phl job portal training guide

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Jobs @ PHL Airport Employer Training Guide

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Philadelphia Airport Employer Training Guide

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Page 1: Phl  Job Portal Training Guide

Jobs @ PHL Airport Employer Training Guide

Page 2: Phl  Job Portal Training Guide

Jobs @ PHL Airport Employer Dashboard

2

Your ‘Employer Dashboard’ is the home page for your account.

Account management starts here Tip: use the

top navigation bar to return to your Dashboard or to go to other areas of the site.

Page 3: Phl  Job Portal Training Guide

Jobs @ PHL Airport Employer Account – Change Password

3

To change your password Select ‘Edit Registration

Details’ This will take you to the ‘Edit

Profile’ page Select ‘Show change

passwords block’ Enter desired password under

‘New password’ and ‘Confirm new password’

Select ‘Save’

Page 4: Phl  Job Portal Training Guide

Jobs @ PHL Airport Edit Employer Profile & Logo

4

To edit your Company Profile and update logo Select ‘Company Profile

& Logo’ Make changes under

‘Profile’ Select ‘Save’ To update your logo Select ‘Choose File’ and

upload a new logo from a saved location on your computer. Uploading a new logo will replace the logo you have on file.

Select ‘Save’

Page 5: Phl  Job Portal Training Guide

Jobs @ PHL Airport Employer Sub-Accounts

5

What is a Sub-Account? A Sub-Account would be used if an Employer has multiple users who need to access the account. Enter Sub-Account information Select ‘Create’ to save changes

Page 6: Phl  Job Portal Training Guide

Jobs @ PHL Airport Searching Resumes

6

To Search Resumes Enter keywords If desired make

selections under Category, Employment Type, Date Posted, and Zip Code

Select ‘Search’ Tips You can multi-select

by using ‘Ctrl’ and clicking items.

You may wish to define less search parameters for greater results.

Page 7: Phl  Job Portal Training Guide

Jobs @ PHL Airport View Search Results & Create a Saved Search

7

Search results are sorted by relevancy.

You can click on ‘Date’ to sort by most recent results.

To save a search Click the link to

create a Resume Alert or Saved Search

Enter a name for your search

Select Resume Search

Click ‘Create’ Resume Search Alerts will be discussed on the next slide

Page 8: Phl  Job Portal Training Guide

Jobs @ PHL Airport Create a Resume Search Agent

8

Create a Search Agent Search Agents will send you an email to let you know when new resumes meeting your search criteria are posted to the Job Portal. Create a name for

your Search Agent Enter search

Keywords and other search terms

Select ‘Create’

Page 9: Phl  Job Portal Training Guide

PHL Job Portal View and Run Saved Searches

9

To manage saved searches Select ‘Saved Searches

Manager’ To edit, click on search

name or pencil icon You will then be able to

edit the search and save To run the search click

the green arrow To delete a saved search

click the red x icon

Page 10: Phl  Job Portal Training Guide

Jobs @ PHL Airport Viewing Resumes

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Viewing Candidate Details This page shows all the information the candidate has submitted If the candidate

uploaded their resume, you can click this link to open the resume in the format that was uploaded

You may also take additional actions using the buttons below the resume

Email Resume = emails resume to a colleague or yourself Contact = sends an email to the candidate through the job portal Save = Adds resume to your Saved Resume list Print = prints the resume

Page 11: Phl  Job Portal Training Guide

Jobs @ PHL Airport Saving Resumes

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Saving Resumes When searching

resumes, you have the option to ‘Save’ resumes for later review.

This is also a great way to save candidates that would be a good fit for future positions

To review saved resumes Click on resume

name to open the resume

Page 12: Phl  Job Portal Training Guide

Jobs @ PHL Airport Managing Jobs & Applicants

12

Change job status Check the box next to the

job you wish to update Select the change action

button Change will be made Views/Apps This will show you how

many times your jobs has been viewed and how many people have applied for the position.

