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Page 1: PIM Supplier Portal Training Manual 031016 - menard-inc.com · Page 3 Supplier Portal - Overview Welcome to the Menards Supplier Portal! The Supplier Portal is where you will submit

Page 1

Supplier Portal

Training Manual

3/10/16

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Table of Contents

Overview………………………………………………………………………………………………………………3 Setting up New Users……………………………………………………………………………………...4-5 Submitting New Products…………………………………………………………………………………6-16 Media Assets – Zip…………………………………………………………………………………………… 17-21 Attributes………………………………………………………………………………………………………….. 22-29 Media Assets………………………………………………………………………………………………………30-32 Editing Products…………………………………………………………………………………………………33-42 Units of Measure……………………………………………………………………………………………….43-49

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Supplier Portal - Overview

Welcome to the Menards Supplier Portal! The Supplier Portal is where you will submit the content, images,

videos and artwork that is viewable on Menards.com for new and existing products.

The administrator for your account will receive an email invitation to register online for the supplier portal.

The administrator will be requested to create a password for the portal. The administrator can then setup

other users for the portal. NOTE: only one email address can be setup for the whole supplier portal (IE: if

you are setting up a sales rep who is already setup in the system for another company, a unique email address

will need to be used for you to be able to also set this person up to use the portal)

New items will need to be submitted thru the portal. The template/spreadsheet to fill out for new items is in

the Upload Data area under “New Product Form Import”. This same spreadsheet can also be filled out and/or

edited and uploaded to the portal to edit items that are already in the system.

To enhance the Menards.com website to make shopping easier for guests we will be requesting information to

sell your product online – descriptions, bullet points, specifications, multiple pictures/images, video, MSDS

information, assembly information, warranty information, etc… This will be done through files being sent to you

on the supplier portal to fill out and then uploaded through the system.

Overview of the general process:

Menards Buyer to request information from Supplier (you) for new products

Supplier submits new product form on the portal along with main image(s)

Menards Product Specialist will request attribute and media information including images/pdf’s etc…

Supplier submits these forms on the portal

Supplier reviews submitted products in the “Edit catalog items” area on the portal

Products are added to the store(s) and/or on Menards.com if approved

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Supplier Portal - Setting Up New Users

If you would like to setup other users on the portal to submit or view information, you can do this thru the Dashboard.

Select “View my organization”.

Click on “Create new User”.

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The following box will come up. Enter the new users name and email address and hit “Save”. An email will be sent to the

new user and they will need to create a password to login to the portal.

You can also activate and deactivate users under the “Action” heading. When reactivating or deactivating a user, the

system will give you a message asking you to confirm.

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Supplier Portal - Submitting New Products

New Product Form Import

The New Product Form will be the first document that you fill out when submitting new items. Choose Upload Data (either

in the menu area or in the Catalogs area).

Then choose “New Product Form Import” and fill out the Excel spreadsheet template. Click on the word “Template” and it

will bring up an Excel spreadsheet. If you click on the word “Documentation” listed on the right side of the screen, it will

bring up a training manual for you to refer to for that section.

Many fields in this spreadsheet are “Required”. Make sure these fields are filled out to avoid errors or having to fix later.

Some fields have dropdowns that you need to choose from. A few fields are required if you answer a specific way to a

previous column. Some columns are optional. Please read the notes in the cell above the column for the formatting

requirements. Ensure that each model # is unique. The system will only create one item per model # so if you have two

items with the same model number, it will only create one item.

The spreadsheet can also be used to update products. Make sure the correct model # is being used when updating a

product. NOTE: You cannot change a model # through the spreadsheet – the system will setup a new item. You will need

to contact your buyer for any model or sku # changes.

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A few of the fields in the spreadsheet are for images or pdf’s. These fields on the spreadsheet must include the name of

the image or pdf. The name placed in the field must be the exact same as the name of the image or pdf that you will save

in a zip file to be uploaded. (IE: file name cannot be widget.jpg and the file name in the spreadsheet be widget (with no

extension)). The file names must match exactly even with the file extension. These image files will need to be saved in a

zip file together and uploaded to the portal after uploading the New Product Form. These images get uploaded to the

Media Assets area.

You will want to save this spreadsheet to your computer and when it is all filled out and ready for submission, click “Next”

in the bottom right hand corner on the upload page. Always use the template attached to the portal when submitting new

products. If we ever change the form at all and you are using an old form, you will receive errors when uploading.

Click on “Choose file” and select the file you created. This spreadsheet can only be uploaded as an Excel file. A .zip file

can be used and uploaded but the zip file can only include one file. Click “Next” in the bottom right hand corner.

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The system will then do a test run and show you it is scheduled and then change to running and then finished.

If the test run finishes without errors, it will take you to this screen. Click Next.

If your test run finishes with errors, you will need to fix your errors and re-upload the file until you receive no errors.

If you do receive errors, it will list them under the details and it will list the number of errors. You can click on the

number of errors to see the error message.

Click “Finish” to import the file.

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If you check this box (on the screen where you choose your file), the system will not ask you to finish the import, it will

automatically run the import if the test run is ok.

The system will then take you back to the upload screen and send you a message on your timeline with the number of

errors and warnings. If you did have errors, you will need to fix the spreadsheet and resubmit. The system will also send

you an email, if you have your preferences setup that way, telling you the status of your upload. You may need to refresh

your screen for it to update.

