pkg 4 final report revised 101209library.enaca.org/.../adb-package-4-final-report.pdf · final...

Final Report Package 4 2009

i ADB ETESP Fisheries


i ADB ETESP Fisheries

TABLE OF CONTENTS

1. EXECUTIVE SUMMARY ..................................................................................................1

2. INTRODUCTION................................................................................................................3

Original TOR and Scope of Work............................................................................8

Executing Agency, Implementing Agency and Implementing Units.................10

3. ETESP FISHERIES ACTIVITIES AND DELIVERABLES...............................................11

General Objectives and Achievements.................................................................11

On Budget................................................................................................................11

Off Budget................................................................................................................13

Functions and Work Undertaken by ETESP Fisheries Consultants..................14

Introduction..............................................................................................................14

Sub Component 1 Community Empowerment.....................................................15

Sub Component 2 Restoration of Capture Fisheries..........................................15

Sub Component 3 Restoration of Aquaculture Activities..................................16

Sub Component 4 Restoration of Small Scale, Capture Fisheries Infrastructure .........................................................................................16

Sub Component 5 Coastal Ecosystem Restoration...........................................18

Sub Component 6 Fisheries Services Restoration............................................18

General....................................................................................................................19

Additional Innovative Functions...........................................................................20

4. PROJECT MANAGEMENT AND FINANCIAL PROGRAMMING.................................21

Project Management by the Implementing Agencies.........................................21

Consultant Team....................................................................................................24

Financial Programming.........................................................................................25

Contracts................................................................................................................27

Equipment..............................................................................................................29


ii ADB ETESP Fisheries

Programme Documentation.................................................................................29

Sub project appraisal reports (SPAR).................................................................29

Sub project preparation reports (SPPR).............................................................29

Environmental safeguards (REA, IEE) and monitoring....................................30

Social Safeguards (IPSA, CAP)...........................................................................32

Implementation Guidelines..................................................................................33

Other Publications................................................................................................33

Monitoring and Reporting....................................................................................33

Project Management Information System..........................................................34

Coordination.........................................................................................................35

Livelihoods Approach..........................................................................................35

Implementation Schedule....................................................................................36

5. CONSULTANT CONTRACT IMPLEMENTATION AND VARIATIONS......................36

6. CONSULTANT INPUTS................................................................................................39

7. DEVELOPMENT OF THE CONSULTANT TEAM........................................................40

8. ISSUES ARISING DURING PROVISION OF CONSULTANT SERVICES.................42

9. FINANCIAL REPORT....................................................................................................44


iii ADB ETESP Fisheries

TABLES

Table 1. ADB ETESP Fisheries Pkg4 and 40 Consultant and Implementing Agency Timelines ..................................................7 Table 2. ETESP Fisheries Budget (DIPA 2005-2008) with disbursement by ADB category (excluding international consulting services) ...........................27 Table 3. Contracts, by sub-component, issued by MMAF/BRR Satkers 2005-2008 .........28 Table 4. IEE completed and approved by Bapedalda NAD and Sumut .............................30 Table 5. Summary of the environmental monitoring findings ..............................................31 Table 6. Analysis of Contract Variations to ETESP Fisheries Pkg 4 ..................................38 Table 7. Analysis of consultant inputs by year 2005-2008 .................................................40 Table 8. ADB ETESP Fisheries Pkg 4 Financial Report for NACA/TIA/SCK Consulting Services ...................................................................46


iv ADB ETESP Fisheries

ANNEXES

Annex 1A. Consultant mobilisation status on ETESP Fisheries Package 4 .................48

Annex 1B. ETESP Fisheries Pkg 4 - Summary of Consultant Inputs 2005-2008 ...... 50

Annex 2. Detailed Terms of Reference for Consultants .............................................. 52

Annex 3. Contract Variations Summary ...................................................................... 57

Annex 4. ETESP Fisheries Consultants Workplans/Implementation Schedules ....... 62

Annex 5. Equipment Procured by ETESP Fisheries NACA Consultants Pkg 4 ......... 75

Annex 6. List of Community Publications ................................................................... 77

Annex 7. List of ETESP Fisheries Documents and Publications 2005-2008 ............. 78

Annex 8. Publications Produced & Distributed by ETESP Fisheries Community

Based Bathymetric Survey (Sonar Mapping) ............................................. 81

Annex 9. Publications for Capture Fisheries Livelihoods Service Centres ................ 83

Annex 10. Training/Workshop Activities under ETESP Fisheries Pkg 4

Budget Line “Seminars, Conferences, Workshops and Training”............ 84

Annex 11. ETESP Fisheries Pkg 4 Design and Monitoring Studies

– Timing and Costs ................................................................................. 87


v ADB ETESP Fisheries

ABBREVIATIONS

ADB Asian Development Bank ADR Activity Design Report BER Bid Evaluation Report BOQ Bill of Quantities

BRR Aceh-North Sumatra Agency for Rehabilitation and Reconstruction Badan Rehabilitasi dan Rekonstruksi

CMS Community Mobilisation Specialist DCN District Concept Note DED Detailed Engineering Design DIPA Budget allocation document of GOI DIU District Implementation Unit DKP Dinas Kelautan dan Perikanan (provincial /district fisheries departments) EMS Extended Mission to Sumatra (ADB) ETESP Earthquake and Tsunami Emergency Support Project FD Community facilitator GoI Government of Indonesia IEE Initial Environmental Examination IOC Incremental Operational Costs KPPN Kantor Pelayanan Perbendaharaan Negara (Local Provincial Treasury) LMS ETESP Livelihood Microfinance Services Component MDF Multi Donor Fund MAK Mata Anggaran Kegiatan (Government Budgeting Guidelines) MMAF Ministry of Marine Affairs and Fisheries MOF Ministry of Finance

NGO Non-Government Organization PMO Project Management Office (of EMS in Medan & Banda Aceh - ADB) PMU Project Management Unit (Banda Aceh) PNM Pemodalan Nasional Madani PPK Pejabat Pembuat Komitmen (within Satker BRR) RAND BRR Recovery Aceh Nias Database (of rehabilitation projects) RKAKL Budget plan of GoI


vi ADB ETESP Fisheries

CURRENCY EQUIVALENTS

(average exchange rate for period January 2008 - December 2008 www.oanda.com)

Currency Unit - Rp. (Indonesian Rupiah)

Rp1.00 = $0.00010

$1.00 = Rp 9,684.88904

NOTES

In this report, "$" refers to US dollars.

The fiscal year (FY) of the Government and its agencies ends on 31 December.


1 ADB ETESP Fisheries

1. EXECUTIVE SUMMARY

1.1. This document is the final report on the ETESP Fisheries Package 4 NACA consultancy contract for the Fisheries Component of the Asian Development Bank (ADB) Earthquake and Tsunami Emergency Support Project ETESP (ETESP-Fisheries). The report covers the period from inception in 2005 up to the end of December 2008, with an explanation of the administrative convenience of an extension in mid-2009 to complete outstanding work on Nias ice plants.

1.2. The tsunami which occurred on 26 December 2004 and the earthquake on March 2005 caused widespread damage and extensive loss of life particularly in the coastal areas of Aceh province and Nias islands of Sumatra, Indonesia.

1.3. An agreement was signed between ADB and GoI to undertake the Earthquake and Tsunami Emergency Support Programme (ETESP) as a Grant (Grant No. 0002-INO valued at US$290 million on 29 April 2005.

