracting of such portion of the Goods shall be disallowed.
8.3. The Bidder may identify the subcontractor to whom a portion of the Goods
will be subcontracted at any stage of the bidding process or during contract
implementation. If the Bidder opts to disclose the name of the subcontractor
during bid submission, the Bidder shall include the required documents as part
of the technical component of its bid.
Contents of Bidding Documents
9. Pre-Bid Conference
9.1 (a) If so specified in the BDS, a pre-bid conference shall be held at the venue
and on the date indicated therein, to clarify and address the Bidders’ questions
on the technical and financial components of this Project.
(b) The pre-bid conference shall be held at least twelve (12) calendar days
before the deadline for the submission and receipt of bids, but not earlier than
seven (7) calendar days from the posting of the invitation to bid/bidding
documents in the PhilGEPS website. If the Procuring Entity determines that,
by reason of the method, nature, or complexity of the contract to be bid, or
when international participation will be more advantageous to the GOP, a
longer period for the preparation of bids is necessary, the pre-bid conference
shall be held at least thirty (30) calendar days before the deadline for the
submission and receipt of bids, as specified in the BDS.
9.2 Bidders are encouraged to attend the pre-bid conference to ensure that they
fully understand the Procuring Entity’s requirements. Non-attendance of the
Bidder will in no way prejudice its bid; however, the Bidder is expected to
know the changes and/or amendments to the Bidding Documents as recorded
in the minutes of the pre-bid conference and the Supplemental/Bid Bulletin.
The minutes of the pre-bid conference shall be recorded and prepared not later
than five (5) calendar days after the pre-bid conference. The minutes shall be
made available to prospective bidders not later than five (5) days upon written
request.
9.3 Decisions of the BAC amending any provision of the bidding documents shall
be issued in writing through a Supplemental/Bid Bulletin at least seven (7)
calendar days before the deadline for the submission and receipt of bids.
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10. Clarification and Amendment of Bidding Documents
10.1 Prospective bidders may request for clarification on and/or interpretation of
any part of the Bidding Documents. Such request must be in writing and
submitted to the Procuring Entity at the address indicated in the BDS at least
ten (10) calendar days before the deadline set for the submission and receipt of
Bids.
10.2 The BAC shall respond to the said request by issuing a Supplemental/Bid
Bulletin, to be made available to all those who have properly secured the
Bidding Documents, at least seven (7) calendar days before the deadline for
the submission and receipt of Bids.
10.3 Supplemental/Bid Bulletins may also be issued upon the Procuring Entity’s
initiative for purposes of clarifying or modifying any provision of the Bidding
Documents not later than seven (7) calendar days before the deadline for the
submission and receipt of Bids. Any modification to the Bidding Documents
shall be identified as an amendment.
10.4 Any Supplemental/Bid Bulletin issued by the BAC shall also be posted in the
PhilGEPS and the website of the Procuring Entity concerned, if available, and
at any conspicuous place in the premises of the Procuring Entity concerned. It
shall be the responsibility of all Bidders who have properly secured the
Bidding Documents to inquire and secure Supplemental/Bid Bulletins that
may be issued by the BAC. However, Bidders who have submitted bids before
the issuance of the Supplemental/Bid Bulletin must be informed and allowed
to modify or withdraw their bids in accordance with ITB Clause 23.
Preparation of Bids
11. Language of Bids
The eligibility requirements or statements, the bids, and all other documents to be
submitted to the BAC must be in English. If the eligibility requirements or statements,
the bids, and all other documents submitted to the BAC are in foreign language other
than English, it must be accompanied by a translation of the documents in English.
The documents shall be translated by the relevant foreign government agency, the
foreign government agency authorized to translate documents, or a registered
translator in the foreign bidder’s country; and shall be authenticated by the
appropriate Philippine foreign service establishment/post or the equivalent office
having jurisdiction over the foreign bidder’s affairs in the Philippines. The English
translation shall govern, for purposes of interpretation of the bid.
12. Documents Comprising the Bid: Eligibility and Technical
Components
12.1. Unless otherwise indicated in the BDS, the first envelope shall contain the
following eligibility and technical documents:
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(a) Eligibility Documents –
Class “A” Documents:
(i) PhilGEPS Certificate of Registration and Membership in
accordance with Section 8.5.2 of the IRR, except for foreign
bidders participating in the procurement by a Philippine
Foreign Service Office or Post, which shall submit their
eligibility documents under Section 23.1 of the IRR, provided,
that the winning bidder shall register with the PhilGEPS in
accordance with section 37.1.4 of the IRR.
(ii) Statement of all its ongoing government and private contracts,
including contracts awarded but not yet started, if any, whether
similar or not similar in nature and complexity to the contract
to be bid; and
Statement of the Bidder’s SLCC similar to the contract to be
bid, in accordance with ITB Clause 5.4, within the relevant
period as provided in the BDS.
The two statements required shall indicate for each contract the
following:
(ii.1) name of the contract;
(ii.2) date of the contract;
(ii.3) contract duration;
(ii.4) owner’s name and address;
(ii.5) kinds of Goods;
(ii.6) For Statement of Ongoing Contracts - amount of
contract and value of outstanding contracts;
(ii.7) For Statement of SLCC - amount of completed
contracts, adjusted by the Bidder to current prices using
PSA’s consumer price index, if necessary for the
purpose of meeting the SLCC requirement;
(ii.8) date of delivery; and
(ii.9) end user’s acceptance or official receipt(s) or sales
invoice issued for the contract, if completed, which
shall be attached to the statements.
(iii) NFCC computation in accordance with ITB Clause 5.5 or a
committed Line of Credit from a universal or commercial bank.
Class “B” Document:
19
(iv) If applicable, the Joint Venture Agreement (JVA) in case the
joint venture is already in existence, or duly notarized
statements from all the potential joint venture partners in
accordance with Section 23.1(b) of the IRR.
(b) Technical Documents –
(i) Bid security in accordance with ITB Clause 18. If the Bidder
opts to submit the bid security in the form of:
(i.1) a bank draft/guarantee or an irrevocable letter of credit
issued by a foreign bank, it shall be accompanied by a
confirmation from a Universal or Commercial Bank; or
(i.2) a surety bond, it shall be accompanied by a certification
by the Insurance Commission that the surety or
insurance company is authorized to issue such
instruments;
(ii) Conformity with technical specifications, as enumerated and
specified in Sections VI and VII of the Bidding Documents;
and
(iii) Sworn statement in accordance with Section 25.3 of the IRR of
RA 9184 and using the form prescribed in Section VIII. Bidding Forms.
(iv) For foreign bidders claiming eligibility by reason of their
country’s extension of reciprocal rights to Filipinos, a
certification from the relevant government office of their
country stating that Filipinos are allowed to participate in their
government procurement activities for the same item or
product.
13. Documents Comprising the Bid: Financial Component
13.1 Unless otherwise stated in the BDS, the financial component of the bid shall
contain the following:
(a) Financial Bid Form, which includes bid prices and the applicable Price
Schedules, in accordance with ITB Clauses 0 and 0;
(b) If the Bidder claims preference as a Domestic Bidder, a certification
from the DTI issued in accordance with ITB Clause 27, unless
otherwise provided in the BDS; and
(c) Any other document related to the financial component of the bid as
stated in the BDS.
13.2 (a) Unless otherwise stated in the BDS, all bids that exceed the ABC shall not
be accepted.
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(b) Unless otherwise indicated in the BDS, for foreign-funded
procurement, a ceiling may be applied to bid prices provided the
following conditions are met:
(i) Bidding Documents are obtainable free of charge on a freely
accessible website. If payment of Bidding Documents is required
by the procuring entity, payment could be made upon the
submission of bids.
(ii) The procuring entity has procedures in place to ensure that the
ABC is based on recent estimates made by the responsible unit of
the procuring entity and that the estimates reflect the quality,
supervision and risk and inflationary factors, as well as prevailing
market prices, associated with the types of works or goods to be
procured.
(iii) The procuring entity has trained cost estimators on estimating
prices and analyzing bid variances.
(iv) The procuring entity has established a system to monitor and
report bid prices relative to ABC and engineer’s/procuring
entity’s estimate.
(v) The procuring entity has established a monitoring and evaluation
system for contract implementation to provide a feedback on
actual total costs of goods and works.
14. Alternative Bids
14.1 Alternative Bids shall be rejected. For this purpose, alternative bid is an offer
made by a Bidder in addition or as a substitute to its original bid which may be
included as part of its original bid or submitted separately therewith for
purposes of bidding. A bid with options is considered an alternative bid
regardless of whether said bid proposal is contained in a single envelope or
submitted in two (2) or more separate bid envelopes.
14.2 Each Bidder shall submit only one Bid, either individually or as a partner in a
JV. A Bidder who submits or participates in more than one bid (other than as
a subcontractor if a subcontractor is permitted to participate in more than one
bid) will cause all the proposals with the Bidder’s participation to be
disqualified. This shall be without prejudice to any applicable criminal, civil
and administrative penalties that may be imposed upon the persons and
entities concerned.
15. Bid Prices
15.1 The Bidder shall complete the appropriate Schedule of Prices included herein,
stating the unit prices, total price per item, the total amount and the expected
countries of origin of the Goods to be supplied under this Project.
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15.2 The Bidder shall fill in rates and prices for all items of the Goods described in
the Schedule of Prices. Bids not addressing or providing all of the required
items in the Bidding Documents including, where applicable, Schedule of
Prices, shall be considered non-responsive and, thus, automatically
disqualified. In this regard, where a required item is provided, but no price is
indicated, the same shall be considered as non-responsive, but specifying a
zero (0) or a dash (-) for the said item would mean that it is being offered for
free to the Government, except those required by law or regulations to be
accomplished.
15.3 The terms Ex Works (EXW), Cost, Insurance and Freight (CIF), Cost and
Insurance Paid to (CIP), Delivered Duty Paid (DDP), and other trade terms
used to describe the obligations of the parties, shall be governed by the rules
prescribed in the current edition of the International Commercial Terms
(INCOTERMS) published by the International Chamber of Commerce, Paris.
15.4 Prices indicated on the Price Schedule shall be entered separately in the
following manner:
(a) For Goods offered from within the Procuring Entity’s country:
(i) The price of the Goods quoted EXW (ex works, ex factory, ex
warehouse, ex showroom, or off-the-shelf, as applicable);
(ii) The cost of all customs duties and sales and other taxes already
paid or payable;
(iii) The cost of transportation, insurance, and other costs incidental
to delivery of the Goods to their final destination; and
(iv) The price of other (incidental) services, if any, listed in the
BDS.
(b) For Goods offered from abroad:
(i) Unless otherwise stated in the BDS, the price of the Goods
shall be quoted DDP with the place of destination in the
Philippines as specified in the BDS. In quoting the price, the
Bidder shall be free to use transportation through carriers
registered in any eligible country. Similarly, the Bidder may
obtain insurance services from any eligible source country.
(ii) The price of other (incidental) services, if any, listed in the
BDS.
(c) For Services, based on the form which may be prescribed by the
Procuring Entity, in accordance with existing laws, rules and
regulations
15.5 Prices quoted by the Bidder shall be fixed during the Bidder’s performance of
the contract and not subject to variation or price escalation on any account. A
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bid submitted with an adjustable price quotation shall be treated as non-
responsive and shall be rejected, pursuant to ITB Clause 24.
All bid prices for the given scope of work in the contract as awarded shall be
considered as fixed prices, and therefore not subject to price escalation during
contract implementation, except under extraordinary circumstances. Upon the
recommendation of the Procuring Entity, price escalation may be allowed in
extraordinary circumstances as may be determined by the National Economic
and Development Authority in accordance with the Civil Code of the
Philippines, and upon approval by the GPPB. Nevertheless, in cases where the
cost of the awarded contract is affected by any applicable new laws,
ordinances, regulations, or other acts of the GOP, promulgated after the date
of bid opening, a contract price adjustment shall be made or appropriate relief
shall be applied on a no loss-no gain basis.
16. Bid Currencies
16.1 Prices shall be quoted in the following currencies:
(a) For Goods that the Bidder will supply from within the Philippines, the
prices shall be quoted in Philippine Pesos.
(b) For Goods that the Bidder will supply from outside the Philippines, the
prices may be quoted in the currency (ies) stated in the BDS.
However, for purposes of bid evaluation, bids denominated in foreign
currencies shall be converted to Philippine currency based on the
exchange rate as published in the Bangko Sentral ng Pilipinas (BSP)
reference rate bulletin on the day of the bid opening.
16.2 If so allowed in accordance with ITB Clause 0, the Procuring Entity for
purposes of bid evaluation and comparing the bid prices will convert the
amounts in various currencies in which the bid price is expressed to Philippine
Pesos at the foregoing exchange rates.
16.3 Unless otherwise specified in the BDS, payment of the contract price shall be
made in Philippine Pesos.
17. Bid Validity
17.1 Bids shall remain valid for the period specified in the BDS which shall not
exceed one hundred twenty (120) calendar days from the date of the opening
of bids.
17.2 In exceptional circumstances, prior to the expiration of the bid validity period,
the Procuring Entity may request Bidders to extend the period of validity of
their bids. The request and the responses shall be made in writing. The bid
security described in ITB Clause 18 should also be extended corresponding
tothe extension of the bid validity period at the least. A Bidder may refuse the
request without forfeiting its bid security, but his bid shall no longer be
considered for further evaluation and award. A Bidder granting the request
shall not be required or permitted to modify its bid.
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18. Bid Security
18.1 The Bidder shall submit a Bid Securing Declaration or any form of Bid
Security in the amount stated in the BDS, which shall be not less than the
percentage of the ABC in accordance with the following schedule:
Form of Bid Security
Amount of Bid Security
(Not Less than the Percentage of the
ABC)
(a) Cash or cashier’s/manager’s
check issued by a Universal or
Commercial Bank.
For biddings conducted by
LGUs, the Cashier’s/Manager’s
Check may be issued by other
banks certified by the BSP as
authorized to issue such
financial instrument.
Two percent (2%)
(b) Bank draft/guarantee or
irrevocable letter of credit issued
by a Universal or Commercial
Bank: Provided, however, that it
shall be confirmed or
authenticated by a Universal or
Commercial Bank, if issued by a
foreign bank.
For biddings conducted by
LGUs, Bank Draft/Guarantee, or
Irrevocable Letter of Credit may
be issued by other banks
certified by the BSP as
authorized to issue such
financial instrument.
(c) Surety bond callable upon
demand issued by a surety or
insurance company duly certified
by the Insurance Commission as
authorized to issue such security.
Five percent (5%)
The Bid Securing Declaration mentioned above is an undertaking which
states, among others, that the Bidder shall enter into contract with the
procuring entity and furnish the performance security required under ITB
Clause 33.2, within ten (10) calendar days from receipt of the Notice of
Award, and commits to pay the corresponding amount as fine, and be
suspended for a period of time from being qualified to participate in any
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government procurement activity in the event it violates any of the conditions
stated therein as provided in the guidelines issued by the GPPB.
18.2 The bid security should be valid for the period specified in the BDS. Any bid
not accompanied by an acceptable bid security shall be rejected by the
Procuring Entity as non-responsive.
18.3 No bid securities shall be returned to Bidders after the opening of bids and
before contract signing, except to those that failed or declared as post-
disqualified, upon submission of a written waiver of their right to file a request
for reconsideration and/or protest, or upon the lapse of the reglementary period
to file a request for reconsideration or protest. Without prejudice on its
forfeiture, bid securities shall be returned only after the Bidder with the
Lowest Calculated Responsive Bid (LCRB) has signed the contract and
furnished the performance security, but in no case later than the expiration of
the bid security validity period indicated in ITB Clause 0.
18.4 Upon signing and execution of the contract pursuant to ITB Clause 32, and the
posting of the performance security pursuant to ITB Clause 33, the successful
Bidder’s bid security will be discharged, but in no case later than the bid
security validity period as indicated in the ITB Clause 0.
18.5 The bid security may be forfeited:
(d) if a Bidder:
(i) withdraws its bid during the period of bid validity specified in
ITB Clause 17;
(ii) does not accept the correction of errors pursuant to ITB Clause
28(d);
(iii) has a finding against the veracity of any of the documents
submitted as stated in ITB Clause 29.2;
(iv) submission of eligibility requirements containing false
information or falsified documents;
(v) submission of bids that contain false information or falsified
documents, or the concealment of such information in the bids
in order to influence the outcome of eligibility screening or any
other stage of the public bidding;
(vi) allowing the use of one’s name, or using the name of another
for purposes of public bidding;
(vii) withdrawal of a bid, or refusal to accept an award, or enter into
contract with the Government without justifiable cause, after
the Bidder had been adjudged as having submitted the LCRB;
(viii) refusal or failure to post the required performance security
within the prescribed time;
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(ix) refusal to clarify or validate in writing its bid during post-
qualification within a period of seven (7) calendar days from
receipt of the request for clarification;
(x) any documented attempt by a Bidder to unduly influence the
outcome of the bidding in his favor;
(xi) failure of the potential joint venture partners to enter into the
joint venture after the bid is declared successful; or
(xii) all other acts that tend to defeat the purpose of the competitive
bidding, such as habitually withdrawing from bidding,
submitting late Bids or patently insufficient bid, for at least
three (3) times within a year, except for valid reasons.
(e) if the successful Bidder:
(i) fails to sign the contract in accordance with ITB Clause 32; or
(ii) fails to furnish performance security in accordance with ITB
Clause 33.
19. Format and Signing of Bids
19.1 Bidders shall submit their bids through their duly authorized representative
using the appropriate forms provided in SECTION VIII. Bidding Forms on or
before the deadline specified in the ITB Clauses21 in two (2) separate sealed
bid envelopes, and which shall be submitted simultaneously. The first shall
contain the technical component of the bid, including the eligibility
requirements under ITB Clause 12.1, and the second shall contain the
financial component of the bid. This shall also be observed for each lot in the
case of lot procurement.
19.2 Forms as mentioned in ITB Clause 0must be completed without any
alterations to their format, and no substitute forms shall be accepted. All blank
spaces shall be filled in with the information requested.
19.3 The Bidder shall prepare and submit an original of the first and second
envelopes as described in ITB Clauses 12 and13. In addition, the Bidder shall
submit copies of the first and second envelopes. In the event of any
discrepancy between the original and the copies, the original shall prevail.
19.4 Each and every page of the Bid Form, including the Schedule of Prices, under
Section VIII hereof, shall be signed by the duly authorized representative/s of
the Bidder. Failure to do so shall be a ground for the rejection of the bid.
19.5 Any interlineations, erasures, or overwriting shall be valid only if they are
signed or initialed by the duly authorized representative/s of the Bidder.
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20. Sealing and Marking of Bids
20.1 Bidders shall enclose their original eligibility and technical documents
described in ITB Clause 12 in one sealed envelope marked “ORIGINAL -
TECHNICAL COMPONENT”, and the original of their financial component
in another sealed envelope marked “ORIGINAL - FINANCIAL
COMPONENT”, sealing them all in an outer envelope marked “ORIGINAL
BID”.
20.2 Each copy of the first and second envelopes shall be similarly sealed duly
marking the inner envelopes as “COPY NO. ___ - TECHNICAL
COMPONENT” and “COPY NO. ___ - FINANCIAL COMPONENT” and
the outer envelope as “COPY NO. ___”, respectively. These envelopes
containing the original and the copies shall then be enclosed in one single
envelope.
20.3 The original and the number of copies of the Bid as indicated in the BDS shall
be typed or written in ink and shall be signed by the Bidder or its duly
authorized representative/s.
20.4 All envelopes shall:
(a) contain the name of the contract to be bid in capital letters;
(b) bear the name and address of the Bidder in capital letters;
(c) be addressed to the Procuring Entity’s BAC in accordance with ITB
Clause 0;
(d) bear the specific identification of this bidding process indicated in the
ITB Clause 0; and
(e) bear a warning “DO NOT OPEN BEFORE…” the date and time for
the opening of bids, in accordance with ITB Clause21.
20.5 Bid envelopes that are not properly sealed and marked, as required in the
bidding documents, shall not be rejected, but the Bidder or its duly authorized
representative shall acknowledge such condition of the bid as submitted. The
BAC or the Procuring Entity shall assume no responsibility for the
misplacement of the contents of the improperly sealed or marked bid, or for its
premature opening.
Submission and Opening of Bids
21. Deadline for Submission of Bids
Bids must be received by the Procuring Entity’s BAC at the address and on or before
the date and time indicated in the BDS.
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22. Late Bids
Any bid submitted after the deadline for submission and receipt of bids prescribed by
the Procuring Entity, pursuant to ITB Clause 21, shall be declared “Late” and shall
not be accepted by the Procuring Entity. The BAC shall record in the minutes of bid
submission and opening, the Bidder’s name, its representative and the time the late
bid was submitted.
23. Modification and Withdrawal of Bids
23.1 The Bidder may modify its bid after it has been submitted; provided that the
modification is received by the Procuring Entity prior to the deadline
prescribed for submission and receipt of bids. The Bidder shall not be allowed
to retrieve its original bid, but shall be allowed to submit another bid equally
sealed and properly identified in accordance with ITB Clause 20, linked to its
original bid marked as “TECHNICAL MODIFICATION” or “FINANCIAL
MODIFICATION” and stamped “received” by the BAC. Bid modifications
received after the applicable deadline shall not be considered and shall be
returned to the Bidder unopened.
23.2 A Bidder may, through a Letter of Withdrawal, withdraw its bid after it has
been submitted, for valid and justifiable reason; provided that the Letter of
Withdrawal is received by the Procuring Entity prior to the deadline
prescribed for submission and receipt of bids. The Letter of Withdrawal must
be executed by the duly authorized representative of the Bidder identified in
the Omnibus Sworn Statement, a copy of which should be attached to the
letter.
23.3 Bids requested to be withdrawn in accordance with ITB Clause 0 shall be
returned unopened to the Bidders. A Bidder, who has acquired the bidding
documents, may also express its intention not to participate in the bidding
through a letter which should reach and be stamped by the BAC before the
deadline for submission and receipt of bids. A Bidder that withdraws its bid
shall not be permitted to submit another bid, directly or indirectly, for the
same contract.
23.4 No bid may be modified after the deadline for submission of bids. No bid may
be withdrawn in the interval between the deadline for submission of bids and
the expiration of the period of bid validity specified by the Bidder on the
Financial Bid Form. Withdrawal of a bid during this interval shall result in the
forfeiture of the Bidder’s bid security, pursuant to ITB Clause0, and the
imposition of administrative, civil and criminal sanctions as prescribed by RA
9184 and its IRR.
24. Opening and Preliminary Examination of Bids
24.1 The BAC shall open the bids in public, immediately after the deadline for the
submission and receipt of bids, as specified in the BDS. In case the Bids
cannot be opened as scheduled due to justifiable reasons, the BAC shall take
custody of the Bids submitted and reschedule the opening of Bids on the next
working day or at the soonest possible time through the issuance of a Notice of
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Postponement to be posted in the PhilGEPS website and the website of the
Procuring Entity concerned.
24.2 Unless otherwise specified in the BDS, the BAC shall open the first bid
envelopes and determine each Bidder’s compliance with the documents
prescribed in ITB Clause 12, using a non-discretionary “pass/fail” criterion. If
a Bidder submits the required document, it shall be rated “passed” for that
particular requirement. In this regard, bids that fail to include any requirement
or are incomplete or patently insufficient shall be considered as “failed”.
Otherwise, the BAC shall rate the said first bid envelope as “passed”.
24.3 Unless otherwise specified in the BDS, immediately after determining
compliance with the requirements in the first envelope, the BAC shall
forthwith open the second bid envelope of each remaining eligible bidder
whose first bid envelope was rated “passed”. The second envelope of each
complying bidder shall be opened within the same day. In case one or more of
the requirements in the second envelope of a particular bid is missing,
incomplete or patently insufficient, and/or if the submitted total bid price
exceeds the ABC unless otherwise provided in ITB Clause 0, the BAC shall
rate the bid concerned as “failed”. Only bids that are determined to contain all
the bid requirements for both components shall be rated “passed” and shall
immediately be considered for evaluation and comparison.
24.4 Letters of Withdrawal shall be read out and recorded during bid opening, and
the envelope containing the corresponding withdrawn bid shall be returned to
the Bidder unopened.
24.5 All members of the BAC who are present during bid opening shall initial
every page of the original copies of all bids received and opened.