The messages in your timeline will show a green check mark if they are ok. Or a red x if there are errors. You can click on

“View report” to see the results.

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***If you are adding new products, and the Number of Items “to be created” is 0, you did not actually create any new

items. Make sure your number of new items matches what is listed. Check your model # and description 1 and description

2. You must have a unique model # for each item. Also, if you were updating items that are already in your catalog and the

number of items “to be updated” says 0, you did not actually update any items.

Import also runs but shows 0 for the number of items created / updated. You will need to fix your file and resubmit.

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Please do not send any messages on the timeline as these go to a general area and are not monitored.

NEXT, you will submit any image or spec files that you listed in your new product form. This will be done as a zip file in the

Media Assets area. Refer to the Media Assets documentation for assistance.

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Glossary of the fields in the new product form spreadsheet:

Field Req/Opt Field Description

Menard Buyer Required The e-mail address of the Menard Associate Buyer or Buyer who you are working with. [email protected]

Model # Required Only letters, numbers, hyphens, and underscores are allowed. No spaces. A unique Model number for your products or you will not create a new item in our system.

Description 1 Required A 25 character (max) description of the product. This will be shown on the bin tags the Menard customer sees.

Description 2 Required A 15 character (max) additional description such as a model number.

Sales Unit Cost

Required The final negotiated cost agreed upon by the Menard buyer. 2 decimal places max.

Manufacturer's Suggested Retail Price

Optional 2 decimal places max. Leave blank if not applicable.

Minimum Advertised Price

Optional 2 decimal places max. Leave blank if not applicable.

Sales Unit Required Choose from one of the drop-down options for sale unit of measure.

Payment Terms

Required Enter the negotiated payment terms for your items.

Lead Time Required In terms of days - number only. For example, if lead time is 14 days, only enter 14 here.

F. O. B. Optional Choose from one of the drop-down shipping destination choices.

D. D. P. Optional Choose from one of the drop-down shipping destination choices.

Freight Type Optional Choose from one of the drop-down freight minimum choices.

Freight Minimum

Optional The agreed upon quantity, volume, dollar value, or weight that Menards must purchase from you to maintain prepaid freight.

Vendor Ships Via

Optional Choose from one of the drop-down choices.

Shipping Method

Required Choose from one of the drop-down options

Import Required Choose Y if "Yes", N if "No"

Duty Rate Required Required if Import = Y Example: If duty rate is 7.6%, enter 7.6. 4 decimal places max.

HTSUS Number

Required Required if Import = Y The classification number for an imported good that establishes the duty to be charged.

HTSUS # Description

Required Required if Import = Y The category name where the HTSUS number is found.

Container Quantity

Required Required if Import = Y Leave blank if N/A. Number only.

Container Size Required Required if Import = Y Choose from one of the drop-down choices.

Truckload Quantity

Optional Leave blank if N/A. Number only.

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Field Req/Opt Field Description Ships in Combination with Other Products

Optional Choose Y if "Yes", N if "No".

Product Country of Origin

Required Enter the place of item manufacture here. (choose from list)

MFG. Location Required Required Manufacturing Location Choose from one of the drop-down choices. (See comment attached to this cell for more information)

Product City of Manufacture

Required Required if MFG Location is not None / Outside the USA (otherwise leave blank)

Product State of Manufacture

Required Required if MFG Location is not None / Outside the USA (otherwise leave blank)

Brand Name Optional Enter the category of product the sales unit will be sold under.

Product Series Optional Enter the sub-category of product the sales unit will be sold under.

Master Pack UPC

Required The retail package UPC may be entered ONLY if the product ships to Menards in eaches (one's). No hyphens or spaces and must be in text format.

Retail Pack UPC

Required No hyphens or spaces and must be in text format.

Minimum Shippable Qty of this Product

Required The absolute minimum amount of this item you can ship to Menards. This has no bearing on the prepaid level. Numbers only.

Retail Pack Height

Required In terms of inches. 2 decimal places only. Do not enter the inches symbol. Numbers only.

Retail Pack Width

Required In terms of inches. 2 decimal places only. Do not enter the inches symbol. Numbers only.

Retail Pack Depth

Required In terms of inches. 2 decimal places only. Do not enter the inches symbol. Numbers only.

Retail Pack Weight

Required In terms of pounds. 2 decimal places only. Do not enter the pounds symbol. Numbers only.

Retail Pack Quantity

Required In terms of sales units. Rarely will you enter anything but "1" here. Numbers only.

Inner Pack Height

Optional In terms of inches. 2 decimal places only. Do not enter the inches symbol. Numbers only.

Inner Pack Width

Optional In terms of inches. 2 decimal places only. Do not enter the inches symbol. Numbers only.

Inner Pack Depth

Optional In terms of inches. 2 decimal places only. Do not enter the inches symbol. Numbers only.

Inner Pack Weight

Optional In terms of pounds. 2 decimal places only. Do not enter the pounds symbol. Numbers only.

Inner Pack Quantity

Optional In terms of sales units. Numbers only. Leave blank if not applicable.

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Field Req/Opt Field Description Inner Pack SSCC-14

Optional No blanks or hyphens. This code identifies the shipping package level and the items within the package.

Master Pack Height

Required Only if shipping package contains more than 1 retail unit. Enter in terms of inches. 2 decimal places only. Do not enter the inches symbol. Numbers only.

Master Pack Width

Required Only if shipping package contains more than 1 retail unit. Enter in terms of inches. 2 decimal places only. Do not enter the inches symbol. Numbers only.