1.4. The ETESP had 12 components one of which was Fisheries which was budgetted to cost US$30 million.

1.5. A consortium lead by Network of Aquaculture Centres in Asia-Pacific (NACA) and involving Trans Intra Asia (TIA) and Sloane, Cook and King Pty Ltd successfully tendered for the consultancy contract and were appointed. The consultancy contract, Package 4, was signed in Manila, Phillipines on 23 August 2005.

1.6. The initial planned period for delivery of consultancy services was 28 months, September 2005 to December 2007.

1.7. The NACA/TIA/SCK consultant team mobilised on 11 September 2005.

1.8. The consultants Inception Report was delivered and agreed at a workshop held in Medan with ADB, MMAF and BRR on 21 October 2005.

1.9. The Executing Agency and Implementing Agency was initially the Ministry of Marine Affairs and Fisheries (MMAF) but by mid-2006 both these functions had devolved to the Badan Rehabilitasi dan Rekonstruksi Aceh dan Nias (BRR).

1.10. By November 2005 the MMAF had established a management unit and task force in Jakarta and by late December 2005 the Project Management Unit was set up in Banda Aceh, Nanggroe Aceh Darussalam (NAD).

1.11. At that stage surveys, consultations with prospective beneficiaries and planning were already under way by the consultant team working in close coordination with the ADB Project Management Office of the Extended Mission in Sumatera based in Banda Aceh. Surveys involved not only opportunities for replacement of physical assets but checked for possible impact on poverty and gender development. The approach was highly



environmentally responsible and no land acquisition was undertaken with Fisheries component funds.

1.12. The component delivered support to 9 districts and 2 municipalities in NAD. and 2 districts in Nias, Sumatra Utara. On-budget support was delivered through six sub-components: (i) community empowerment; (ii) small-scale capture fisheries; (iii) small-scale aquaculture; (iv) small-scale fish landings and post harvest facilities; (v) coastal resources rehabilitation; and (v) support for fisheries services restoration. It supported the rehabilitation of livelihoods of tsunami and earthquake affected people in eleven districts and towns in NAD and Northern Sumatra: Aceh Besar; Aceh Utara; Pidie; Nias; Nias Selatan; Banda Aceh; Bireuen; Lhokseumawe; Aceh Jaya; Aceh Barat; and Simeulue (see map).

1.13. Implementation was slow to begin, delayed by serious hold ups in the centrally based GoI budgetting system and its disbursements through the agreed imprest type system set up in Banda Aceh with ADB agreement. However, there was considerable later improvement and main implementation began to take place by mid-2006 and intensified during 2007 and 2008 under BRR control. In 2008 with ADB and BRR agreement the Fisheries component consultant input was expanded through the creation of Package 40 with strong livelihoods and training emphasis.

1.14. This report describes the consultant team composition, the terms of reference, budgets and expenditure, tasks and functions performed, activities undertaken and monitored. The Component Completion Report (August 2009) describes the outputs, outcomes and lessons learnt in greater detail.

1.15. The key services provided by the consultant team were support to survey (physical, social and environmental), design, planning, budgetting, monitoring, reporting, publicity and information, database, complaints servicing and livelihoods development approaches.

1.16. The start up core consultant team consisted of three international experts and 14 national experts. The team evolved with addition of national experts as the project expanded its scope. The high ratio of domestic to international consultants was maintained. Women held some key consultant posts. There was coordination with the large NGO Bina Swadaya team for the purposes of facilitating (“socialising”) community contracts. Community contracts proved highly successful in improving livelihoods, rebuilding aquaculture and environmental improvements.

1.17. The total disbursement through GoI on-budget system was US$25.4 million and the corresponding off-budget expenditure through the consultant account was US$3.3 million. Details are given in this report and annexes.

1.18. Training for the replacement of lost knowledge and skills, as well as the improved development of new ones, was an essential element in the consultant approach to improve livelihoods opportunities. This report gives details of training provided and the training aids delivered for public use. As a result of this training complementing investment made under ETESP Fisheries, several services or activities which were not functioning before the



tsunami were made productive, eg. the government owned, grouper hatcheries (BBIP) in Nias and Simeulue.

1.19. The opportunity arose to improve livelihoods through innovative approaches in capture fisheries and aquaculture. Sonar mapping, involving the traditional Panglima Laot organization, aided marine navigation, safety and resource management through distribution of marine charts. The setting up of aquaculture livelihoods service centres and on-line extension service (AACC) promise to assist the fish farmer groups to build back better largely through self-help with improved services and technical advice. Both initiatives opened opportunities for a fresh look at the relationship between government and producers in fisheries and natural resource management in an improved development environment.

2. INTRODUCTION

2.1. On 26 December 2004, a 9.3 Richter scale (USGSS) earthquake in the tectonic plates below the Indian Ocean offshore from Aceh Province (Nanggroe Aceh Darussalem – NAD) in North Sumatra, Indonesia triggered a gigantic tsunami which had devastating impact on the coastal communities of NAD and offshore islands such as Nias. Further death and destruction was caused by an 8.7 earthquake on 28 March 2005, particularly on the offshore islands of Nias and Simeulue. There was immediate wide scale humanitarian response internationally and the calamities provided the context within which to resolve 30 year old violent conflicts between rebels and government forces in NAD territory.

2.2. During the period February – April 2005 extensive planning surveys took place in NAD and Nias as the basis for Asian Development Bank (ADB) action in negotiating the Earthquake and Tsunami Emergency Support Programme with the GoI.

2.3. ADB President’s report was issued in March 2005. GoI and ADB reached agreement for the Earthquake and Tsunami Emergency Support Programme (ETESP) on 29 April 2005. One of the twelve original components of this US$300 million programme was ETESP Fisheries.

2.4. A Fisheries Component of ETESP (ETESP-Fisheries) was drawn up supporting rehabilitation and restoration of the fisheries sector and coastal natural resources in Aceh and Nias. ETESP-Fisheries had six subcomponents: (i) community empowerment; (ii) small-scale capture fisheries; (iii) small-scale aquaculture; (iv) small-scale fish landings and post harvest facilities; (v) coastal resources rehabilitation; and (v) support for fisheries services restoration. It planned to support the rehabilitation of livelihoods of tsunami and earthquake affected people in eleven districts and towns in NAD and Northern Sumatra: Aceh Besar; Aceh Utara; Pidie; Nias; Nias Selatan; Banda Aceh; Bireuen; Lhokseumawe; Aceh Jaya; Aceh Barat; and Simeulue (Figure 1). Initial implementation in two phases was envisaged.

2.5. Following Quality and Cost Based selection (QCBS), during 17-18 August 2005 ADB entered into negotiations with the Network of Aquaculture Centers in Asia-Pacific (NACA) in association with Sloane Cook & King (SCK) and PT Trans Intra Asia (TIA), Indonesia, to undertake a consultancy contract to provide technical assistance to ETESP Fisheries. This was administratively known as ETESP Package 4 and was signed on 23 August 2005.



2.6. The original ETESP Package 4 had an initial agreed span of 28 months from 1 September 2005 to 31 December 2007. This was later extended through contract variations and creation of Package 40 by agreement between GoI, ADB and NACA.

2.7. The consultant team initially consisted of three international and fourteen domestic consultants providing a total of 180 man.months over the 28 month (1,407 day) project span.

2.8. The eventual overall span of the NACA consultant inputs was 48 months, with effective input by partner TIA from September 2005 until December 2008, and that of SCK from September 2005 to September 2006.

