phl job portal training guide
DESCRIPTION
Philadelphia Airport Employer Training GuideTRANSCRIPT
Jobs @ PHL Airport Employer Training Guide
Jobs @ PHL Airport Employer Dashboard
2
Your ‘Employer Dashboard’ is the home page for your account.
Account management starts here Tip: use the
top navigation bar to return to your Dashboard or to go to other areas of the site.
Jobs @ PHL Airport Employer Account – Change Password
3
To change your password Select ‘Edit Registration
Details’ This will take you to the ‘Edit
Profile’ page Select ‘Show change
passwords block’ Enter desired password under
‘New password’ and ‘Confirm new password’
Select ‘Save’
Jobs @ PHL Airport Edit Employer Profile & Logo
4
To edit your Company Profile and update logo Select ‘Company Profile
& Logo’ Make changes under
‘Profile’ Select ‘Save’ To update your logo Select ‘Choose File’ and
upload a new logo from a saved location on your computer. Uploading a new logo will replace the logo you have on file.
Select ‘Save’
Jobs @ PHL Airport Employer Sub-Accounts
5
What is a Sub-Account? A Sub-Account would be used if an Employer has multiple users who need to access the account. Enter Sub-Account information Select ‘Create’ to save changes
Jobs @ PHL Airport Searching Resumes
6
To Search Resumes Enter keywords If desired make
selections under Category, Employment Type, Date Posted, and Zip Code
Select ‘Search’ Tips You can multi-select
by using ‘Ctrl’ and clicking items.
You may wish to define less search parameters for greater results.
Jobs @ PHL Airport View Search Results & Create a Saved Search
7
Search results are sorted by relevancy.
You can click on ‘Date’ to sort by most recent results.
To save a search Click the link to
create a Resume Alert or Saved Search
Enter a name for your search
Select Resume Search
Click ‘Create’ Resume Search Alerts will be discussed on the next slide
Jobs @ PHL Airport Create a Resume Search Agent
8
Create a Search Agent Search Agents will send you an email to let you know when new resumes meeting your search criteria are posted to the Job Portal. Create a name for
your Search Agent Enter search
Keywords and other search terms
Select ‘Create’
PHL Job Portal View and Run Saved Searches
9
To manage saved searches Select ‘Saved Searches
Manager’ To edit, click on search
name or pencil icon You will then be able to
edit the search and save To run the search click
the green arrow To delete a saved search
click the red x icon
Jobs @ PHL Airport Viewing Resumes
10
Viewing Candidate Details This page shows all the information the candidate has submitted If the candidate
uploaded their resume, you can click this link to open the resume in the format that was uploaded
You may also take additional actions using the buttons below the resume
Email Resume = emails resume to a colleague or yourself Contact = sends an email to the candidate through the job portal Save = Adds resume to your Saved Resume list Print = prints the resume
Jobs @ PHL Airport Saving Resumes
11
Saving Resumes When searching
resumes, you have the option to ‘Save’ resumes for later review.
This is also a great way to save candidates that would be a good fit for future positions
To review saved resumes Click on resume
name to open the resume
Jobs @ PHL Airport Managing Jobs & Applicants
12
Change job status Check the box next to the
job you wish to update Select the change action
button Change will be made Views/Apps This will show you how
many times your jobs has been viewed and how many people have applied for the position.
More detail is available on Views/Apps on the next page
Post job = post job Extend = extend posting time Expire = remove job posting Save as Draft = saves draft of job Copy = copies job to create a new posting Delete = deletes job and history
Jobs @ PHL Airport Managing Jobs & Applicants
13
Views tells you who has reviewed the position. ‘Unknown visitors’ refers to people who viewed the job without an account or logged in to the portal
To view applicant details and resume Click on the applicant name This will open the applicant’s
profile
Jobs @ PHL Airport Contacting Candidates
14
Contacting Candidates You may contact candidates directly through the portal. To send a message to one
or more candidates, check the box next to the Candidate Name(s).
Enter your message in the text box.
When finished, select ‘Send email to all selected’
Your message will be sent to the candidate(s).
Jobs @ PHL Airport Posting a Job
15
OR
OR
To Post a Job Enter Job information.
Required fields are shown with a red *
Select the format you wish to receive applications
o Default account mail = email used when you sign-up
o Send apply via email = a different email from sign-up
o URL= redirects to your applicant tracking system
Select screening questions and notification options
o Note: Screening questions must be set-up before posting job.
PHL Job Portal Bulk Job Posting Made Easy
16
There are several options for bulk job postings Jobs can be entered in a .csv file for upload by the portal
administrator Contact the portal administrator for a file template if you wish
to use this option
If you are an employer with a high volume of job postings, we can set-up an automated process to scrape jobs from your Applicant Tracking System and post to the job portal. Contact the portal administrator to discuss this option.
Jobs @ PHL Airport Creating Job Questions
17
On this page you will be able to view question sets you have created, edit question sets, or create new question sets To view or edit, click the
name of the question set.
This will open a page to view and edit the questions. Example on the next page.
To create a new question set, select ‘Add’.
Jobs @ PHL Airport Create Screening Questions
18
There are two steps in the process to create screening questions. This is step 1. Create a name for your
Question Set. Tip: Name question sets by job.
Enter a score. Enter email text for no-
pass and pass candidate messages. You will be able to make a decision when posting the job to send messages to the candidates or not.
Save when finished.
No-pass candidates = candidates who do not pass the screening questions Pass candidates = candidates who do pass the screening questions
Jobs @ PHL Airport Creating Screening Questions
19
Adding questions to a new question set Click on the name of
the question set you just created
Go to the bottom of the page and select ‘Add’.
Enter your question. Designate whether or
not it is required. Select your answer
type and provide answer data.
Click ‘Save’. You can now select
this question set when posting a job.
Jobs @ PHL Airport Review or Edit Screening Questions
20
Review or Edit Question Sets Click the question
set name to begin
Review messages that you set up for candidates. Make any edits in the blue text box.
Click ‘Save’ when you are done.
Click question or pencil to review the question and make any edits. Click ‘Save’ when you are done.
Jobs @ PHL Airport View Screening Question Responses
21
Viewing question responses Go to Jobs
Manager and click on View/Apps.
Under Status, ‘Pass’ will show where the applicant had passing answers to questions.
Click on ‘Pass’ to view applicant answers.
Jobs @ PHL Airport Create a Featured Job Posting
22
Create a Featured Job Posting Featured Jobs are
highlighted on the sub-pages of the site
Go to Featured Jobs
Under Available Slots, click the paper icon
Jobs @ PHL Airport Create a Featured Job Posting
23
This will bring up a list of your jobs
Select the job you wish to make ‘Featured’ and click ‘Ok’
Your job will now show in the list
Click the green icon with the arrow to activate your Featured Job
The status of the job will show as ‘Pending’. This will change to ‘Active’ within 20 to 30 minutes after activation