Master Pack Depth

Required Only if shipping package contains more than 1 retail unit. Enter in terms of inches. 2 decimal places only. Do not enter the inches symbol. Numbers only.

Master Pack Weight

Required Only if shipping package contains more than 1 retail unit. Enter in terms of pounds. 2 decimal places only. Do not enter the pounds symbol. Numbers only.

Master Pack Quantity

Required Only if shipping package contains more than 1 retail unit. Enter in terms of sales units. Numbers only. Leave blank if not applicable.

Master Pack Cubes

Required The cubed footage of the master package. 2 decimal places max.

Master Pack SSCC-14

Optional No blanks or hyphens. This code identifies the shipping package level and the items within the package.

Slip-Sheet Pack Height

Optional In terms of inches. 2 decimal places only. Do not enter the inches symbol. Numbers only.

Slip-Sheet Pack Width

Optional In terms of inches. 2 decimal places only. Do not enter the inches symbol. Numbers only.

Slip-Sheet Pack Depth

Optional In terms of inches. 2 decimal places only. Do not enter the inches symbol. Numbers only.

Slip-Sheet Pack Weight

Optional In terms of pounds. 2 decimal places only. Do not enter the pounds symbol. Numbers only.

Slip-Sheet Pack Quantity

Optional In terms of sales units. Numbers only. Leave blank if not applicable.

Pallet Pack Height

Optional In terms of inches. 2 decimal places only. Do not enter the inches symbol. Numbers only.

Pallet Pack Width

Optional In terms of inches. 2 decimal places only. Do not enter the inches symbol. Numbers only.

Pallet Pack Depth

Optional In terms of inches. 2 decimal places only. Do not enter the inches symbol. Numbers only.

Pallet Pack Weight

Optional In terms of pounds. 2 decimal places only. Do not enter the pounds symbol. Numbers only.

Pallet Layer Quantity

Optional In terms of sales units. Numbers only. Leave blank if not applicable.

Pallet Quantity Optional In terms of sales units. Numbers only. Leave blank if not applicable.

Assembled Product Height

Optional In terms of inches. 2 decimal places only. Do not enter the inches symbol. Numbers only.

Assembled Product Width

Optional In terms of inches. 2 decimal places only. Do not enter the inches symbol. Numbers only.

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Field Req/Opt Field Description Assembled Product Depth

Optional In terms of inches. 2 decimal places only. Do not enter the inches symbol. Numbers only.

Assembled Product Weight

Optional In terms of pounds. 2 decimal places only. Do not enter the pounds symbol. Numbers only.

Americans with Disabilities Act (ADA) Compliant

Required Choose Y if "Yes", N if "No".

Energy Star Rated

Required Choose Y if "Yes", N if "No".

Heated Van Needed

Required Choose Y if "Yes", N if "No".

Min Temp Required Required if Heated Van Needed = Y Enter degrees in Fahrenheit. 2 decimal places max. Leave blank if heated van not needed.

Refrigerated Van Needed

Required Choose Y if "Yes", N if "No".

Max Temp Required Required if Refrigerated Van Needed = Y Enter degrees in Fahrenheit. 2 decimal places max. Leave blank if refrigerated van not needed.

Perishable Required Choose Y if "Yes", N if "No".

UL Approved Required Choose Y if "Yes", N if "No".

CSA Approved

Required Choose Y if "Yes", N if "No".

ETL Approved Required Choose Y if "Yes", N if "No".

Meets ANSI Standards

Required Choose Y if "Yes", N if "No".

American Gas Association (AGA) Compliant

Required Choose Y if "Yes", N if "No".

OSHA Approved

Required Choose Y if "Yes", N if "No".

MSDS Required

Required Choose Y if "Yes", N if "No".

Product Requires Expiration Date

Required Choose Y if "Yes", N if "No".

Hazard Code Required

Required Choose Y if "Yes", N if "No".

Manufacturer's Warranty

Required Enter "0" for no warranty or enter the length of the warranty in terms of months (1-900). If the item has a lifetime warranty, enter "9999".

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Field Req/Opt Field Description Product Image - Out of the Box

Optional Type the names for the requested images below (for example: model111.jpg). Images must be jpegs and under 2 MB. Help instructions are available on the website. All images referenced on this sheet must be zipped to one file. No spaces or specialty characters in the file name.

Packaging Image - Retail Package

Optional Type the names for the requested images below (for example: model111.jpg). Images must be jpegs and under 2 MB. Help instructions are available on the website. All images referenced on this sheet must be zipped to one file. No spaces or specialty characters in the file name.

Material Safety Data Sheet (MSDS)

Optional Type the names for the requested file below (for example: model111.pdf). Help instructions are available on the website. All images & PDFs referenced on this sheet must be zipped to one file. No spaces or specialty characters in the file name.

Additional Spec. 1 - 9

Optional Any additional detail about product not already asked for. No spaces or specialty characters in the file name.

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Supplier Portal - MEDIA ASSETS – Zip

Media Assets (Images/Documents)

You now need to create your zip file with any images that were entered in your new product form or in your media assets

csv file.

• 2GB is the max zip file size allowed to be uploaded. If larger, you will need to create and load multiple zip files.

• Please be sure to zip the files themselves. Do not zip a folder of images.

• File names cannot contain any spaces or specialty characters.

• Do not include the media asset csv file in your zip folder. • Submit your images first and then your media asset csv file.