2.9. The consultants mobilised on 11 September 2005 immediately entering into the inception phase. During this inception phase the consultants were engaged in the following tasks:

i) Meetings in Jakarta:

• UN office security clearances/documents

• ADB IRM background briefing and information

• MMAF initial planning

ii) Interviewing local consultants selected for Site Adviser posts (Medan)

iii) Orientation and team building workshop for consultant team in Jakarta (6 October 2005)

iv) Meetings and discussions at the Planning & Foreign Cooperation Bureau, MMAF, Jakarta

v) Registration with Police and other authorities in Banda Aceh

vi) Initial rapid field surveys in NAD and Nias for inception planning purposes, including meetings with Provincial Fisheries Services, DKP NAD and Sumut, and BRR.

vii) Setting up logistics in Banda Aceh, NAD

vii) Preparation of Inception Report

viii) The inception phase concluded with a workshop in Medan between consultants, MMAF, DKP (NAD and Sumut) and ADB PMO/EMS staff on 21 October 2005. The consultants finalised Inception Report was delivered on 12 November 2005.

2.10. The office facilities of the ADB PMO/EMS in Banda Aceh were used as the field base for the consultants during the inception period and further until the MMAF PMU could establish rented offices by the end of 2005.

2.11. MMAF PMU set up offices in a small, rented, private house on the outskirts of Banda Aceh in December 2005 and these remained the shared PMU-consultant offices until late 2006 when the role of implementating agency shifted to BRR. Alternative, more spacious offices near the town centre were rented by BRR and occupied by BRR staff and consultants for the rest of the project.



2.12 The major implementational thrust of the project took place in 2007 and 2008 with peaking disbursement and delivery under the management of the BRR Implementing Agency.

2.13 As ETESP Fisheries Package 4 drew towards its original closing date at the end of 2007 it was clear that disbursement of ETESP Fisheries component funds and implementation of planned activities were far from complete. There was also the apparent need to move from asset replacement/emergency response towards longer term development and sustainability.

2.14 Also there was a need to provide a livelihoods approach in which human and social resources complemented the natural, physical and financial assets of the beneficiaries. Of particular concern to the consultants was the lack of capacity for the Satker, or local government particularly, to provide or arrange effective training and capacity building amongst the many beneficiaries. The effects of the non-existence of an extension service for fisheries were even more apparent; government training centres under central ministry control having only capacity to support specialised training, on-site at their institutions and mainly for civil servants. Consequently, with the approval of BRR, Package 40 was created with adequate off-budget funds to begin the switch of focus by consultants in 2008 which allowed a wide range of training courses to be delivered to previous recipients of support under ETESP. Technical training in a range of aquaculture topics was provided to fish farmers; skills in navigation, marine chart production and use, radio communications, sea safety were provided; innovative sonar mapping brought fishers traditional organizations as an equal partner to the table for discussion on resource management with previously polarised authorities. Under Package 40 facilitation and training was provided to local fisheries services and fisher/trader groups to comanage infrastructure assets such as fish landings, markets and ice plants which had been rebuilt during Package 4.

2.15 On the strength of assets already delivered and those still in the pipeline the foundations existed for implementation of two innovative approaches which could improve livelihoods in aquaculture and capture fisheries. Sonar mapping had shown early potential under Package 4 and was expanded further under Package 40 with widely acclaimed results which opened avenues for further development. In aquaculture, the 3,000 ha of tambaks, 50 hatcheries, release of start up agri inputs drove forward the ideas of Aquaculture Livelihood Service Centres where farmers could progressively build up their own array of services free of dependence on government uncertainties, serviced with technical know-how from an Aceh Aquaculture Communication Centre in the place of non-existent extension services. Putting in place such systems, linking with other projects and organizations all increased the possibilities of sustainability and developing producer clusters. Package 4 had greatly assisted the rebuilding and completion of the hardware of the grouper hatcheries (BBIP) on Nias and Simeulue, whilst Package 40 supported directly the on-site training by national specialists of the necessary DKP staff to manage and operate them. DKP responded well to this challenge by recruiting 11 new Simeulue BBIP staff (locals) and 8 new Nias BBIP staff for the training.

2.16 During the period of Pkg 40 there was mutual support between ETESP NACA consultants and JFPR OISCA towards sustainability of livelihoods activities.



2.17 The timeline and principal events of ETESP Fisheries Pkg4 and Pkg 40 are set out in Table 1 showing the complementarity of the two packages:



Table 1 ADB ETESP FISHERIES Pkg 4 and 40 CONSULTANT AND IMPLEMENTING AGENCY TIMELINES

YEAR 2005 2006 2007 2008 2009EVENTS QUARTER 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 Consultant timeline 1. ETESP Fisheries Pkg 4 – Consultancy contract signed – 23 Aug 2005

*

2. Consultants mobilised ‐ 11 Sep 2005 3. Inception report/meeting – 21 Oct 2005 * 4. Field activities – surveys/planning/design/monitoring/reporting

5. Contract Variation 1 ‐ 13 Nov 2005 * 6. Contract Variation 2 ‐ 17 Apr 2006 * 7. Contract Variation 3 ‐ 25 April 2006 * 8. Contract Variation 4 ‐ 05 May 2006 * 9. Contract Variation 5 ‐ 17 May 2006 * 10. Contract Variation 6 ‐ 13 Mar 2007 * 11. Contract Variation 7 ‐ 27 Sep 2007 * 12. Contract Variation 8 ‐ 14 Mar 2008 * 13. Contract Variation 9 ‐ 04 Sep 2008 * 14. Contract Variation 10 ‐ 11 May 2009 *15. ETESP Fisheries Pkg 4 Initial time span Extended time span

ETESP Fisheries Pkg 40 ‐ Contract signed – 18 Mar 2008 * Field activities under Package 40 16. Original ETESP Fisheries Pkg 4 termination date 31 Dec 2007

*

17. Actual ETESP Fisheries Pkg 4 termination date 30 June 2009

*

18. NACA Consultant office in Banda Aceh closed 30 Jun 2009

*

19. NACA Consultant Reports Quarterly/Interim/Final/CCR

* * * * * * * ** **

20. Bina Swadaya NGO association with ETESP Fisheries Pkg 4

Implementing agencies timeline 1. ETESP Fisheries MMAF PMU SATKER/SATGAS activity in Jakarta

2. ETESP Fisheries MMAF PMU office open in Aceh/Implementation

3. ETESP Fisheries BRR PMU office open in Aceh/Implementation

4. ETESP Fisheries PMU 1 (MMAF) 5. ETESP Fisheries PMU 2 (MMAF) 6. ETESP Fisheries PMU 3 (BRR) 7. ETESP Fisheries PMU 4 (BRR) 8. ETESP Fisheries PMU 5 (BRR) 9. ETESP Fisheries PMU (BRR) PPK Nias appointed and in post

10. GoI – ETESP Budget delays



Original TOR and Scope of Work

2.18. The Consultants’ general TOR as defined in the ETESP Fisheries Pkg 4 consultants’ contract and the approved Inception Report were:

“A team of consultants will be engaged to provide services to the Project Management Unit (the PMU) of Ministry of Marine Affairs and Fisheries (MMAF) for the implementation of the fisheries component of ETESP. The consultants, including international (about 28 person-months) and domestic consultants (about 180 person-months) will have expertise in project management and institutional development, fisheries economic development, aquaculture and environment, coastal capture fisheries, fisheries infrastructure development, and social and livelihood development, among others. The consultants will assist MMAF in two general areas: (i) technical support, including preparation of detailed subproject selection criteria (technical, financial, environmental and social), formulation of subproject proposals; and development of detailed terms of reference for comprehensive assessment and specific technical design; and (ii) project management support, including project procurement and disbursement; and project management and monitoring”.

