Pinellas CountyBusiness Technology Services Board

Board MeetingFebruary 12, 2018

BTS Board Agenda1. Call to Order – (Chair, Commissioner Welch)

2. Designation of Voting Proxies – (Chair, Commissioner Welch)

3. Approval of Meeting Minutes – (Chair, Commissioner Welch)BTS Board Meeting – November 16, 2017

4. Citizen Comments – (Chair, Commissioner Welch)

5. Presentation- Vertical Application Realignment – (Jeff Rohrs)

6. Discussion Item – Centralized Email System– (Jeff Rohrs)

7. Discussion Item – CIO Selection – (Chair, Commissioner Welch)

8. BTS Board – Open Items

9. Adjournment - (Chair, Commissioner Welch)

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Vertical Application RealignmentGoals and Objectives

• Realign the application support function only

• Align Accountability and Responsibility

• Allow BTS to focus on core and enterprise services

• Allow the County Administrator to focus on vertical applications consistent with other BTS Board members

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Candidate Application List

1 Q-Matic Orchestra One (BS/DRS) 17 DataSplice 3.0.Client 33 Funeral Home/Cremation Billing System 49 Ward Fuel Automated Fuel System

2 SeeClickFix 18 FleetFocus M4 34 JCS License Expire Mailer 50 Prolease Lease Administration

3 Accela Civic Platform New 19 Maximo Facility Operations Sunset 35 Communications Video Library ADF Prod 51 Drivers License Transcript Retrieval

4 Accela PermitsPlus - legacy application suite

20 Maximo Utilities 4.0.3 36 Website Development/Maintenance 52 Marsh ClearSight Software Platform

5 PetPoint Data Management System 21 CodeRed – web-based application 37 Budget Detail Application ADF 53 FOGTracker

6 Animal Oracle 21 EM Constellation Web Portal 38 Fort DeSoto Campground Reservation System

54 Pinellas County Solid Waste Reporting System

7 GIS Coyote Sightings 2015, 2016, 2014 and older

23 EMA Emergency Employee Survey 39 Outbound Parks Shelter Reservation System

55 Scalehouse CompuWeigh

8 CATS-County Assignment Tracking System 24 Healthcare Facility Database 40 Park Parking Permit 56 Bentley WaterGEMS

9 Permit Fee Calculator 25 IVRS - Evac Lookup 41 Open Town Hall / Peak Democracy 57 CUES CCTV

10 Community Development Application 26 Ready Pinellas 42 Public Involvement 58 Granite XP

11 CareScope Community Module (including Advanced Reporting)

27 Special Needs Application 43 MasterWorks CMS 9 New 59 ITRON Field Collections System (FCS)

12 Scotland Yard 28 WebEOC Professional 44 VCMS Vector Control Management System 60 LinkoCTS New

13 High Prescribing Health Clinics 29 E-app 45 Enforcement & Fertilizer 61 QAS Pro 7.28

14 Granicus InSite 30 Adult Use 46 WaterNav 62 Utilisphere IRTHNET

15 DRS Permits Credit Card Payment System 31 Bingo 47 Cameleon 360 Surveillance ITS V4 System 63 Medical Examiner

16 Agile Assets CMMS 32 Consumer Complaints Application 48 Engineering Traffic Signals

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Office of Technology and Innovation

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Enterpnse Asset Management Sponsor - E465 j im Fletcher

Enterpn se Asset Managernent!PM - E503 Steven Alston

County Administrator Mark Woodard

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Assista nt County Administrator

BTS Open Position (2)

Existing BTS Posit ion (1 5)

Existing BCC Position (1)

Project Funded Positlon(s)

Office of Techno logy and Innovation 0

~ BCC Chief Technology Off1cer - E9 Bryan Zumwalt

IT App lications Development Manager - E90 (Vacant)

~ IT Appl ications Developer- E539 j essica Co hen

~ IT Appli cations Developer - E26 Bogdan Blachnio

~ IT Appli cations Developer - E12 David Sereboff

~ IT Applications Devel oper (Hyperion}- BCC/E759 Frank Laffey

~ IT Business Analyst (Hyperion)- BCC/E758 Sarima r Garcia Colon

~ IT Appli cations Developer - E74 Vikas Kur ich

~ IT Applications Developer- E271 Pam Schuler

~ IT Appli cations Developer - E82 j ewel john

~ IT Applications Developer - E482 Nelson l opes

~ IT Applications Developer- E114 Becky Batten

~ IT Sharepoint Adm inistrator - E28 Mal ia Kucera

~ IT Business Support Manager - E492 Dana Zordan

~ IT Applications Support Techn ic1an- E72 Karen Pape

IT Applications Support - Accela ProJect Funded (Multip le)

IT App lications Support - EAM Proj ect Funded (Mulaple)

Administrative Support Techn ician - E506 (Vacam)

BTS Organizational Chart (Senior Leadership)

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BTS Board

Chief Information Officer (Interim)Jeff Rohrs

Application Services

BTS DirectorBelinda Huggins

Application Services

64 Directs/Indirects5 Mangers

eGISOPUS

Commercial AppsCustom Apps

Operation CenterDisaster Recovery

Infrastructure Services

BTS DirectorDoug Peat

Infrastructure Services

56 Directs/Indirects3 Mangers

ServerStorageNetwork

TelecommunicationsDesktop

Financial &Service Management

BTS ManagerGreg Carro

Financial & Service Management

8 Direct Reports

FinanceBudget

Asset ManagementPC Leasing

Service Management

Enterprise Architecture& Strategic Planning

Chief Technology OfficerVACANT

Enterprise Architecture& Strategic Planning

2 Direct Reports

Enterprise Architecture

Strategic Planning

Application Portfolio Management

Cybersecurity

BTS ManagerScott Butler

Cybersecurity4 Direct Reports

CybersecurityCompliance

AuditingIncident Response

ProjectGovernance

BTS ManagerLynda Morrill

Project Governance5 Direct Reports

Project Management

Organizational Change Management

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Vertical Application Realignment Budget Implications

• BTS and OTI will operate FY17/18 budget unchanged.

• Separation into individual cost centers will happen as part of the FY 18/19 budget development process.

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A Look Ahead• Focus on Enterprise Services

• Infrastructure Excellence

• Cybersecurity

• Enterprise Applications

• Develop a center of excellence around Open Data and Application Integrations

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InfrastructureCompute, Storage, Network, Telecom, Endpoints

Cybersecurity

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Governance

BTSBTS

BTS Strategic Goals:

A Look Ahead (continued)

• April 19, 2018 BTS Board Meeting:• BTS FY19 Budget Presentation

• BTS 2019 Strategic Plan

• May 17, 2018 BCC Budget Information Session• BTS FY19 Budget Presentation

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BTS Board Agenda1. Call to Order – (Chair, Commissioner Welch)

2. Designation of Voting Proxies – (Chair, Commissioner Welch)

3. Approval of Meeting Minutes – (Chair, Commissioner Welch)BTS Board Meeting – November 16, 2017

4. Citizen Comments – (Chair, Commissioner Welch)

5. Presentation- Vertical Application Realignment – (Jeff Rohrs)

6. Discussion Item – Centralized Email System– (Jeff Rohrs)

7. Discussion Item – CIO Selection – (Chair, Commissioner Welch)

8. BTS Board – Open Items

9. Adjournment - (Chair, Commissioner Welch)

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