pisgah ranger district april 20, 2010 cradle of forestry
TRANSCRIPT
2010 RESIDENTIAL DAY CAMP MEETING
National Forests in NC Lands and Special Uses Program Manager – Ray Johns
Pisgah National Forest Special Uses TeamLinda Randolph, Darlene Huntsinger, and Ryan McCormick
TOPICS
2009 National Forests in NC Residential Day Camp Policy
2008 Outfitter Guide Policy and Definitions
Permit Renewals – Priority Use
2009 NATIONAL FORESTS IN NC RESIDENTIAL DAY CAMP POLICY
Audit by Albuquerque Service Center
Definition of A Trip from Outfitter Guide Regulations
“The period that begins when the client first comes under the care and supervision of the
outfitter or guide, including arrival at the holder's headquarters or local community, and
ends when the client is released from the outfitter's or guide's care and supervision”
New Definition: Residential Day CampTo qualify as a Residential or Day Camp
program on the National Forests in North Carolina, the permit holder must maintain a facility located on private
land, the use of National Forest System (NFS) land is
considered incidental to the primary activities provided by the camp and not
dependant on NFS lands.
New Definition:Duration of Outfitted or Guided Trip*. The period that begins when the client departs the camp for NFS lands, and ends when the client returns to the base camp. Duration of
the trip is used to calculate client days. If trip is less than 24 hours then total duration
is measured in days.
* The definition contained FSH 2709.11, Chapter 30 has been modified for residential and day camps as the use of NFS lands is considered incidental and not the primary activity provided by a camp located on private land.
This adjustment is made to ensure fees that are assessed under the permit are proportional in use to Outfitters & Guides that primarily use NFS
lands during the course of their activities.
2008 OUTFITTER GUIDE POLICY
On October 19, 2007 (72 FR 59246), the Forest Service published a
notice in the Federal Register proposing revisions to outfitting and
guiding.
10 year permits
Priority Use
On April 14, 2005 (72 FR 59246), the Forest Service published a notice in the Federal Register revising the policy on Outfitter Guides. FS Manuals and Direction was
revised in 2008.
•Changed maximum permit term length for Priority use permits to 10 years
• Made FS Policy consistent with the Bureau of Land Management and the Park Service.
Objective : To help build sustainable businesses in rural communities and
consistency among agencies since many outfitters operate on lands administered by
all three agencies
2008 Outfitter Guide Policy – Tenure
Permit Tenure 10 year Priority Use Permit New Permit Form - changes to clauses
regarding renewals
NOTE: The Authorized Officer has the discretion regarding the actual term of the permit. Permits issued for ten years are issued to outfitters that have a long-standing satisfactory track record with the Forest Service.
2008 Outfitter Guide Policy Priority Use
Traditional Way - Capacity Study - Study of Use of an area by public and commercial users
FS Manual 2710 41.53m Allocation of Use for Priority Use Permits
When issuing a priority use permit, allocate use in accordance with the applicable land management plan, the applicable project implementation decision, or other appropriate analysis.
2008 Outfitter Guide Policy Priority Use
FS Manual 2710 41.53m
During the 5th year of a priority use permit, review actual use, and adjust the allocation of use to match the highest amount of actual use in 1 calendar year during that period.
This is also a clause in the 10 year permit
2008 Outfitter Guide Policy Priority Use
FS Manual 2710 41.53m
For holders with 1,000 service days or less or the equivalent in quotas, add an additional 25 percent of that amount and for holders with more than 1,000 service days or the equivalent in quotas, add an additional 15 percent of that amount in consideration of market fluctuations, availability of state hunting licenses, and natural phenomena that may have adversely affected the holder’s ability to utilize the authorized use fully, provided that the combination of the highest amount of actual use in 1 calendar year and the additional 25 or 15 percent of use not exceed the amount of use allocated when the permit was issued.
This is also a clause in the 10 year permit
Establishment of Priority Use Pisgah National Forest
Review actual use, and adjust the allocation of use to match the highest amount of actual use in 1 calendar year from 2008 - 2011
For holders with 1,000 service days or less, add an additional 25 percent of that amount and for holders with more than 1,000 service days or the equivalent in quotas, add an additional 15 percent of that amount
Land Use Fees
Graduated Rate Fee System – Option A The fee is based on an average client-day
charge using a fixed schedule. (2709.11, Chapter 37)
Average Client Day Fee Chart
Average Client-Day Charge Client Day Fee
Less than $8.00 $ 0.25
$8.01 to $ 20.00 .40
$20.01 to $35.00 .80
$35.01 to $50.00 1.30
$50.01 to $75.00 1.90
$75.01 to $100.00 2.60
$100.01 to $125.00 3.40
$125.01 to $150.00 4.10
$150.01 to $175.00 4.90
$175.01 to $200.00 5.60
$200.01 to $250.00 6.75
$250.01 to $300.00 8.25
$300.01 to $400.00 10.00
Over $400.00 3% of the Average Adjusted Client-Day Charge
Fee Calculation Definitions
Duration of the outfitted or guided trip is used to calculate total client days , which in turn are used to determine the average client-day charge and the adjustment ( or discount) for use off the National Forest System lands. See section 37.21c for related direction.