2.19. The Consultant’s scope of work, as defined in the project Terms of Reference (TOR) and further elaborated in the Minutes of Contract Negotiations between ADB and the Consultant in the presence of government observers (Appendix 2), was to assist MMAF in implementation of ETESP-Fisheries in two general areas: (i) technical support, including preparation of detailed subproject selection criteria (technical, financial, environmental and social), formulation of subproject proposals; and development of detailed terms of reference for comprehensive assessment and specific technical design; and (ii) project management support, including project procurement and disbursement; and project management.

2.20. The scope of technical support includes advice and assistance for:

• preparation of criteria to enable identification of sites for rehabilitation and reconstruction through subprojects;

• formulation of concepts notes and subproject proposals; • preparation of terms of reference for assessment and design of subprojects; • implementation of subcomponents for community empowerment; small-scale capture

fisheries; aquaculture and mariculture; small-scale post-harvest facilities; coastal resource rehabilitation; and restoration and provision of services; and

• incorporation of social and environmental safeguards in subprojects.

2.21. The scope of project management support includes advice and assistance for:

• establishment of management structures and systems during ETESP-Fisheries start-up;

• project management and administration; • preparation of the Project Performance and Monitoring System (PPMS) and

Monitoring and Evaluation (M&E) systems; • development of the Project Management Information System (PMIS);



• financial planning and management; • procurement of goods and services; • reporting and documentation; and • coordination.

2.22. ETESP-Fisheries followed a needs based approach where community needs and opportunities for improved livelihoods were to be consolidated into subprojects. These subprojects were presented through detailed workplans, budget requirements and implementation mechanisms. The commencement of support was contingent upon the approval of the subprojects by ADB and/or BRR1. The districts and relevant agencies within the MMAF had submitted a number of proposals that were prioritized, screened for social and environmental safeguards and consolidated into district level subprojects. The Consultant Team initially worked together with the PMU/MMAF in preparation of the subprojects, gradually full responsibility for preparation should have rested with the PMU and DIUs.

2.23. By the end of 2005, the earthquake and tsunami affected areas and communities of Aceh and Nias were receiving assistance from a large number of on-budget and off-budget sources. Consequently, an important role of the Consultants was to facilitate the interface and coordination of MMAF and BRR with other support initiatives to ensure the efforts were not duplicated.

2.24. ETESP-Fisheries also had to work closely with other ETESP components, particularly Agriculture, Irrigation, the contract for NGO Services for Agriculture and Fisheries Components, and Spatial Planning and Environment Components.

2.25. Consequently, the Consultant's role in ETESP-Fisheries were to be to a large extent advisory, facilitative, coordinating and supportive to the PMU and DIUs. Its main objective was to assist the many and varied tasks of the PMU/DIUs to be carried out satisfactorily, in a well coordinated manner, for the timely and relevant delivery of assistance to earthquake and tsunami affected fishery communities.

2.26. In carrying out its tasks, the consultant team, through its individual specialists, was to work closely with PMU and the DIUs in their many duties and responsibilities. MMAF and the provincial and district governments, together with the participating communities, are the actual implementers of ETESP-Fisheries and thus responsible for project implementation and management. Moreover, as many activities were to be contracted out by the PMU to local institutions and organizations (ie, NGO’s, academic and/or research institutions, consulting firms, private contractors), the Consultants being involved in providing the

1 Subprojects in this document are considered as individual projects or groups of projects for investment. District programs are referred to as district concept notes.



PMU/DIUs with technical advice and administrative backstopping support, covering all stages of the project cycle, from planning to monitoring and evaluation.

2.27. Consultant services were also to emphasize capacity building of the staff and counterparts of MMAF, PMU and the DIUs to implement an effective program of assistance for rehabilitation and reconstruction, as well as for continued effective public service delivery after the project. This approach was important given the limited time provided for consultant inputs, and the need to build capacity in government services for longer term recovery in tsunami and earthquake affected communities.

Executing agency, Implementing Agency and Implementing Units

2.28. The Executing Agency for the overall ETESP was the Aceh-North Sumatra Agency for Rehabilitation and Reconstruction (BRR), with overall responsibility for its overall management and coordination. This EA was based in Banda Aceh with a sub-office in Nias. Immediately following the inception period the consultants undertook the task of preparing 11 district based, concept notes to be lodged with the BRR RAN database.

2.29. The initial Implementing Agency was the Ministry of Marine Affairs and Fisheries which set up a large project management unit and supporting task force in Jakarta. By the end of 2005 the MMAF had established a project management unit in Banda Aceh. The responsibility for implementation was handed over to BRR in late 2006. The consultants assisted this transfer of functions and responsilities with its experience and support skills.

2.30. Directly following the inception period, the Fisheries consultants together with MMAF and District Fisheries services began the preparation of the series sub project appraisal reports (SPAR), sub project preparation reports (SPPR) and Activity Development Reports (ADRs). All these documents went through an approval process with the ADB and BRR.

2.31. The 10 Project Management Specialist/Site Advisers were located at District Fisheries offices and offices established and equipped by consultant procurement. Where offices were not available alternative rented premises were sought. Each District Head of DKP became the nominal local coordinator and appointed between 2 and 5 of his DKP staff as counterparts.

2.32. In November 2005 Bina Swadaya NGO mobilised in NAD and their field staff were distributed to assist the sociological aspects of implementation of Fisheries, Agriculture and Irrigation community grant support. Early start up was slow and subject to a series of internal training courses/workshops by Bina Swadaya. Bina Swadaya report that there field services were delayed until late in 2006 but by that time they had 198 village facilitators covering 196 villages in 10 districts.

2.33. In the case of Fisheries this NGO support was continued until June 2008 when Bina Swadaya concluded their contract. Beyond that date, selected ex-Bina Swadaya field staff continued to be employed directly under NACA contract until March 2009, supporting a request by BRR for reporting on delayed community contracts.



2.34. Most major activities under this ETESP Fisheries Package 4 and a large proportion of deliverables under ETESP Fisheries were completed by mid-March 2008, and a new consultancy contract, ETESP Fisheries Pkg40 was signed by ADB and NACA on 18 March 2008 with NACA consulting services for ETESP Fisheries continued with this new contract.

3. ETESP FISHERIES ACTIVITIES AND DELIVERABLES

General Objectives and Achievements

3.1 This report section focusses on the activities supported by the ETESP Fisheries consultants and the outputs achieved by the component overall. These are more fully documented in the Component Completion Report but this section should underscore the significance of the achievements.

3.2 The component framework set out in the Inception Report proposed that the impact of the component should be a contribution to the revival of the economy in Aceh and North Sumatra tsunami affected regions thus determining the overall objectives recorded in the component completion report that agricultural and fisheries production in the affected areas would be restored. Considering the original end date of ETESP Fisheries, this would be achieved principally through i) 3,000 ha of Fishponds being restored to pre-tsunami levels and ii) 13,000 small scale fishers resume fishing by December 2007.