24.6 In the case of an eligible foreign bidder as described in ITB Clause 5,
the following Class “A” Documents may be substituted with the appropriate
equivalent documents, if any, issued by the country of the foreign Bidder
concerned, which shall likewise be uploaded and maintained in the PhilGEPS
in accordance with Section 8.5.2 of the IRR:
(a) Registration certificate from the Securities and Exchange Commission
(SEC), Department of Trade and Industry (DTI) for sole proprietorship, or
CDA for cooperatives;
(b) Mayor’s/Business permit issued by the local government where the
principal place of business of the bidder is located; and
(c) Audited Financial Statements showing, among others, the prospective
bidder’s total and current assets and liabilities stamped “received” by the
Bureau of Internal Revenue or its duly accredited and authorized
institutions, for the preceding calendar year which should not be earlier
than two years from the date of bid submission.
24.7 Each partner of a joint venture agreement shall likewise submit the
requirements in ITB Clause 12.1(a)(i). Submission of documents required
29
under ITB Clauses 12.1(a)(ii) to 12.1(a)(iii)by any of the joint venture
partners constitutes compliance.
24.8 The Procuring Entity shall prepare the minutes of the proceedings of the bid
opening that shall include, as a minimum: (a) names of Bidders, their bid price
(per lot, if applicable, and/or including discount, if any), bid security, findings
of preliminary examination, and whether there is a withdrawal or
modification; and (b) attendance sheet. The BAC members shall sign the
abstract of bids as read.
24.8 The bidders or their duly authorized representatives may attend the opening of
bids. The BAC shall ensure the integrity, security, and confidentiality of all
submitted bids. The Abstract of Bids as read and the minutes of the bid
opening shall be made available to the public upon written request and
payment of a specified fee to recover cost of materials.
24.9 To ensure transparency and accurate representation of the bid submission, the
BAC Secretariat shall notify in writing all bidders whose bids it has received
through its PhilGEPS-registered physical address or official e-mail address.
The notice shall be issued within seven (7) calendar days from the date of the
bid opening.
Evaluation and Comparison of Bids
25. Process to be Confidential
25.1 Members of the BAC, including its staff and personnel, as well as its
Secretariat and TWG, are prohibited from making or accepting any kind of
communication with any bidder regarding the evaluation of their bids until the
issuance of the Notice of Award, unless otherwise allowed in the case of ITB
Clause 26.
25.2 Any effort by a bidder to influence the Procuring Entity in the Procuring
Entity’s decision in respect of bid evaluation, bid comparison or contract
award will result in the rejection of the Bidder’s bid.
26. Clarification of Bids
To assist in the evaluation, comparison, and post-qualification of the bids, the
Procuring Entity may ask in writing any Bidder for a clarification of its bid. All
responses to requests for clarification shall be in writing. Any clarification submitted
by a Bidder in respect to its bid and that is not in response to a request by the
Procuring Entity shall not be considered.
27. Domestic Preference
27.1 Unless otherwise stated in the BDS, the Procuring Entity will grant a margin
of preference for the purpose of comparison of bids in accordance with the
following:
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(a) The preference shall be applied when the lowest Foreign Bid is lower
than the lowest bid offered by a Domestic Bidder.
(b) For evaluation purposes, the lowest Foreign Bid shall be increased by
fifteen percent (15%).
(c) In the event that the lowest bid offered by a Domestic Bidder does not
exceed the lowest Foreign Bid as increased, then the Procuring Entity
shall award the contract to the Domestic Bidder at the amount of the
lowest Foreign Bid.
(d) If the Domestic Bidder refuses to accept the award of contract at the
amount of the Foreign Bid within two (2) calendar days from receipt of
written advice from the BAC, the Procuring Entity shall award to the
bidder offering the Foreign Bid, subject to post-qualification and
submission of all the documentary requirements under these Bidding
Documents.
27.2 A Bidder may be granted preference as a Domestic Bidder subject to the
certification from the DTI that the Bidder is offering unmanufactured articles,
materials or supplies of the growth or production of the Philippines, or
manufactured articles, materials, or supplies manufactured or to be
manufactured in the Philippines substantially from articles, materials, or
supplies of the growth, production, or manufacture, as the case may be, of the Philippines.
28. Detailed Evaluation and Comparison of Bids
28.1 The Procuring Entity will undertake the detailed evaluation and comparison of
bids which have passed the opening and preliminary examination of bids,
pursuant to ITB Clause 24, in order to determine the Lowest Calculated Bid.
28.2 The Lowest Calculated Bid shall be determined in two steps:
(a) The detailed evaluation of the financial component of the bids, to
establish the correct calculated prices of the bids; and
(b) The ranking of the total bid prices as so calculated from the lowest to
the highest. The bid with the lowest price shall be identified as the
Lowest Calculated Bid.
28.3 The Procuring Entity’s BAC shall immediately conduct a detailed evaluation
of all bids rated “passed,” using non-discretionary pass/fail criteria. The BAC
shall consider the following in the evaluation of bids:
(c) Completeness of the bid. Unless the BDS allows partial bids, bids not
addressing or providing all of the required items in the Schedule of
Requirements including, where applicable, Schedule of Prices, shall be
considered non-responsive and, thus, automatically disqualified. In this
regard, where a required item is provided, but no price is indicated, the
same shall be considered as non-responsive, but specifying a zero (0)or
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a dash (-) for the said item would mean that it is being offered for free
to the Procuring Entity, except those required by law or regulations to
be provided for; and
(d) Arithmetical corrections. Consider computational errors and omissions
to enable proper comparison of all eligible bids. It may also consider
bid modifications. Any adjustment shall be calculated in monetary
terms to determine the calculated prices.
28.4 Based on the detailed evaluation of bids, those that comply with the above-
mentioned requirements shall be ranked in the ascending order of their total
calculated bid prices, as evaluated and corrected for computa tional errors,
discounts and other modifications, to identify the Lowest Calculated Bid.
Total calculated bid prices, as evaluated and corrected for computational
errors, discounts and other modifications, which exceed the ABC shall not be
considered, unless otherwise indicated in the BDS.
28.5 The Procuring Entity’s evaluation of bids shall be based on the bid price
quoted in the Bid Form, which includes the Schedule of Prices.
28.6 Bids shall be evaluated on an equal footing to ensure fair competition. For
this purpose, all bidders shall be required to include in their bids the cost of all
taxes, such as, but not limited to, value added tax (VAT), income tax, local
taxes, and other fiscal levies and duties which shall be itemized in the bid form
and reflected in the detailed estimates. Such bids, including said taxes, shall
be the basis for bid evaluation and comparison.
28.7 If so indicated pursuant to ITB Clause 1.2, Bids are being invited for
individual lots or for any combination thereof, provided that all Bids and
combinations of Bids shall be received by the same deadline and opened and
evaluated simultaneously so as to determine the Bid or combination of Bids
offering the lowest calculated cost to the Procuring Entity. Bid prices quoted
shall correspond to all items specified for each lot and to all quantities
specified for each item of a lot. Bid Security as required by ITB Clause 18
shall be submitted for each contract (lot) separately. The basis for evaluation
of lots is specified in BDS Clause 28.3.
29. Post-Qualification
29.1 The BAC shall determine to its satisfaction whether the Bidder that is
evaluated as having submitted the Lowest Calculated Bid complies with and is
responsive to all the requirements and conditions specified in ITB Clauses 5,
12, and 13.
29.2 Within a non-extendible period of five(5) calendar days from receipt by the
bidder of the notice from the BAC that it submitted the Lowest Calculated
Bid, the Bidder shall submit its latest income and business tax returns filed and
paid through the BIR Electronic Filing and Payment System (eFPS) and other
appropriate licenses and permits required by law and stated in the BDS.
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Failure to submit any of the post-qualification requirements on time, or a
finding against the veracity thereof, shall disqualify the bidder for award.
Provided in the event that a finding against the veracity of any of the
documents submitted is made, it shall cause the forfeiture of the bid security in
accordance with Section 69 of the IRR of RA 9184.
29.3 The determination shall be based upon an examination of the documentary
evidence of the Bidder’s qualifications submitted pursuant to ITB Clauses 12
and 13, as well as other information as the Procuring Entity deems necessary
and appropriate, using a non-discretionary “pass/fail” criterion, which shall be
completed within a period of twelve (12) calendar days.
29.4 If the BAC determines that the Bidder with the Lowest Calculated Bid passes
all the criteria for post-qualification, it shall declare the said bid as the LCRB,
and recommend to the HoPE the award of contract to the said Bidder at its
submitted price or its calculated bid price, whichever is lower.
29.5 A negative determination shall result in rejection of the Bidder’s Bid, in which
event the Procuring Entity shall proceed to the next Lowest Calculated Bid
with a fresh period to make a similar determination of that Bidder’s
capabilities to perform satisfactorily. If the second Bidder, however, fails the
post qualification, the procedure for post qualification shall be repeated for the
Bidder with the next Lowest Calculated Bid, and so on until the LCRB is
determined for recommendation for contract award.
29.6 Within a period not exceeding fifteen (15) calendar days from the
determination by the BAC of the LCRB and the recommendation to award the
contract, the HoPE or his duly authorized representative shall approve or
disapprove the said recommendation.
29.7 In the event of disapproval, which shall be based on valid, reasonable, and
justifiable grounds as provided for under Section 41 of the IRR of RA 9184,
the HoPE shall notify the BAC and the Bidder in writing of such decision and
the grounds for it. When applicable, the BAC shall conduct a post-
qualification of the Bidder with the next Lowest Calculated Bid. A request for
reconsideration may be filed by the bidder with the HoPE in accordance with
Section 37.1.3 of the IRR of RA 9184.
30. Reservation Clause
30.1 Notwithstanding the eligibility or post-qualification of a Bidder, the Procuring
Entity concerned reserves the right to review its qualifications at any stage of
the procurement process if it has reasonable grounds to believe that a
misrepresentation has been made by the said Bidder, or that there has been a
change in the Bidder’s capability to undertake the project from the time it
submitted its eligibility requirements. Should such review uncover any
misrepresentation made in the eligibility and bidding requirements, statements
or documents, or any changes in the situation of the Bidder which will affect
its capability to undertake the project so that it fails the preset eligibility or bid
evaluation criteria, the Procuring Entity shall consider the said Bidder as
33
ineligible and shall disqualify it from submitting a bid or from obtaining an
award or contract.
30.2 Based on the following grounds, the Procuring Entity reserves the right to
reject any and all bids, declare a Failure of Bidding at any time prior to the
contract award, or not to award the contract, without thereby incurring any
liability, and make no assurance that a contract shall be entered into as a result
of the bidding:
(a) If there is prima facie evidence of collusion between appropriate public
officers or employees of the Procuring Entity, or between the BAC and
any of the Bidders, or if the collusion is between or among the bidders
themselves, or between a Bidder and a third party, including any act
which restricts, suppresses or nullifies or tends to restrict, suppress or
nullify competition;
(b) If the Procuring Entity’s BAC is found to have failed in following the
prescribed bidding procedures; or
(c) For any justifiable and reasonable ground where the award of the
contract will not redound to the benefit of the GOP as follows:
(i) If the physical and economic conditions have significantly
changed so as to render the project no longer economically,
financially or technically feasible as determined by the HoPE;
(ii) If the project is no longer necessary as determined by the
HoPE; and
(iii) If the source of funds for the project has been withheld or
reduced through no fault of the Procuring Entity.
30.3 In addition, the Procuring Entity may likewise declare a failure of bidding
when:
(d) No bids are received;
(e) All prospective Bidders are declared ineligible;
(f) All bids fail to comply with all the bid requirements or fail post-
qualification; or
(g) The bidder with the LCRB refuses, without justifiable cause to accept
the award of contract, and no award is madein accordance with Section
40 of the IRR of RA 9184.
34
Award of Contract
31. Contract Award
31.1 Subject to ITB Clause 29, the HoPE or its duly authorized representative shall
award the contract to the Bidder whose bid has been determined to be the
LCRB.
31.2 Prior to the expiration of the period of bid validity, the Procuring Entity shall
notify the successful Bidder in writing that its bid has been accepted, through a
Notice of Award duly received by the Bidder or its representative personally
or sent by registered mail or electronically, receipt of which must be
confirmed in writing within two (2) days by the Bidder with the LCRB and
submitted personally or sent by registered mail or electronically to the
Procuring Entity.
31.3 Notwithstanding the issuance of the Notice of Award, award of contract shall
be subject to the following conditions:
(a) Submission of the following documents within ten (10) calendar days
from receipt of the Notice of Award:
(i) Valid JVA, if applicable; or
(ii) In the case of procurement by a Philippine Foreign Service
Office or Post, the PhilGEPS Registration Number of the
winning foreign Bidder;
(b) Posting of the performance security in accordance with ITB Clause 33;
(c) Signing of the contract as provided in ITB Clause 32; and
(d) Approval by higher authority, if required, as provided in Section 37.3
of the IRR of RA 9184.
31.4 At the time of contract award, the Procuring Entity shall not increase or
decrease the quantity of goods originally specified in Section VI. Schedule of
Requirements.
32. Signing of the Contract
32.1 At the same time as the Procuring Entity notifies the successful Bidder that its
bid has been accepted, the Procuring Entity shall send the Contract Form to
the Bidder, which contract has been provided in the Bidding Documents,
incorporating therein all agreements between the parties.
32.2 Within ten (10) calendar days from receipt of the Notice of Award, the
successful Bidder shall post the required performance security, sign and date
the contract and return it to the Procuring Entity.
35
32.3 The Procuring Entity shall enter into contract with the successful Bidder
within the same ten (10) calendar day period provided that all the documentary
requirements are complied with.
32.4 The following documents shall form part of the contract:
(a) Contract Agreement;
(b) Bidding Documents;
(c) Winning bidder’s bid, including the Technical and Financial Proposals,
and all other documents/statements submitted(e.g., bidder’s response to
request for clarifications on the bid), including corrections to the bid, if
any, resulting from the Procuring Entity’s bid evaluation;
(d) Performance Security;
(e) Notice of Award of Contract; and
(f) Other contract documents that may be required by existing laws and/or
specified in the BDS.
33. Performance Security
33.1 To guarantee the faithful performance by the winning Bidder of its obligations
under the contract, it shall post a performance security within a maximum
period of ten (10) calendar days from the receipt of the Notice of Award from
the Procuring Entity and in no case later than the signing of the contract.
33.2 The Performance Security shall be denominated in Philippine Pesos and
posted in favor of the Procuring Entity in an amount not less thanthe
percentage of the total contract price in accordance with the following
schedule:
Form of Performance Security
Amount of Performance Security
(Not less than the Percentage of the
Total Contract Price)
(a) Cash or cashier’s/manager’s
check issued by a Universal or
Commercial Bank.
For biddings conducted by the
LGUs, the Cashier’s/Manager’s
Check may be issued by other
banks certified by the BSP as
authorized to issue such
financial instrument.
Five percent (5%)
36
(b) Bank draft/guarantee or
irrevocable letter of credit
issued by a Universal or
Commercial Bank: Provided,
however, that it shall be
confirmed or authenticated by a
Universal or Commercial Bank,
if issued by a foreign bank.
For biddings conducted by the
LGUs, the Bank
Draft/Guarantee or Irrevocable
Letter of Credit may be issued
by other banks certified by the
BSP as authorized to issue such
financial instrument.
(c) Surety bond callable upon
demand issued by a surety or
insurance company duly
certified by the Insurance
Commission as authorized to issue such security.
Thirty percent (30%)
33.3 Failure of the successful Bidder to comply with the above-mentioned
requirement shall constitute sufficient ground for the annulment of the award
and forfeiture of the bid security, in which event the Procuring Entity shall
have a fresh period to initiate and complete the post qualification of the second
Lowest Calculated Bid. The procedure shall be repeated until the LCRB is
identified and selected for recommendation of contract award. However if no
Bidder passed post-qualification, the BAC shall declare the bidding a failure
and conduct a re-bidding with re-advertisement, if necessary.
34. Notice to Proceed
Within seven (7) calendar days from the date of approval of the contract by the
appropriate government approving authority, the Procuring Entity shall issue the
Notice to Proceed (NTP) together with a copy or copies of the approved contract tothe
successful Bidder. All notices called for by the terms of the contract shall be effective
only at the time of receipt thereof by the successful Bidder.
35. Protest Mechanism
Decisions of the procuring entity at any stage of the procurement process may be
questioned in accordance with Section 55 of the IRR of RA 9184.
37
Section III. Bid Data Sheet
38
Bid Data Sheet ITB Clause
1.1 The Procuring Entity is Procurement Service.
1.3
The lot(s) and references are:
Lot
No.
Item Quantity Item/Description
1 2,169,750
pcs. A&E Program Elementary
2 5,695,165
pcs A&E Program Secondary
3
1 1,925,896
pcs. Basic Literacy Program Modules
2 969,612
pcs. Basic literacy Program Facilitators Guide
2 The Funding Source is:
The Government of the Philippines (GOP) through the General
Appropriations Act (GAA) of 2015 of the Department of Education.
L
o
t
N
o.
Ite
m Quantity Item/Description
Amount
1 2,169,750
pcs. A&E Program Elementary 41,783,300.00
2 5,695,165
pcs A&E Program Secondary 106,996,400.00
3
1 1,925,896
pcs.
Basic Literacy Program
Modules 62,016,700.00
2 969,612
pcs.
Basic literacy Program
Facilitators Guide
The name of the Project is:
Printing, Supply and Delivery of Basic Literacy and Learning
Materials and A&E Modules for the Department of Education
(DEPED).
3.1 No further instructions.
5.1 No further instructions.
5.2 Foreign bidders, except those falling under ITB Clause 5(g), may not
39
participate in this Project.
5.4 The Bidder must have completed, within the period specified in the
Invitation to Bid and ITB Clause 12.1(a) (ii), a single contract that is
similar to this Project, equivalent to at least fifty percent (50%) of the ABC.
For this project, Similar Contract shall refer to any
Contract for “Manufacturing and distributing of printed and bound
materials, or as consolidators of educational materials.”
The BAC III shall consider the submissions of the bidder under ITB Clause
12.1a(ii.9) in relation to BDS Clause 12.1(a)(ii) in the determination of the
bidder's completed largest single contract.
The bidder with the lowest calculated bid (LCB) shall submit, within five
(5) calendar days from receipt of Notice from the BAC III, proof of
statement of single largest contract, which shall be copy of any verifiable
document(s) such as but not limited to the following (a) Contract/s or
Purchase Order/s; (b) corresponding Sales Invoice/s; (c) Official
Receipt/Cash Receipt/Collection Receipt; and (d) Certificate of Satisfactory
Completion.
7 No further instructions.
8.1 Subcontracting shall be limited to freight and handling of goods.
8.2 If the bidder opts to disclose the name(s) of the subcontractors during the bid
submission, the bidder shall include the documents of the subcontractor(s)
stipulated in ITB Clause 12.1 (a)(i) and 12.1 (a)(ii).
9.1 The Procuring Entity will hold a pre-bid conference for this Project on May
02, 2019 10:00 AM. at PS Conference Room, PS Complex, RR Road,
Cristobal St., Paco, Manila.
10.1 The Procuring Entity’s address is:
PROCUREMENT SERVICE
PS COMPLEX, RR ROAD
CRISTOBAL ST., PACO, MANILA
689-7750 loc. 4017
12.1(a)(i) The valid PhilGEPS Certificate of Registration (Platinum Membership)
shall reflect the updated eligibility documents. Should the Annex A of said
Certificate reflects not updated document, the bidder shall submit together
with the Certificate, a certified true copies of the updated documents.
Notwithstanding the above requirements, the bidder may opt to submit the
following eligibility documents in lieu of the submission of the PhilGEPS
Certificate of Registration (Platinum Membership):
40
a. Business Registration;
b. Mayor’s Permit for 2019;
c. 2018 Audited Financial Statement;
d. Valid and current Tax Clearance;
e. PCAB License, if applicable.
In the latter case, the bidder shall submit a valid and updated PhilGEPS
Registration Certificate including its Annex “A” as part of post-
qualification documents.
12.1(a)(ii) The bidder’s SLCC similar to the contract to be bid should have been
completed within 10 years prior to the deadline for the submission and
receipt of bids.
The statement of all ongoing contracts and awarded but not yet started
contracts which may or may not be similar to the project as of the day
before the deadline of submission of bids.
Bidders shall submit separate statements for: (1) single largest similar
completed contract/s; similar to the contract to be bid and (2) all on-going
contracts and awarded but not yet started contracts.
Attached as Annexes "C" and "C-1" in Section VIII. Bidding Forms are the
standard forms for this requirement including the instructions and
guidelines in the accomplishment of said forms.
13.1 No additional requirements.
13(b) No further instructions.
13.1(c) No additional requirements.
13.2 The ABC are as follows:
Lot
No.
Item Quantity Item/Description
Approved Budget
for the Contract
1 2,169,750
pcs.
A&E Program
Elementary 41,783,300.00
2 5,695,165
pcs
A&E Program
Secondary 106,996,400.00
3
1 1,925,896
pcs.
Basic Literacy
Program Modules
62,016,700.00
2 969,612
pcs.
Basic literacy
Program
Facilitators Guide
Any bid with a financial component exceeding this amount shall not be
41
accepted.
15.4(a)(iv) No incidental services are required.
15(b) The price of the Goods/Services shall be quoted DDP Project Sites. The
supplier shall pay all other taxes (custom taxes); deliver and unload the
Goods at Project Site at its own expense.
16(b) The Bid prices for Goods supplied from outside of the Philippines shall be
quoted in Philippine Pesos.
16.3 Not applicable.
17.1 Bids will be valid for one hundred twenty (120) calendar days from the
date of the opening of bids.
18.1 The bid security shall be in the form of a Bid Securing Declaration, or any
of the following forms and amounts:
Lot
No.
Item
/Description
Amount Cash, Cashier’s /
Manager’s Check, Bank
Draft/ Guarantee or Irrevocable
Letter of Credit (2%)
Surety Bond callable upon
demand issued by a surety or insurance
company duly
certified by the Insurance
Commission (5%)
Bid Securing
Declaration
(Pursuant to
GPPB
Resolution
No. 03-2012
1 A&E Program
Elementary
835,666.00
2,089,165.00
Please see
Section VIII
attached as
Annex “H”
2 A&E Program
Secondary 2,139,928.00 5,349,820.00
3
Basic Literacy
Program Modules
and Facilitators
Guide
1,240,334.00 3,100,835.00
The bid security in the form of cashier’s/manager’s check shall be payable to
PROCUREMENT SERVICE.
18.2 The bid security shall be valid for one hundred twenty (120) calendar
days from opening of bids.
18.5 In case the Bidder opts to post a Surety Bond as provided under ITB
Clause 18, all grounds enumerated under ITB Clause 18.5 must be
included in the coverage of the policy. The said grounds may also be
included through a rider clause of the original contract of the surety.
Otherwise, the same shall be non-complying.
In case the Bidder opts to post Bank Guaranty under ITB Clause 18,
all grounds enumerated under ITB Clause 18.5 must likewise be
42
included or must conform strictly to Annex “I”, Section VIII. Bidding
Forms of the Bidding Documents. Otherwise, the same shall be non-
complying.
20.3 Each Bidder shall submit one (1) original and One (1) copy of the first and
second components of its bid.
The duplicate- i.e. copy 1, must include the same documents as that of the
original set of documents. In case, however, a bidder opts to submit cash as
bid security, copy 1 need not contain photocopies of the same.
21 The address for submission of bids is:
Procurement Service
Bids and Awards Committee III
1st Floor, PS Complex, RR Road
Cristobal St., Paco, Manila
The deadline for submission of bids is on May 17, 2019, 10:00 AM
24.1 The place of bid opening is:
PS Conference Room
2nd Floor, PS Complex, RR Road
Cristobal St., Paco, Manila
The bid opening will be held immediately after the deadline of submission
of bids.
During the opening of bids only the authorized representative shall be
allowed to assist in the opening of bids. In case the authorized
representative is not present, any representative of the authorized
representative may be allowed to assist in the opening of bids provided that
a separate written authorization from the authorized representative shall be
presented for the purpose. Provided that the authorized representative is
duly authorized to issue such further authority and the same is reflected in
the Board Resolution and/or Secretary's Certificate.
24.2 No further instructions.
24.3 No further instructions.
27.1 No further instructions.
43
28.3 (a)
Grouping and Evaluation of Lots –
Partial bids are allowed. All Goods are grouped in lots listed below.
