Picaflor House Community Project Fundraising Pack

Fundraising is a fantastic way not only to support Picaflor House but also to have fun and get your

friends and family involved in this important cause. To help you get started, we have put together

this fundraising pack, which contains everything you need to start fundraising for Picaflor House!

And remember, if you have fundraising questions or need support at any point, please send us an

email at finance@globalteer.org

Fundraising Pack Contents

1. Top 10 fundraising ideas

To get you started, we’ve put together a list of ten top fundraising ideas. These are just some of the

great ways you can fundraise, but whatever you decide, remember that simple is normally best!

2. How to donate to Picaflor House and win a trip through Globalteer’s Mega Raffle

If you are doing online fundraising, or have friends or family who would like to support you, this

one pager provides all the general information for entering the Mega Raffle.

3. How to set up your own personalised fundraising page for the Mega Raffle

Setting up your own online fundraising page is often the easiest way for people to support your

efforts and donate to Picaflor House. This document contains information about our two favourite

fundraising sites. They are all set up to make donating to Picaflor House really easy and they also

allow your supporters to make tax deductible or tax efficient donations.

4. A page of quick links to Picaflor House resources

This page is a tool to use for easy access to Picaflor House resources to use in you fundraising

efforts. Here you’ll find quick links to Picaflor’s website, Facebook, and fundraising pages. It also

includes the link to a short video which really brings the project to life, for use in presentations or

on social media.

Thank you for your interest in fundraising for Picaflor House. Our work is not possible without the invaluable support of fundraisers, donors and volunteers like you.

5. Picaflor House overview

This handy one-page document gives an overview of Picaflor House and its fundraising needs, so is

perfect to have on-hand at any fundraising events or to give to your supporters

6. Fundraising event poster

Once you have decided on your event, just fill in the gaps on this poster then put it up around your

work, school or community to let people know about your event!

7. Fundraising invitation template

If you are holding an event, this easy to use Picaflor House invitation template means that all you

need to do is print out these invitations then fill in the gaps and you’ll be ready to invite people to

your event.

8. Donation register form

This form will help you keep track of the donations you have received, and if you email it to us post-

event, we will thank each of your donors and enter all qualifying donations into the Mega Raffle.

9. E-mail to send to potential donors for your event – Template example

Use this e-mail template to raise awareness about your fundraising event and the Mega Raffle. It

includes all the basic information about the Raffle and how your donors could win a trip!

10. Letter requesting a talk or meeting – Template example

An important aspect of fundraising is building awareness of what you are doing. If you want to do a

presentation or organise a meeting as part of your fundraising, this template provides all the basics.

11. Media request email – Template example

Media can help spread word of your volunteering and fundraising efforts far and wide, and this

template is a great way to start your approaches to the media. Someone might just read about your

experiences in your local paper and decide they want to come and volunteer too.

Top 10 Fundraising Ideas

The best fundraising ideas are simple and, above all, allow you to give your donors something in return for their generosity. Now, that may be some kind of prize or simply something they buy from you – like a cake! They might also get the chance to enjoy themselves for a few hours, or to feel moved, amused or inspired by you and the work of Picaflor House. Whatever you decide to do, communicating your event is really important so make sure you email your friends and family, use social media and even start a blog if you are fund-raising over a period of time. If you can make your social media and blog posts funny or moving, people will respond even more positively to your great work. And don’t forget to include links to your online donation page. Here are ten simple ideas for you to consider. Good luck!

1. Ask for an alternative gift. Got a big birthday or anniversary coming up soon? Don’t know what you want for Christmas? Do friends ignore you when you say you really don’t need anything for your birthday? Why not ask for donations to Picaflor House instead. Set up an online donation page and email it to anyone who asks what you want for your birthday!