3.3 In response, over the extended period of almost 4 years 2005 – 2009 in the aquaculure sub-sector, the ETESP Fisheries component has restored 3,178 ha of shrimp and fish ponds by mid- 2009 directly benefitting 4,793 small scale aquaculture farmers and their families in Aceh and Nias. Other beneficiaries from aquaculture livelihoods activities restarted by ETESP total more than 6,235. Additional benefits have been obtained from the services provided by the innovative Aceh Aquaculture Communication Centre and the Aquaculture Livelihoods Service Centres. Those involved in trading and marketing aquaculture products are benefiting from the restored productivity. The ETESP Fisheries component thertefore more than met its targets. 3.4 In the capture fisheries sub-sector, it is estimated ETESP Fisheries activities had benefitted an estimated 18,000 small scale fishers and families in 11 districts of Aceh and Nias by June 2009 thereby considerably exceeding the initial component targets justifying the extension of the component time base. 3.5 The achievements assisted by the ETESP Fisheries consultant team working with BRR, NGOs, local government and the beneficiary groups may be considered in either of two categories, as on-budget where the funding was managed by the implementing agencies, MMAF or BRR, or off budget through the ETESP Fisheries NACA consultant budget. On Budget 3.6 The total of US$25,387,199 was disbursed on-budget from a planned budget of US$27,165,457 by December 2008 providing the support through six sub-components and the government’s costs of that delivery.



3.7 Through ETESP Fisheries Sub-component 1 Community empowerment by means of 243 community contracts totalling Rp.45,618,757,481 or 16% of the overall budget, 16,960 rural beneficiaries in 120 coastal villages were able to regain their livelihoods in addition to gaining experience in producer group coordination and contracting whilst also receiving technical skills training.

3.8 The ETESP Fisheries sub-component 2 “restoration of capture fisheries” delivered 141 new, locally designed, contracted and built, fishing boats with engines equipped with fishing gear, in the size range of 5 – 20GT and more than 300 smaller boats mostly through community livelihoods contracts. Significantly, in a sub-sector with mass adult illiteracy, 1,599 fishers received hands on training in gear, boat design, navigation, use of GPS and radio communications thereby improving their skills and safety.

3.9 The ETESP Fisheries sub component 3 “restoration of aquaculture fisheries” particularly benefitted coastal communities devastated by the tsunami. By December 2007, 2,943 ha of ponds had been restored on a build back better principle with improved eco-friendly design and better management practices. This total finally reached over 3,000 ha as targetted by the end of 2008 when the NACA consultants fully terminated operation. 3,305 aquaculture farmers have benefitted directly in six districts through the successful application of around 500 community contracts. In areas where the technical training in coordination with other international agencies has been undertaken 70% success rates are currently being achieved for shrimp farming.

3.10 The resurgence of shrimp and milkfish farming has been aided through the reconstruction and current operation of 49 hatcheries through the successful use of community contracts. There are 49 primary beneficiaries and more than 3,500 secondary benficiaries of the resulting restored services.

3.11 This sub-component has successfully contributed to widening the range of aquaculture productive activities resulting in installation and operation by a total of 2,540 local beneficiaries of 47 grouper cage culture units, 27 grouper nurseries, 31 crab cage culture units, 4 tilapia cage culture units and 4 lobster culture units.

3.12 Major grouper hatcheries (BBIP) in Simeulue and Nias run by the government which were severely earthquake damaged in 2004/2005 have been restored and returned to operation with new staff being trained by national consultants employed through ETESP Fisheries NACA consultancy.

3.13 Seaweed farming has been re-established in Nias and Nias Selatan as a productive activity in an ecoonmically disadvantaged area. Nine units are providing employment to 145 beneficiaries who have received technical and business training.

3.14 Overall the ETESP NACA Fisheries consultants and national experts have trained around 5,500 fish farmers and hatchery operators throughout the 11 project districts.

3.15 Sub component 4 Restoration of small-scale fisheries post-harvest facilities resulted in the rebuilding of 19 fish landings and jetties (8,523 beneficiaries), 4 fish markets (4,000



beneficiaries), 1 packing warehouse (100 beneficiaries), 2 deep wells for potable water supplies (600 beneficiaries), 11 marine fuel depots (more than 5,500 beneficiaries) and 4 ice plants (2,000 beneficiaries). The ETESP NACA Fisheries consultants were elemental in producing the designs and costings, as well as monitoring when construction was under way. The consultants also assisted in attempting to influence a major policy shift from state/local government owned assets delivered through government budgetting to producer/private sector ownership and operation for improved use and sustainability.

3.16 Sub component 5 Coastal ecosystem restoration activities produced the planting of 1,274,952 coastal trees, mangrove, casuarina and coconut totalling a spatial coverage of around 600 ha in association with canals, pond margins and replenished coastal green belt. In the process about a total of around 5,000 beneficiaries are now more aware of better management practices and eco friendly production. Three school campaigns improved 500 childrens’ environmental knowledge under consultant guidance whilst providing good environmental publicity for ADB and BRR. A range of 10 posters, brochures and manuals were produced (off-budget) by consultants and distributed to around 5,000 beneficiaries including school teachers.

3.17 Finally, the on-budget ETESP activities of Sub-component 6 Fisheries support services produced a range of benefits for local government agencies. Four DKP offices accomodating up to 200 staff were totally rebuilt at a cost of Rp.1,594,121,900, furniture and equipment were provided and each of 11 district DKP offices received one 4 wheel utility vehicle and 4 motorcycles principally to mobilise the district implentation units of DKP to the field for the ETESP Fisheries. Computers, printers and water test kits brought the offices technically up to par and training was provided to staff by consultants. The experience gained by government staff in associating with modern and innovative concepts and approaches was considerable. Many previously inexperienced local staff gained first hand experience of working with an international grant programme.

Off Budget

3.18 In addition to the design, planning, survey, monitoring and reporting activities of the ETESP Fisheries consultants associated with on-budget delivery by government implementing agency reported above, the extensive training, awareness raising and innovative livelihoods activities provided directly through the consultancy budget (off-budget) produced significant benefits for rural communities.

3.19 Thirty five different aquaculture technical publications have been distributed to around 25,000 beneficiaries. These were designed, produced and financed through off budget activity by consultants.

3.20 Twenty four off-budget training courses run by consultants and consultant supervised NGOs benefitted 4,284 trainees and to a large extent overcame the difficulties associated with centralised government style training when dealing with rural communities ie. the service of bringing the training to the communities.



3.21 Early planning and design was undertaken by consultants to assist investment through local aquaculture producer groups in Bireuen and Aceh Utara to establish locally run Aquaculture Livelihoods Service Centres to overcome the lack of extension, financial and marketing services. In association with this concept the central government BBAP at Ujung Batee was provided with the planning and design to establish one of such services in the form of an information technology equipped, interactive, aquaculture extension service.

3.22 The highly innovative Sonar Mapping study was first undertaken in its pilot stage under ETESP Package 4 and successfully developed a locally owned technology under the cooperation of the Panglima Laot, ETESP Fisheries and the BRR Mapping Centre, later also progressing to involve Syiah Kuala University, DKP and the Marine Police. Echo sounders fitted to local fishing boats under the supervision of Panglima Laot actually produced the first coastal navigation, fishing and hazard maps available in Aceh.

3.23 Consultants assisted traditional fishers association Panglima Laot to form a network of Capture Fisheries Livelihoods Service Centres and 2 radio communications centres for safety and security at sea. Twenty four training courses were provided in technical topics of navigation, radio communication, business improvement, etc. to a total of 4,284 trainees.

3.24 The ETESP NACA Fisheries consultants also provided advice on re organizing the JFPR/OISCA project which was associated with ADB ETESP management to make it more effective.