Bidders shall have the option of submitting a proposal on any or all lots and
evaluation and contract award will be undertaken on a per lot basis. Lots
shall not be devided further into sub-lots for the purpose of bidding,
evaluation and contract award.
In all cases, the NFCC computation, if applicable, must be sufficient for all
the lots or contracts to be awarded to the Bidder.
Lot
No.
Item Quantity Item/Description
Approved Budget
for the Contract
1 2,169,750
pcs.
A&E Program
Elementary 41,783,300.00
2 5,695,165
pcs
A&E Program
Secondary 106,996,400.00
3
1 1,925,896
pcs.
Basic Literacy
Program Modules
62,016,700.00
2 969,612
pcs.
Basic literacy
Program
Facilitators Guide
28.4 No further instructions.
29.1 Post Qualification
1. Upon demand by the BAC or its representative(s), a bidder with the
lowest calculated bid shall present:
a) Documents to verify or support its Statement of Ongoing
Contracts which may consist of the following: appropriate and
clear duly signed contracts, purchase orders, agreements, notices
of award, job orders, or notices to proceed;
b) Original copy of the submitted eligibility, technical and
financial documents during bid opening.
2. To determine whether the Bidder that is evaluated as having
submitted the Lowest Calculated Bid (LCB) complies with and is
having responsive to all requirements and conditions, the Procuring
Entity through the BAC, will check the availability and capacity of
the following equipment or their equivalent. DOCUMENTARY
EVIDENCE (TO BE SUBMITTED DURING OPENING)
Type of Equipment
Pre-Press
Desktop Computer
Printer
Proofer Machine
Plate Setter / Image Setter & Processor or Computer to Plate
44
(CtP)
Press
Web Machines (min. of 2 units) with 22 ¾” page cut off and / or
Sheetfed Machine (min. of 4 units)
Post-Press
Perfect Binding Machine
UV Laminating Machine
Three (3) Knife Cutter
Single Knife Cutter
Shrink Pack / Plastic Sealer
Strapping Machine
Folding Machine (if press equipment is Sheet fed machine)
29.2 No licenses and permits required:
For purposes of Post-qualification the following document(s) shall be
submitted within five (5) calendar days from receipt of notice from the
BAC:
1. Latest Income Tax Returns for the year 2018 (BIR Form 1701 or
1702); and
2. Latest Value Added Tax Returns (Forms 2550M and 25500) or
Percentage Tax Returns (Form 2551M) for the last six (6) months
before the deadline of Opening of Bids.
The income tax and business tax returns stated above should have
been filed through the Electronic Filing and Payment System
(EFPS).
3. Proof of completion of the single largest contract as identified in the
Statement of Single Largest Contract, which shall be copy of any
verifiable document(s) such as but not limited to the following: (a)
Contract/s or Purchase Order/s; (b) corresponding Sales Invoice/s;
(c) Official Receipt/Cash Receipt/Collection Receipt; and (d)
Certificate of Satisfactory Completion.
4. Submission of pieces of evidence1 as defined in BDS Clause 12.1(b) (ii), if applicable;
5. Certificate or test results from the FPRDI dated within three (3)
months prior to the date of the deadline for the submission and
opening of bids for this project.
1In the column "Bidder's Compliance", the bidder must state "comply" against each of the individual parameters of each
specification corresponding to performance parameter of equipment offered. Statement of "comply" must be supported by
evidence in a bidders bid and cross-referenced to that evidence. Evidence shall be in the form of manufacturers or distributor's
un-amended sales literature, unconditional statements or specification and compliance issued by the manufacturer or distributor,
samples, independent test data etc., as appropriate.
45
Paper shall meet the following technical specifications:
Cover Page:
Foldcote #12, solid white; 230gsm with +5% tolerance;
Inside Page:
Standard Newsprint; 70gsm with -5% tolerance; Brightness of 80%
with -3% tolerance; Opacity of 90% with -5% tolerance.
6. Declaration of possible source (supplier) of paper that was
submitted to the FPRDI for testing which will be used by the Bidder
during contract implementation.
7. List of printing and binding equipment and their corresponding
proofs of ownership (purchased, rented or leased) and capacity.
8. Updated PhilGEPS Certificate of Registration. (Platinum
Membership), in the event that the PhilGEPS Certificate and the
annexes submitted during Opening of Bids is not updated.
In case of a tie or equal bids have been post-qualified, the measure
determined by the procuring entity to break the tie shall be non-
discretionary and non-discriminatory such the same is based on
sheer luck or chance. The procuring entity shall use “draw lots” or
similar methods of chance.
N.B. Documents submitted during post-qualification as part of post-
qualification documents must be certified by the authorized representative
to be true copy/ies from the original.
32(f) Submit Schedule of Production, Packing, and Completion.
46
Section IV. General Conditions of Contract
47
TABLE OF CONTENTS
1. DEFINITIONS ............................................................................................ 49
2. CORRUPT, FRAUDULENT, COLLUSIVE, AND COERCIVE
PRACTICES .............................................................................................. 50
3. INSPECTION AND AUDIT BY THE FUNDING SOURCE ................................. 51
4. GOVERNING LAW AND LANGUAGE .......................................................... 51
5. NOTICES .................................................................................................. 51
6. SCOPE OF CONTRACT .............................................................................. 52
7. SUBCONTRACTING ................................................................................... 52
8. PROCURING ENTITY’S RESPONSIBILITIES ............................................... 52
9. PRICES ..................................................................................................... 52
10. PAYMENT................................................................................................. 53
11. ADVANCE PAYMENT AND TERMS OF PAYMENT ....................................... 53
12. TAXES AND DUTIES .................................................................................. 54
13. PERFORMANCE SECURITY ....................................................................... 54
14. USE OF CONTRACT DOCUMENTS AND INFORMATION .............................. 55
15. STANDARDS ............................................................................................. 55
16. INSPECTION AND TESTS ........................................................................... 55
17. WARRANTY ............................................................................................. 56
18. DELAYS IN THE SUPPLIER’S PERFORMANCE............................................ 56
19. LIQUIDATED DAMAGES ........................................................................... 57
20. SETTLEMENT OF DISPUTES ...................................................................... 57
21. LIABILITY OF THE SUPPLIER ................................................................... 58
22. FORCE MAJEURE ..................................................................................... 58
23. TERMINATION FOR DEFAULT .................................................................. 58
24. TERMINATION FOR INSOLVENCY ............................................................. 59
25. TERMINATION FOR CONVENIENCE .......................................................... 59
26. TERMINATION FOR UNLAWFUL ACTS...................................................... 60
27. PROCEDURES FOR TERMINATION OF CONTRACTS .................................. 60
28. ASSIGNMENT OF RIGHTS ......................................................................... 61
48
29. CONTRACT AMENDMENT ........................................................................ 61
30. APPLICATION........................................................................................... 62
49
1. Definitions
1.1 In this Contract, the following terms shall be interpreted as indicated:
(a) “The Contract” means the agreement entered into between the
Procuring Entity and the Supplier, as recorded in the Contract Form
signed by the parties, including all attachments and appendices thereto
and all documents incorporated by reference therein.
(b) “The Contract Price” means the price payable to the Supplier under the
Contract for the full and proper performance of its contractual
obligations.
(c) “The Goods” means all of the supplies, equipment, machinery, spare
parts, other materials and/or general suppor t services which the
Supplier is required to provide to the Procuring Entity under the
Contract.
(d) “The Services” means those services ancillary to the supply of the
Goods, such as transportation and insurance, and any other incidental
services, such as installation, commissioning, provision of technical
assistance, training, and other such obligations of the Supplier covered
under the Contract.
(e) “GCC” means the General Conditions of Contract contained in this
Section.
(f) “SCC” means the Special Conditions of Contract.
(g) “The Procuring Entity” means the organization purchasing the Goods,
as named in the SCC.
(h) “The Procuring Entity’s country” is the Philippines.
(i) “The Supplier” means the individual contractor, manufacturer
distributor, or firm supplying/manufacturing the Goods and Services
under this Contract and named in the SCC.
(j) The “Funding Source” means the organization named in the SCC.
(k) “The Project Site,” where applicable, means the place or places named
in the SCC.
(l) “Day” means calendar day.
(m) The “Effective Date” of the contract will be the date of signing the
contract, however the Supplier shall commence performance of its
obligations only upon receipt of the Notice to Proceed and copy of the
approved contract.
50
(n) “Verified Report” refers to the report submitted by the Implementing
Unit to the HoPE setting forth its findings as to the existence of
grounds or causes for termination and explicitly stating its
recommendation for the issuance of a Notice to Terminate.
2. Corrupt, Fraudulent, Collusive, and Coercive Practices
2.1 Unless otherwise provided in the SCC, the Procuring Entity as well as the
bidders, contractors, or suppliers shall observe the highest standard of ethics
during the procurement and execution of this Contract. In pursuance of this
policy, the Procuring Entity:
(a) defines, for the purposes of this provision, the terms set forth below as
follows:
(i) “corrupt practice” means behavior on the part of officials in the
public or private sectors by which they improperly and
unlawfully enrich themselves, others, or induce others to do so,
by misusing the position in which they are placed, and it
includes the offering, giving, receiving, or soliciting of
anything of value to influence the action of any such official in
the procurement process or in contract execution; entering, on
behalf of the Government, into any contract or transaction
manifestly and grossly disadvantageous to the same, whether or
not the public officer profited or will profit thereby, and similar
acts as provided in Republic Act 3019.
(ii) “fraudulent practice” means a misrepresentation of facts in
order to influence a procurement process or the execution of a
contract to the detriment of the Procuring Entity, and includes
collusive practices among Bidders (prior to or after bid
submission) designed to establish bid prices at artificial, non-
competitive levels and to deprive the Procuring Entity of the
benefits of free and open competition.
(iii) “collusive practices” means a scheme or arrangement between
two or more Bidders, with or without the knowledge of the
Procuring Entity, designed to establish bid prices at artificial,
non-competitive levels.
(iv) “coercive practices” means harming or threatening to harm,
directly or indirectly, persons, or their property to influence
their participation in a procurement process, or affect the
execution of a contract;
(v) “obstructive practice” is
(aa) deliberately destroying, falsifying, altering or
concealing of evidence material to an administrative
proceedings or investigation or making false statements
to investigators in order to materially impede an
51
administrative proceedings or investigation of the
Procuring Entity or any foreign government/foreign or
international financing institution into allegations of a
corrupt, fraudulent, coercive or collusive practice;
and/or threatening, harassing or intimidating any party
to prevent it from disclosing its knowledge of matters
relevant to the administrative proceedings or
investigation or from pursuing such proceedings or
investigation; or
(bb) acts intended to materially impede the exercise of the
inspection and audit rights of the Procuring Entity or
any foreign government/foreign or international
financing institution herein.
(b) will reject a proposal for award if it determines that the Bidder
recommended for award has engaged in any of the practices mentioned
in this Clause for purposes of competing for the contract.
2.2 Further the Funding Source, Borrower or Procuring Entity, as appropriate, will
seek to impose the maximum civil, administrative and/or criminal penalties
available under the applicable law on individuals and organizations deemed to
be involved with any of the practices mentioned in GCC Clause (a).
3. Inspection and Audit by the Funding Source
The Supplier shall permit the Funding Source to inspect the Supplier’s accounts and
records relating to the performance of the Supplier and to have them audited by
auditors appointed by the Funding Source, if so required by the Funding Source.
4. Governing Law and Language
4.1 This Contract shall be interpreted in accordance with the laws of the Republic
of the Philippines.
4.2 This Contract has been executed in the English language, which shall be the
binding and controlling language for all matters relating to the meaning or
interpretation of this Contract. All correspondence and other documents
pertaining to this Contract exchanged by the parties shall be written in
English.
5. Notices
5.1 Any notice, request, or consent required or permitted to be given or made
pursuant to this Contract shall be in writing. Any such notice, request, or
consent shall be deemed to have been given or made when received by the
concerned party, either in person or through an authorized representative of
the Party to whom the communication is addressed, or when sent by registered
mail, telex, telegram, or facsimile to such Party at the address specified in the
52
SCC, which shall be effective when delivered and duly received or on the
notice’s effective date, whichever is later.
5.2 A Party may change its address for notice hereunder by giving the other Party
notice of such change pursuant to the provisions listed in the SCC for GCC
Clause 0.
6. Scope of Contract
6.1 The Goods and Related Services to be provided shall be as specified in
6.2 This Contract shall include all such items, although not specifically
mentioned, that can be reasonably inferred as being required for its completion
as if such items were expressly mentioned herein. Any additional requirements
for the completion of this Contract shall be provided in the SCC.
7. Subcontracting
7.1 Subcontracting of any portion of the Goods, if allowed in the BDS, does not
relieve the Supplier of any liability or obligation under this Contract. The
Supplier will be responsible for the acts, defaults, and negligence of any
subcontractor, its agents, servants or workmen as fully as if these were the
Supplier’s own acts, defaults, or negligence, or those of its agents, servants or
workmen.
7.2 If subcontracting is allowed, the Supplier may identify its subcontractor during
contract implementation. subcontractors disclosed and identified during the
bidding may be changed during the implementation of this Contract.In either
case, subcontractors must submit the documentary requirements under ITB
Clause 12 and comply with the eligibility criteria specified in the BDS. In the
event that any subcontractor is found by the Procuring Entity to be ineligible,
the subcontracting of such portion of the Goods shall be disallowed.
8. Procuring Entity’s Responsibilities
8.1 Whenever the performance of the obligations in this Contract requires that the
Supplier obtain permits, approvals, import, and other licenses from local
public authorities, the Procuring Entity shall, if so needed by the Supplier,
make its best effort to assist the Supplier in complying with such requirements
in a timely and expeditious manner.
8.2 The Procuring Entity shall pay all costs involved in the performance of its
responsibilities in accordance with GCC Clause 6.
9. Prices
9.1 For the given scope of work in this Contract as awarded, all bid prices are
considered fixed prices, and therefore not subject to price escalation during
contract implementation, except under extraordinary circumstances and upon
prior approval of the GPPB in accordance with Section 61 of R.A. 9184 and
its IRR or except as provided in this Clause.
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9.2 Prices charged by the Supplier for Goods delivered and/orservices performed
under this Contract shall not vary from the prices quoted by the Supplier in its
bid, with the exception of any change in price resulting from a Change Order
issued in accordance with GCC Clause 29.
10. Payment
10.1 Payments shall be made only upon a certification by the HoPE to the effect
that the Goods have been rendered or delivered in accordance with the terms
of this Contract and have been duly inspected and accepted. Except with the
prior approval of the President no payment shall be made for services not yet
rendered or for supplies and materials not yet delivered under this Contract.
Ten percent (10%) of the amount of each payment shall be retained by the
Procuring Entity to cover the Supplier’s warranty obligations under this
Contract as described in GCC Clause 17.
10.2 The Supplier’s request(s) for payment shall be made to the Procuring Entity in
writing, accompanied by an invoice describing, as appropriate, the Goods
delivered and/or Services performed, and by documents submitted pursuant to
the SCC provision for GCC Clause 0, and upon fulfillment of other
obligations stipulated in this Contract.
10.3 Pursuant to GCC Clause 0, payments shall be made promptly by the
Procuring Entity, but in no case later than sixty (60) days after submission of
an invoice or claim by the Supplier. Payments shall be in accordance with the
schedule stated in the SCC.
10.4 Unless otherwise provided in the SCC, the currency in which payment is
made to the Supplier under this Contract shall be in Philippine Pesos.
10.5 Unless otherwise provided in the SCC, payments using Letter of Credit (LC),
in accordance with the Guidelines issued by the GPPB, is allowed. For this
purpose, the amount of provisional sum is indicated in the SCC. All charges
for the opening of the LC and/or incidental expenses thereto shall be for the
account of the Supplier.
11. Advance Payment and Terms of Payment
11.1 Advance payment shall be made only after prior approval of the President, and
shall not exceed fifteen percent (15%) of the Contract amount, unless
otherwise directed by the President or in cases allowed under Annex “D” of
RA 9184.
11.2 All progress payments shall first be charged against the advance payment until
the latter has been fully exhausted.
11.3 For Goods supplied from abroad, unless otherwise indicated in the SCC, the terms of payment shall be as follows:
(a) On Contract Signature: Fifteen Percent (15%) of the Contract Price
shall be paid within sixty (60) days from signing of the Contract and
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upon submission of a claim and a bank guarantee for the equivalent
amount valid until the Goods are delivered and in the form provided in
Section VIII. Bidding Forms.
(b) On Delivery: Sixty-five percent (65%) of the Contract Price shall be
paid to the Supplier within sixty (60) days after the date of receipt of
the Goods and upon submission of the documents (i) through (vi)
specified in the SCC provision on Delivery and Documents.
(c) On Acceptance: The remaining twenty percent (20%) of the Contract
Price shall be paid to the Supplier within sixty (60) days after the date
of submission of the acceptance and inspection certificate for the
respective delivery issued by the Procuring Entity’s authorized
representative. In the event that no inspection or acceptance certificate
is issued by the Procuring Entity’s authorized representative within
forty five (45) days of the date shown on the delivery receipt, the
Supplier shall have the right to claim payment of the remaining twenty
percent (20%) subject to the Procuring Entity’s own verification of the
reason(s) for the failure to issue documents (vii) and (viii) as described
in the SCC provision on Delivery and Documents.
12. Taxes and Duties
The Supplier, whether local or foreign, shall be entirely responsible for all the
necessary taxes, stamp duties, license fees, and other such levies imposed for the
completion of this Contract.
13. Performance Security
13.1 Within ten (10) calendar days from receipt of the Notice of Award from the
Procuring Entity but in no case later than the signing of the contract by both
parties, the successful Bidder shall furnish the performance security in any the
forms prescribed in the ITB Clause 0.
13.2 The performance security posted in favor of the Procuring Entity shall be
forfeited in the event it is established that the winning bidder is in default in
any of its obligations under the contract.
13.3 The performance security shall remain valid until issuance by the Procuring
Entity of the Certificate of Final Acceptance.
13.4 The performance security may be released by the Procuring Entity and
returned to the Supplier after the issuance of the Certificate of Final
Acceptance subject to the following conditions:
(a) There are no pending claims against the Supplier or the surety
company filed by the Procuring Entity;
(b) The Supplier has no pending claims for labor and materials filed
against it; and
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(c) Other terms specified in the SCC.
13.5 In case of a reduction of the contract value, the Procuring Entity shall allow a
proportional reduction in the original performance security, provided that any
such reduction is more than ten percent (10%) and that the aggregate of such
reductions is not more than fifty percent (50%) of the original performance
security.
14. Use of Contract Documents and Information
14.1 The Supplier shall not, except for purposes of performing the obligations in
this Contract, without the Procuring Entity’s prior written consent, disclose
this Contract, or any provision thereof, or any specification, plan, drawing,
pattern, sample, or information furnished by or on behalf of the Procuring
Entity. Any such disclosure shall be made in confidence and shall extend only
as far as may be necessary for purposes of such performance.
14.2 Any document, other than this Contract itself, enumerated in GCC Clause 0
shall remain the property of the Procuring Entity and shall be returned (all
copies) to the Procuring Entity on completion of the Supplier’s performance
under this Contract if so required by the Procuring Entity.
15. Standards
The Goods provided under this Contract shall conform to the standards mentioned in
the Section VII. Technical Specifications; and, when no applicable standard is
mentioned, to the authoritative standards appropriate to the Goods’ country of origin.
Such standards shall be the latest issued by the institution concerned.
16. Inspection and Tests
16.1 The Procuring Entity or its representative shall have the right to inspect and/or
to test the Goods to confirm their conformity to the Contract specifications at
no extra cost to the Procuring Entity. The SCC and Section VII. Technical
Specifications shall specify what inspections and/or tests the Procuring Entity
requires and where they are to be conducted. The Procuring Entity shall notify
the Supplier in writing, in a timely manner, of the identity of any
representatives retained for these purposes.
16.2 If applicable, the inspections and tests may be conducted on the premises of
the Supplier or its subcontractor(s), at point of delivery, and/or at the goods’
final destination. If conducted on the premises of the Supplier or its
subcontractor(s), all reasonable facilities and assistance, including access to
drawings and production data, shall be furnished to the inspectors at no charge
to the Procuring Entity. The Supplier shall provide the Procuring Entity with
results of such inspections and tests.
16.3 The Procuring Entity or its designated representative shall be entitled to attend
the tests and/or inspections referred to in this Clause provided that the
Procuring Entity shall bear all of its own costs and expenses incurred in
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connection with such attendance including, but not limited to, all traveling and
board and lodging expenses.
16.4 The Procuring Entity may reject any Goods or any part thereof that fail to pass
any test and/or inspection or do not conform to the specifications. The
Supplier shall either rectify or replace such rejected Goods or parts thereof or
make alterations necessary to meet the specifications at no cost to the
Procuring Entity, and shall repeat the test and/or inspection, at no cost to the
Procuring Entity, upon giving a notice pursuant to GCC Clause 5.
16.5 The Supplier agrees that neither the execution of a test and/or inspection of the
Goods or any part thereof, nor the attendance by the Procuring Entity or its
representative, shall release the Supplier from any warranties or other
obligations under this Contract.
17. Warranty
17.1 The Supplier warrants that the Goods supplied under the Contract are new,
unused, of the most recent or current models, and that they incorporate all
recent improvements in design and materials, except when the technical
specifications required by the Procuring Entity provides otherwise.
17.2 The Supplier further warrants that all Goods supplied under this Contract shall
have no defect, arising from design, materials, or workmanship or from any
act or omission of the Supplier that may develop under normal use of the
supplied Goods in the conditions prevailing in the country of final destination.
17.3 In order to assure that manufacturing defects shall be corrected by the
Supplier, a warranty shall be required from the Supplier for a minimum period
specified in the SCC. The obligation for the warranty shall be covered by, at
the Supplier’s option, either retention money in an amount equivalent to at
least one percent (1%) of every progress payment, or a special bank guarantee
equivalent to at least one percent (1%) of the total Contract Price or other such
amount if so specified in the SCC. The said amounts shall only be released
after the lapse of the warranty period specified in the SCC; provided,
however, that the Supplies delivered are free from patent and latent defects
and all the conditions imposed under this Contract have been fully met.
17.4 The Procuring Entity shall promptly notify the Supplier in writing of any
claims arising under this warranty. Upon receipt of such notice, the Supplier
shall, within the period specified in the SCC and with all reasonable speed,
repair or replace the defective Goods or parts thereof, without cost to the
Procuring Entity.
17.5 If the Supplier, having been notified, fails to remedy the defect(s) within the
period specified in GCC Clause 0, the Procuring Entity may proceed to take
such remedial action as may be necessary, at the Supplier’s risk and expense
and without prejudice to any other rights which the Procuring Entity may have
against the Supplier under the Contract and under the applicable law.
18. Delays in the Supplier’s Performance
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18.1 Delivery of the Goods and/or performance of Services shall be made by the
Supplier in accordance with the time schedule prescribed by the Procuring
Entity in Section VI. Schedule of Requirements.
18.2 If at any time during the performance of this Contract, the Supplier or its
Subcontractor(s) should encounter conditions impeding timely delivery of the
Goods and/or performance of Services, the Supplier shall promptly notify the
Procuring Entity in writing of the fact of the delay, its likely duration and its
cause(s). As soon as practicable after receipt of the Supplier’s notice, and upon
causes provided for under GCC Clause 22, the Procuring Entity shall evaluate
the situation and may extend the Supplier’s time for performance, in which
case the extension shall be ratified by the parties by amendment of Contract.
18.3 Except as provided under GCC Clause 22, a delay by the Supplier in the
performance of its obligations shall render the Supplier liable to the imposition
of liquidated damages pursuant to GCC Clause 19, unless an extension of
time is agreed upon pursuant to GCC Clause 29 without the application of
liquidated damages.
19. Liquidated Damages
Subject to GCC Clauses 18 and 22, if the Supplier fails to satisfactorily deliver any or
all of the Goods and/or to perform the Services within the period(s) specified in this
Contract inclusive of duly granted time extensions if any, the Procuring Entity shall,
without prejudice to its other remedies under this Contract and under the applicable
law, deduct from the Contract Price, as liquidated damages, the applicable rate of one
tenth (1/10) of one (1) percent of the cost of the unperformed portion for every day of
delay until actual delivery or performance. The maximum deduction shall be ten
percent (10%) of the amount of contract. Once the maximum is reached, the
Procuring Entity may rescind or terminate the Contract pursuant to GCC Clause 23,
without prejudice to other courses of action and remedies open to it.