Duration of the outfitted or guided trip - The period that begins when the client
departs the camp for NFS lands, and ends when the client returns to the base camp. Duration of the trip is used to calculate total client days and hours. If trip is less than 24 hours then total duration is measured in days.
EXAMPLE Day Trip to Sam’s Knob to Hike
Duration of the Trip = One Day = 24 hours
Total Client Days or Hours
Where there is use both on and off National Forest System lands, the total number of days or hours for the duration of the trip multiplied by the number of clients on the trip. See section 37.21c for related direction.Total Hours are used to determine discounts Total Client Days are used to determine average daily rate
EXAMPLES Day Trip to Sam’s Knob to Hike for 10 campers
Total Client Days = One day X number of campers = 10
National Forest System Client Days and Hours
National Forest System Client Days. The number of days on National Forest System lands for the duration of the outfitted or guided trip multiplied by the number of clients on the trip.
DAYS ARE USED TO DETERMINE FEES BEFORE DISCOUNT
National Forest System hours. The number of hours on National Forest System lands for the duration of the trip.
HOURS USED FOR CALCULATING DISCOUNT if trip is longer than 24 hours
Keep up with hours on National Forest land with itineraries for trips longer that 24 hours
Example Day Trip to Sam’s KnobNational Forest Client Days = 1 day or 24 hoursNational Forest Client Hours = 6
Fee Calculation Example for Overnight Trip
EXAMPLE Overnight Trip on Art Loeb Trail for 10 campers- ItineraryLeave Camp on June 14 at 7 am Arrive National Forest land June 14 at 8 amBackpack Art Loeb Trail Leave National Forest land on June 15 at 6pmArrive at camp June 15 at 7 pm
Duration of the Trip 34 hours on National Forest land Total Client Hours = 48
Total and National Forest Client Days = Two days X number of campers = 20 Client days
Discounts – Based on Hours on and Off National Forest land
Adjustment for Use off NFS Lands- Discount
The fee is reduced if the outfitter or guide’s clients occupy NFS lands for 60% or less of the duration of the trip.
Example Day Trip% Time Spent on National Forest = 25 % 6 hours / 24 hours = 40 % Discount
Example Overnight Trip% of Time Spent on National Forest = 70 % 34 hours / 48 hours = No Discount
% On NFS Lands
Fee Reduction
Less than 5%
80%
5 to 60% 40%
Over 60% NONE
Average Daily RateExample 21 day session 10 campers pay $2000 – Early Bird Special/multiple
child discount10 campers pay $4000- Registered after March 1
10 * $2000 + 10* $4000 = $60,000/ 20 (campers) = Average Price per session $3000
Average Daily Rate = $3000/21 days = $142.50Note: This rate can be averaged for all sessions . You must submit
documentation for average daily rate if it is different from Advertised Rate
Revenue Additions
The Value of goods and services that are donated or bartered that are directly related to the trip.
EXAMPLE : Backpacks donated to camp by REI – camper charged additional fee to rent or purchase backpack for trip on National Forest
The value of services or privileges that are not available to the general public and that are donated or provided without charge to organizations; individuals; employees, owners officers family members.
Examples include: free trips for friends and family, free trip for free meals at the restaurant next-door, a 50% discount for employees.
NOTE : The full value of the addition must be included in the calculation to support the average daily rate
Revenue Exclusions
Revenue derived from goods or services sold on private land that are not associated with the operation on NFS lands. Examples include souvenirs, telephone toll charges, accident insurance.Amounts paid to a State or local government licensing authority for sales of hunting and fishing licenses or recreation fee tickets.Revenue for the sale of operation equipment, rental equipment, capitalized assets, such as horses, tack, watercraft, rental skis.
Actual UseTwo Ways to Report
Spreadsheet Provided on Web
Site - includes Activity, Specific location, date, average daily rate, discount
Advantage – Calculates fees
Itinerary and Average Daily Rate must be documented
Word Documents – TWO REQUIRED
1. Actual Use Form
Provided on Web Site - includes Activity, Specific location, date
2. Fee Calculation Sheet
May require several depending on discounts
Annual Permit Requirements
Operating Plan Certification
Estimated Use – must be in line with previous use authorized and for activities permitted within areas designated areas
List of Guides with Qualifications
Insurance