3.25 The consultants provided advice and considerable sectoral input to the ADB PMO/EMS/IRM and JFPR/IHS databases.

3.26 Numerous instances of low to high profile positive publicity generated in local and national media by ETESP fisheries benefitted the image of BRR and ADB. Consultants assisted with advice to protect ADB against advocacy NGO or media negative attack. Four ETESP Fisheries consultants designed and implemented websites, one under NACA and 3 directly under beneficiary producer group management also benefitted the up to date approach being fostered by ETESP. The consultants regularly contributed to servicing PMO/EMS administrative and financial reporting requirements, serviced inputs to CFAN4 meeting in Jakarta and contributed to ADB VIP field visits.

Functions and Work Undertaken by ETESP Fisheries Consultants

Introduction

3.27. During the period September 2005 to July 2009, the NACA ETESP consultants and local partners provided an increasingly wide and complex array of services and skills with BRR and ADB approval, and subject to the necessary ADB contract variation orders. In the early stages consultant focus was on initial survey, design and planning whilst establishing field stations and linkages, followed by intensive focus on support to tendering, contracting and delivery, whilst in later stages there was a progression in emphasis to wide ranging training and facilitation to ensure better viability and sustainability of the many assets delivered by ETESP Fisheries.



3.28. The NACA ETESP consultants provided support and services to on-budget delivery by BRR throughout and ultimately services purely through off-budget funds handled through NACA.

3.29. An important function was to provide the inter-relationship between sub-components and relative budgetting, as well as setting a livelihoods and poverty focus for BRR and MMAF.

3.30. The principal services provided to on-budget delivery through ETESP Fisheries Pkg4 may be considered tied to the sub-components and associated activities as follows:

Sub-component 1 Community Empowerment

3.31. Under this sub-component the ETESP NACA consultants provided overall budget and planning advice to MMAF and BRR on the restoration of small scale fisheries and aquaculture livelihoods in Aceh and Nias.

3.32. Facilitation between communities (producer groups) and GoI (BRR and DKP) to deliver a range of fisheries livelihood development options through numerous community contracts which was followed through with monitoring and reporting on delivery and accountability.

3.33. Particularly in this sub-component there was close collaboration with Bina Swadaya NGO to ensure facilitation of village and/or producer groups and after their withdrawal NACA continued employment of necessary community facilitators and community mobilisation specialists with BRR and ADB agreement.

Sub-component 2 Restoration of Capture Fisheries

3.34. The NACA consultants provided overall subcomponent budget and planning advice, on all aspects of restoration and rehabilitation of small scale capture fisheries in Aceh and Nias, to MMAF and BRR who carried out the tendering and contracting in line with GoI procedures.

3.35. The NACA consultants undertook detailed surveys on boat losses and need for replacement. This was followed consultation with fishers in planning, design, building and delivery stages for eventual delivery of 141 traditional design, wooden boats in the 5 – 20GT size range, complete sets of fishing gear, fishing lights and technical training. Designs were produced by 2 local specialists with marine architect skills hired by NACA in detailed consultation with beneficiaries and there was monitoring throughout by consultants. Detail drawings were required for boats at each site as the beneficiaries were particularly exacting about small local design features even though the majority could not read boat plans and were shown model boats. Most constructors also built from experience not from plan (cf. Europe 150 years ago). In fact most of the plans serve for the administrative task of embellishing contracts. It is estimated that 26 variations on design for the size range 5, 10, 15 and 20GT boats were produced and carefully consulted with beneficiaries and constructors in 11 districts. This and construction of all 150 planned boats took the entire



lifetime of the project, average construction time for each boat was more than 1 year, requiring frequent monitoring throughout.

Sub-component 3 Restoration of Aquaculture Activities

3.36. The NACA consultants provided overall subcomponent budget and planning advice to MMAF, BRR and ADB restoration and rehabilitation of the multi-faceted, small scale aquaculture in Aceh and Nias.

3.37. Survey, design, monitoring and technical advice to shrimp and fish farmer groups in the reconstruction of 3,000 ha of ponds and canals mainly on the east coast of Aceh. Design for each area was by consultants hired and overseen by NACA.

3.38. NACA consultants provided monitoring and technical advice to shrimp and fish farmer groups on agroinputs for start up of production and reported on accountability and delivery.

3.39. NACA consultants, in cooperation with other international agencies, provided technical advice on better management practices. Facilitation of farmer groups was supported by Bina Swadaya NGO throughout.

3.40. The consultants delivered the survey, redesign and monitoring of the rebuilding of shrimp hatcheries to support the pond based industry.

3.41. At the request of beneficiaries, NACA consultants provided design, technical advice, training and monitoring of floating cage aquaculture culture as alternative livelihood activities: grouper nurseries and growout; crab fattening; tilapia; lobster. The consultants also reported on delivery and outcome.

3.42. Survey, redesign, monitoring of rebuild, facilitation with DKP NAD and Sumut, coordination with COREMAP for reconstruction of grouper hatcheries on Nias and Simeulue islands was undertaken by NACA consultants. Technical training of hatchery staff was provided by sub-contracting to national specialists from working hatcheries in Indonesia. These consultant experts also supplied oversight and advice to restart and demonstrate operations of the hatchery production cycles.

3.43. Educational, extension and publicity work involving coordination between international donors and NGOs. Outputs from this work are manuals, posters, video film screenings and website.

3.44. NACA consultants also provided technical advice to ADB in meeting challenges from NGO environmental lobby groups.

Sub-component 4 Restoration of small-scale, capture fisheries infrastructure

3.45. Overall budget and planning advice was provided to MMAF, BRR and ADB by NACA consultants on matters concerning the restoration and rehabilitation of small scale fisheries infrastructure in Aceh and Nias.



3.46. NACA consultants provided the survey, design, monitoring and technical advice for the reconstruction of 19 fish landings and jetties. The management and supervision of the design consultants, which were sub-contracted by NACA, was under control of the national Infrastructure Specialist in the consultant team assisted by 2 infrastructure monitors sub-contracted by the consultants. Quantity surveyor work was also subcontracted on a job-by-job basis under NACA control. The consultants undertook intensive monitoring of delivery of works by contractors which were under BRR control, in the absence of adequate supervision. It is important to note that under the Package 4 ETESP Fisheries contract that NACA consultants did not have the remit of supervision. This was placed squarely with the implementing agenicies, MMAF and BRR.

3.47. NACA consultants also provided the survey, design, monitoring and technical advice for the reconstruction of 4 fish markets and 1 fish packing warehouse. The management and supervision of design consultants which were sub-contracted by NACA was undertaken by the national Infrastructure Specialist in the consultant team assisted by 2 Infrastructure Monitors sub-contracted by the consultants. The consultants also undertook intensive monitoring of delivery of these works by contractors which were under BRR control, in the absence of adequate supervision.

3.48. Survey, design, monitoring and technical advice for the reconstruction of 2 deep tube wells to provide fresh water to fish landing sites was provided by NACA consultants. The management and supervision of design consultants which were sub-contracted by NACA was by the national Infrastructure Specialist. Necessarily, the consultants also undertook intensive monitoring of delivery of these works by contractors which were under BRR control. Water quality testing prior to public use was done by local government agencies at consultant request.

3.49. Survey, design, monitoring and technical advice for the reconstruction of 11 marine fuel depots to provide fuel to fish landing sites was undertaken by NACA consultants. Management and supervision of design consultants which were sub-contracted by NACA was by the national Infrastructure Specialist. Again, to compensate for poor supervision the consultants also undertook intensive monitoring of delivery of these works by contractors which were under BRR control.