2. Do something sponsored. A walk, run, swim, triathlon, or even three-legged race! Add fancy dress to make it even more fun – why not ponchos? You could ask friends and family to join you and maybe finish with a party – the more the merrier! And don’t forget to ask for sponsors… 3. Hold a theme party. Invite your friends to a themed party. Maybe a Peru-style party with traditional food and drink – there’s a lot you can do with potatoes and Pisco. Charge a reasonable fee which you can donate to Picaflor. You could even do a short talk about Picaflor with some photos! 4. Host a frugal lunch or dinner – invite friends to a simple lunch or dinner – you could have a Peruvian theme – jacket potatoes and herbal tea for example. Charge a reasonable fee and all the profits go to charity. 5. Host a Big Night In! Save money by not going out on the town and invite friends to yours for beer, wine and snacks. Provide some music, tell them all about Picaflor House and ask for people to donate what they think they saved by having a night in! 6. Give a talk about Picaflor. Arrange a talk, slide and video show at your work, school, church or other community group and ask for donations at the end! 7. Hold a quiz or bingo night. Ask your work, school, church or other community group to host a quiz or bingo night with an entry fee and prize for winners. 8. Hold a fancy-dress party. Invite friends or ask your community group to hold to a themed fancy-dress party – e.g. ponchos for Peru, or something seasonal. Add music and a few drinks, charge an entry fee and reward the best costume with a prize! 9. Hold a raffle. Boost donations at a big social events by holding a raffle. Ask local businesses and friends for prize donations and sell tickets on the night. 10. Sell something. Be it cakes, crafts, or unwanted furniture. Sell on e-bay, at school, uni or work, on your drive or from your garage. As they say – there’s a buyer for everything!

How to Donate to Picaflor House and Win a Trip! Globalteer’s Mega Raffle

About the Raffle

By donating to Picaflor House through the Globalteer Mega Raffle starting in April 2019, you could win a fantastic trip for two to either Peru or Cambodia. Every donation of GBP£15 / US$20 or currency equivalent will be rewarded with a free entry into a grand prize draw to win a trip to Peru or a trip to Cambodia. Your donations go to a great cause, even if you don’t win!

Donors who sign up to become recurring monthly donors of at least GBP£15 / US$20 per month - or equivalent will receive 3 entries for every month their recurring donation is active!

Just let us know you want to specifically support Picaflor House in the message section when you make your donation.

Create your own event and win 10 free entry tickets for yourself!

Every time we do a mega raffle, many of our amazing supporters carry out their own sponsored event to give the chance of one of their friends winning the prize. Probably in the hope of being the invited friend of the winner!

You too can create your own sponsored event in 2019 and support your favourite project! Previous years have seen sponsored walks, marathon swims, climbing mountains and 24 tasks in 24 hours! Why not get your friends together and create your own event to support one of the amazing projects? You will personally receive an extra 10 free raffle tickets for every GBP£300 / US$400 raised through your fundraising activities!

See all of the resources on the following pages to use for your event!

With odds like these, it could be you-hoo!

Previous mega raffles have sold under 1,000 entry tickets to the draw, so you have rather better odds of winning than the 1 in 45,000,000 chance of winning the UK National Lottery! This mega raffle is run by Globalteer Peru, a registered Charity in Peru, number 11159055. Full Terms and Conditions

How to Set Up Your Own Personalized Fundraising Page for the Mega Raffle

If you are doing any kind of fundraising activity, setting up your own online fundraising page is often the easiest way for people to support your efforts and donate to Picaflor House. Here are two of the best online fundraising sites we know. They are all set up to make donating to Picaflor House really easy and they also allow your supporters to make tax deductible or tax efficient donations. For US Residents: Our parent charity Globalteer is a partner project of award-winning online giving platform Global Giving, which means that you can set up a Picaflor House fundraising page where US resident supporters can make secure tax-deductible donations online.

1. Go to www.globalgiving.org/21396, scroll down until you see a green rectangle on the right hand side which says “Help raise money!” and click on the “Start a Fundraiser” button.

2. Enter your Fundraiser details: Give the fundraiser a title, enter your name, type up a small description of what you are doing, and set a fundraising goal.

3. For the fundraiser photo we suggest using a picture of yourself so that people know they are on the right page, or a close-up picture of the project if you have one.

4. We also suggest that you check the “share your contact information with non-profit partners” box (which means Globalteer) so that we know you have started your page.

5. Send us a separate e-mail at finance@globalteer.org to let us know you have started a fundraiser for the Mega Raffle. This will ensure that we make sure the funds get sent to Picaflor House and all of your donors will receive their entry tickets.

Now submit your fundraising page. Once it is approved you will be sent a URL to share with friends. For UK Residents: If you and most of your donors live in the UK, then Virgin Money Giving is the best site to use for your fundraising page, as it allows donors to increase the value of their donation by up to 25% through GiftAid. Here’s how to set up your page through our parent charity Globalteer:

1. Go to http://uk.virginmoneygiving.com/giving/ and click on 'Start fundraising’ on the right hand side.

2. Register with Virgin Money Giving using your e-mail address or Facebook page.

3. Answer a couple of questions about your fundraising activity and click “next.” 4. In the “Search for a charity” section, search for and select “Globalteer.” 5. Now you can create and edit your page. Make sure the title of your page includes the words

“Picaflor House.” 6. In the “Share your story” section, talk about what you are doing and why you are

supporting Picaflor House. You should upload a picture of yourself or of Picaflor House too. If you would like a photo form us, please let us know.

