physical facilities inventory 2010. cobol pfi history 1981 first ibm pc introduced 1985 +/- cobol...
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Physical Facilities Inventory
2010
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COBOL PFI History 1981 First IBM PC introduced 1985 +/- COBOL PFI initiated
Ronald Reagan was President Coke introduces New Coke Microsoft releases Windows 1.0
2009 Last full run of COBOL PFI
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New PFI Timeline 9/09 RFP Authorized by SBC
SBC 166/000-01-2005B
5/10 RFP Issued 7/10 Consultant Approved 12/10 System installed – testing 2/11 Statewide training 5/11 Campus Data updated
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The PFI Team Alan Gosart TBR Anne Maples Vaught MTSU Jane McGuire VSCC Lilly Hsu TBR Ruthie Bassford UoM Ted Washington NaSCC
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Why are we doing this
Campuses get $ per E&G SF More Students – Same SF Campus needs Data Central Office needs Data THEC needs Data
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A Square Foot is a Resource just like a Dollar and we have a whole
room full of people watching over our Dollar, but we don’t have anyone watching over our Square Foot.
Otis L. Floyd, Chancellor 1991 +/-
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Current Structure of Database
Building
Room
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New Structure of Database
InstitutionCampusBuildingFloorRoom
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Institution Name / Acronym THEC No. SBC No. Sort Order Address PFI Coordinator FTE / HC Data
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Building Names & ID Off-Camp Code Functions 911 Address Use Code Ownership Stations
Const Date Occ Date Gross SF Net SF Renovation % In Service Notes
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Floor Organizational tool No Data entry Subtotals and Totals Links to AutoCAD
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Room Room No. Room Name Use Code Room Sub-Use Stations Furnishings Technology
Taxonomy Program Dept / Division Net SF (2) Research Revenue Notes
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Data What do we know Is it accurate What do we do with the info How can that help
Campuses are reimbursed by SF Space is required for operation
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Median Average Weighted No. Gross SF Net SF Eff.
APSU 50.0 38.7 35.2 37 1,408,111 836,201 59.4%
ETSU 46.0 48.0 44.6 86 3,071,963 1,934,796 63.0%
MTSU 42.0 37.6 36.4 107 3,003,366 1,888,750 62.9%
TSU 29.0 36.1 40.8 68 1,966,735 1,245,302 63.3%
TTU 38.0 42.1 45.0 80 2,030,868 1,440,450 70.9%
UM 48.0 49.8 42.1 123 4,436,245 2,666,830 60.1%
Univ 42.0 43.8 41.1 500 15,917,288.0 10,012,329 62.9%
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Median Average Weighted No. Gross SF Net SF Eff.
ChSCC 33.0 30.3 30.3 17 710,605 478,346 67.3%
ClSCC 38.0 36.5 41.0 15 336,231 213,932 63.6%
CoSCC 35.0 28.7 35.0 23 359,221 251,670 70.1%
DSCC 36.0 29.9 28.1 17 277,746 187,077 67.4%
JSCC 44.0 36.7 36.9 12 358,773 245,491 68.4%
MSCC 23.0 26.0 26.4 17 343,176 247,368 72.1%
NaSCC 10.0 20.1 23.9 17 414,254 295,828 71.4%
NeSCC 23.0 24.0 19.5 22 357,563 177,036 49.5%
PSCC 19.5 24.7 28.5 22 600,002 389,073 64.8%
RSCC 24.5 27.7 22.4 32 682,224 517,534 75.9%
STCC 34.5 30.4 28.4 40 1,093,931 702,070 64.2%
VSCC 31.0 29.5 30.5 18 406,651 268,454 66.0%
WSCC 17.0 22.3 30.2 37 836,540 605,063 72.3%
Coll 29.0 27.6 28.9 289 6,776,917 4,578,942 67.6%
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Question What College campus(es) have
the most: E&G SF per FTE
Are there Data Anomalies
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College E&G Square Feet / FTE
40
60
80
100
120
140
160
180
ChSCC ClSCC CoSCC DSCC JSCC MSCC NaSCC NeSCC PSCC RSCC STCC VSCC WSCC Median Average
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Question What University campus has
the most: Lab Space per FTE:
Why
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University Formula SF / FTE
-
5.00
10.00
15.00
20.00
25.00
30.00
35.00
APSU ETSU MTSU TSU TTU UOM Median Average
CLASSRM
CLASSLAB
INSTR. OFF
ADMIN. Off
LIBRARY
P.E.
STUD SER
PHYS PL
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Question What percent of GROSS space on a
University Campus is Classroom
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University Space Allocation Net VS Gross
14.0%Residence
0.7% Athletics
4.5% Student Services
1.0% Special Admin
3.2% Special Academic
1.3% Assembly
0.1% AV Services2.3% Research
1.2% Phy Plant4.8% Student Servies
3.6% PE
3.6% Library
4.1%Admin Offi ce
4.5%Instructional
Offi ce
1.2%Independant Lab
5.5% Classlab
4.2% Classroom
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Question What percent of NET space on a
College campus is Classrooms
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Community College Net vs Net
Resident0%
3% Independant Oper1% Athletics
2% Spec Student Serv
3% Special Admin
8% Spec Academic
6% Assembly
1% AV Serv
0% Research
4% Plant
6% Student Services
4% PE
8% Library
9% Admin Offi ces
9% Instructional Offi ce
1% Independant Lab
20% Classlab
17% Classroom
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What do we need for the Data Need a tool to manage data
Archibus is new database Need a guide for objectives
FICM 2006 Manual Need a place to store data
TBR Virtual Server Need accurate data
Up to Each Campus
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Building Number Review your Building Numbers
Are they logical numbers Does it reflect current organization Don’t need to pad numbers Don’t need Other ID in No.
Now is a time to reconsider No’s
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Room Number Review your Room Numbers
Are they numbers Are they logical numbers Are they used elsewhere Don’t need to pad numbers Don’t need Other ID in No.
Now is a time to reconsider No’s
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Floor Plans link to Database Floor Plans can be linked
AutoCAD is the program “P” line will calculate SF Simple “Double Line” Drawing Various Options
Start the Thought & Planning Now
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Your Assignment
http://ofd.tbr.edu/ Click on PFI Review PFI Instructions – draft Review PFI Codes – draft Review 2006 FICM Manual
Let us know your comments and concerns and questions
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Next Session Rick Martin OnLine FM
Archibus