3.50. Survey, design, monitoring and technical advice for the reconstruction of 4 ice plants to provide ice to fish landing sites was provided by NACA consultants. The national Infrastructure Specialist oversaw the management and supervision of design consultants which were sub-contracted by NACA. Again, the consultants undertook intensive monitoring of delivery of these works by contractors which were under MMAF and BRR control.

3.51. Considerable additional work by NACA consultants was required to facilitate the joint ownership and management of infrastructure assets between the Fisheries Services and the private sector (producer groups/private sector). This had notable positive impact in many locations but was not universally successful.



Sub-component 5 Coastal ecosystem restoration

3.52. Overall budget and planning advice to MMAF, BRR and ADB ETESP PMO/EMS to mitigate the environmental impact of restoring coastal ponds and canals was given throughout by NACA consultants. Coastal environment surveys (IEA) were also carried out by consultants on behalf of MMAF and BRR with the overview of Bapedalda NAD and Sumut. There was coordination with the Environmental Adviser of ADB PMO/EMS

3.53. The NACA consultant team was strongly placed to meet environmental challenges, having both international and national coastal environment capacity. The design, planning, facilitation and monitoring of communal planting (to plan) of 1.27 million coastal trees under community contracts was undertaken by consultants supporting the administration done by implementing agencies, MMAF and BRR. The results and impacts were improved markedly by the employment of a local mangrove specialist (a coastal forestry specialist) by the consultants providing pre- and post-planting advice.

3.54. The NACA team and subcontracted local consultants who provided farmer training in planting and after care for seedling trees, as well as general awareness of the importance of the coastal environment.

3.55. Local NGOs, schools and media services were facilitated by NACA consultants to undertake successful school awareness campaigns on coastal environment and tree planting.

3.56. There was production of a range of environmental posters, brochures and manuals by consultants with agreement of BRR and ADB.

3.57. Consultants also provided technical advice to ADB PMO/EMS in meeting challenges from NGO environmental lobby groups.

Sub-component 6. Fisheries support services restoration

3.58. NACA consultants undertook consultation with DKP officials, survey, design, monitoring and technical advice for the reconstruction, furnishing and equipping of DKP offices at 4 sites.

3.59. Planning, design and specifications for delivery of computers, water quality test kits, and training for DKP at 11 district offices was carried out by NACA consultants.

3.60. Provincial and 11 District DKP staff were given experience in being partners in the implementing of international grant programme under joint BRR and consultant guidance. Actually, many BRR staff were also DKP staff on secondment. 3.61. With consultant facilitation, the local fisheries service DKP gained knowledge through association with innovative approaches, e.g. community contracts, public/private partnerships, Sonar Mapping, LSC-CF, AACC, ALSC 3.62. Innovative producer group services begin to replace non-functional, top-down, fisheries extension system under NACA consultant guidance creating an ambience more favourable to a livelihoods approach for development.



3.63. DKP local staff numbers and technical capacity were boosted at both marine fish hatcheries, BBIP Nias and BBIP Simeulue, under NACA consultant advice and trained by sub-contracted consultants (national experts). 3.64. Advice, training, TORs, guidelines were provided to DKP by ETESP NACA consultants.

3.65. A number of workshops and meetings of various levels were organized by consultants including key meetings together with ADB ETESP PMO/EMS, MMAF and BRR.

3.66. Considerable support by consultants was provided to ADB ETESP PMO/EMS organized events and VIP visits.

3.67. At termination of ETESP Fisheries, consultants provided advice to BRR on rational distribution of consultant equipment.

3.68. ETESP Fisheries consultants made significant inputs to the ADB EMS/IRM ETESP database.

3.69. ETESP Fisheries consultants provided planning for the consolidation and transition of key livelihoods activities in conjunction with JFPR/OISCA and ADB ETESP PMO/EMS towards continuity and sustainability of those activities.

The principal services provided to off-budget delivery may be considered as follows:

General

3.70. The ETESP NACA Fisheries consultants, in consultation with beneficiaries and various local agencies, prepared the concept notes, sub-project appraisal reports (SPAR) and sub-project preparation reports (SPPR), as well as numerous activity design reports (ADR) and technical guidelines.

3.71. The ETESP Pkg 4 budget line 2400: Studies and surveys, with an eventual cost of US$614,550 for conducting design and monitoring studies and US$216,272 for the Sonar Mapping (survey), was indispensable in assisting the progress of the project and in responding flexibly and promptly to tasks which emerged or evolved during the course of the main work of delivery.

3.72. An ETESP Fisheries website www.acehfisheries.org was designed and managed by NACA consultants. Three other specialist livelihoods websites were also established with consultant design and implementation, and placed under beneficiary control.

3.73. The actions of the consultant team ensured a connection between technical delivery and environmental and social considerations.

3.74. It should be noted that design and planning required specification, particularly of hardware, to the minutest technical detail by the consultants to ensure that GoI administrative processes could proceed in a more guided and timely manner with positive outcome.



3.75. The consultants provided regular advisory services and contribution to reporting by management and advisers at ADB ETESP EMS/PMS.

3.76. Throughout the implementation period the NACA consultants operated a complaints service in coordination with complaints services offered by ADB ETESP and BRR. Consultants also provided advice when required to ADB and GoI audit and anti-corruption processes.

3.77. Contributions to publicity for ADB ETESP were also often provided.

3.78. Consultants provided inception, quarterly progress and final reports, as well as monthly contributions to ADB ETESP PMO/EMS progress reporting.

3.79. The consistent and continuous presence of consultants also had a stabilising effect on project development whilst there were annual (or more frequent) changes in PMU composition and approach, whether BRR or MMAF. 3.80. Advice was provided by NACA for the reformulation of the OISCA/JFPR project in 2008 and possibilities for cooperation between ETESP Fisheries livelihoods initiatives and the JFPR/OISCA project.

3.81. At ADB PMO/EMS request, the NACA consultants provided draft project concepts for consideration of the EDF for continued investment in Aceh and Nias.

3.82. The ETESP NACA Fisheries consultants prepared the Component Completion Report (CCR), and final consultant reports for Packages 4 and 40. The consultants were also active in assisting the consolidation and transition of the innovative livelihoods activities to the OISCA/JFPR project for improved continuity and sustainability.

3.83. The ETESP NACA Fisheries consultants fully supported and contributed to the final ETESP Fisheries workshop held at MMAF in Jakarta on 25 June 2009.

Additional innovative functions

3.84. Sonar mapping was taken up under Studies and Surveys in 2007 and quickly established its potential to become a major contributor to ETESP Fisheries success through its innovative participatory approach. It first began with off budget funds (Studies and surveys) under Package 4 and it was later transferred to and completed under Package 40.

3.85. ETESP NACA Fisheries consultants responded positively to livelihoods cluster approach promoted by the Livelihoods Adviser PMO/EMS and began planning for innovative fishermen and fish farmer livelihoods service centres and supporting services. Aquaculture Livelihoods Service Centres (4) and Capture Fisheries Service Centres (8), as well as the Aceh Aquaculture Communication Centre (1), were planned during Package 4 period, and all established and made operational through Package 40.