Image requirements are as follows:

Photo Requirements:

When supplying product images or scenes, the following requirements must be met:

Acceptable file types

Only the following photo formats are accepted. (Please, no PDF’s with embedded art)

• Uncompressed TIFF

• JPG (Maximum quality) Encoding

• Adobe Photoshop EPS format

• Adobe Photoshop PSD (with layers intact)

All file types (other than scene images) must include a product clipping path

Minimum Size/Resolution

Minimum dimensions – 1000 x 1000 pixels at 300 PPI

Images should not be resized up, cropped or have their “canvas” extended to fit these dimensions. We understand that

the dimensions may be slightly more limited in some vendor supplied images, however images must be submitted at a

minimum size of 300 PPI of its intended advertising use.

Acceptable Color Modes

• CMYK without embedded profile

Max file size for each image is 150MB.

File names cannot contain any spaces or specialty characters.

IF you are submitting an image to replace an existing image for any reason (i.e. better quality than the one

previously submitted or simply better photo), please change the file name to something different than what the

original image is named or the system will not recognize you provided us a new image and the old image will remain.

If you change file names, please also remember to update the media assets csv file and resubmit with the new

image names after submitting the new images.

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LOGO Requirements:

When supplying logos to Menards, the following requirements must be met:

All logos must be submitted as EDITABLE VECTOR art. Please, no PDF’s with embedded art.

Acceptable file types

Adobe Illustrator version CS5 or earlier .ai (CMYK) or .eps (CMYK)

Max file size for each image is 150MB.

File names cannot contain any spaces or specialty characters.

Video Footage Requirements:

When supplying footage, the following requirements must be met:

• Shot using a tripod for steady shots

• Prior to shooting, shots should be white balanced for correct color

• Raw, unedited footage works the best. Occasionally, we are able to use pieces of previously edited commercials

and training tapes. The more footage you send us, the better.

• Include video slate listing the name of the product, the company, the SKU and the model number, if applicable.

Format Requirements

High Definition Video – Preferred

• 16:9 aspect ratio, 1920 x 1080 Standard Definition Video

• 4:3 aspect ratio, 720 x 480

File names cannot contain any spaces or specialty characters.

Document Requirements:

For documents, .PDF is the only acceptable format. Max pdf file size is 2MB.

• Installation Instructions

• Tech Specs

• Energy Guide

• Lighting Facts

• Warranty

• Buying Guide

• Project List

• MSDS / SDS

• Use and Care Manual

• Floor Plans

• Assembly Instructions

• Product Comparison

• EPA Registration #

• Nutrition Labels

• Paint Chip Color Chart

• Span Index Chart

• Brochures/Catalog Literature

• Sizing Guides

• Replacement Parts Guide

File names cannot contain any spaces or specialty characters.

To zip your files, you will need a zip application installed on your computer. Follow these steps carefully to ensure the

pictures are successfully submitted with the corresponding products.

*Example is using the free 7-Zip program.

1. Save all the pictures for all of the products to a folder on your computer. Ensure that each picture has a file name

that can easily be associated with each product to make it simpler for you.

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2. While holding down the control button, select all the pictures in the folder, right click, choose the zip application, and

select add to archive (see below).

3. In the archive text box, type a file name for your zip file and make sure zip is selected as the archive format and click

OK (see below).

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4. The zip file will appear in the folder the rest of the pictures were saved to.

5. Be sure your file names match what is in your spreadsheet so your images attach to the right product. Remember to

type “.jpg” (or whatever the image format is) after each image name in your spreadsheet. File names cannot contain any

spaces or specialty characters.

Next you will need to upload your zip file with any images and pdf’s that you entered the name of in the New Product

Form Import or in the Product Request Form for Media Assets. You then upload this zip file of images under “Media

Assets”. Remember, 2GB is the max zip file size that can be loaded – please create multiple zip files if needed.

The file names in the zip file need to exactly match what is in your spreadsheet(s). The images must be zipped, not a

folder. If you zip a whole folder, the images will not go thru.

Go to “Upload data to catalog” and choose “Media Assets” and then “Next”.

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Then click on “Choose file” and select the zip file you created and click “Next” in the bottom right hand corner.

AFTER you have uploaded the Product Form and the Media Asset zip file you will need to EMAIL YOUR PRODUCT

SPECIALIST AND LET THEM KNOW YOU HAVE SUBMITTED THE FORMS SUCCESSFULLY.

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Supplier Portal - ATTRIBUTES

Product Request Form (Long Form)

Product Request Form (Long Form) – Multi Value Attributes

After your initial product submission, you will be sent attribute spreadsheets thru the supplier portal to fill out and

upload on the portal.

In general, an attribute is a property or characteristic. Color, for example, is an attribute of a product.

You may receive single attribute forms and multi attribute forms. With the single attribute form there can only be one

value for an attribute. With a multi attribute form there can be multiple values. A single attribute may be “number of

burners” (for an electric range) and there can only be one answer. A multi attribute may be “special features” and you

can have many answers. You may receive multiple spreadsheets as the attributes are set by the category of the product.

This information will be used to enhance the Menards.com website to make shopping easier for guests and help sell your

product.

Single Attribute form - Product Request Form (Long Form)

The Product Request Form for descriptions and single attributes will be sent to you thru the supplier portal. The single

attribute form is where there is only one value for a field.