7. Set a fundraising target to encourage more donations. 8. At the bottom of this page you will be asked if you want to send a thank you message to

your donors – we say yes! Just compose a short thank you which will be automatically sent out every time someone donates.

9. Be sure to e-mail us at finance@globalteer.org to let us know you have set up the page for the Mega Raffle and what it is called. This will ensure that we make sure the funds get sent to Picaflor House and all of your donors will receive their entry tickets.

Share the link to your fundraising page with your friends, family, and on social media!

For the rest of the world: If you are collecting donations or staging a fund raiser in a country other than the USA or the UK you can use either of the above to set up a fund raising page. However, at the moment your donors will not be able to take advantage of any tax breaks, and unfortunately donations have to be made in either US$ or £. You can also set up a personal fundraising page on a platform in your home country and have the funds sent to yourself, on sites where this is permissable, or collect cash. You can then submit them via the Mega Raffle Donation Page. Donations here can be securely online in any currency, using your credit or debit card or PayPal. Just go to https://www.globalteer.org/donations/mega-raffle/ and follow the instructions – make sure you indicate in the message section that you would like your donations to go to Picaflor House! Be sure to send us a list of names, e-mails, and donation amounts of your donors to ensure that they will receive their entry tickets for the raffle. Or You can simply ask your donors to donate directly using the Mega Raffle Donation Page. From this donation page, just ask them to leave a note in the comments section of their donation, stating your name and your fundraising activity so that we know to associate their donation with your personal efforts.

Quick Links to Picaflor House Resources

Website: www.globalteer.org/picaflorhouse A Short Video about Picaflor House: video link Facebook Page: https://www.facebook.com/picaflorhouse/ Instagram: @picaflorhouse https://www.instagram.com/picaflorhouse/ Mega Raffle Page: https://www.globalteer.org/donations/mega-raffle/ (Be sure to leave a message indicating you wish to support Picaflor House.)

Global Giving for US Donors: www.globalgiving.org/21396

Picaflor House Overview

About and Location: Picaflor House is a Peruvian registered NGO in Oropesa Village, 25km from

Cusco, Peru

The Challenge:

Picaflor House provides a safe place for around 60 disadvantaged children to learn and play after a morning at state school. Many families have migrated to

Oropesa from remote mountain areas to seek work and improved prospects for their children. Children often miss school as they are needed to help their

parents with childcare and domestic duties or with the family business or farm. Many parents are unable to help their children with schoolwork due to lack of

formal education or inability to read and write Spanish. In some families, parents only speak Quechua, and the children from these families tend to fall

behind in their school work from a very early age.

Objectives: To improve the future prospects of our community through

a strategy of holistic education and support.

Core Activities: Free supplementary education from kindergarten through high school; health and hygiene classes; provision of healthy snacks, nutritional lunches, and clean

drinking water; classes in traditional music and dance. Picaflor House is managed by UK charity Globalteer which provides

international volunteers and employs local Peruvian staff.

Funding needs: Picaflor House relies on funding from donations and grants to meet all our

running costs. This includes rent, utilities and of course the salaries of our local Peruvian teachers and staff.

We are holding a fundraiser in aid of

Picaflor House Community project A free school for 60 disadvantaged children

in the mountain village of Oropesa, Peru

Event: Date: Time: Location: Details:

Contact:

INVITATION

You are cordially invited to:

in aid of

Picaflor House Community Project A free school for 60 disadvantaged children

in the mountain village of Oropesa, Peru

Date: Time: Location: Details:

Please RSVP to:

Email Subject: Sponsor my [event] in aid of Picaflor House and you could win the trip of a lifetime! Dear ,

On [insert date] I will be [insert event] in aid of Picaflor House, an educational project and safe haven for 60 disadvantaged children in the Andean village of Oropesa near Cusco in the Peruvian Andes. By sponsoring me you will not only be helping this amazing project but you will also be giving yourself the chance of winning the trip of a lifetime! Every donation of £15/$20 (or equivalent) will be rewarded with a free entry into our grand prize draw to win a trip to Peru or a trip to Cambodia, location of Picaflor House’s sister project Helping Hands. Previous mega raffles have sold under 1,000 entry tickets to the draw, so you have rather better odds of winning than the 1 in 45,000,000 chance of winning the UK National Lottery! Donate £30 and you will receive two entries. Make it £45 and you will receive three entries and so on! Donors who sign up to become recurring monthly donors of at least GBP£15 / US$20 per month - or equivalent (see table on Terms and Conditions page) - will receive 3 entries for every month their recurring donation is active! The amazing grand prize includes:

• Return economy flights from any major international airport for TWO people to either Cusco or Siem

Reap (up to a cost of £1200 per person)

• Accommodation for up to 7 nights in a twin or double ensuite room at one of the community

projects’ standard volunteer hotels

• Transfers on arrival from airport to hotel

• Town tour and cultural induction

• Alternative prize available if you are an expat living in Cusco or Siem Reap! (See Terms and

Conditions)

How to donate Please make your donation by supporting me here: [insert link to your event page] If you live elsewhere, need to support me in a different currency, or want to become a monthly recurring donor, please sponsor me here – Just leave a message giving my name and event for Picaflor House! More about Picaflor House [optional] Picaflor House provides a safe place for 60 disadvantaged children to learn and play after a morning at state school. Many families have migrated to Oropesa from remote mountain areas to seek work and improved prospects for their children. Many parents are unable to help their children with schoolwork due to lack of formal education or inability to read and write Spanish, having Quechua as their mother tongue. Our aim is to improve future prospects of our community through a strategy of holistic education and emergency support. Picaflor House provides free supplementary education from kindergarten through high school; health and hygiene classes; provision of healthy snacks and clean drinking water; classes in traditional music and dance. Visit the Picaflor House website Mega Raffle direct donation page Read full terms and conditions

*This template is to be used as an example. If you would

like an editable copy, please reach out to us directly.

[Your address 1]

[Your address 2]

[Your address 3]

[Your address 4]

[date]

Dear ,

My name is [insert name] and [insert how you know the addressee or what it is that made you

contact them].

I have just returned from an inspirational volunteering trip to Peru where I volunteered as a

classroom assistant and general helper at Picaflor House Community Centre, a school for 60

disadvantaged children in the mountain village of Oropesa near Cusco.

The School was founded in 2010 by Globalteer, a UK Registered charity and provides a safe place

for the poorest children of the village to play, learn, socialise and enjoy being children, away from

the dangers of the streets and the challenges of everyday life.

Picaflor House provides free supplementary education to help the children of the village realise their

full potential and give them the hope of a better future for themselves and their families.

I would love to come and give a talk, short slideshow and video about Picaflor House and my time

volunteering there to you [and your club, your school, class, etc]. I can also answer questions anyone

may have about volunteering at the project and about how people can help my fund raising efforts

for the children.

You can find more information about Picaflor House at www.globalteer.org/picaflorhouse and about

Globalteer at www.globalteer.org.

If you have any questions for me or would like to arrange a date and time for us to discuss the

amazing work of Picaflor House, please contact me on [mobile telephone] or [email address]

I look forward to hearing from you soon.

Kind regards,

[Name]

*This template is to be used as an example. If you would

like an editable copy, please reach out to us directly.

[Your address 1]

[Your address 2]

[Your address 3]

[Your address 4]

[date]

Dear [usually features editor or editor],

My name is [insert name], I am [xx] years old, live in [XXXXXX] and [please mention any

connection you have with the chosen newspaper or magazine, such as being a reader/subscriber,

being from the distribution area of the newspaper etc]

In normal life I [insert something about your job, your situation or how you normally spend your

time] but I recently decided to do something completely different and took a volunteering trip

organised by the charity Globalteer to Peru. I worked as a classroom assistant and general helper at

Picaflor House Community Centre, a school for 60 disadvantaged children in the mountain village of

Oropesa near Cusco. The School provides a safe place for the poorest children of the village to play,

learn, socialise and enjoy being children, away from the dangers of the streets and the challenges of

everyday life.

[Add a short paragraph about the effect the trip had on you and the impact you think you had on the

children and/or staff at the school]

You can find more information about Picaflor House at www.volunteer-in-peru.com and about

Globalteer at www.globalteer.org.

I would thoroughly recommend volunteering with Globalteer at this project and think it could be a

subject that your readers would find interesting and inspiring. I’d love to tell you more about my

experience and I have lots of fantastic photographs to share too.

If you have any questions for me or would like to arrange a date and time for us to discuss the

amazing work of Picaflor House, please contact me on [mobile telephone] or [email address]

I look forward to hearing from you soon.

Kind regards,

[Name]