20. Settlement of Disputes
20.1 If any dispute or difference of any kind whatsoever shall arise between the
Procuring Entity and the Supplier in connection with or arising out of this
Contract, the parties shall make every effort to resolve amicably such dispute
or difference by mutual consultation.
20.2 If after thirty (30) days, the parties have failed to resolve their dispute or
difference by such mutual consultation, then either the Procuring Entity or the
Supplier may give notice to the other party of its intention to commence
arbitration, as hereinafter provided, as to the matter in dispute, and no
arbitration in respect of this matter may be commenced unless such notice is
given.
20.3 Any dispute or difference in respect of which a notice of intention to
commence arbitration has been given in accordance with this Clause shall be
settled by arbitration. Arbitration may be commenced prior to or after delivery
of the Goods under this Contract.
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21.4 In the case of a dispute between the Procuring Entity and the Supplier, the
dispute shall be resolved in accordance with Republic Act 9285 (“R.A.
9285”), otherwise known as the “Alternative Dispute Resolution Act of 2004.”
20.5 Notwithstanding any reference to arbitration herein, the parties shall continue
to perform their respective obligations under the Contract unless they
otherwise agree; and the Procuring Entity shall pay the Supplier any monies
due the Supplier.
21. Liability of the Supplier
21.1 The Supplier’s liability under this Contract shall be as provided by the laws of
the Republic of the Philippines, subject to additional provisions, if any, set
forth in the SCC.
21.2 Except in cases of criminal negligence or willful misconduct, and in the case
of infringement of patent rights, if applicable, the aggregate liability of the
Supplier to the Procuring Entity shall not exceed the total Contract Price,
provided that this limitation shall not apply to the cost of repairing or
replacing defective equipment.
22. Force Majeure
22.1 The Supplier shall not be liable for forfeiture of its performance security,
liquidated damages, or termination for default if and to the extent that the
Supplier’s delay in performance or other failure to perform its obligations
under the Contract is the result of a force majeure.
22.2 For purposes of this Contract the terms “force majeure” and “fortuitous event”
may be used interchangeably. In this regard, a fortuitous event or force
majeure shall be interpreted to mean an event which the Supplier could not
have foreseen, or which though foreseen, was inevitable. It shall not include
ordinary unfavorable weather conditions; and any other cause the effects of
which could have been avoided with the exercise of reasonable diligence by
the Supplier. Such events may include, but not limited to, acts of the
Procuring Entity in its sovereign capacity, wars or revolutions, fires, floods,
epidemics, quarantine restrictions, and freight embargoes.
22.3 If a force majeure situation arises, the Supplier shall promptly notify the
Procuring Entity in writing of such condition and the cause thereof. Unless
otherwise directed by the Procuring Entity in writing, the Supplier shall
continue to perform its obligations under the Contract as far as is reasonably
practical, and shall seek all reasonable alternative means for performance not
prevented by the force majeure.
23. Termination for Default
23.1 The Procuring Entity shall terminate this Contract for default when any of the
following conditions attends its implementation:
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(a) Outside of force majeure, the Supplier fails to deliver or perform any
or all of the Goods within the period(s) specified in the contract, or
within any extension thereof granted by the Procuring Entity pursuant
to a request made by the Supplier prior to the delay, and such failure
amounts to at least ten percent (10%) of the contact price;
(b) As a result of force majeure, the Supplier is unable to deliver or
perform any or all of the Goods, amounting to at least ten percent
(10%) of the contract price, for a period of not less than sixty (60)
calendar days after receipt of the notice from the Procuring Entity
stating that the circumstance of force majeure is deemed to have
ceased; or
(c) The Supplier fails to perform any other obligation under the Contract.
23.2 In the event the Procuring Entity terminates this Contract in whole or in part,
for any of the reasons provided under GCC Clauses 23 to 26, the Procuring
Entity may procure, upon such terms and in such manner as it deems
appropriate, Goods or Services similar to those undelivered, and the Supplier
shall be liable to the Procuring Entity for any excess costs for such similar
Goods or Services. However, the Supplier shall continue performance of this
Contract to the extent not terminated.
23.3 In case the delay in the delivery of the Goods and/or performance of the
Services exceeds a time duration equivalent to ten percent (10%) of the
specified contract time plus any time extension duly granted to the Supplier,
the Procuring Entity may terminate this Contract, forfeit the Supplier’s
performance security and award the same to a qualified Supplier.
24. Termination for Insolvency
The Procuring Entity shall terminate this Contract if the Supplier is declared bankrupt
or insolvent as determined with finality by a court of competent jurisdiction. In this
event, termination will be without compensation to the Supplier, provided that such
termination will not prejudice or affect any right of action or remedy which has
accrued or will accrue thereafter to the Procuring Entity and/or the Supplier.
25. Termination for Convenience
25.1 The Procuring Entity may terminate this Contract, in whole or in part, at any
time for its convenience. The HoPE may terminate a contract for the
convenience of the Government if he has determined the existence of
conditions that make Project Implementation economically, financially or
technically impractical and/or unnecessary, such as, but not limited to,
fortuitous event(s) or changes in law and national government policies.
25.2 The Goods that have been delivered and/or performed or are ready for delivery
or performance within thirty (30) calendar days after the Supplier’s receipt of
Notice to Terminate shall be accepted by the Procuring Entity at the contract
terms and prices. For Goods not yet performed and/or ready for delivery, the
Procuring Entity may elect:
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(a) to have any portion delivered and/or performed and paid at the contract
terms and prices; and/or
(b) to cancel the remainder and pay to the Supplier an agreed amount for
partially completed and/or performed goods and for materials and parts
previously procured by the Supplier.
25.3 If the Supplier suffers loss in its initial performance of the terminated contract,
such as purchase of raw materials for goods specially manufactured for the
Procuring Entity which cannot be sold in open market, it shall be allowed to
recover partially from this Contract, on a quantum meruit basis. Before
recovery may be made, the fact of loss must be established under oath by the
Supplier to the satisfaction of the Procuring Entity before recovery may be
made.
26. Termination for Unlawful Acts
26.1 The Procuring Entity may terminate this Contract in case it is determined
prima facie that the Supplier has engaged, before or during the implementation
of this Contract, in unlawful deeds and behaviors relative to contract
acquisition and implementation. Unlawful acts include, but are not limited to,
the following:
(a) Corrupt, fraudulent, and coercive practices as defined in ITB Clause
3(a);
(b) Drawing up or using forged documents;
(c) Using adulterated materials, means or methods, or engaging in
production contrary to rules of science or the trade; and
(d) Any other act analogous to the foregoing.
27. Procedures for Termination of Contracts
27.1 The following provisions shall govern the procedures for termination of this
Contract:
(a) Upon receipt of a written report of acts or causes which may constitute
ground(s) for termination as aforementioned, or upon its own initiative,
the Implementing Unit shall, within a period of seven (7) calendar
days, verify the existence of such ground(s) and cause the execution of
a Verified Report, with all relevant evidence attached;
(b) Upon recommendation by the Implementing Unit, the HoPEshall
terminate this Contract only by a written notice to the Supplier
conveying the termination of this Contract. The notice shall state:
(i) that this Contract is being terminated for any of the ground(s)
afore-mentioned, and a statement of the acts that constitute the
ground(s) constituting the same;
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(ii) the extent of termination, whether in whole or in part;
(iii) an instruction to the Supplier to show cause as to why this
Contract should not be terminated; and
(iv) special instructions of the Procuring Entity, if any.
(c) The Notice to Terminate shall be accompanied by a copy of the
Verified Report;
(d) Within a period of seven (7) calendar days from receipt of the Notice
of Termination, the Supplier shall submit to the HoPE a verified
position paper stating why this Contract should not be terminated. If
the Supplier fails to show cause after the lapse of the seven (7) day
period, either by inaction or by default, the HoPE shall issue an order
terminating this Contract;
(e) The Procuring Entity may, at any time before receipt of the Supplier’s
verified position paper described in item (d) above withdraw the
Notice to Terminate if it is determined that certain items or works
subject of the notice had been completed, delivered, or performed
before the Supplier’s receipt of the notice;
(f) Within a non-extendible period of ten (10) calendar days from receipt
of the verified position paper, the HoPE shall decide whether or not to
terminate this Contract. It shall serve a written notice to the Supplier of
its decision and, unless otherwise provided, this Contract is deemed
terminated from receipt of the Supplier of the notice of decision. The
termination shall only be based on the ground(s) stated in the Notice to
Terminate;
(g) The HoPE may create a Contract Termination Review Committee
(CTRC) to assist him in the discharge of this function. All decisions
recommended by the CTRC shall be subject to the approval of the
HoPE; and
(h) The Supplier must serve a written notice to the Procuring Entity of its
intention to terminate the contract at least thirty (30) calendar days
before its intended termination. The Contract is deemed terminated if it
is not resumed in thirty (30) calendar days after the receipt of such
notice by the Procuring Entity.
28. Assignment of Rights
The Supplier shall not assign his rights or obligations under this Contract, in whole or
in part, except with the Procuring Entity’s prior written consent.
29. Contract Amendment
Subject to applicable laws, no variation in or modification of the terms of this
Contract shall be made except by written amendment signed by the parties.
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30. Application
These General Conditions shall apply to the extent that they are not superseded by
provisions of other parts of this Contract.
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Section V. Special Conditions of Contract
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Special Conditions of Contract
GCC
Clause
1(g) The Procuring Entity is Procurement Service. The End User Entity is the
Department of Education.
1(i) The Supplier is _______________________________.
1(j) The Funding Source is
The Government of the Philippines (GOP) through the General Appropriations
Act of FY 2015 of the Department of Education.
1(k) The Project Sites are defined in Section VI. Schedule of Requirements.
( Please see attached Annex “2” for the list of personnels for Division Office )
Note: Supplier should coordinate with the contact person prior to delivery for the
actual quantity to be delivered.
2.1 No further instructions.
0 The Procuring Entity’s address for Notices is:
OFFICE OF THE EXECUTIVE DIRECTOR
Procurement Service
Ground Floor, PS Complex, RR Road
Cristobal St., Paco, Manila
The Supplier’s address for Notice is:
__________________________
__________________________
0 Delivery and Documents –
For purposes of the Contract, “EXW,” “FOB,” “FCA,” “CIF,” “CIP,” “DDP” and other trade terms used to describe the obligations of the parties shall have the
meanings assigned to them by the current edition of INCOTERMS published by
the International Chamber of Commerce, Paris. The Delivery terms of this
Contract shall be as follows:
For Goods Supplied from Abroad, The delivery terms applicable to the Contract
are DDP delivered to the above project site. In accordance with INCOTERMS.
For Goods Supplied from Within the Philippines, The delivery terms applicable to this Contract are delivered to the above project site. Risk and title will pass
from the Supplier to the Procuring Entity upon receipt and final acceptance of the
Goods at their final destination.”
Delivery of the Goods shall be made by the Supplier in accordance with the terms specified in Section VI. Schedule of Requirements.
The details of shipping and/or other documents to be furnished by the Supplier
are as follows:
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For Goods supplied from within the Philippines:
Upon delivery of the Goods to the Project Site, the Supplier shall notify the Procuring Entity and present the following documents to the Procuring Entity:
(i) Original and four copies of the Supplier’s invoice showing Goods’
description, quantity, unit price, and total amount;
(ii) Original and four copies delivery receipt/note, railway receipt, or truck
receipt;
(iii) Original Supplier’s factory inspection report;
(iv) Original and four copies of the Manufacturer’s and/or Supplier’s warranty
certificate;
(v) Original and four copies of the certificate of origin (for imported Goods);
(vi) Delivery receipt detailing number and description of items received
signed by the authorized receiving personnel;
(vii) Certificate of Acceptance/Inspection Report signed by the Procuring
Entity’s representative at the Project Site; and
(viii) Four copies of the Invoice Receipt for Property signed by the Procuring
Entity’s representative at the Project Site.
For Goods supplied from abroad:
Upon shipment, the Supplier shall notify the Procuring Entity and the insurance company by cable the full details of the shipment, including Contract Number,
description of the Goods, quantity, vessel, bill of lading number and date, port of
loading, date of shipment, port of discharge etc. Upon delivery to the Project Site,
the Supplier shall notify the Procuring Entity and present the following
documents as applicable with the documentary requirements of any letter of
credit issued taking precedence:
(i) Original and four copies of the Supplier’s invoice showing Goods’
description, quantity, unit price, and total amount;
(ii) Original and four copies of the negotiable, clean shipped on board bill of
lading marked “freight pre-paid” and five copies of the non-negotiable
bill of lading ;
(iii) Original Supplier’s factory inspection report;
(iv) Original and four copies of the Manufacturer’s and/or Supplier’s warranty
certificate;
(v) Original and four copies of the certificate of origin (for imported Goods);
(vi) Delivery receipt detailing number and description of items received
signed by the Procuring Entity’s representative at the Project Site;
(vii) Certificate of Acceptance/Inspection Report signed by the Procuring
Entity’s representative at the Project Site; and
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(viii) Four copies of the Invoice Receipt for Property signed by the Procuring
Entity’s representative at the Project Site.
For purposes of this Clause the Procuring Entity’s Representative at the Project Site(s) are the ARP’s and the DepEd Division Supply Officer or authorized
alternate.
Incidental Services –
The Supplier is required to provide all of the following services, including
additional services, if any, specified in Section VI. Schedule of Requirements:
Select appropriate requirements and delete the rest.
(a) performance or supervision of on-site assembly and/or start-up of the supplied Goods;
(b) furnishing of tools required for assembly and/or maintenance of the
supplied Goods;
(c) furnishing of a detailed operations and maintenance manual for each
appropriate unit of the supplied Goods;
(d) performance or supervision or maintenance and/or repair of the supplied
Goods, for a period of time agreed by the parties, provided that this
service shall not relieve the Supplier of any warranty obligations under
this Contract; and
(e) training of the Procuring Entity’s personnel, at the Supplier’s plant and/or
on-site, in assembly, start-up, operation, maintenance, and/or repair of the
supplied Goods.
The Contract price for the Goods shall include the prices charged by the Supplier
for incidental services and shall not exceed the prevailing rates charged to other
parties by the Supplier for similar services.
Packaging
The Supplier shall provide such packaging of the Goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated
in this Contract. The packaging shall be sufficient to withstand, without
limitation, rough handling during transit and exposure to extreme temperatures,
salt and precipitation during transit, and open storage. Packaging case size and
weights shall take into consideration, where appropriate, the remoteness of the
GOODS’ final destination and the absence of heavy handling facili ties at all
points in transit.
The packaging, marking, and documentation within and outside the packages
shall comply strictly with such special requirements as shall be expressly
provided for in the Contract, including additional requirements, if any, specified
below, and in any subsequent instructions ordered by the Procuring Entity.
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The outer packaging must be clearly marked on at least four (4) sides as follows:
Name of the Procuring Entity
Name of the Supplier
Contract Description
Final Destination
Gross weight
Any special lifting instructions
Any special handling instructions
Any relevant HAZCHEM classifications
A packaging list identifying the contents and quantities of the package is to be placed on an accessible point of the outer packaging if practical. If not practical
the packaging list is to be placed inside the outer packaging but outside the
secondary packaging.
Insurance –
The Goods supplied under this Contract shall be fully insured by the Supplier in a freely convertible currency against loss or damage incidental to manufacture or
acquisition, transportation, storage, and delivery. The Goods remain at the risk
and title of the Supplier until their final acceptance by the Procuring Entity.
Transportation –
Where the Supplier is required under Contract to deliver the Goods CIF, CIP or
DDP, transport of the Goods to the port of destination or such other named place
of destination in the Philippines, as shall be specified in this Contract, shall be
arranged and paid for by the Supplier, and the cost thereof shall be included in
the Contract Price.
Where the Supplier is required under this Contract to transport the Goods to a specified place of destination within the Philippines, defined as the Project Site,
transport to such place of destination in the Philippines, including insurance and
storage, as shall be specified in this Contract, shall be arranged by the Supplier,
and related costs shall be included in the Contract Price.
Where the Supplier is required under Contract to deliver the Goods CIF, CIP or DDP, Goods are to be transported on carriers of Philippine registry. In the event
that no carrier of Philippine registry is available, Goods may be shipped by a
carrier which is not of Philippine registry provided that the Supplier obtains and
presents to the Procuring Entity certification to this effect from the nearest
Philippine consulate to the port of dispatch. In the event that carriers of
Philippine registry are available but their schedule delays the Supplier in its
performance of this Contract the period from when the Goods were first ready for
shipment and the actual date of shipment the period of delay will be considered
68
force majeure in accordance with GCC Clause 22.
The Procuring Entity accepts no liability for the damage of Goods during transit other than those prescribed by INCOTERMS for DDP Deliveries. In the case of
Goods supplied from within the Philippines or supplied by domestic Suppliers
risk and title will not be deemed to have passed to the Procuring Entity until their
receipt and final acceptance at the final destination.
Patent Rights –
The Supplier shall indemnify the Procuring Entity against all third-party claims
of infringement of patent, trademark, or industrial design rights arising from use
of the Goods or any part thereof.
This Contract shall include all such items, although not specifically me ntioned, that can be reasonably inferred as being required for its completion as if such
items were expressly mentioned herein.
10.2 Progress Payments shall be paid to the Supplier on the following conditions:
One Time payment on Complete Delivery and Final Acceptance per Region
One hundred percent (100%) of the Total Contract Price shall be paid to the
Supplier upon delivery and acceptance of 100% of the Goods at Project Site per
Region and upon submission of the documents, whichever is applicable, specified
in SCC for GCC Clause 6.2 and other documents required in government
accounting and auditing rules and regulations.
Payments shall be subject to the “Warranty” provision in the form of either retention money in an amount equivalent to at least 1% of every progress
payment, or a special bank guarantee in the amount equal to at least 10% of the
Total Contract Price required in Section 62 of R.A. 9184 and its IRR.
The retention money or special bank guarantee shall be released only after the lapse of the Warranty in SCC Clause 17.3 and upon submission of all Certificates
of Acceptance duly signed and dated by the Public Schools Division
Superintendent (original/certified true copy signed by the Division Office
personnel).
The Supplier shall be liable for damages for the delay in its performance of the
Contract and shall pay the procuring entity liquidated damages, not by way of
penalty, in an amount equal to one-tenth (1/10) of one percent (1%) of the cost of
the delayed goods scheduled for delivery for every day of delay until such goods
are finally delivered and accepted by the procuring entity concerned. The
Procuring Entity shall deduct the liquidated damages from any money due or
which may become due to the Supplier, or collect from any of the securities or
warranties posted by the Supplier, whichever is convenient to the Procuring
Entity concerned. Once the cumulative amount of liquidated damages reaches ten
percent (10%) of the amount of the Contract, the Procuring Entity may rescind
the Contract, without prejudice to other courses of action and remedies open to
69
the Procuring Entity.
10.4 Not applicable.
10.5 Payment using LC is not allowed.
11.3 Maintain the GCC Clause.
13(c) No further instructions.
0 The inspections shall be based on the approved submitted sample in accordance
to the Technical Specifications which will be conducted at the warehouse of the
supplier local and abroad.
1. The procuring Entity shall have the option to conduct pre-delivery inspection(s) at points of delivery or supplier’s premises.
2. Complete Goods/Services shall be inspected and/or tested by the
Procuring Entity or its Authorized Representatives at the time and date of
deliveries to project site(s). Goods/Services delivered with defect/s or
non-compliant with the required specification shall be rejected by the
procuring entity and replaced by the supplier.
3. The procuring entity shall have the option to inspect suppliers premises
covered by the contract to monitor and assess suppliers capacity to
discharge its contractual obligations to the procuring entity.
0 Three (3) Months after acceptance by the Procuring Entity of the delivered
Goods or after the Goods are consumed, whichever is earlier.
0 The suppliers’ response time shall be within 48 hours upon receipt of the notice of defect/s. The period for correction of defects in the warranty period is fifteen
(15) days upon request.
0 No additional provision.
or, if the Supplier is a joint venture,
All partners to the joint venture shall be jointly and severally liable to the Procuring Entity.
70
Annex to Special Conditions of Contract
Goods shall be packed, labeled, and delivered to their final destination by the Supplier. Supplier shall
bear costs of inland transportation, insurance, and other services required to convey the Goods to their
final destinations. The quantities are listed in the Allocation List.
Pre-Production
1. Upon receipt of the Notice to Proceed of the Suppliers, the Procuring Entity, through DepEd-BLR,
shall provide the Supplier with the Ready to Print materials (inside and cover page) for proofing.
The Supplier shall submit to the Procuring Entity, through DepEd-BLR, a detailed
printing/manufacturing, binding, revising, packing, and delivery schedules. The Procuring Entity
shall notify the Supplier in writing of the names of members of Procuring Entity’s authorized
DepEd Quality Control Inspector Teams (DepEd-QCIT).
2. The Supplier shall submit to the Procuring Entity the proofs of the inside and cover page upon receipt
of the Ready-to-Print materials for approval and sign-off. (Refer to the schedule of requirements)
3. Approved and signed-off proofs shall be returned by the Procuring Entity upon receipt from the
Supplier. (Refer to the schedule of requirements)
Production and Pre-Inspection Activities
1. In case the printing, binding, revising, packing and pre-shipment inspections will not be conducted
at Supplier’s plant located abroad, the pre-inspection shall be conducted by the Joint PE and End
Users’ QCIT at Supplier’s warehouse(s) located in the Philippines. The pre-inspections shall be
conducted before the delivery of Goods to their final destinations. The Supplier shall inform the
Procuring Entity of the arrival of the Goods at Supplier’s warehouse(s) located in the Philippines.
2. The Procuring Entity, through the Joint Inspection of Procuring Entity (PE) and End User QCIT,
shall conduct random pre-inspections of the Goods during printing / manufacturing, binding,
revising, and packing stages. A pre-inspection report that records observed printing/manufacturing,
binding, revising, and packing defects that needs to be corrected, and tracks if corrections
previously required were undertaken by the Supplier, shall be both signed by the Joint PE and End
User QCIT and Supplier’s production/manufacturer supervisor/authorized representative. Likewise,
the Joint PE and End User QCIT shall conduct substantial pre-shipment inspection at the Supplier’s
and its sub-contractor’s premises.
3. At any stage of the actual production/manufacturing (printing, binding, revising, and packing) the
Procuring Entity, through the Joint Inspection of Procuring Entity (PE) and End User QCIT shall
have the option to subject the materials, covers and signatures produced and packed using body
stocks, cover stocks, and corrugated boxes for testing at Forest Products Research and Development
Institute (FPRDI). All materials, covers, and signatures, produced and packed using body stocks,
cover stocks, and corrugated boxes which failed the FPRDI test based on Procuring Entity’s
specifications shall be rejected. Likewise, other materials used which do not comply with required
specifications shall also be rejected.
4. The Joint PE and End Users QCIT members are authorized to mark or write the word “rejected” or
“X” and affix their signatures on all defective materials, pages, covers, signatures, or the whole
Goods by the use of an indelible ink or pen, discovered defective during printing/manufacturing,
binding, revising, packing, and pre-shipment inspections without any cost or liability to be charged
to the account of Procuring Entity. Defective Goods that have been rejected shall be shredded, cut,
71
or confiscated by the Joint PE and End User QCIT to ensure that these are not delivered to the
Recipients.
5. The Supplier shall prepare the Inspection and Acceptance Reports (IARs) based on the allocation
list provided by the Procuring Entity which will be use during the delivery of the Goods to their
final destinations. Template of the IAR shall be provided by the Procuring Entity.
Supplier’s Undertakings
1. In case of a foreign supplier, the Supplier shall inform the Procuring Entity in writing of the date of
arrival of the Goods from abroad at the Supplier’s warehouse located in the Procuring Entity’s
country. In case printing, binding, revising, packing, and pre-shipment inspections were not
conducted by the Procuring Entity at the Supplier’s premises located abroad, the Supplier shall
submit the Goods to the Procuring Entity for pre-inspection by the DepEd-QCIT at the former’s
warehouses before delivery.
2. The Supplier shall allow the Procuring Entity, through the DepEd-QCIT, and copyright owner, to
observe during printing/manufacturing, binding, and packing stages as safeguard against copyright
infringement and overprint. Within a reasonable time after completion of printing services, the
Supplier shall return the approved and signed-off proofs and Ready to Print files (PDF Files) to the
Procuring Entity upon completion of the printing process.