PIM and Model numbers – please do not change these in the files. If you need a model number changed, please contact

the buyer or product specialist.

Short and Long Descriptions are for Menards.com. Example shown below.

The Variation Value is generally the “base model number” that groups an assortment of unique “Model_Numbers”

together with similar features (size, color, etc). If only one unique Model # exists, the variation value is generally equal

to the model #. This field needs to be filled out or there will be an error caused by having this field blank.

All the bullet points for Menards.com are in this spreadsheet. There is room for 11 Bullet points (only showing 3 in

example).

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If the Attribute name is filled in, then fill in the value in the Attribute Value cell next to it if applicable. In above

example, there is a list of preset values. Use the Preset Value list to fill in the Attribute Value. Some will have preset

values and some will not. If you use something other than what is listed in the preset values, your file may go thru but

there are data quality checks that are done on the items and you will have an error on this product in your catalog.

Some of the UOM (Unit of Measure) fields may have a unit listed. IE: if weight is an attribute name, and the UOM is

ounces, you need to enter the number of ounces of the product in the attribute value column. If you have a unit of

measure that you think is more appropriate for your type of product, please contact your Product Specialist.

If you enter a UOM in a blank field that is not valid, you will get an error when you try to upload the file.

Here is an example of an error you would get and your file will not load until you fix the Unit of Measure field. First one

has “feet” spelled wrong and the second one just has an “xxx” in the UOM field. These will cause errors and your file will

not load. Acceptable Units of Measure are listed at the end of this document.

Long Description – This is the Menards.com description. Please make sure that some time and thought is put into this

long description to sell your product. Here are a couple of examples of good long descriptions.

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Here is an example of where some of the information shows on Menards.com.

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Once this spreadsheet is complete, you will want to save it and then you will upload it just like you did for the New

Product Form except that it will be a .csv file. If errors, you will need to fix and upload again. A .zip file can be used but

it can consist of only one file. Go to Upload data and choose the Product Request Form (Long Form).

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Choose your file and click “Next”. The system will then go thru the test run and import the file.

If you choose the wrong mapping or choose the wrong file when uploading, you will get a consistency error:

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By clicking on the “1 error” it will bring up a message similar to this:

In this example the Multi Value mapping was selected but the Single Value file was chosen and uploaded.

You will need to try it again and make sure to choose the correct mapping that goes with the .csv file you want to upload.

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Multi Attribute form - Product Request Form (Long Form) – Multi Value Attributes:

The Product Request Form for multiple value attributes will be sent to you thru the supplier portal. The multi value

attribute form is where there can be more than one value for a field.

The multi value attribute form will list the model #’s and the Attribute name, you fill in the Attribute Values.

PIM and Model numbers – please do not change these in the files. If you need a model number changed, please contact

the buyer or product specialist.

If there are preset values that we want you to use, they will be listed to the right in the spreadsheet in a cell named

“Preset Values”. There will be room for you to list up to 10 attributes. Use the attributes listed in the preset value

column and put applicable values in the Attribute Value 1 column, Attribute Value 2 column etc… (only showing 3 Attribute

Value columns in example but there are 10 columns for values). Only one value per cell.

Some of the UOM (Unit of Measure) fields may have a unit listed. IE: if height is an attribute name, and the UOM is

inch, you need to enter the number of inches of the product in the attribute value column. If you have a unit of measure

that you think is more appropriate for your type of product, please contact your Product Specialist.

If you enter a UOM in a blank field that is not valid, you will get an error when you try to upload the file. Acceptable

Units of Measure are listed at the end of this document.

Once this spreadsheet is complete, you will want to save it and then you will upload it just like the New Product Form

except that it will be a .csv file.

A .zip file can be used but it can consist of only one file. Go to Upload data and choose the Product Request Form (Long

Form) – Multi Value Attributes and click “Next”.

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Choose your file and click “Next”. The system will then go thru the test run and import the file.

If you receive a consistency error, please make sure you uploaded the correct form/used the correct mapping for the

form you are uploading.

AFTER you have uploaded the Attribute Forms you will need to EMAIL YOUR PRODUCT SPECIALIST AND LET THEM

KNOW YOU HAVE SUBMITTED THE FORMS SUCCESSFULLY.

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Supplier Portal - MEDIA ASSETS

Product Request Form (Long Form) – Media Assets

The Product Request Form for media assets will be sent to you thru the supplier portal if needed. Media assets are the

images, installation instructions, specifications, MSDS, etc… that are needed for advertising purposes and Menards.com.

This spreadsheet is used for the names of the image files needed for your products. There is a Required Media Assets

excel spreadsheet pinned to your timeline that identifies the assets (pictures, videos, PDF documents, etc.) we require

for our product based on the Structure Group Name the product is classified under. First find the appropriate

Structure Group and scroll to the right to find the minimum assets we require. The Structure Group Name is listed in

the media asset csv file that is sent to you on your timeline.

Enter the file names in the appropriate cells in the Media Asset csv file. The file names must be the exact file name (ie:

123.jpg, abc.pdf). These image files need to be saved in a zip file together and uploaded to the portal before uploading

the Product Request Form (Long Form) – Media Assets. Do not embed any images in this file, only enter the file name.

This file must be kept as a .csv file.

File names cannot contain any spaces or specialty characters.

IF you are submitting an image to replace an existing image for any reason (i.e. better quality than the one

previously submitted or simply better photo), please change the file name to something different than what the

original image is named or the system will not recognize you provided us a new image and the old image will remain.