More detail is available on Views/Apps on the next page

Post job = post job Extend = extend posting time Expire = remove job posting Save as Draft = saves draft of job Copy = copies job to create a new posting Delete = deletes job and history

Page 13: Phl  Job Portal Training Guide

Jobs @ PHL Airport Managing Jobs & Applicants

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Views tells you who has reviewed the position. ‘Unknown visitors’ refers to people who viewed the job without an account or logged in to the portal

To view applicant details and resume Click on the applicant name This will open the applicant’s

profile

Page 14: Phl  Job Portal Training Guide

Jobs @ PHL Airport Contacting Candidates

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Contacting Candidates You may contact candidates directly through the portal. To send a message to one

or more candidates, check the box next to the Candidate Name(s).

Enter your message in the text box.

When finished, select ‘Send email to all selected’

Your message will be sent to the candidate(s).

Page 15: Phl  Job Portal Training Guide

Jobs @ PHL Airport Posting a Job

15

OR

OR

To Post a Job Enter Job information.

Required fields are shown with a red *

Select the format you wish to receive applications

o Default account mail = email used when you sign-up

o Send apply via email = a different email from sign-up

o URL= redirects to your applicant tracking system

Select screening questions and notification options

o Note: Screening questions must be set-up before posting job.

Page 16: Phl  Job Portal Training Guide

PHL Job Portal Bulk Job Posting Made Easy

16

There are several options for bulk job postings Jobs can be entered in a .csv file for upload by the portal

administrator Contact the portal administrator for a file template if you wish

to use this option

If you are an employer with a high volume of job postings, we can set-up an automated process to scrape jobs from your Applicant Tracking System and post to the job portal. Contact the portal administrator to discuss this option.

[email protected]

Page 17: Phl  Job Portal Training Guide

Jobs @ PHL Airport Creating Job Questions

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On this page you will be able to view question sets you have created, edit question sets, or create new question sets To view or edit, click the

name of the question set.

This will open a page to view and edit the questions. Example on the next page.

To create a new question set, select ‘Add’.

Page 18: Phl  Job Portal Training Guide

Jobs @ PHL Airport Create Screening Questions

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There are two steps in the process to create screening questions. This is step 1. Create a name for your

Question Set. Tip: Name question sets by job.

Enter a score. Enter email text for no-

pass and pass candidate messages. You will be able to make a decision when posting the job to send messages to the candidates or not.

Save when finished.

No-pass candidates = candidates who do not pass the screening questions Pass candidates = candidates who do pass the screening questions

Page 19: Phl  Job Portal Training Guide

Jobs @ PHL Airport Creating Screening Questions

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Adding questions to a new question set Click on the name of

the question set you just created

Go to the bottom of the page and select ‘Add’.

Enter your question. Designate whether or

not it is required. Select your answer

type and provide answer data.

Click ‘Save’. You can now select

this question set when posting a job.

Page 20: Phl  Job Portal Training Guide

Jobs @ PHL Airport Review or Edit Screening Questions

20

Review or Edit Question Sets Click the question

set name to begin

Review messages that you set up for candidates. Make any edits in the blue text box.

Click ‘Save’ when you are done.

Click question or pencil to review the question and make any edits. Click ‘Save’ when you are done.

Page 21: Phl  Job Portal Training Guide

Jobs @ PHL Airport View Screening Question Responses

21

Viewing question responses Go to Jobs

Manager and click on View/Apps.

Under Status, ‘Pass’ will show where the applicant had passing answers to questions.

Click on ‘Pass’ to view applicant answers.

Page 22: Phl  Job Portal Training Guide

Jobs @ PHL Airport Create a Featured Job Posting

22

Create a Featured Job Posting Featured Jobs are

highlighted on the sub-pages of the site

Go to Featured Jobs

Under Available Slots, click the paper icon

Page 23: Phl  Job Portal Training Guide

Jobs @ PHL Airport Create a Featured Job Posting

23

This will bring up a list of your jobs

Select the job you wish to make ‘Featured’ and click ‘Ok’

Your job will now show in the list

Click the green icon with the arrow to activate your Featured Job

The status of the job will show as ‘Pending’. This will change to ‘Active’ within 20 to 30 minutes after activation

Page 24: Phl  Job Portal Training Guide

Questions

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Contact: [email protected] for additional support