3. Prior to delivery to the Recipients, the Supplier shall deliver to DepEd-BLR, twenty (20)
complimentary copies / samples of each title of the Goods.
4. Supplier shall strictly conform to the agreed contract completion and deliver only Goods that comply
with the Procuring Entity’s technical and contract specif ications.
5. The Supplier shall coordinate the deliveries with the Division Office’s Supply Officer at least two (2)
weeks before the scheduled delivery so that the latter can organize the required School Inspectorate
Team (SIT) to inspect Goods at the time of delivery.
6. The Supplier shall make delivery/ies to the Project site on a regular working day, during office hours
from 7:00 A.M. to 5:00 P.M. The supplier may make arrangements with the Authorized Receiving
Personnel/Supply Officer of the concerned recipient schools to make delivery/ies to the project site
beyond regular office hours during regular working days; on weekends (Saturdays and Sundays); or
non-working holidays. The Supply Officer or its designated Authorized Representative reserves the
right to refuse to receive/accept delivered Goods made before 7:00 A.M. or after 5:00 P.M., and on
schedules outside the agreed schedules beyond regular office hours during regular working days;
during weekends; or non-office hours during holidays.
7. The Supplier shall deliver Goods to the appropriate Recipients only as indicated in the allocation list.
Goods intended for a Recipient but delivered to another district, high school, region, or division
office shall be rejected and the Supplier shall be penalized. The penalty shall include the imposition
of administrative and/or blacklisting of the Supplier as a result of non-compliance and poor contract
performance.
8. During delivery, the Supplier shall endorse the Goods, DRs, and duly accomplished IARs to the
Supply Officer or authorized representative for inspection and acceptance/approval.
9. The Supplier shall notify the Procuring Entity immediately from the initial occurrence of conditions
impeding timely delivery of the Goods.
72
10. The Supplier shall replace all rejected Goods, and complete under delivery within fifteen (15)
calendar days from receipt of a Notice of Rejection and under delivery from the Procuring Entity.
Likewise, if stocks are available on site, the Supplier shall replace defective Goods or complete
under delivery immediately. No payment shall be made for deficient delivery or defective Goods
regardless of the IARs signed by the ARPs.
11. The Supplier shall authorize the Procuring Entity to procure, upon such terms and in such manner
the Procuring Entity deems appropriate, Goods similar to those undelivered or defective and to
deduct the costs of such procurement from Supplier’s billings under this contract. In case the
Supplier has no outstanding billing/contract with the Procuring Entity, the Supplier shall be liable to
the Procuring Entity for all the costs of such procured Goods. These remedies shall not prejudice
Procuring Entity’s other remedial actions inclusive of blacklisting the Supplier from joining future
biddings to be conducted by the Procuring Entity.
12. Defective Goods, replaced within the 15-day period, shall be retrieved by the Supplier from the
concerned High Schools at no cost to the Procuring Entity.
13. After completion of delivery to Recipients, the Supplier shall submit to the Procuring Entity the
documents specified under GCC Clause 6.2 of Section V. Special Conditions of the Contract for
validation and as attachments to his/her claim for payment.
Procuring Entity’s Undertakings
1. The Procuring Entity (PE), through the joint PE and End Users’ QCIT, will do
production/manufacturing and packing and pre-shipment (pre-delivery) inspections at the
premises of the Suppliers and their sub-contractors.
2. The PE, through the End User, shall provide the Regional Offices (ROs) and Division Offices
(DOs) copies of the delivery schedule and distribution list. The End User shall likewise advise
the DOs to facilitate dissemination of the delivery schedule and distribution list to the
Recipients, mobilize the monitoring and inspection of Goods delivered, and validates deliveries
and acceptance thereof made by the ARPs.
3. The End User shall monitor, inspect, and validate at random delivery of the Goods, and
promptly report discrepancies to the Supplier.
4. Upon receipt of a Notice of Rejection and under delivery from the DO/Recipient Schools, the
PE, through the End User, shall require the Supplier to complete the under delivery and replace
defective deliveries within fifteen (15) days. The End User shall furnish the DO with a copy of
the letter to the Supplier.
5. The Procuring Entity, through the End User, shall facilitate and follow-up issuances of
Certificates of Acceptance (CA) by the DO confirming delivered Goods and shall use the CA to
appraise contract compliance, processing, and release of payment to Supplier.
6. The Procuring Entity will pay the supplier upon submission of the documents based on GCC
Clause 6.2 of Section V. Special Conditions of the Contract and other documents required
in accounting and auditing rules and regulations.
The PE shall accept the documents submitted by the Supplier and coordinate with the PE’s
accounting for the processing of payment within sixty (60) days from receipt of complete
documents. Rejected Goods shall not be paid unless replaced by the Supplier.
73
Section VI. Schedule of Requirements
74
Schedule of Requirements
The successful Bidder shall provide DepEd with the Press proof of Printing, Supply and
Delivery of Basic Literacy Learning Materials and A&E Modules in accordance with
DepEd specifications.
Note: The abovementioned Learning Resources should be provided on CD/DVD (inside and
cover pages) in pdf file.
Target Recipient (Division Offices and Central Office):
- Please see attached Distribution List: Annex “1”
Scope of the Project: Printing, Supply and Delivery of Basic Literacy Learning Materials
and A&E Modules to DepEd Central Office Warehouse and Division Offices Nationwide
Reckoning Date:
120 days = Reckoned from the issuance of “Certificate of Mass Printing” for printing,
binding, packing of materials & delivery to DepEd Central Office Warehouse and Division
Offices Nationwide.
I hereby commit to comply and deliver all the above requirements in accordance with the
above stated schedule.
____________________________ ___________________________ _______________
Name of Company Signature Over Printed Name of Date
Authorized Representative
75
ANNEX “1”
SCHEDULE OF
REQUIREMENTS ALLOCATION LIST OF ABOT ALAM MODULES
As of January 10, 2017
Region Division Complete Address A&E
Program Elementary
Modules
A&E
Program Secondary Modules
Basic
Literacy Program Modules
Basic Literacy
Program Facilitator's
Guide
GRAND
TOTAL
86,790
196,385
28,322 14,259
I TOTAL 4,412 10,001
1,452 712
I Ilocos Norte Brgy. 7B Giron St., Laoag City 591 1,339
193 96
I Laoag City Brgy, 14, Nolasco St., Laoag City 69 156
23 10
I Batac City Batac City, Ilocos Norte 69 156
23 11
I Ilocos Sur Quirino Blvd., Zone V, Bantay, Ilocos Sur 659
1,495
216 107
I Candon City Candon City, Ilocos Sur 83
187
28 13
I Vigan City Vigan City, Ilocos Sur 96 218
32 15
I La Union Catbangen, San Fernando City, La Union 632 1,433
208 103
I San Fernando City, I San Fernando City, La Union 111
250
37 18
I Pangasinan I, Lingayen Capitol Grounds, Lingayen Pangasinan 865
1,962
284 141
I Alaminos City Alaminos City, Pangasinan 96 218
32 15
I San Carlos City, I Rizal St., San Carlos City, Pangasinan 69 157
23 10
I Pangasinan II, Binalonan Canarvacanan, Binalonan, Pangasinan 879
1,993
289 143
I Dagupan City Burgos St., Dagupan City 124 281
41 20
I Urdaneta City San Vicente Drive, Urdaneta City 69 156
23 10
II TOTAL 4,301 9,747
1,410 697
II Batanes Basco, Batanes 124
281
41 20
76
II Cagayan Lingu, Solana, Cagayan 1,291 2,927
423 211
II Tuguegarao City Tuguegarao City, Cagayan 124 281
41 19
II Isabela Ilagan, Isabela 1,182 2,677
386 193
II Ilagan City Ilagan City, Isabela 69 156
23 11
II Cauayan City Cauayan City, Isabela 138 313
45 21
II Santiago City Santiago City, Isabela 55
125
19 8
II Nueva Vizcaya Bayombong, Nueva Viscaya 659
1,494
216 107
II Quirino Cabarroguis, Quirino 659 1,493
216 107
III TOTAL 6,095
13,782
2,002 999
III Aurora Baler, Aurora 495 1,120
162 80
III Balanga City Balanga City 83 187
27 12
III Bataan Balanga, Bataan 371 840
122 60
III Bulacan Malolos, Bulacan 866 1,960
284 142
III Malolos City Malolos City, Bulacan 69 155
23 11
III Meycauayan City Meycauayan City, Bulacan 83 186
28 14
III San Jose del Monte City San Jose del Monte, Bulacan 111
249
37 19
III Nueva Ecija Cabanatuan City 962 2,178
316 158
III
Muñoz Science
City Muñoz, Nueva Ecija 55
124
19 9
III San Jose City San Jose City, Nueva Ecija 55
124
19 9
III Cabanatuan City Cabanatuan City 124 280
41 21
III Gapan City Gapan City 83 186
28 14
III Pampanga San Fernando City, Pampanga 907 2,054
297 149
III Angeles City Angeles City 138 311
45 23
III Mabalacat City Mabalacat City, Pampanga 55 124
18 9
III San Fernando City, III San Fernando City, Pampanga 69
156
23 11
III Tarlac Tarlac, Tarlac 742 1,680
244 122
III Tarlac City Tarlac City 179 405
58 29
III Zambales Iba, Zambales 510 1,152
166 84
77
III Olongapo City Olongapo City 138 311
45 23
CAR TOTAL 4,758 10,765
1,551 784
CAR Abra Bangued, Abra 893 2,022
292 147
CAR Apayao Luna, Apayao 385 871
125 63
CAR Baguio City Baguio City 261 591
84 43
CAR Benguet La Trinidad, Benguet 605
1,369
198 100
CAR Ifugao Lagawe, Ifugao 742
1,681
242 122
CAR Kalinga Tabuk, Kalinga 1,045 2,364
341 172
CAR Tabuk City Tabuk City 290 654
94 48
CAR Mt. Province Bontoc, Mt. Province 537 1,213
175 89
IV-A TOTAL
7,634 17,268
2,487 1,257
IV-A Batangas Bolboc, Batangas City 990 2,240
323 163
IV-A Batangas City Batangas City 206 467
67 34
IV-A Lipa City Lipa City 124 280
40 20
IV-A Tanauan City Tanauan City 138 311
45 23
IV-A Bacoor City Bacoor City 55 124
17 9
IV-A Cavite Province Trece Martirez City 838 1,898
274 138
IV-A Cavite City Cavite City 124
279
40 21
IV-A Dasmariñas City
Dasmariñas City
111
249
36 19
IV-A Imus City Imus City, Cavite 42 93
13 7
IV-A Biñan City Biñan City, Laguna
221 498
71 36
IV-A Calamba City Calamba City 152 342
49 25
IV-A Laguna Sta. Cruz, Laguna 921 2,085
301 152
IV-A San Pablo City San Pablo City 151 342
49 25
IV-A Sta. Rosa City Sta. Rosa City 124 280
40 20
IV-A Lucena City Lucena City 138 311
45 23
IV-A Quezon Talipan, Pagbilao, Quezon 1,498 3,392
489 247
78
IV-A Tayabas City Tayabas City 69 155
22 11
IV-A Antipolo City Antipolo City 165 374
53 27
IV-A Rizal Cabrera Rd., Hilltop, Taytay, Rizal 1,567 3,548
513 257
IV-B TOTAL 3,204 7,249
1,045 527
IV-B Marinduque Boac, Marinduque 344 778
112 56
IV-B Occidental Mindoro Mamburao, Occ. Mindoro 412
933
134 68
IV-B Calapan City Calapan City 151
342
49 25
IV-B Oriental Mindoro Calapan, Or. Mindoro 715 1,618
234 118
IV-B Palawan Puerto Princesa City 990 2,240
324 163
IV-B Puerto Princesa City Puerto Princesa City 152
342
49 25
IV-B Romblon Romblon, Romblon 440 996
143 72
V TOTAL 4,798 10,856
1,565 787
V Albay Legazpi City 632 1,431
206 103
V Legaspi City Legazpi City
110 248
36 18
V Ligao City Ligao City 97 218
31 16
V Tabaco City Tabaco City 110 248
36 18
V Camarines Norte Daet, Camarines Norte 399 903
130 66
V Camarines Sur
Freedom Sports Complex San Jose, Pili,
Cam. Sur 1,168
2,645
382 192
V Iriga City Iriga City 96
217
31 16
V Naga City Naga City 69 156
22 11
V Catanduanes Virac, Catanduanes 536 1,213
175 88
V Masbate Masbate, Masbate 824 1,867
270 135
V Masbate City Masbate City 83 186
27 14
V Sorsogon Sorsogon, Sorsogon 550 1,244
179 90
V Sorsogon City Sorsogon City 124 280
40 20
NCR TOTAL 3,895 8,804
1,262 641
79
NCR Manila City Hall, Manila 1,443 3,267
472 237
NCR Las Piñas City Las Piñas City 97 218
31 16
NCR Makati City Makati ES, Gen. Luna St., Makati City 152 343
49 25
NCR Muntinlupa City Muntinlupa ES, Poblacion Muntinlupa City
55 124
18 9
NCR Parañaque City Paranaque Central School, Kabihasnan Metro Manila 645
1,462
210 107
NCR Pasay City P. Burgos ES, Pasay City 221
498
71 36
NCR Taguig
Capinga ES, Taguig City
152
342
49 26
NCR San Juan City San Juan City
41 93
13 7
NCR Mandaluyong City H-way Hills ES, Calbayog St. Mandaluyong City 83
187
26 13
NCR Marikina City Shoe Ave., Sta. Elena, Marikina City 69 155
22 12
NCR Pasig City Pasig ES, Caruncho Ave., Pasig City 151 342
48 25
NCR Quezon City San Francisco Compound, Misamis St., Bago Bantay, Quezon City 289
653
94 47
NCR Caloocan City 10th Ave., Kalookan HS, Caloocan City 221 498
71 36
NCR Malabon City N. Aquino ES, Maya-maya St. Dagat-dagatan, Malabon City 138
311
44 22
NCR Navotas City Bagumbayan, Navotas City
28 62
9 5
NCR Valenzuela City P. Valenzuela St., Marulas, Valenzuela City 110 249
35 18
VI TOTAL 5,572 12,601
1,812 919
VI Aklan Kalibo, Aklan 509
1,151
166 84
VI Antique San Jose, Antique 591
1,338
193 98
VI Capiz Banica, Roxas City 509 1,151
166 84
VI Roxas City Arnaldo Blvd., Roxas City 41 93
13 7
VI Guimaras Jordan, Guimaras 234 529
76 38
VI Iloilo Luna St., Brgy. La Paz, Iloilo City 1,457 3,298
475 239
VI Iloilo City Gen. Luna St., Iloilo City 262 591
85 43
VI Passi City Simeon Aguilar St., Passi City, Iloilo 96 218
31 16
VI Bacolod City Rostico San Justa St., Bacolod City, Negros Occ. 138
311
45 23
VI Bago City Araneta St., Bago City 124 280
40 21
VI Cadiz City Cadiz City, Neg. Occ 110 249
35 18
80
VI Escalante City Escalante City, Negros Occidental 97 217
31 17
VI Kabankalan City Kabankalan City 165 374
53 27
VI La Carlota City Garrea St., La Carlota City 83 187
27 14
VI Negros Occidental Cottage Road, Negros Occidental 618 1,400
202 102
VI Sagay City Sagay City 69 156
22 11
VI San Carlos City, VI
Azcona St., Highway, San Carlos City,
Negros Occ. 152
343
49 25
VI Silay City Silay City 317
715
103 52
VII TOTAL 5,844
13,222
1,903 962
VII Bohol Tagbilaran City, Bohol 1,443 3,267
471 237
VII Tagbilaran City Tagbilaran City, Bohol 83 187
27 14
VII Bogo City Saint Joseph Village, Cogon, Bogo City, Cebu 82
186
26 14
VII Carcar City P. Nellas St., Pob. III, Carcar City, Cebu 69 155
22 12
VII Cebu Province IPHO Bldg., Sudlon, Lahug, Cebu City 1,498 3,392
489 246
VII Cebu City Cebu City 399 903
130 65
VII Naga, Cebu West Pob., Naga City, Cebu 96 217
31 16
VII Danao City F. Ralota St., Danao City 165 373
54 27
VII Lapu-Lapu City B.M. Dimataga St., Lapu-Lapu City 220 498
72 36
VII Mandaue City Plaridel St., Mandaue City 165
373
54 27
VII Talisay City Poblacion Talisay City, Cebu 97
218
31 16
VII Toledo City D. Macapagal Highway, Pob. Toledo City 137 311
44 23
VII Siquijor Larena, Siquijor 234 529
76 38
VII Bais City Bais City 110 249
36 18
VII Bayawan City Tinago, Bayawan City 97 218
31 16
VII Dumaguete City Cervantes St., Dumaguete City, Negros Or. 96 218
31 16
VII Guihulngan City Guihulngan City, Neg Oriental 96 217
31 16
VII Negros Oriental Dumaguete City, Negros Oriental 646 1,462
211 106
VII Tanjay City Rizal St., Tanjay City 111 249
36 19
VIII TOTAL 6,379 1,049
81
14,438 2,081
VIII Biliran Brgy. Larrazabal, Naval, Biliran 303 685
98 49
VIII Borongan City Borongan City, Eastern Samar 96
217
31 16
VIII Eastern Samar Borongan, Eastern Samar 796
1,805
260 131
VIII Baybay City 30 Deciembre St., Baybay City, Leyte 110 248
36 18
VIII Leyte Gov't. Center, Candahug, Palo, Leyte 1,608 3,641
525 264
VIII Ormoc City Ormoc City 166 374
54 28
VIII Tacloban City Tacloban City 179 405
58 30
VIII Northern Samar Catarman, Northern Samar 1,182 2,676
386 194
VIII Maasin City Maasin City 193 435
63 32
VIII Southern Leyte Mantahan, Maasin, Southern Leyte 481 1,089
157 79
VIII Calbayog City Calbayog City 276 622
90 46
VIII Catbalogan City Catbalogan City, Samar 179 405
58 29
VIII Samar (Western Samar) Catbalogan, Samar 810
1,836
265 133
IX TOTAL 3,258 7,375
1,063 536
IX Isabela City Ulbert Ulama St., Isabela City 151
342
49 25
IX Dapitan City Justice F. Saguin St., 7101 Dapitan City 165 373
54 27
IX Dipolog City Dipolog City, Zamboanga del Norte 138 311
45 23
IX Zamboanga del Norte Dipolog City, Zamboanga del Norte 906
2,054
296 149
IX Pagadian City Pagadian City, Zamboanga del Sur 138 312
44 22
IX Zamboanga City Baliwasan Chico, Zamboanga City 262 591
85 43
IX Zamboanga del Sur Pagadian City, Zamboanga del Sur 921
2,085
301 152
IX Zamboanga Sibugay Ipil, Zamboanga Sibugay 577
1,307
189 95
X TOTAL 7,521 17,022
2,453 1,237
X Bukidnon Malaybalay City, Bukidnon 1,182 2,677
387 194
X Malaybalay City Cor. Don Carlos and Guingona Sts. MC 454 1,027
148 74
X Valencia City G/F NIA Bldg, Poblacion, Valencia City 427
965
139 71
82
X Camiguin Mambajao, Camiguin Province 358 809
116 59
X Iligan City Iligan City, Lanao del Norte 440 995
144 72
X Lanao del Norte Pigcarangan, Tubod, Lanao del Norte 866 1,960
283 142
X Misamis Occidental Osilao St., Oroquieta City 632 1,432
207 104
X Oroquieta City Osilao St, Poblacion 1, Oroquieta City 234 529
76 39
X Ozamis City Ostia St., Tinago, Ozamis City, Mis Occ 413
934
134 68
X Tangub City Anecito Siete St., Mantic, Tangub City 193
436
62 31
X Cagayan de Oro City Corrales corner Yacapin St., CDO City 605
1,369
197 99
X El Salvador El Salvador City, Misamis Oriental 56 124
18 10
X Gingoog City Brgy 22, Gingoog City 562 1,276
183 93
X Misamis Oriental Cagayan de Oro City, Misamis Oriental 1,099 2,489
359 181
XI TOTAL 3,247 7,340
1,058 535
XI Compostela Valley Nabunturan, Compostela Valley 426 964
139 70
XI Davao del Norte Mankilam, Tagum City, Davao del Norte 331 747
108 55
XI Island Garden City of Samal
Island Garden City of Samal, Davao del Norte 96
217
31 16
XI Panabo City City Hall Cpd, Brgy JP Laurel, Panabo City, DDN 83
186
27 14
XI Tagum City E-Park, Apokon, Tagum City 55 124
18 9
XI Davao City Quirino Ave., Davao City 563
1,275
184 92
XI Davao del Sur Digos, Davao del Sur 427
965
139 70
XI Davao Ocidental Fishing Village, Malita, Davao Occidental 276 622
90 46
XI Digos City Digos City 96 217
31 16
XI Davao Oriental Mati City, Davao Oriental 440 996
143 72
XI Mati City Mati City 454 1,027
148 75
XII TOTAL 5,307 12,014
1,730 872
XII Cotabato City Cotabato City, Maguindanao 454 1,027
148 74
XII Kidapawan City J.P. Laurel St., Kidapawan City 165 374
53 27
XII North Cotabato Amas, Kidapawan City 1,471 3,330
480 242
83
XII Sarangani Alabel, Saranggani 673 1,525
220 111
XII General Santos City Lagao, Gen. Santos City 468
1,058
152 77
XII Koronadal City Koronadal City, South Cotabato 179 405
58 29
XII South Cotabato Alunan Ave., Koronadal City 756 1,712
247 124
XII Sultan Kudarat Tacurong City, Sultan Kudarat 962 2,178
314 159
XII Tacurong City TPES Compound, Poblacion, Tacurong City 179
405
58 29
CARAGA TOTAL 6,818 15,435
2,225 1,123
CARAGA Agusan del Norte Butuan City 1,071 2,427
350 176
CARAGA Butuan City Butuan City 962 2,179
314 159
CARAGA Cabadbaran City Cabadbaran City 55 124
18 9
CARAGA Agusan del Sur Prosperidad, Agusan del Sur 742 1,681
243 122
CARAGA Bayugan City Bayugan City 262 592
85 44
CARAGA Dinagat Island San Jose, Dinagat Islands
701 1,587
229 116
CARAGA Siargao Dapa, Siargao 797 1,805
260 131
CARAGA Surigao City Surigao City 193 436
63 32
CARAGA Surigao del Norte Rizal St., Surigao City 522 1,182
170 86
CARAGA Bislig City Bislig City 193 436
62 31
CARAGA Surigao del Sur Tandag, Surigao del Sur 1,237
2,800
405 203
CARAGA Tandag City Tandag City 83
186
26 14
ARMM TOTAL 3,742
8,461
1,218 617
ARMM Basilan Isabela, Basilan 276 622
90 46
ARMM Lamitan City Lamitan City 180 405
58 30
ARMM Lanao del Sur - I Barangay Saber, Marawi City 728 1,649
237 120
ARMM Lanao del Sur - II Malabang, Lanao del Sur II
686 1,555
224 113
ARMM Marawi City Marawi City 248 560
80 40
ARMM Maguindanao - I Hagonoy, Maguindanao 482 1,088
157 80
ARMM Maguindanao - II Maguindanao 290 653
94 48
84
ARMM Sulu Jolo, Sulu 426 965
139 70
ARMM Tawi-Tawi Bongao, Tawi-Tawi 426 964
139 70
CO Central Office
National Nutrition Center Compound, Chino Roces Ave.,(formerly Pasong Tamo Ext., Taguig City) 5
5
5 5
85
ANNEX “2”
Region/Division Supply Officer/Contact Person Telephone No. Mobile No. Email Address
Region I Corazon B. Rivera (072) 242-7867 (0939) 924-5635 [email protected]
Alaminos City Arlene R. Beniola (075) 654-0212
(0949) 881-1109
09209650491 [email protected]
Batac City Jaquelyn P. Mendoza (077) 792-3554 (0921) 597-7816 [email protected]
Candon City Clare Glo B. Balingsat (077) 644-0411 (0917) 799-9190 [email protected]