Don’t forget to also update the media assets csv file and upload after you upload the new images.

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This form gets uploaded just like the New Product Form. Go to “Upload data to catalog” and pick “Product Request Form

(Long Form) – Media Assets” and “Next”.

Choose your file and click “Next”. The system will then go thru the test run and import the file.

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If you get a consistency error, you probably have loaded the wrong form or picked the wrong mapping to upload. Please

check that you submit the correct form for each mapping.

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Supplier Portal - Editing Products

The products you submit on the portal, get put into your Catalog.

There are two spots on the main page that will take you to the Catalog where you can see and edit your products. Both

spots shown in the red boxes below take you to your catalog.

This opens up a new window in your browser which lists the items in your catalog. You may need to allow pop ups to be

able to open this.

By clicking on this icon on the right, it will let you pick and choose the fields you want to see across the top.

Number of items in

your catalog.

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These icons are on the top right of the screen. When you hover your mouse over them it tells you what they are.

Filter View Dashboard

Refresh Spellchecking

Filter – you can filter by any of the headings and type in what you want to filter by. You will then show only what

you filtered on in your list. So if you filter by sku and type in a sku, 6000059 for this example, it will only show you the

items that have that sku number. In this case there are 4 items. To get back to all of your items, click on the Refresh

icon.

View – there is a Default View and a Short View. If you change it to short view, you will only see 4 columns.

Short view - 4 columns:

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Dashboard – the dashboard button takes you to a screen that shows you the status of your items. To get the top

part of this screen to go away, click on the dashboard button again (it is now in the middle right of your screen).

This shows you the Quality Summary of all your products. There are 6 different channels and some of the things you are

not able to change. You are not able to assign DC’s or PIM Hierarchy etc… You will need to wait for the Product

Specialist or someone to do this. You are responsible for your product descriptions, attributes, images/product specs

etc... When you click on each of the Channels under Channel Quality the right part of the screen under Rules will change

with the channel.

The green is completed without errors.

The red contains errors.

The gray has not been fully checked.

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If you select one of the items in your catalog, it will bring up the item and another menu in the bottom half of your

screen. You can edit parts of your previously submitted items here. Some can be edited in this screen and others will

need to be updated via the spreadsheet.

Header – you can edit your short descriptions.

Preview – click the down arrow and then click on “Status Web Page/HTML Preview”. Here you can see what your item will

look like on Menards.com.

**This is a Work in Progress**

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If you select “Open in new window” it will give you a full page view.

Text – this area shows you the description fields for Menards.com. You can edit these fields here.

If you change the Long Description, you need to click on the save box that comes up in the lower right hand corner – the

check mark.

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Prices – This shows you the price and cost.

Media – shows what pictures are associated with the product. The multimedia documents shown below the pictures are

derivatives of the original picture which are used for Menards.com. You do not need to do anything with these.

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Attributes – shows what attributes are setup for each item. The attributes that have data in them can be edited. The

ones that do not, cannot be edited here. You must update the spreadsheet and upload it for them to appear. In example

below, you cannot update the fields that say “No content” here but you can edit the ones with data in them. Also, if

there is a field with this triangle error icon in it; it means that the value entered in that field is not one of the

preset values that are set. You need to fix any of these fields with triangles.

When you click on that field, it will give you the list of preset values to choose from. Pick a valid value and the triangle

error icon will go away.

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When you scroll to the bottom of the attribute list, it may say “Show all”, depending on the product and how many

attributes that product has. Click on this “Show all” so all the attributes show on the screen.

References – a template and an example is on the main upload screen under “Item References” and can be filled out if you

have options/accessories for your products.

Reference Type - Factory Installed Option: additional options that are installed by the vendor before shipment. Most

commonly used on fashion bath items (installed heater on a whirlpool).

MML(Master Material List): Also referred to as kits in some places. The parent MML should be the item that the

references are set up on (such as a vanity ensemble) the referenced items/model #’s will be the child/component SKU’s

(vanity, vanity top, faucet, mirror, etc).

Optional Accessories

Required Accessories

Referenced Object Type (always Item)

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Referenced Object Number – Model # of the item that the reference/association is being made to.

Number – Quantity of the item we are referencing. This would only have the possibility of being greater than one on MML

reference types.

Sequence – order of the referenced item that displays.

Ordering Information – you can edit fields in this tab.

Logistics – you can edit fields in this tab.

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Quality Status – will tell you where your errors are. Green dots are ok and the red dots mean the check failed and needs

to be fixed. So in below example, the MCOM Short Description can be fixed in the Text tab. The Master Image will

need to be uploaded under Media Assets in a zip file. There may be some fields in here that you will not be able to fix

(ie: sku number, PIM Hierarchy and assigning DC’s are not fields you will be able to change). There are different

channels/stages that the data goes through while making their way thru the proposal process and all errors may not show

up at the same time. You can click on the “Status” header to sort so you can easily see the failed rules.

Change information – shows when the last change was made.

IF you change anything in the edit screens, you need to EMAIL YOUR BUYER OR PRODUCT SPECIALIST AND LET

THEM KNOW YOU HAVE MADE CHANGES.