Dagupan City Clarita F. Tamayo (075) 653-4006 (075) 523-4742 (0917) 538-1609 [email protected]
Ilocos Norte Marlon D. Macalma
(077) 770-5963
(077) 670-7769 (0918) 304-8744 [email protected]
Ilocos Sur Elizabeth R. Tabin (077) 604-0394 (0917) 811-3317 [email protected]
La Union Ma. Leilani S. Cortez (072) 607-8127 (0919) 518-8455 [email protected]
Laoag City Willie M. Cabello (077) 771-1526 (077) 771-3678 09989510938 [email protected]
Pangasinan I Belinda V. Decena (075) 542-5748 09985973117 [email protected]
Pangasinan II Eddie V. Cancino (075) 513-2968 (075) 513-4281
(0917) 877-8548 (0932) 848-4121 [email protected]
86
San Carlos City Maria Cristina N. Mamorno (075) 529-5628 09338685371 [email protected]
San Fernando City Jun Howard J. Rioveros (072) 607-4715
(0999) 991-1008
(0915) 500-0610 [email protected]
Urdaneta City Mel Cristian R. Montero (075) 204-0131 (0917) 827-3742 [email protected]
Vigan City Edgar A. Agcarao (077) 722-2023 09177205480 [email protected]
Region II Valentina Sepanton
(078) 396-0716(078) 304-0724 (fax) (0917) 775-7790 [email protected]
Batanes Sharon V. Gonzales 9497843936 [email protected]
Cagayan Christopher U. Diego 9158136781 [email protected]
Cauayan City Monalisa B. Aglupus
(078) 652-1614
(078) 652-4026 9956457882 [email protected]
Ilagan City Johnnyfer T. Pira (078) 624-0079 09265318163 [email protected]
Isabela Lizel V. Casilihan (078) 323-0281 9753492827 [email protected]
Nueva Vizcaya Gaye D. Castillo 9175664482 [email protected]
Quirino Ruvelyn A. Doria (078) 305-2240 (0916) 108-9239 [email protected]
87
Santiago City Noel M. Olanday (078) 305-2016 (078) 305-2137 9156674602 [email protected]
Tuguegarao City Flor Marie A. Turingan (078) 844-7767 9169671649 [email protected]
Region III OIC Felisa R. Ebreo (045) 455-2313 (0998) 992-0021 [email protected]
Angeles City Armin M. Tayag
(045) 888-1182
(045) 322-5722 (045) 888-0582 (0916) 418-2846 [email protected]
Aurora Hanzel C. Bihasa 09288187567 [email protected]
Balanga City Renato T. Yuzon (047) 612-0399 [email protected]
Bataan Laarni S. Bautista (047) 237-2102 (047) 791-5093 (0919) 593-3842 [email protected]
Bulacan Raquel I. Climaco
(044) 790-6586
(044) 796-1361 (0917) 542-2451 [email protected]
Cabanatuan City Daisy A. Abello (044) 463-1627 09064529979 [email protected]
Gapan City Lucia M. de Guzman (044) 486-7252 (0917) 373-9800 [email protected]
Mabalacat City Ricky John V. Manarang (045) 331-8143 (045) 458-2535 (0925) 358-3155 [email protected]
Malolos City Leni M. Lising (044) 305-1521 (0917) 890-5364 [email protected]
88
Meycauayan City Sarah T. Trinidad (044) 769-1130 (0905) 445-3370 [email protected]
Muñoz Science City Emalyn R. Maglanoc [email protected]
Nueva Ecija Trinidad M. Custodio (044) 463-1707 (044) 463-1586
Olongapo City Ronaldo S. Manila
(047) 603-0572
(047) 603-0565 (0947) 797-3820 [email protected]
Pampanga Sharon M. Catangal (045) 435-2004 (045) 963-1064
(0928) 284-4397 (0915) 940-4813 [email protected]
San Fernando City Eufrocina Lelanie A. Fernandez
(045) 455-4611(045)
300-0279
(0943) 296-
7002(0998) 994-1020 [email protected]
San Jose City Jomel D. Somera (044) 940-9740 (0925) 312-7878 [email protected]
San Jose del Monte Dennis P. Garcia
(044) 815-2815
(044) 307-3611 (0917) 850-6060 [email protected]
Tarlac Rosella M. Soriano (045) 982-5305 [email protected]
Tarlac City Alvin P. Fabelico (045) 982-0584 (0939) 927-0373 [email protected]
Zambales Grace M. Ruanto (0998) 869-9785 or
Region IV-A Virginia Bagacay
645-8406682-5773
loc 125 (0939) 914-3680 [email protected]
89
Antipolo City Michael P. Glorial (02) 571-1822 (0927) 234-7674 (0932) 844-9284 [email protected]
Bacoor City Adolfo F. Atillano, Jr. (046) 434-5055 (0916) 261-8289 [email protected]
Batangas Nicolas B. Geron (043) 723-3234 (043) 722-1840 9289603134 [email protected]
Batangas City Jaime N. Gonzales (043) 722-0037 (0939) 247-8149 [email protected]
Biñan City Criselda O. Padre (0998) 352-1084 (0936) 543-2038 [email protected]
Calamba City Rhodora R. Bitera
(049) 576-1898
(049) 549-2596 (0920) 938-4276 [email protected]
Cavite Edward Joevan R. Romen (0955)1595733 [email protected]
Cavite City Willie A. Oliver (046) 683-0996 [email protected]
Dasmariñas City Ryan Ashley B. Rollan (046) 432-3629 loc 211
(0917) 534-2100 (0917) 888-0889 [email protected]
Imus City Michelle M. Francisco (046) 471-1134 (0906) 411-6424 [email protected]
Laguna Estrella B. delos Santos (049) 808-1971 (0917) 773-0513 (0917) 840-9728 [email protected]
Lipa City Johanna C. Bergonio (043) 756-1910
(0917) 893-9917
(0943) 426-5866 [email protected]
90
Lucena City Erwin M. Montes (042) 717-1356 (0929) 804-9590 (0933) 324-7491 [email protected]
Quezon Province George D. Aguila
(042) 731-1915
(042) 731-3016 (042) 731-1914
(0906) 374-4936 (0920) 128-3966 [email protected]
Rizal Edwin F. Balbuena
(02) 650-2639(02)
695-3877 (0999) 830-7596 [email protected]
San Pablo City Juris E. Samsaman (049) 562-7509 (049) 562-7785 (0906) 453-3131 [email protected]
Sta. Rosa City Simplicio P. Honduna
(049) 534-5283
(049) 303-2442 [email protected]
Tanauan City Rosalie T. dela Cruz (043) 778-5861 (043) 778-5652 (0985) 811-2771 [email protected]
Tayabas City Natalio A. Panganiban Jr
(042) 797-0773
(042) 797-0054 9989580439 [email protected]
General Trias City
Region IV-B Salvador J. Fernandez Jr. (02) 637-3169
(0916) 666-
6621(0939) 574-7040 [email protected]
Calapan City Mary Jane B. Guavis (043) 288-1581 (0998) 558-6994 (0915) 864-3886 [email protected]
Marinduque Ruby R. Tan
(042) 332-1009
(042) 332-1611 (0999) 483-5360 [email protected]
Occidental Mindoro Maria Luisa F. Vasquez (0912) 795-9589 (0926) 279-9152 [email protected]
91
Oriental Mindoro Medelyn R. del Mundo (043) 288-7091 (0917) 656-6011 [email protected]
Palawan Dorothy C. Dellosa
(048) 433-6392
(048) 433-9063
(0928) 533-4496
(0915) 867-2228 [email protected]
Puerto Princesa City Luis R. Francisco (048) 434-9787 (0999) 582-0091 [email protected]
Romblon Elma V. Rogero
(0919) 859-4499
(0956) 473-6400 [email protected]
Region V Marilyn N. Santos
(052) 482-5542(052) 482-0159 (0927) 569-5919 [email protected]
Albay Marichu V. Portades (052) 480-3528 (0906) 324-3329 [email protected]
Camarines Norte Maria Theresa Andaya (054) 440-1771 9973522243 [email protected]
Camarines Sur Benjamin N. Layosa, Jr.
(054) 477-5269
(054) 477-3498 (0920) 509-2122 [email protected]
Catanduanes Cristina T. Barrameda (052) 811-2861 (0909) 715-5856 [email protected]
Iriga City Francia N. Martinez
(054) 299-4829
(054) 299-2506 (0917) 856-9490 [email protected]
Legazpi City Domingo A. de Asis, Jr. (052) 481-7457 (052) 480-0481 (0917) 506-8241 [email protected]
Ligao City Evangeline N. Bobis
(052) 480-2496
(052) 485-2364 (0919) 675-6099 [email protected]
92
Masbate Province Virginia C. Punay (056) 333-3302 (0920) 575-9707 [email protected]
Masbate City Felix V. Buri (056) 578-0775 (0918) 484-5726 [email protected]
Naga City Mileta L. Canton (054) 473-8211 (0908) 896-7550 [email protected]
Sorsogon Province Albert C. Perez (0917) 204-2880 [email protected]
Sorsogon City Enrique Antonio L. Olondriz (056) 421-5896 (0919) 652-8627 [email protected]
Tabaco City Ma. Teresa D. Boyon (052) 487-4250
(0915) 426-8726
(0999) 368-7840 [email protected]
Region VI Joel S. Espada (033) 509-7655 (0999) 862-0314 [email protected]
Aklan Mildred B. Zante (036) 268-3543 (0920) 866-5137
Antique Mercy Manjares (036) 540-9837 loc. 10 (0917) 724-6021 [email protected]
Bacolod City Elizabeth R. Malaga
(034) 704-2705
(034) 433-8842 [email protected]
Bago City Ma. Cristina Bautista (034) 461-1246 (034) 461-1249 (0921) 315-2965 [email protected]
Cadiz City Joel D. Say
(034) 493-0678
(034) 493-0352 (034) 466-0054 (0928) 496-1122 [email protected]
93
Capiz Rhodela U. Martinez
(036) 620-2373 press 8
(036) 621-5560 (0921) 783-5532 [email protected]
Escalante City Lolita S. Maguate (034) 454-0746 (0916) 591-1167
Guimaras Mario G. Parreño
(0917) 629-2082
(0919) 566-0760 [email protected]
Iloilo Lailah A. Cambas (033) 320-0719 loc. 103 (0918) 965-9516 [email protected]
Iloilo City Mary Ann H. Mendoza (033) 330-2087 (0917) 303-7780 [email protected]
Kabankalan City Alfredo N. Nombre, Jr. (034) 471-2003 (0929) 224-1537 [email protected]
La Carlota City Jevinena Lee B. Maguad (034) 735-1931
(0908) 229-4830
(0928) 466-5114 [email protected]
Negros Occidental Sherryl D. Sampalucia (034) 433-5809 (034) 434-7138 (0908) 719-2559 [email protected]
Sagay City Romie J. Osal
(034) 488-0215
(034) 213-4719 (0920) 817-0677 [email protected]
San Carlos City Ronnie D. Vierneza (034) 729-4881 (0917) 705-7459 [email protected]
Silay City Ma. Juvie Lim (034) 441-7153 (0922) 849-5210 [email protected]
Passi City Ana Liza P. Bogarso (033) 311-5843 (0946) 226-3851 [email protected]
94
Roxas City Paul Anthony M. Rodriguez (036) 621-0360 loc. 122 (0908) 398-9000 [email protected]
Region VII Ramon U. Bujawe (032) 414-7322
(0933) 481-
8830(0915) 116-3059(0943) 678-2061 [email protected]
Bais City 7 Maribel S. Vendiola (035) 402-3172 (0917) 721-0905 [email protected]
Bayawan City Jedidah B. Bordios (035) 228-3089 (0905) 931-8508 [email protected]
Bogo City Ingrid B. Clemente
(032) 434-8275
(032) 434-8273 (0927) 480-3841 [email protected]
Bohol Lilian M. Baloria (038) 411-2720 (0919) 477-4412 [email protected]
Carcar City Alma P. Urgel (032) 487-8495 9228170918 [email protected]
Cebu Patricio J. Gonzaga (032) 236-4629 (032) 255-6405 (0927) 852-6331 [email protected]
Cebu City Ma. Cristina L. Gacayan (032) 254-3386 (0932) 534-9553 [email protected]
Danao City Jhecris L. Capuno
(0916) 221-3770 (0942) 000-8815
(0916) 621-3770 [email protected]
Dumaguete City Gerardina R. Rendoque AO IV (035) 421-2469
(0922) 338-3682 (0915) 827-7594 [email protected]
Guihulngan City Enrique II A. Geopano AO IV
(035) 410-4069
(035) 410-4066 (035) 410-4474 (0926) 380-0025 [email protected]
95
Lapu-Lapu City Isabel B. Bunsato (032) 505-2527 (0917) 717-6193 [email protected]
Mandaue City Bryan R. Samson (032) 343-8291 (0915) 420-0525 [email protected]
Naga City Mario A. Baya (0935) 322-3039 (0906) 432-6434 [email protected]
Negros Oriental Henry L. Balahan
(035) 422-3921
(035) 225-2838 9054964815 [email protected]
Siquijor Mary Jean C. Buhisan (035) 377-2038 (0905) 891-1993 [email protected]
Tanjay City Annapittit N. Japson (035) 415-8357 9173597873 [email protected]
Tagbilaran City Marife C. Rallos (038) 501-8582 (0917) 429-7032 (0948) 878-8418 [email protected]
Talisay City Julius Cesar O. Gamallo
(032) 272-6449
(032) 491-3400 (032)491-3797
(0923) 749-6197
(0915) 205-6469 (0925) 494-0193 [email protected]
Toledo City Miangelle A. Lacson (032) 322-6038 (0916) 440-8311 [email protected]
Region VIII Ma. Laura F.
PaglinawanElizabeth E. Caboboy
(053) 323-7031(053) 524-9120(053) 323-
3156(053) 323-6075
(0915) 996-0520(0917) 310-1926
(beth) [email protected]
Baybay City Edelito Ibo (053) 335-2093 9365213340 [email protected]
Biliran Roy Basil G. Trinidad (053) 500-4060
(0920) 537-0964
(0917) 574-0002 [email protected]
96
Borongan City Glenda A. Catudio (055) 560-9198 (0917) 427-8559 [email protected]
Calbayog City Severino O. Laure (055) 209-4270 (0915) 673-8408 [email protected]
Catbalogan City Arnaldo M. Albos (055) 251-3196 (0905) 384-1500 [email protected]
Eastern Samar Teresita B. Voloso (0917) 324-4850 [email protected]
Leyte Victor Joel C. Ortega (053) 323-8883 (053) 323-9412 (0999) 452-4424 [email protected]
Maasin City Candido N. Gabriel
(053) 570-8027
(053) 570-9116 9056569548 [email protected]
Northern Samar Josefina B. Bernal (055) 251-8970 (055) 251-8352 (fax) (0921) 760-4901 [email protected]
Ormoc City Eduardo T. Bagarinao (053) 561-1714 (0923) 565-7347 [email protected]
Samar (Western) Jocelyn C Morante (055) 251-6810 9276449399 [email protected]
Southern Leyte Aida June S. Olayvar
(053) 381-3835
(053) 570-9306 (0999) 162-3033 [email protected]
Tacloban City Jenneth S. Lagunzad (053) 321-2271 (0935) 857-4774 [email protected]
Region IX Mashur L. Abubakar
(062) 215-4147(062)
215-3787
(0927) 659-
9782(0928) 213-5223 [email protected]
97
Dapitan City Nancy T. Tendero (0998) 993-4728 [email protected]
Dipolog City Randyl A. Geraga
(065) 212-5818
loc. 18
(0909) 967-0987 [email protected]
Isabela City Adawiya D. Jalil (0927) 749-7184 [email protected]
Pagadian City Evelyn Grace D. Orong
(062) 215-1716
(062) 215-3060
(0921) 397-2975
(0930) 880-1834 [email protected]
Zamboanga City Michael D. Depamaylo (062) 992-2821 (0917) 563-9772 [email protected]
Zamboanga del Norte Narlyn Z. Mendoza (065) 212-2604 (0919) 684-5385 [email protected]
Zamboanga del Sur OIC Erwin V. Cabanlit (062) 214-4388 (0907) 311-0028
Zamboanga Sibugay Rheeza I. Nassaie (062) 333-5483
(0926) 581-8840
(0917) 561-2561 [email protected]
Region X Imelda G. Roma (08822) 728-990 (0917) 654-1175 [email protected]
Bukidnon Ma. Cristeta V. Llaneza
(088) 221-93965
(088) 813-3634 (0906) 231-2189 [email protected]
Cagayan de Oro City Laverne L. Mercado (08822) 711-762 [email protected]
Camiguin Jiky N. Bacasnot (088) 387-0094 (0917) 716-3224 [email protected]
98
El Salvador City Alan T. Saculingan (088) 555-0475 (0917) 713-3108 [email protected]
Gingoog City Santos I. Delima (088) 861-1446 (0916) 750-8291 [email protected]
Iligan City Azor B. Quijano (063) 225-4316 (063) 221-6069 (0999) 390-9944 [email protected]
Lanao del Norte Cherry Beth A. Gupit (063) 341-5655 (0917) 721-4035 [email protected]
Malaybalay City Darvy C. Daguimol (088) 813-2894 (088) 314-0094 (0917) 702-3353 [email protected]
Misamis Occidental Asteria I. Flores
(088) 531-1872
(088) 531-0076
(0919) 680-5916
(0930) 065-9734 [email protected]
Misamis Oriental Eleonor P. Cruz (08822) 724-615 (0917) 677-1342 [email protected]
Oroquieta City Louie B. Roferos (088) 531-0831
(0916) 356-6866
(0908) 905-8868 [email protected]
Ozamis City Dorothy B. Yting (088) 545-0988 (0917) 757-7701 (0999) 914-4414 [email protected]
Tangub City Ronie E. Senarillos
(088) 545-0304
(088) 395-3372 (0921) 776-5993 [email protected]
Valencia City Rocelyn L. Sagubay (088) 222-2090 (0935) 469-2069 [email protected]
Region XI Alex Cresencio O. Paredes (082) 227-0941 (0943) 062-3375 [email protected]
99
Compostela Valley Marion A. Espinosa
(0906) 656-9586 (0942) 083-1005
(0977) 815-3006 [email protected]
Davao City Francisco P. Pancho (082) 221-1762 (0919) 273-0753 [email protected]
Davao del Norte Aldrin S. Gevila (084) 216-6742 (0926) 240-1858 [email protected]
Davao del Sur Romeo M. Yting
(082) 216-0246 (082) 553-2496
(082) 553-4288
(0920) 706-5463
(0906) 141-3062 [email protected]
Davao Oriental April Jan C. Soliven (087) 388-3372 (0907) 899-9388 [email protected]
Digos City Marcelino E. Ranollo Jr.
(082) 553-8376
(082) 553-9170 (0998) 868-1542 [email protected]
Mati City Anthony B. Pagandahan (087) 388-4527 (0915) 504-6456 [email protected]
Panabo City Maya Flamida G. Juanich (084) 628-4066 9465649880 [email protected]
Samal City Florentina D. Enderez (084) 301-4121 [email protected]
Tagum City Aiza B. Gabisan (084) 216-2665
09467533277 /
09757155044 [email protected]
Region XII
Jose Leody C. Armada
(083) 228-1893(083)
228-8825
(0999) 390-9944(0926) 747-
6025(0923) 698-9438 [email protected]
Cotabato Lydia N. Torilla (064) 278-7016 (064) 278-7017 (0920) 422-5035 [email protected]
100
Cotabato City Esteban B. Flores (064) 421-2574 (0921) 514-5760 [email protected]
General Santos City Dennis B. Babas (083) 552-8908 (083) 552-8909
(0932) 873-6646
(0946) 999-5469 (0922) 766-1536 [email protected]
Kidapawan City Jose D. Aguilar, Jr.
(064) 278-4144
(064) 288-5471 (0939) 654-0556 [email protected]
Koronadal City Mario B. Drilon (083) 228-9705 (083) 228-7963
(0918) 653-7141 (0998) 869-0492 [email protected]
Saranggani Joanne Gay C. Alquiza
(083) 508-2039
(083) 508-2028 (0918) 294-8055 [email protected]
South Cotabato Ray O. Lloren (083) 228-5269 (083) 228-3742 (0919) 476-2798 [email protected]
Sultan Kudarat Louenel A. Elises
(064) 200-3672
(064) 200-4059
(0917) 793-1948
(0906) 640-1116 [email protected]
Tacurong City Liza P. de Luna (064) 200-6316 (064) 207-6093
(0935) 885-7175 (0946) 014-5863 [email protected]
Region XIII/CARAGA Evelyn V. Salacata
(085) 342-8207
(085) 342-5969 (0919) 255-5054 [email protected]
Agusan del Norte Perla J. Morden (085) 342-2281 (0910) 571-7057 [email protected]
Agusan del Sur Dante O. Sarno (0946) 350-0813 [email protected]
Bayugan City Marvin P. Chagas (085) 303-0766 9128120643 [email protected]
101
Bislig City Alvin M. Empredo (086) 853-6394 (086) 853-2004 (0919) 339-9527 [email protected]
Butuan City Mayalene S. de la Rita
(085) 341-0022loc.
101 (0919) 992-0864 [email protected]
Cabadbaran City Terrie D. Demetillo (085) 343-0934 9506612823 [email protected]
Dinagat Island Welfer P. Erno Sr. (0928) 598-4360 [email protected]
Siargao Nicanor A. Oraliza, Jr. (0921) 374-8443 (0910) 160-1666 [email protected]
Surigao City Michelle G. Jimenez
(086) 826-4366
(086) 826-8931
(0908) 750-5569
(0926) 689-2073 [email protected]
Surigao del Norte Elizabeth L. Camporedondo (086) 826-8068 (0939) 595-1061 [email protected]
Surigao del Sur Dante A. Grumo (086) 211-4375 (0998) 853-0994 [email protected]
Tandag City Jark Lowell O. Novo 9480716782 [email protected]
CAR OIC-Randolph Flyn Daculog
(074) 422-1318
(074) 309-3013(074) 422-2198 (0946) 245-9532 [email protected]
Abra Merly B. Bargas (074) 752-8039 (0995) 467-1857 [email protected]
Apayao Jona G. Pacis 9088824454 [email protected]
102
Baguio City Sofia G. Bermudes (074) 442-7819 (074) 442-4393 [email protected]
Benguet Florabel C. Balanon (074) 422-2001 (0908) 882-7500 [email protected]
Ifugao Donald A. Guabna (0936) 173-7525 [email protected]
Kalinga Elvira B. Bawagan (0929) 963-6052
Mt. Province Lydia C. Padcayan (0917) 253-2017 (0910) 337-8448 [email protected]
Tabuk City Antonia Ruth L. Ledda 9123786654 [email protected]
NCR Tereso D. Ubungin Jr (02) 929-4315 (0995) 413-4566 [email protected]
Caloocan City Antonita B. Pador
(02) 442-0029
loc. 116 (0917) 883-0596 [email protected]
Las Piñas City Cynthia O. Gatan
(02) 822-3059
(02) 828-5145 (0917) 873-2256 [email protected]
Makati City Joel M. Constantino (02) 882-2058 (0917) 328-5782 [email protected]
Malabon City Anniebel T. Bautista
(02) 352-7701
(02) 287-9844
(0925) 555-6033
(0929) 175-7100 [email protected]
Mandaluyong City Arturo C. Morales
(02) 533-4931-35 (02) 532-2396
956-1274
(0917) 561-5798
(0915) 420-6295 [email protected]
103
Manila Roland P. Soriano (02) 527-5009 (02) 336-7257 (0925) 869-9996 [email protected]
Marikina City Anna Marie P. Exequiel (02) 682-0592 (0906) 348-6072 [email protected]
Muntinlupa City Lourdes V. Rodilla (02) 861-0195 (0915) 148-8292 [email protected]
Navotas City Aldrin A. Engracia (02) 355-5032
(0947) 723-2004
(0925) 520-4817 [email protected]
Parañaque City Vicente B. Pelayo (02) 501-1626 (0949) 150-0213 [email protected]
Pasay City Ronel U. Arellano
(02) 833-4085
(02) 831-7933 (0908) 897-5604 [email protected]
Pasig City Raniel M. Panganiban (02) 508-4418 (0929) 7050779 [email protected]
Quezon City Loida D. Oliveros (LGU) SO IV (02) 352-6797 (02) 352-6802
(0920) 912-4649
(Cecilia) (0977) 801-5744 [email protected]
San Juan City Allan Eliezer M. Mal-in 9496679779
Taguig-Pateros Joseph P. Ricafranca (02) 838-4251 (02) 514-7970 (0917) 542-8784 [email protected]
Valenzuela City Rodel U. Antonio (02) 291-0873 (0925) 310-0875 [email protected]
ARMM Rosemarie C. Cardos (064) 552-0486 (0915) 464-3894 [email protected]
104
Basilan Engr. Alling T. Albani
(0936) 252-3291 (0998) 851-8939
(0975) 563-9815 [email protected]
Lamitan City Isabelo B. Tantiado (0926) 211-0520 [email protected]
Lanao del Sur I Sittie C. Macadaya (0908) 820-3739 [email protected]
Lanao del Sur II Abdulmanib P. Guro (0998) 860-3991 [email protected]
Maguindanao I Vida M. Hasanadin (0917) 333-4360 [email protected]
Maguindanao II Mr. Tukan K. Mangulamas (064) 431-0550 (064) 552-2516 (0905) 947-0256 [email protected]
Marawi City Nanayaon Salic 9109885919
Sulu Nasser Tulawie (0916) 256-8222 [email protected]
Tawi-Tawi Hadja Sitti Runis Amilhassan (0930) 693-2661
NIR Designate Matrick Mark M. Tangon (035) 422-6227 (0917) 585-2259
105
Section VII. Technical Specifications
106
TECHNICAL SPECIFICATIONS
LOT NO. 1 : Printing, Supply and Delivery of Basic Literacy and
Learning Materials and A&E Modules
QUANTITY : 2,169,750 pcs.
No. Title of A & E Modules Qty
No. of
Pages
exc.
Cover
Book
Size
Paper Requirement Colors
Binding
Bidders
Statement of
Compliance Cover Inside Pages Cover Inside
Pages
ELEMENTARY
1 Meron Akong Liham para Sa'yo 86,790 56
8.25"
x
10.75"
Foldcote
Cal. #
12,
Solid
White;
230 gsm
with
±5%
Uncoated
Offset Text
paper,
Basis Weight
- 70 gsm with
±5%,
Opacity -
90% with
±5%,
Brightness -
80% with ±3%
1
Color
(Cyan)
1
Color
both
sides
Saddle
Stitch
2 Angkop na Pahayag sa mga Pulong at
Pakikipanayam 86,790 56
3 Pangaraw-araw ng Balita 86,790 40
4 Hello, Ano ang Maipaglilingkod Ko
Sayo 86,790 48
5 How Do We Breathe 86,790 48
10.75"
x
8.25"
6 Herbal Medicine 86,790 40
8.25"
x
10.75"
7 Mga Halamang Gamot 86,790 48
8 We Are Connected to the World 86,790 64
9 Songs, Dances and Games in Asia 86,790 72
10 Who Am I? 86,790 48
10.75"
x
8.25"
107
11 Ang Kahalagahan ng Isang Pamilya 86,790 40 10.75"
x 8.25"
Foldcote Cal. # 12,
Solid
White; 230 gsm with ±5%
Uncoated Offset Text
paper, Basis Weight -
70 gsm with
±5%, Opacity - 90%
with ±5%, Brightness - 80%
with ±3%
1 Color
(Cyan)
1 Color
print both sides
Saddle
Stitch
12 Ito ang Ating Kultura 86,790 32
13 Kailangan Kita 86,790 64 8.25" x
10.75"
14 I Have a Letter for You 86,790 56
15 Pagliligtas sa Ating Yamang Lupa 86,790 32
16 Ang Mga Yaman ng Mundo 86,790 48 10.75"
x
8.25"
17 Time 86,790 40 8.25"
x
10.75"
18 First Aid: A Necessity 86,790 48 10.75"
x
8.25"
19 Addition and Subtraction of Fraction 86,790 64 8.25"
x
10.75"
20 Ipagdiwang Natin ang Pagkakaiba ng Ating
Kultura 86,790 48
21 Tuloy Ka sa Aking Tahanan 86,790 64
22 Sino Ako 86,790 56 10.75"
x 8.25"
23 We Can Achieve Anything If We Have Self-
Discipline 86,790 48
24 Symbols of Our Country 86,790 48
25 The Major Religions of the World 86,790 48 8.25"
x
10.75"
108
Compliance in accordance with the ready to print materials (CD) provided by the End-User.
I hereby certify that the statement of compliance to the foregoing technical specifications are true and correct, otherwise, if found to be false either
during bid evaluation or post-qualification, the same shall give rise to automatic disqualification of our bid.
___________________ ______________________________ _______________
Name of Company/ Bidder Signature Over Printed Name of
Authorized Representative
Date
109
LOT NO. 2 : Printing, Supply and Delivery of Basic Literacy and Learning Materials and
A&E Modules
: A&E Program Secondary
Quantity : 5,695,165 Pcs.
No. Title of A & E Modules Qty
No. of
Pages exc.
Cover
Book
Size
Paper Requirement Colors
Binding
Bidders
Statement of Compliance Cover Inside Pages Cover
Inside Pages
Secondary
1 Are You a Critical Reader? 196,385 32
8.25" x
10.75"
Foldcote
Cal. # 12, Solid
White; 230 gsm with ±5%
Uncoated Offset Text
paper,
Basis Weight - 70 gsm with
±5%, Opacity - 90%
with ±5%, Brightness - 80%
with ±3%
1 Color
(Green)
1 Color print
both sides
Saddle
Stitch
2 Effective Writing 196,385 32
3 Pagbabalangkas 196,385 32
4 Summarizing 196,385 48
5 Pagkatuto ng Mabuting Kahalagahan Mula sa Panitikan
196,385 40
6 Ligtas Ba ang Lugar ng Iyong
Pinagtatrabahuhan 196,385
40
7 Pestisidyo 196,385 40
8 Pagsasarbey sa Komunidad 196,385 64
9 Paggamit ng ng Pamamaraang Siyentipiko sa Agrikultura
196,385 64
10 Addictive and Dangerous Drugs Part 1 196,385 56
11 Hydroponics 196,385 56
12 Healthy Living 196,385 64
13 How to Resolve Conflicts 196,385 64
110
14 Mag-isip ng Pandaigdig, Kumilos nang Pambansa
196,385 48
8.25" x
10.75"
Foldcote
Cal. # 12, Solid
White;
230 gsm with ±5%
Uncoated Offset Text
paper,
Basis Weight - 70 gsm with
±5%, Opacity - 90%
with ±5%, Brightness - 80%
with ±3%
1 Color (Green)
1
Color print
both sides
Saddle Stitch
15 Paano Lutasin ang mga Alitan 196,385 56
16 Ang Volume 196,385 48
17 Lines and Angles 196,385 48
18 Ang Magandang Daigdig ng Ating mga Katutubong Kapatid
196,385 48
19 Ayusin Natin 196,385 40
20 Mga Kilos Protesta 196,385 48
21 Pabago-bagong mga Papel ng Ating
Ginagampanan 196,385
48
22 Pagbubuod 196,385 56
23 Ang Mga Sawikain at Salawikain 196,385 56
24 Paglalarawan ng Ideya at Damdamin 196,385 64
25 Mapanuring Mambabasa Ka Ba? 196,385 40
26 Panitikang Pilipino 196,385 56
27 Sukat, Linyar, Perimeter, at Circumference 196,385 40
28 Workers Wages and Benefits 196,385 72
29 Paano Maging Isang Matalinong
Tagapakinig 196,385 64
Compliance in accordance with the ready to print materials (CD) provided by the End-User.
I hereby certify that the statement of compliance to the foregoing technical specifications are true and correct, otherwise, if found to be false
either during bid evaluation or post-qualification, the same shall give rise to automatic disqualification of our bid.
Name of Company Signature Over Printed Name of Authorized
Representative
Date
111
LOT NO. 3 : Supply, Delivery and Printing of Basic Literacy and Learning Materials
and A&E Modules
Item No. 1 & 2 : Basic Literacy Program Modules and Facilitator’s Guide
Quantities : 1,925,896 & 969,612
No. Title of Modules /
Facilitator's Guide
Qty No. of
Pages exc.
Cover
Book Size Paper Requirement Colors Binding Bidders
Statement of
Compliance
Module FG Mod. FG Mod. FG Cover Inside Pages
Cover Inside Pages
Mod. FG
I. Basic-Literate/Basic
Reader
1
Panimulang Hakbang sa Pagbasa, Pagsulat
at Numerasi: Mga Patinig
28,322 14,259 72 32
11.6
9" x 8.27"
5.85"
x 8.27"
Foldcote
Cal. # 12,
Solid White;
230 gsm
with ±5%
Uncoated
Offset Text
paper, Basis
Weight -
70 gsm with ±5%, Opacity -
90% with ±5%,
Brightness - 80%
with ±3%
2
colors (Black
& Magen
ta)
1 color
Saddle
Stitch
Saddle
Stitch
2
Panimulang Hakbang
sa Pagbasa, Pagsulat at Numerasi: Ang Mga Katinig
28,322 14,259 208 80
Perfect
Binding
3
Panimulang Hakbang
sa Pagbasa, Pagsulat at Numerasi: Mga
Hiram na Titik
28,322 14,259 104 40
4 Pagyamanin, Likas Yaman Natin!
28,322 14,259 120 64
5
Ang Aming mga
Gawain 28,322 14,259 96 48
Saddle
Stitch
112
6
Laging Handa sa
Panahon ng Sakuna 28,322 14,259 96 36
11.69" x
8.27"
5.85" x
8.27"
Foldcote Cal. #
12,
Solid White;
230 gsm with ±5%
Uncoated Offset Text
paper, Basis
Weight - 70 gsm
with ±5%,
Opacity - 90% with
±5%, Brightnes
s - 80%
with ±3%
2 colors (Black
& Magen
ta)
1 Color
Saddle
Stich
Saddle Stich
7 Wastong Nutrisyon sa Kalusugan
Mahalaga
28,322 14,259 104 32
Perfect
Binding
8 Kapaligiran Natin, Alagaan Natin
28,322 14,259 152 64
9 Pagsasarili sa Pamamahay
28,322 14,259 144 56
10
Sa Ating Mga Kamay, Tungkulin ay
Nakasalalay
28,322 14,259 48 16
11 Pinoy Kami 28,322 14,259 40 8
12 Patapon Man, Pakikinabangan Din
28,322 14,259 56 24
13
Pagsibol Mo,
Kayamanan Ko 28,322 14,259 48 16
14
Oras ay Malalaga, Humayo at Kumilos
Ka
28,322 14,259 40 16
15 Oooops... Ingat Lang! 28,322 14,259 56 16
16 Katapatan, Sandigan ng Katotohanan
28,322 14,259 40 16
17 Kailan... Nga Ba? 28,322 14,259 48 16
18 Iilan Na Lang Sila? 28,322 14,259 56 16
19 Heat Waves 28,322 14,259 48 16
20 Bantayan, Labanan... Sakit ng Kapaligiran
28,322 14,259 64 20
21 Ang "K" ng Buhay 28,322 14,259 64 20
113
II. Semi Literate
22 Katangiang Taglay, Dulot ay Tagumpay
28,322 14,259 16 8
11.69" x
8.27"
5.85" x
8.27"
Foldcote
Cal. # 12,
Solid
White; 230 gsm
with
±5%
Uncoated Offset Text
paper, Basis Weight -
70 gsm with ±5%, Opacity - 90% with ±5%, Brightness - 80% with ±3%
2 colors (Black
& Magen
ta)
1 color
Saddle Stitch
Saddle Stitch
23
Nang Matuto Ka at
Magising 28,322 14,259 40 16
24 Subok na Mabisa 28,322 14,259 16 16
25 Ooooops... Ingat sa
Lansangan 28,322 14,259 16 16
4 Colors (Module
), 1
Color (FG)
26 Kilalanin Sila 28,322 14,259 16 8 1 color
27
Mga Karapatan:
Alamin at Pangalagaan
28,322 14,259 88 40
28 Kalusugan ay
Kayamanan! 28,322 14,259 32 20
29 Karapatan ng Bata, Dapat ay Alagaan
28,322 14,259 24 16
30 Pandama Ko, Iingatan Ko
28,322 14,259 48 24
31
Ako'y Pilipino,
Pinagmamalaki Ko Ito!
28,322 14,259 32 16
32
Ako at ang Aking
Watawat 28,322 14,259 32 16
33 Sa Likod ng Isang Awit
28,322 14,259 32 16
34
Yamang Tubig:
Ingatan at Pagyamanin
28,322 14,259 32 16
114
11.69" x
8.27"
5.85" x
8.27"
Foldcote
Cal. # 12,
Solid White;
230 gsm
with ±5%
Uncoated Offset
Text paper,
Basis Weight - 70 gsm
with ±5%, Opacity - 90% with
±5%, Brightnes
s - 80% with ±3%
2 colors
(Black &
Magen
ta)
1 Color
Saddle Stitch
Perfect Binding
Saddle Stitch
Saddle Stitch
35 Ako'y Ako, Bakit
Kaya 28,322 14,259 32 16
36 Malayo Ka Man 28,322 14,259 24 16
37 Pilipino: Dangal ng Lahing Kayumanggi
28,322 14,259 32 16
38 Babae, Karapatan
Mo't Tungkulin 28,322 14,259 24 8
39
Halamang-Gamot: Kaagapay sa
Malusog na Pamumuhay
28,322 14,259 32 16
40
Ako, Kami, Tayo sa
Landas ng Kapayapaan
28,322 14,259 64 20
41 Babae: Huwag Kang
Papayag! 28,322 14,259 56 16
42 Buhay-Karagatan: Buhay Ko Rin
28,322 14,259 72 20
43 Halinang Magbasa Tungkol sa Ating Kalikasan
28,322 14,259 128 48
44 Halina... Magplano
ng Pamilya 28,322 14,259 56 16
45 Karagdagang Kita Buhat sa Halaman
28,322 14,259 56 20
46 Lakbay Alaga 28,322 14,259 64 24
47
Sa mga Pagbabagong Pisikal, Kalinisan Mo ay
Alagaan
28,322 14,259 48 16
115
III. Post Literate
54
Pilipino, Magkaisa
Tayo 28,322 14,259 16 8
11.69" x
8.27"
5.85" x
8.27"
Foldcote Cal. #
12,
Solid White;
230 gsm with ±5%
Uncoated Offset Text
paper, Basis
Weight -
70 gsm with ±5%, Opacity - 90% with
±5%, Brightness - 80% with
±3%
2 colors
(Black &
Magenta)
1 Color Saddle Stitch
Saddle Stitch
55 May Kakayahan Ka Ba?
28,322 14,259 16 8
56 Halika, Sama Ka
Kaibigan 28,322 14,259 16 16
57
Hawak Ko ang Kinabukasan Mo
28,322 14,259 24 16
58
Mga Karapatan at Tungkulin ng "Senior
Citizen"
28,322 14,259 48 24
59 Ang Tubig ay Buhay
28,322 14,259 32 20
60 Bagong Sibol
28,322 14,259 80 32
61
Droga, Inabuso Nga Ba?
28,322 14,259 80 20
62 Itanong Mo sa mga Bata
28,322 14,259 72 20
63
Kapaligiran:
Pahalagahan... Pagyamanin
28,322 14,259 40 16
64
Kaya Mo, Kaya Ko Rin
28,322 14,259 72 20
116
65
Landas ng
Pagbabago, Tungo sa Teknolohiya
28,322 14,259 56 16
11.69" x
8.27"
5.85" x
8.27"
Foldcote Cal. #
12, Solid
White;
230 gsm with
±5%
Uncoated Offset
Text paper, Basis
Weight - 70 gsm
with ±5%, Opacity - 90% with
±5%, Brightness - 80% with
±3%
2
colors (Black
&
Magenta)
1 Color Saddle Stitch
Saddle Stitch
66
Pagkain, Paano Ka Tunawin?
28,322 14,259 72 20
67
Ang Sakit... May
Lunas Pa Kaya? 28,322 14,259 64 24
68 Sugpuin... "Human Trafficking"
28,322 14,259 56 24
Compliance in accordance with the ready to print materials (CD) provided by the End-User.
I hereby certify that the statement of compliance to the foregoing technical specifications are true and correct, otherwise, if found to be false
either during bid evaluation or post-qualification, the same shall give rise to automatic disqualification of our bid.
Name of Company Signature Over Printed Name of Authorized
Representative
Date
117
TECHNICAL SPECIFICATIONS FOR PACKAGING MATERIALS AND PROPOSED
PACKAGING DETAILS
BOX
The box materials shall have these specifications:
1. Corrugation : B or C (Single Wall) flute 2. Burst Strength : 175 psi -2% tolerance
3. Joint : Taped with 50.8 mm wide packaging tapes or better
4. Approximate Length : 43.5 cm
5. Approximate Width : 28.5 cm
For box with overlap joints, the overlap joint shall be fixed by high grade glue and its outside joint shall be reinforced by a 50.8 mm packaging tape or better.
Tin/staple wires shall not be used to reinforce the joints.
PACKAGING TAPE
50.8 mm or 2 inches wide packaging tape
PLASTIC STRAP 12.7 mm wide plastic strap
PROPOSE PACKAGING DETAILS
The Learning Resources (LRs) shall be packed based on the attached allocation / packaging list per recipient and placed in unused corrugated box and seals to withstand
rough handling.
Each box shall contain the intended allocation, wrapped and sealed in plain plastic for adequate protection against moisture and water damage.
For loose sets, LRs shall be wrapped in plastic or brown kraft paper. Package must be secured by packaging tape or better.
Box shall be reinforced with at least 12.7 mm wide plastic strap with tin or other
appropriate seal.
Each box shall be properly labeled to indicate the following:
Title, Quantity, Purchaser’s Name and Address, Supplier’s Name, Destination, DepEd
logo (with flame), International Symbol, Linear Specifications, Volume, and Gross Weight.
The maximum weight per box should not be more than 20 kilos.
Please see sample illustration of proposed packaging:
I hereby certify that we will comply to the technical specifications for packaging materials and proposed packaging details, if found to be false either during bid evaluation or post-qualification or delivery and acceptance, the same shall give rise to automatic disqualification of our bid.
Name of Company Signature Over Printed Name of Authorized
Representative
Date
118
119
120
121
30.1.
PROPOSED PACKAGING DETAILS FOR BASIC LITERACY LEARNING MATERIALS AND A & E MODULES
Approximate Length = 43.5 cm
Approximate Width = 28.5 cm
Weight = not exceeding 20 kilos per box
122
Section VII. Bidding Forms
123
TABLE OF CONTENTS
BID FORM ...................................................................................................... 124
OMNIBUS SWORN STATEMENT ...................................................................... 128
STATEMENT OF SINGLE LARGEST COMPLETED CONTRACT
SIMILAR TO THE CONTRACT TO BE BID ........................................... 131
STATEMENT OF: (I) ONGOING CONTRACTS AND; (II) AWARDED BUT NOT
YET STARTED CONTRACTS............................................................................ 132
CONTRACT AGREEMENT FORM..................................................................... 133
JOINT VENTURE AGREEMENT ............................................................. 135
SUPPLIER’S LETTERHEAD .................................................................... 140
FORM OF PERFORMANCE SECURITY (BANK GUARANTEE) ............................ 141
BID SECURING DECLARATION FORM (ANNEX H)…………………………….. 142
FORM OF BID SECURITY (BANK GUARANTEE) (ANNEX I) ……………...……144
SUPPLIERS DECLARATION OF PAPER SOURCE (ANNEX J) …………………..146
124
“Annex A”
Bid Form
Date:
Invitation to Bid No: 19-013-3
To: The PS BAC III Chairperson
Procurement Service
PS Complex, RR Road
Cristobal St., Paco, Manila
Gentlemen and/or Ladies:
Having examined the Bidding Documents including Bid Bulletin Numbers [_____], the receipt of which is hereby duly acknowledged, we, the undersigned, offer to Print, Supply
and Deliver of Basic Literacy Learning Materials and A&E Modules for the Department of
Education (DEPED)in conformity with the said Bidding Documents.
TOTAL PRICE IN WORDS:
Lot 1: ____________________________________________________________________
Lot 2: ____________________________________________________________________
Total Price for Lot 3: _______________________________________________________
We undertake, if our Bid is accepted, to deliver the goods in accordance with the
delivery schedule specified in the Schedule of Requirements.
If our Bid is accepted, we undertake to provide a performance security in the form,
amounts, and within the times specified in the Bidding Documents.
Lot
No. Items Quantity
Description Unit Cost Total Price
1 2,169,750 pcs. A&E Program Elementary
2 5,695,165 pcs. A&E Program Secondary
3
1 1,925,896 pcs.
Basic Literacy Program
Modules and Facilitators
Guide
2 969,612 pcs. Basic literacy Program
Facilitators Guide
Total Price for Lot 3:
125
We agree to abide by this Bid for the Bid Validity Period specified in BDS provision
for ITB Clause17.1 and it shall remain binding upon us and may be accepted at any time
before the expiration of that period.
Until a formal Contract is prepared and executed, this Bid, together with your written
acceptance thereof and your Notice of Award, shall be binding upon us.
We understand that you are not bound to accept the Lowest Calculated Bid or any Bid
you may receive.
We certify/confirm that we comply with the eligibility requirements as per ITB Clause
5 of the Bidding Documents.
We likewise certify/confirm that the undersigned, [for sole proprietorships, insert: as
the owner and sole proprietor or authorized representative of Name of Bidder, has the full
power and authority to participate, submit the bid, and to sign and execute the ensuing contract, on the latter’s behalf for the Printing, Supply and Delivery of Basic Literacy
Learning Materials and A&E Modules for the Department of Education (DEPED).
Or;
[for partnerships, corporations, cooperatives, or joint ventures, insert: is granted full power
and authority by the Name of Bidder, to participate, submit the bid, and to sign and execute the ensuing contract on the latter’s behalf for Printing, Supply and Delivery of Basic
Literacy Learning Materials and A&E Modules for the Department of Education
(DEPED)
.
We acknowledge that failure to sign each and every page of this Bid Form, including
the attached Schedule of Prices, shall be a ground for the rejection of our bid.
Dated this ________________ day of ________________ 20______.
[signature] [in the capacity of]
Duly authorized to sign Bid for and on behalf of ____________________________
126
For Goods Offered From Abroad
Name of Bidder:_____________________________ PB No. 19-013-32 Page ___ of ___
1 2 3 4 5 6 7 8 9
Item Description Country
of orig in
Quantity Unit price CIF port of
entry (specify port) or
CIP named place
(specify border point or
place of destination)
Total CIF or
CIP price per
item
(col. 4 x 5)
Unit Price
Delivered Duty
Unpaid (DDU)
Unit price
Delivered Duty
Paid (DDP)
Total Price
delivered DDP
(col 4 x 8)
[signature] [in the capacity of]
Duly authorized to sign Bid for and on behalf of ____________________________
2 If ADB, JICA and WB funded projects, use IFB.
127
For Goods Offered From Within the Philippines
Name of Bidder:_____________________________ PB No. 19-013-32 Page ___ of ___
1 2 3 4 5 6 7 8 9 10
Item Description Country
of orig in
Quantity Unit price EXW
per item
Transportation
and Insurance
and all other
costs
incidental to
delivery, per
item
Sales and
other taxes
payable if
Contract is
awarded, per
item
Cost of
Incidental
Services, if
applicable, per
item
Total Price,
per unit
(col 5+6+7+8)
Total Price
delivered Final
Destination
(col 9) x (col 4)
[signature] [in the capacity of]
Duly authorized to sign Bid for and on behalf of ____________________________
2 If ADB, JICA and WB funded projects, use IFB.
128
“Annex B”
Omnibus Sworn Statement
REPUBLIC OF THE PHILIPPINES )
CITY/MUNICIPALITY OF ______ ) S.S.