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Acceptable Units of Measure

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Name (System units, English) Symbol (System

units, English)

american wire gauge ampere A ampere hour A·h assortment bag bale bar basket batch batt billet bin block board foot bolt bottle box British thermal unit Btu Btu per cubic foot BTU/ft³ Btu/h Btu/h bucket bundle bunk bushel (US) bu (US) byte B calorie can candela cd car carton cartridge case centimetre cm coil color rendering index container count crate cubic centimetre cm³

Name (System units, English) Symbol (System

units, English)

cubic centimetre per second cm³/s cubic feet per minute per square foot ft³/(min/ft²)

cubic foot ft³ cubic foot per hour ft³/h cubic foot per minute ft³/min cubic inch in³ cubic meters cubic metre per hour m³/h cubic metre per kilogram m³/kg cubic metre per second m³/s cubic yard yd³ cup day d decibel dB degree ° degree Celsius °C degree Fahrenheit °F degree Rankin °R disk (disc) dollar per hour dollars, U.S. Dose dots per inch dozen DOZ drum dry barrel (US) bbl (US) dry gallon (US) dry gal (US) dry pint (US) dry pt (US) dry pound dry quart (US) dry qt (US) dry ton each each per month electronvolt eV electronvolt per metre eV/m electronvolt square metre eV·m² electronvolt square metre per kilogram eV·m²/kg

envelope

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Acceptable Units of Measure

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Name (System units, English) Symbol (System

units, English)

Feet fluid ounce (US) fl oz (US) foot ft foot per minute ft/min foot per second ft/s foot per second squared ft/s² foot pound-force ft·lbf foot pound-force per second ft·lbf/s forty foot container frames per second fuel usage gallon (US) gal Gal gallon (US) gal (US) gallon (US) per day gal(US)/d gallon per hour gallon per thousand cubic feet gallon(US) per thousand gauge gigabyte gigawatt GW gigawatt hour GW·h grain gr gram g gram per cubic centimetre g/cm³ gram per cubic metre g/m3 gram per kilogram gram per litre g/l gram per metre (gram per 100 centimetres) g/m

gram per millilitre g/ml gram per square centimetre g/cm² gram per square metre g/m² gross gr gross barrel gross gallon gross kilogram gross register ton gross ton gross yard half dozen

Name (System units, English) Symbol (System

units, English)

half gallon (US) half hour half litre half page electronic half pint (US) half year (6 months) hectogram hg hertz Hz hour h HP (horsepower) HP hundred board feet hundred count hundred cubic feet hundred cubic metre hundred feet hundred feet (linear) hundred fifteen kg drum hundred international unit hundred kilogram hundred lb drum hundred leave hundred linear yard hundred pack hundred pounds (cwt)/hundred weight (US) cwt (US)

hundred sheet hundred square feet hundred troy ounce hundred weight (UK) cwt (UK) hundred yard hundredth of a carat HE hydraulic horse power inch in inch per minute inch per second (linear speed) in/s inch per second squared (acceleration) in/s2

inch pound (pound inch) in·lb inch to the fourth power in4 inches of water

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Acceptable Units of Measure

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Name (System units, English) Symbol (System

units, English)

jar joule J joule per cubic metre J/m³ joule per gram J/g joule per kelvin J/K joule per kilogram J/kg joule per kilogram kelvin J/(kg·K) joule per metre J/m joule per metre to the fourth power J/m4 joule per mole J/mol joule per mole kelvin J/(mol·K) joule per square metre J/m² joule second J·s joule square metre J·m² joule square metre per kilogram J·m²/kg jug kcal keg kelvin K kelvin per watt K/W kiloampere kA kiloampere hour (thousand ampere hour) kA·h

kiloampere per metre kA/m kiloampere per square metre kA/m² kilobyte kB kilogram kg kilogram metre per second kg·m/s kilogram metre squared kg·m² kilogram metre squared per second kg·m²/s kilogram-force kgf kilohertz kHz kilojoule kJ kilojoule per kelvin kJ/K kilojoule per kilogram kJ/kg kilojoule per kilogram kelvin kJ/(kg·K) kilojoule per mole kJ/mol kilolitre kl kilolitre per hour kl/h kilometre km

Name (System units, English) Symbol (System

units, English)

kilometre per hour km/h kilovolt kV kilovolt - ampere kV·A kilowatt kW kilowatt demand kilowatt hour kW·h knot kn labour hour layer linear foot linear inch linear metre linear yard linear yard per pound liquid pint (US) liq pt (US) liquid quart (US) liq qt (US) litre l litre per day l/d litre per minute l/min lug lumen lm lumen hour lm·h lumen per square metre lm/m² lumen per watt lm/W lumen second lm·s mAh metre m metre kelvin m·K metre per minute m/min metre per second m/s metre per second squared m/s² metre to the fourth power m4 metric carat metric horse power metric hp metric long ton mile (statute mile) mile mile per hour mile/h milliampere mA milliard

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Acceptable Units of Measure

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Name (System units, English) Symbol (System

units, English)

millibar mbar milligram mg milligram per cubic metre mg/m³ milligram per hour mg/h milligram per kilogram milligram per metre mg/m milligram per square foot per side milligram per square inch mg/in² milligrams per litre mg/l milligrams per square metre mg/m² milli-inch mil millijoule mJ millilitre ml millilitre of water millilitre per kilogram ml/kg millilitre per minute ml/min millilitre per second ml/s millilitres per square centimetre second ml/(cm²·s)

millimetre mm millimetre per second mm/s millimetre squared per second mm²/s million

million Btu per 1000 cubic feet MBTU/kft²

million BTUs

million cubic feet Mft³ million cubic metre Mm³ millisecond ms millivolt mV millivolt per kelvin mV/K millivolt per metre mv/m milliwatt mW milliwatt per square metre mW/m² minute (arc minute) minute (time unit) min month mo nanoampere nA nanometre nm nanoohm metre nO·m nanosecond ns