A F F I D A V I T
I, [Name of Affiant], of legal age, [Civil Status], [Nationality], and residing at [Address
of Affiant], after having been duly sworn in accordance with law, do hereby depose and state
that:
1. Select one, delete the other:
If a sole proprietorship: I am the sole proprietor or authorized representative of
[Name of Bidder] with office address at [address of Bidder];
If a partnership, corporation, cooperative, or joint venture: I am the duly authorized
and designated representative of [Name of Bidder] with office address at [address of
Bidder];
2. Select one, delete the other:
If a sole proprietorship: As the owner and sole proprietor, or authorized
representative of [Name of Bidder], I have full power and authority to do, execute and
perform any and all acts necessary to participate, submit the bid, and to sign and
execute the ensuing contract for [Name of the Project] of the [Name of the Procuring
Entity], as shown in the attached duly notarized Special Power of Attorney;
If a partnership, corporation, cooperative, or joint venture: I am granted full power
and authority to do, execute and perform any and all acts necessary to participate,
submit the bid, and to sign and execute the ensuing contract for [Name of the Project]
of the [Name of the Procuring Entity], as shown in the attached[state title of attached
document showing proof of authorization (e.g., duly notarized Secretary’s Certificate,
Board/Partnership Resolution, or Special Power of Attorney, whichever is
applicable;)];
3. [Name of Bidder] is not “blacklisted” or barred from bidding by the Government of
the Philippines or any of its agencies, offices, corporations, or Local Government
Units, foreign government/foreign or international financing institution whose
blacklisting rules have been recognized by the Government Procurement Policy
Board;
4. Each of the documents submitted in satisfaction of the bidding requirements is an
authentic copy of the original, complete, and all statements and information provided
therein are true and correct;
129
5. [Name of Bidder]is authorizing the Head of the Procuring Entity or its duly
authorized representative(s) to verify all the documents submitted;
6. Select one, delete the rest:
If a sole proprietorship: The owner or sole proprietor is not related to the Head of the
Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical
Working Group, and the BAC Secretariat, the head of the Project Management Office
or the end-user unit, and the project consultants by consanguinity or affinity up to the
third civil degree;
If a partnership or cooperative: None of the officers and members of [Name of
Bidder] is related to the Head of the Procuring Entity, members of the Bids and
Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat,
the head of the Project Management Office or the end-user unit, and the project
consultants by consanguinity or affinity up to the third civil degree;
If a corporation or joint venture: None of the officers, directors, and controlling
stockholders of [Name of Bidder] is related to the Head of the Procuring Entity,
members of the Bids and Awards Committee (BAC), the Technical Working Group,
and the BAC Secretariat, the head of the Project Management Office or the end-user
unit, and the project consultants by consanguinity or affinity up to the third civil
degree;
7. [Name of Bidder] complies with existing labor laws and standards; and
8. [Name of Bidder] is aware of and has undertaken the following responsibilities as a
Bidder:
a) Carefully examine all of the Bidding Documents;
b) Acknowledge all conditions, local or otherwise, affecting the implementation of
the Contract;
c) Made an estimate of the facilities available and needed for the contract to be bid,
if any; and
d) Inquire or secure Supplemental/Bid Bulletin(s) issued for the [Name of the
Project].
9. [Name of Bidder] did not give or pay directly or indirectly, any commission, amount,
fee, or any form of consideration, pecuniary or otherwise, to any person or official,
personnel or representative of the government in relation to any procurement project
or activity.
10. [Name of Bidder] hereby assigns the following contact number/s and e-mail
address/es as the official telephone/fax number and contact reference of the company
where the PS BAC and PS notices may be transmitted.
130
Telephone No/s.: ________________________________
Fax No/s.: ________________________________
E-mail Add/s.: ________________________________
Mobile No.: ________________________________
IN WITNESS WHEREOF, I have hereunto set my hand this __ day of ___, 20__ at
____________, Philippines.
_____________________________________
Bidder’s Representative/Authorized Signatory
SUBSCRIBED AND SWORN to before me this ___ day of [month] [year] at [place
of execution], Philippines. Affiant/s exhibited to me his/her [insert type of government
identification card used], with his/her photograph and signature appearing thereon, with no.
________ issued on ____ at ______.
Witness my hand and seal this ___ day of [month] [year].
NAME OF NOTARY PUBLIC
Serial No. of Commission _______________
Notary Public for _______ until __________
Roll of Attorneys No. __________________
PTR No. ______ [date issued], [place issued]
IBP No. ______ [date issued], [place issued]
Doc. No. _____
Page No. _____
Book No. _____
Series of _____
131
ANNEX “C”
*Instructions:
a) Cut-off date as of:
(i) Up to the day before the deadline of submission of bids.
b) In the column under “Dates”, indicate the dates of Delivery/ End-user’s Acceptance and Official Receipt.
c) “Name of Contract”. Indicate here the Nature/ Scope of the Contract for the Procuring Entity to determine the relevance of the
entry with the Procurement at hand. Example: “Printing and Delivery of Grade 3 Araling Panlipunan”
STATEMENT OF SINGLE LARGEST COMPLETED CONTRACT SIMILAR TO THE CONTRACT TO BE BID
This is to certify that (company) has the following completed contracts for the past Ten (10) years.
Date
of the
Contract
Contracting
Party Name of Contract
Kind of
Goods Sold
Amount of
Contract
Date of
Delivery/
End-user’s
Acceptance
Date of
Official
Receipt
Bidder is
A) Manufacturer
B) Supplier
C) Distributor
Name and Signature of
Authorized Representative
Date
132
ANNEX “C-1”
*Instructions:
a) State all ongoing contracts including those awarded but not yet started (government and private contracts which may be similar or not s imilar to the project called for
bidding) as of:
i. The day before the deadline of submission of bids.
b) If there is no ongoing contract including awarded but not yet started as of the aforementioned period, state none or equivalent term. c) The total amount of the ongoing and awarded but not yet started contracts should be consistent with those used in the Net Financial Contracting Capacity (NFCC) in
case an NFCC is submitted as an eligibility document.
d) “Name of Contract”. Indicate here the Nature/ Scope of the Contract for easier tracking of the entries/ representations. Example: “Supply and Delivery of
Generator Set”
Statement of: (i) Ongoing Contracts and; (ii) Awarded But Not Yet Started Contracts
This is to certify that (company) has the following ongoing and awarded but not yet started contracts:
Date
of the
Contract
Contracting
Party Name of Contract Kind of Goods Sold
Amount of
Contract
Value of
Outstanding
Contracts
Bidder is
A) Manufacturer
B) Supplier
C) Distributor
Name and Signature of
Authorized Representative
Date
133
“Annex D”
Contract Agreement Form
THIS AGREEMENT made the _____ day of __________ 20_____ between [name of
PROCURING ENTITY] of the Philippines (hereinafter called “the Entity”) of the one part and
[name of Supplier] of [city and country of Supplier] (hereinafter called “the Supplier”) of the
other part:
WHEREAS the Entity invited Bids for certain goods and ancillary services, viz.,
[brief description of goods and services] and has accepted a Bid by the Supplier for the
supply of those goods and services in the sum of [contract price in words and figures]
(hereinafter called “the Contract Price”).
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
1. In this Agreement words and expressions shall have the same meanings as are
respectively assigned to them in the Conditions of Contract referred to.
2. The following documents shall be deemed to form and be read and construed as part
of this Agreement, viz.:
(a) the Supplier’s Bid, including the Technical and Financial Proposals, and all
other documents/statements submitted (e.g. bidder’s response to clarifications
on the bid), including corrections to the bid resulting from the Procuring
Entity’s bid evaluation;
(b) the Schedule of Requirements;
(c) the Technical Specifications;
(d) the General Conditions of Contract;
(e) the Special Conditions of Contract;
(f) the Performance Security; and
(g) the Entity’s Notice of Award.
3. In consideration of the payments to be made by the Entity to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Entity to provide the goods
and services and to remedy defects therein in conformity in all respects with the provisions of
the Contract
4. The Entity hereby covenants to pay the Supplier in consideration of the provision of
the goods and services and the remedying of defects therein, the Contract Price or such other
sum as may become payable under the provisions of the contract at the time and in the
manner prescribed by the contract.
134
IN WITNESS whereof the parties hereto have caused this Agreement to be executed
in accordance with the laws of the Republic of the Philippines on the day and year first above
written.
Signed, sealed, delivered by the (for the Entity)
Signed, sealed, delivered by the (for the Supplier).
135
ANNEX “E”
JOINT VENTURE AGREEMENT
KNOW ALL MEN BY THESE PRESENTS:
This JOINT VENTURE AGREEMENT (hereinafter referred to as the “Agreement”),
entered into this _______ day of _________ 20__ at __________ City, Philippines by and
among:
__________________________. a domestic corporation duly organized, registered and
existing under and by virtue of the laws of the Republic of the Philippines, with office
address at __________________________, represented by its _____________,
_______________, hereinafter referred to as “____________”;
- and -
________________________________. a domestic corporation duly organized, registered
and existing under and by virtue of the laws of the Republic of the Philippines, with office
address at __________________________________________, represented by its
________________, ____________________, hereinafter referred to as
“_______________”;
- and -
_____________________________________________________ a foreign corporation
organized and existing under and by virtue of the laws of __________________, represented
by its ________________, ____________________, hereinafter referred to as
“_______________”;
(Henceforth collectively referred to as the “Parties”)
136
WITNESSETH: That
WHEREAS, the Procurement Service (PS) has recently published an Invitation to
Apply for Eligibility and to Bid for the Supply and Delivery of ___________________ for
the ___________________ ;
WHEREAS, the parties have agreed to pool their resources together to form the
“_________________ Joint Venture”, hereinafter referred to as the Joint Venture, under the
laws of the Philippines, for the purpose of participating in the abovementioned procurement
of PS-DBM;
NOW, THEREFORE, for and in consideration of the foregoing premises and the
covenants hereto set forth, the Parties have agreed as follows:
ARTICLE I
ORGANIZATION OF THE JOINT VENTURE
SECTION 1. Formation – The Parties do hereby agree and bind themselves to establish,
form and organize a Joint Venture pursuant to the laws of the Republic of the Philippines, in
order for the JV to carry on the purposes and objectives for which it is created;
SECTION 2. Name – The name and style under which the JV shall be conducted is
“_________________”;
SECTION 3. Principal Place of Business – The JV shall maintain its principal place of
business at ___________________________________________________________ ;
SECTION 4. Preparation and Documentation – The Parties shall secure and/or execute
such certifications, documents, deeds and instruments as may be required by the laws of the
Republic of the Philippines for the realization of the JV and in compliance with the Project.
Further, they shall do all other acts and things requisite for the continuation of the JV
pursuant to applicable laws;
SECTION 5. The Joint Venture shall be represented by the _______ in all biddings, related
procurement transactions and other official dealings that it shall enter into with the PS-DBM
and third parties, such transactions to include, among others, the submission of eligibility
documents, bids, registration documents obtaining bonds, performing the principal contract in
the event that the contract is awarded in favor of the Joint Venture, receipt of payment for
goods delivered, and similar and related activities.
SECTION 6. The period of the Joint Venture shall begin upon execution of this Agreement
and shall continue until the complete performance of its contractual obligations to PS-DBM,
as described in Article II hereof, or upon its termination for material breach of any term or
condition of this Agreement, by service of a written statement in English on the other Party,
not less than 90 days prior to the intended date termination.
137
ARTICLE II
PURPOSE
SECTION 1. The primary purpose of the Joint Venture is to participate in the public
bidding to be conducted by the DBM-PS Bids and Awards Committee for the supply and
delivery of ________________________ for the _____________________ .
SECTION 2. If the above-described contract/s is/are awarded to the Joint Venture, the
Joint Venture shall undertake the performance thereof to PS-DBM, and such other incidental
activities necessary for the completion of its contractual obligations.
ARTICLE III
SOLIDARY LIABILITY OF THE PARTIES
SECTION 1. In the performance of the contract/s that may be awarded to the Joint Venture
by the PS-DBM, and all other related activities/obligations, as described in Article II hereof,
the Parties bind themselves jointly and solidarily, in the concept of solidarily debtors, subject
to the right of reimbursement, as provided in the relevant provisions of the Civil Code of the
Philippines.
ARTICLE IV
CONTRIBUTION AND OTHER ARRANGEMENTS
SECTION 1. Contribution – The Parties shall contribute the amount of
____________________________ (Php ) to support the financial requirements of the
Joint Venture, in the following proportion:
A. - P .00
B. - P .00
TOTAL P .00
Additional contributions to the Joint Venture shall be made as may be required for contract
implementation. In addition, ____ shall contribute any labor and contract management
requirements.
SECTION 2. Profit Sharing – The share of the Parties to the JV from any profit derived or
obtained from the implementation and execution of the Project shall be distributed pro rata to
each, in accordance with the contribution and resources each has provided to the JV;
SECTION 3. Liquidation and Distributions – Any sum remaining after deducting from the
total of all moneys or benefits received for the performance of the contract, all costs incurred
by the JV after award of the contract for the Project pursuant to the accounting practices
established for the JV, shall be distributed in accordance with the relative balances in the
accounts of each Party pursuant to Sec.1 of this Article upon completion, final accounting,
138
termination and liquidation of the JV. In the event of liquidation and termination of JV, and
after taking into account the shares of the Parties in all income, gain, deductions, expenses,
and losses, should the account of a Party contain a negative balance, such Party shall
contribute cash to the JV sufficient to restore the said balance to zero;
SECTION 4. Sharing of Burden of a Net Loss – In case a net loss is incurred, additional
contributions shall be made by the Parties in accordance with their respective shares.
ARTICLE V MISCELLANEOUS PROVISIONS
SECTION 1. The provisions of the Instructions to Bidders, Supplemental Bid Bulletin, and
other bidding documents issued by the PS-DBM in relation to the contract described in
Article II hereof, shall be deemed incorporated in this Agreement and made an integral part
thereof.
SECTION 2. This Agreement shall be binding upon and inure to the benefit of the Parties
and their respective successors and assigns.
SECTION 3. The Parties herein are duly represented by their authorized officers.
SECTION 4. Governing Law - This Agreement shall be governed by and construed
according to the laws of the Republic of the Philippines. Venue of any court action arising
from this Agreement shall be exclusively laid before the proper court of the ____________,
Philippines.
IN WITNESS WHEREOF, the parties have set their hands and affixed their signatures on the
date and place first above-stated.
______________________________ ______________________________
______________________________ ______________________________
________________________________
________________________________
Signed in the Presence of:
________________________________
________________________________
139
ACKNOWLEDGMENT
REPUBLIC OF THE PHILIPPINES )
CITY/MUNICIPALITY OF ____________) S.S.
PROVINCE OF (in the case of Municipality)
BEFORE ME, a Notary Public for and in the City/Municipality of ___(indicate also the
Province in the case of Municipality___, this _______ day of __(month & year)__
personally appeared the following:
Name ID Name, Number and Validity Date
Known to me and to me known to be the same persons who executed the foregoing instrument and
they acknowledge to me that the same is their free and voluntary act and deed and that of the
corporation(s) they represent.
This instrument refers to a Joint Venture Agreement consisting of _______ pages, including
the page on which this Acknowledgement is written, and signed by the parties and their instrumental
witnesses.
WITNESS MY HAND AND NOTARIAL SEAL on the place and on the date first above
written.
NAME OF NOTARY PUBLIC
Serial No. of Commission ___________
Notary Public for ______ until _______
Roll of Attorneys No. _____
PTR No. __, [date issued], [place issued]
IBP No. __, [date issued], [place issued]
Doc. No. ___
Page No. ___
Book No. ___
Series of ____.
Note: “Sec. 12. Competent Evidence of Identity – The phrase “competent evidence of
identity” refers to the identification of an individual based on:
At least one current identification document issued by an official agency bearing the photograph and
signature of the individual, such as but not limited to, passport, driver’s license, Professional
Regulations Commission ID, National Bureau of Investigation clearance, police clearance, postal
ID, voter’s ID, Barangay certification, Government Service and Insurance System (GSIS) e-card,
Social Security System (SSS) card, Philhealth card, senior citizen card, Overseas Workers Welfare
Administration (OWWA) ID, OFW ID, seaman’s book, alien certificate of registration/immigrant
certificate of registration, government office ID, certification from the National Council for the
Welfare of Disabled Persons (NCWDP), Department of Social Welfare and Development (DSWD)
certification;
140
ANNEX “F”
SUPPLIER’S LETTERHEAD
___________________
Date
_________________________
Chairperson
PS Bids and Awards Committee IX
Paco, Manila
Dear Maam:
This has reference to Public Bidding No. for (Name of Project) .
_____(Name of Company) respectfully requests for the following:
( ) Withdraw of Bid Submissions
( ) Refund of Bid Security
(Attached is a photocopy of the Procurement Service Official Receipt)
( ) Cancellation of Credit Line Certificate
It is understood that _____________________________waives its right to file any motion
for reconsideration and/pr protest in connection with the above-cited Public Bidding Project.
Thank you.
Very truly yours,
__________________________________
Authorized Signatory for the Company
141
ANNEX “G”
Form of Performance Security (Bank Guarantee)
To : Procurement Service
PS Complex, Cristobal St.,
Paco, Manila
WHEREAS, _________(Name and Address of Supplier)_______ (hereinafter called “the
Supplier”) has undertaken, in pursuance of Purchase Order No. ___________ dated ____________ to
execute (Name of Contract and Brief Description) (hereinafter called “the Contract”);
AND WHEREAS, it has been stipulated by you in the said Contract that the Supplier shall
furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as security for
compliance with his obligations in accordance with the Contract;
AND WHEREAS, we have agreed to give the Supplier such a Bank Guarantee;
NOW THEREFORE, we hereby affirm that we are the Guarantor and responsible to you, on
behalf of the Supplier, up to a total of [Amount of Guarantee] proportions of currencies in which the
Contract Price is payable, and we undertake to pay you, upon your first written demand and without
cavil or argument, any sum or sums within the limits of [Amount of Guarantee] as aforesaid without
your needing to prove or to show grounds or reasons for your demand for the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the Supplier before
presenting us with the demand.
We further agree that no change or addition to or other modification of the terms of the
Contract to be performed there under or of any of the Contract documents which may be made
between you and the Supplier shall in any way release us from any liability under this guarantee, and
we hereby waive notice of any such change, addition or modification.
This guarantee shall be valid until the date of issue of the Defects of Liability Certificate.
SIGNATURE AND SEAL OF THE
GUARANTOR
NAME OF BANK
ADDRESS
DATE
142
“Annex H”
BID SECURING DECLARATION FORM
REPUBLIC OF THE PHILIPPINES)
CITY OF _______________________) S.S.
x------------------------------------------------------x
BID SECURING DECLARATION
Invitation to Bid: [Insert Reference number]
To: [Insert name and address of the Procuring Entity]
I/We3, the undersigned, declare that:
1. I/We understand that, according to your conditions, bids must be supported by
a Bid Security, which may be in the form of a Bid-Securing Declaration.
2. I/We accept that: (a) I/we will be automatically disqualified from bidding for
any contract with any procuring entity for a period of two (2) years upon
receipt of your Blacklisting order; and, (b) I/we will pay the applicable fine
provided under Section 6 of the Guidelines on the Use of Bid Securing
Declaration, within fifteen (15) days from receipt of the written demand by the
procuring entity for the commission of acts resulting to the enforcement of the
bid securing declaration under Sections 23.1(b), 34.2, 40.1 and 69.1, except
69.1(f), of the IRR of RA 9184; without prejudice to other legal action the
government may undertake.
3. I/We understand that this Bid Securing Declaration shall cease to be valid on
the following circumstances:
(a) Upon expiration of the bid validity period, or any extension thereof
pursuant to your request;
(b) I am/we are declared ineligible or post-disqualified upon receipt of
your notice to such effect, and (i) I/we failed to timely file a request for
reconsideration or (ii) I/we filed a waiver to avail of said right;
(c) I am/we are declared the bidder with the Lowest Calculated
Responsive Bid, and I/we have furnished the performance security and
signed the Contract.
3 Select one and delete the other. Adopt the same instruction for similar terms throughout the document.
143
IN WITNESS WHEREOF, I/We have hereunto set my/our hand/s this ____ day of
[month] [year] at [place of execution] .
[Insert NAME OF BIDDER’S AUTHORIZED
REPRESENTATIVE]
[Insert Signatory’s Legal Capacity]
Affiant
SUBSCRIBED AND SWORN to before me this ___ day of [month] [year] at [place
of execution], Philippines. Affiant/s exhibited to me his/her [insert type of government
identification card used], with his/her photograph and signature appearing thereon, with no.
________ issued on ____ at ______.
Witness my hand and seal this ___ day of [month] [year].
NAME OF NOTARY PUBLIC
Serial No. of Commission _______________
Notary Public for _______ until __________
Roll of Attorneys No. __________________
PTR No. ______ [date issued], [place issued]
IBP No. ______ [date issued], [place issued]
Doc. No. _____
Page No. _____
Book No. _____
Series of _____
144
ANNEX “I”
Form of Bid Security (Bank Guarantee)
To: Procurement Service
PS Complex, Cristobal St.,
Paco, Manila
WHEREAS, __ (Name of Bidder) __ (hereinafter called “the Bidder”) has submitted his bid
dated __ (Date) __ for the __ (Name of Contract) __ (hereinafter called “the Bid”).
KNOW ALL MEN by these presents that We __(Name of Bank)__ of __(Name of
Country)__ having our registered office at ________________________ (hereinafter called
“the Bank”) are bound unto Procurement Service in the sum of ______________ for which
payment well and truly to be made to the Procurement Service the Bank binds himself, his
successors and assigns by these presents.
SEALED with the Common Seal of the said Bank this _____ day of _________ 20___.
THE CONDITIONS of this obligation are:
1) The bid security may be forfeited:
(a) if a Bidder:
(i) withdraws its bid during the period of bid validity specified in ITB
Clause 17;
(ii) does not accept the correction of errors pursuant to ITB Clause
28.3(b);
(iii) has a finding against the veracity of any of the documents
submitted as stated in ITB Clause 29.2;
(iv) submission of eligibility requirements containing false information
or falsified documents;
(v) submission of bids that contain false information or falsified
documents, or the concealment of such information in the bids in
order to influence the outcome of eligibility screening or any other
stage of the public bidding;
(vi) allowing the use of one’s name, or using the name of another for
purposes of public bidding;
145
(vii) withdrawal of a bid, or refusal to accept an award, or enter into
contract with the Government without justifiable cause, after the
Bidder had been adjudged as having submitted the LCRB;
(viii) refusal or failure to post the required performance security within
the prescribed time;
(ix) refusal to clarify or validate in writing its bid during post-
qualification within a period of seven (7) calendar days from
receipt of the request for clarification;
(x) any documented attempt by a Bidder to unduly influence the
outcome of the bidding in his favor;
(xi) failure of the potential joint venture partners to enter into the joint
venture after the bid is declared successful; or
(xii) All other acts that tend to defeat the purpose of the competitive
bidding, such as habitually withdrawing from bidding, submitting
late Bids or patently insufficient bid, for at least three (3) times
within a year, except for valid reasons.
(b) if the successful Bidder:
(i) fails to sign the contract in accordance with ITB Clause 32; or
(ii) fails to furnish performance security in accordance with ITB
Clause 33.
we undertake to pay to the Procurement Service up to the above amount upon receipt of his
first written demand, without the Procurement Service having to substantiate his demand,
provided that in his demand the Procurement Service will note that the amount claimed by
him is due to him owning to the occurrence of one or any of the foregoing conditions,
specifying the occurred condition or conditions.
The Guarantee will remain in force up to and including the date ______________ days after
the deadline for submission of Bids as such deadline is stated in the Instructions to Bidders or
as the Procurement Service may extend it, notice of which extension(s) to the Bank is hereby
waived. Any demand in respect of this Guarantee should reach the Bank not later than the
above date.
DATE __________________
SIGNATURE OF THE BANK _______________________
SEAL _____________________
WITNESS ___________________________
(Name and Signature)
____________________________________
(Address)
146
ANNEX “J”
Supplier’s Declaration of Paper Sources
Date:__________________
The Chairperson
Bids and Awards Committee
Department of Education Central Office
DepEd Complex, Meralco Avenue
Pasig City
Attention:
I, ( _____________ supplier, position, and company______ ) in connection with my bid
tender for the Project ( _____________________Name of Project__________)__ , hereby
CERTIFY that the paper samples submitted during bid opening and/or to the Forest Products
Research and Development Institute (FPRDI) of the Department of Science and Technology
(DOST), which will be used for the requirements of the Project, conform to the specifications
as required under Section VII. Technical Specifications, of the bidding documents.
I, further, declare that if awarded the Contract, I intend to procure paper from (Name of Paper
Supplier or Manufacturer ) with business address at ( Business Address of Paper Supplier
or___ Manufacturer________).
The aforementioned Paper Supplier/Manufacturer shall supply the adequatequantity required
to complete the requirements of this Project. However, if supplyis not available we will
secure from other sources, preferably from : (State hereother sources)
____(Name of Paper Supplier or Manufacturer)__
_____________(Business Address)_____________
Paper procured from the latter shall, likewise, conform to the required technicalspecifications,
subject to another testing at FPRDI.
________________________________________________
Name of Bidder
_________________________________________________
Signature Over Printed Name of Authorized Representative
Date : _____________________________
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