Name (System units, English) Symbol (System

units, English)

nanowatt nW nautical mile n mile net gallon (us) net kilogram net litre net ton number of packs number of pairs number of parcels number of parts number of rolls ohm O ohm centimetre O·cm ohm metre O·m one eighth part of an ounce ounce oz ounce foot oz·ft ounce inch oz·in ounce per square foot oz/ft² ounce per square yard oz/yd² ounces per square foot per 0,01 inch oz/(ft²/cin)

outfit output voltage overtime hour pack package packet pad page pail pair pallet/unit load pan panel parsec pc part per billion (US) part per thousand ppt parts per million ppm pascal Pa

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Acceptable Units of Measure

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Name (System units, English) Symbol (System

units, English)

pascal per kelvin Pa/K peck dry (US) pen calorie pen gram (protein) per bag per box per card per carton per case per package percent % petajoule PJ picoampere pA picometre pm picowatt pW picowatt per square metre pW/m² piece pieces per box pint (US) pint, dry US Portion pouch pound lb pound net pound per cubic foot lb/ft³ pound per cubic inch lb/in³ pound per foot lb/ft pound per gallon (US) lb/gal (US) pound per hour lb/h pound per inch of length lb/in pound per inch of width pound per piece of product pound per pound of product pound per ream pound per square foot lb/ft² pound per square inch, gauge pound per thousand square feet lb/kft² pound percentage pound-force lbf

Name (System units, English) Symbol (System

units, English)

pound-force per square inch lbf/in pounds per square inch pounds per square inch absolute lb/in² pounds per thousand powder filled vial print point pump quart (US) quart, dry quarter (of a year) quarter dozen quarter hour quarter kilogram quarter mile radian rad radian per metre rad/m radian per second rad/s radian per second squared rad/s² radian square metre per kilogram rad· m²/kg radian square metre per mole rad·m²/mol rate ream RM reciprocal ångström Å-¹ reciprocal kelvin K-¹ reciprocal metre m-¹ reciprocal metre squared reciprocal second m-² /s

reciprocal minute min-¹ reciprocal mole mol-¹ reciprocal pascal Pa-¹ reciprocal second s-¹ reciprocal second per cubic metre s-¹/m³ reciprocal second per metre squared s-¹/m²

reciprocal second per steradian s-¹/sr reciprocal second per steradian metre squared s-¹/(sr·m²)

reciprocal square metre m-² reel refill

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Acceptable Units of Measure

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Name (System units, English) Symbol (System

units, English)

rem rem revolutions per minute r/min revolutions per second r/s rod roll round run running or operating hour sack Saybold universal second second (time unit) s second per cubic metre s/m³ second per radian cubic metre s/(rad·m3) set sheet shipment shipping ton siemens square metre per mole S·m²/mol slipsheet sone spool square centimetre cm² square decimetre dm² square foot ft² square foot per second ft²/s square inch in² square kilometre km² square metre m² square metre kelvin per watt m²·K/W square metre per joule m²/J square metre per kilogram m²/kg square metre per mole m²/mol square metre per second m²/s square metre per steradian m²/sr square metre per steradian joule m²/(sr·J) square metre per volt second m²/(V·s) square mile mile² square millimetre mm² square rod

Name (System units, English) Symbol (System

units, English)

square yard yd² standard atmosphere atm standard cubic foot strip tablespoon tablet tank, cylindrical teaspoon tenth hour tenth minute terabyte terahertz THz terajoule TJ terawatt TW tesla T test specific scale therm thermochemical calorie calth thermochemical calorie per gram calth/g thermochemical calorie per gram kelvin calth/(g·K)

thermochemical calorie per second centimetre kelvin calth/(s·cm·K)

thermochemical calorie per second square centimetre kelvin calth/(s·cm²·K)

thousand thousand board feet thousand cubic feet kft³ thousand cubic feet per day thousand cubic metre thousand cubic metre per day km³/d thousand feet thousand feet (linear) thousand gallon (US) thousand impression thousand kilogram thousand linear inch thousand linear metre thousand linear yard thousand litre

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Acceptable Units of Measure

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Name (System units, English) Symbol (System

units, English)

thousand metre thousand piece thousand pound gross thousand pound per square inch thousand sheet thousand square centimetre thousand square feet thousand square inch tin ton (US) or short ton (UK/US) ton (US) ton (US) per hour ton(US)/h ton mile train train mile tray / tray pack troy ounce or apothecaries' ounce tr oz troy pound (US) truckload tub tube unit US gallon per minute gal(US)/min usage vial volt V

Name (System units, English) Symbol (System

units, English)

volt - ampere V·A volt ampere per kilogram VA/kg volt ampere per pound volt per centimetre V/cm volt per kelvin V/K volt per metre V/m volt per millimetre V/mm volt squared per kelvin squared V²/K² watt W watt hour W·h watt per kelvin W/K watt per kilogram W/kg watt per metre kelvin W/(m·K) watt per pound watt per square metre W/m² watt per square metre kelvin W/(m²·K) watt per square metre kelvin to the fourth power W/(m²·K4)

watt per steradian W/sr week weight per square inch wrap yard yd year a