4. PROJECT MANAGEMENT AND FINANCIAL PROGRAMMING

Project Management by the Implementing Agencies

4.1 The BRR designated the Ministry of Marine Affairs and Fisheries (MMAF) as the Implementing Agency of ETESP-Fisheries for the 2005 budget. A MMAF Project Management Unit (PMU) was established by MMAF in December 2005 in Banda Aceh, with responsibility for coordination and management of ETESP-Fisheries of the 2005 budget, extended till December 2006 (designated 2006L), and apart from a break during May to July 20062, continued to operate until December 2006. Despite the extension in activities to 2006, there were several uncompleted contracts from the MMAF Satker after closure. Consultants provided continuity to try to have these contracts completed. 4.2. During 2006, the BRR designated BRR as the Implementing Agency of ETESP-Fisheries for the 2006 budget. The BRR’s management unit (Pejabat Pembuat Komitmen – PPK, Fisheries Satker) took over the responsibility for coordination and management of ETESP-Fisheries for the 2006 budget. This meant that there were two concurrent project management units in operation during 2006.

4.3. To assist the supervision of the activities, the MMAF and subsequently the PPK, set up District Implementation Units (DIUs), one for each district/kota. These units were variously staffed, in 2007 by four DKP personnel from each district. Staff numbers were reduced during 2008, but DIUs continued their work until 31 December 2008.

4.4. A new BRR Project Management Unit, (Satker), was appointed for 2007 and established by 22 January, commencing implementation from March 2007 when budgets became available. The BRR Satker for the 2007 budget contained largely new staff, requiring time in training and orientation to ETESP Fisheries implementation procedures. A new BRR Satker was established in 2008 and started work in November 2007 with forward planning and budget preparation. It worked in association with the BRR Director for Fisheries and Agriculture, and the ADB resourced ETESP PMO in BRR. During the period 2008-2009 there was progressive reduction in numbers of BRR staff until the BRR ETESP Fisheries Satker closed along with BRR on 16 April 2009. NACA consultant numbers were similarly progressively reduced to match the declining amount of fieldwork.

4.5. Extensive training and consultation has been provided by the ETESP Fisheries consultant team in each year to facilitate planning and operation of the BRR Satker. Changes in the Satkers each year, and new staff assigned, required continued effort by consultants in training.

4.6. The BRR Satkers were organized around the six sub-components of ETESP Fisheries, with selected two staff (one senior, one junior) responsible for implementation of each sub-component. Following recommendations from NACA based on 2005 and 2006

2 Related to delays in budget release.



experiences, management units (PPK) were subsequently established into 4 components, and these were retained until completion.

• Aquaculture (ETESP Fisheries sub-component 3) and environment (Fisheries sub-component 5)

• Community empowerment (ETESP sub component 1) and institutions and service recovery (ETESP Fisheries sub component-6)

• Capture fisheries (ETESP sub-component 2) and infrastructure (ETESP sub-component 4)

• Project implementation on the islands of Nias

NACA consultant capacity matched this division of technical scope.

4.7. ETESP Fisheries consultants worked closely with MMAF, and subsequently BRR to assist programming, planning and operational implementation of each sub component. Many of the staff appointed in each year were new to ETESP Fisheries and required additional support from the consultant team for familiarization and training in procedures for planning and implementation of ETESP Fisheries. In 2008, the Satker staffs were a mix of experienced and new staff.

4.8. Implementation guidelines were prepared for each ETESP Fisheries sub-component during 2005, and were revised during the project as needed. A full list of guidelines and other related documents is provided in Annex 7.

4.9. District Implementing Units (DIU). ETESP Fisheries supported fisheries rehabilitation and reconstruction in 11 districts/kotas. Forty four staff were assigned by district DKP Kabupaten to the DIU, 4 in each District for the period 2006 and 2007. Many of the original 2006 personnel were replaced3 with the transition to the 2007. The DIU was reduced to 1 person per District DKP in 2008, a reflection of the reduced operating budget, but not reduced work load. However, the workload was significant in some districts with major DIPA budget carry over eg. in Aceh Utara which required careful monitoring and support by the BRR Satker and consultant team. The need for preparation of completion reports, particularly for community contracts, required a significant DIU input and effective coordination at District level during this period.

4.10. The capacity at District level was consistently weak, reflecting years of neglect and a faulty decentralization process. Attitude and motivation were generally poor. The District involvement was essential to facilitate and to provide the services which were needed to support large scale investment such as that brought by ETESP-Fisheries, and more broadly for effective management of fisheries and aquaculture rehabilitation and recovery of the sector. Training in respect of ETESP related duties was completed for all DIU staff in 2006 and again for new staff in 2007 and 2008. It is hoped that involvement in the project has

3 Due largely to local politics



provided capacity building in project management and community engagement that can be sustained beyond ETESP Fisheries but longer-term capacity building initiatives linked to institutional reform and strengthening, following a complete rethink of the role of district fisheries services, are essential for future fisheries and aquaculture management.

4.11. A significant problem was also encountered with previous 2006/2007 DIU officers failing to pass over project assets, particularly vehicles. In some cases DKP assets remained with DKP District Heads. This required in some cases the District-based ETESP Fisheries Site Advisors/Project Management Specialists (SA/PMS) to provide consultant vehicles to support the DIU activities. All assets were eventually passed to the BRR Asset Management Unit and passed to the 2007 Satkers. Arrangements were in place for a similar transition between 2007 and 2008. An exit strategy was prepared in early 2008, in consultation with ADB and BRR, which determined the use of assets at completion of the Component. This was later refined in the extended Package 4 period to December 2008. Assets were not finally transferred until beyond BRR and Satker closure in April 2009.

4.12. Tendering Committees Tendering committees were established for Satker procurement during each budget year. These committees comprised 5 people. Some problems were experienced with each tendering committee as a result of inexperience in procurement procedures and secretive practices surrounding them. The 2007 committee found discrepancies between budgeted and specified cost for some infrastructure and revision of specifications, BoQ and costing was assisted by NACA consultants. Usually cost increases and delays were involved. Frequent meetings were held between the consultants, tender committees and Satker to resolve these design and planning matters. All tender committees and Satkers were exceedingly slow to return contract documents, BER and PCS to ADB PMO/EMS for procedural checking.

4.13. Contractors selected by the tendering process often proved unreliable on delivery, time and quality.

4.14. Supervision Supervisors were appointed by the Satkers for supervision of aquaculture, boat construction and fisheries infrastructure subprojects, however actual timely deployment of suitably qualified supervisory staff was an ongoing problem throughout ETESP Fisheries implementation. Terms of reference were developed and consultants provided initial training to the supervisors prior to mobilization. It was observed that in a large number of cases, the supervisors did not have the appropriate competence to identify problem issues with the constructions (i.e. following the design specifications) and were often absent from sites. ETESP consultants regularly reported these discrepancies to the BRR Satker as a routine follow up to consultant monitoring visits. 4.15. ETESP Fisheries consultants fielded additional monitors for capture fisheries, aquaculture, fisheries infrastructure and community contracts, with monitoring reports provided regularly to BRR Satker for follow up action as needed in order to partially make up for the limited supervision,. In the case of community contracts this monitoring was supplemented by employment of ex-Bina Swadaya Community Mobilisation Specialists and Community Facilitators during 2008.



4.16. Nias Coordination Following a relative neglect of Nias and Nias Selatan by the Satkers during 2006, a separate BRR PPK was established on Nias from May 2007, to give more attention to those districts. This was assisted by a NACA appointed consultant coordinator of local origin. Regular meetings were held between ETESP consultants and Satker, PPK and DKP District and DKP Province (North Sumatra) to evaluate specific implementation activities (eg. the Grouper hatchery construction in Nias and Ice plant installation in Nias and Nias Selatan) and seaweed and grouper rehabilitation activities. Regular discussions were also held with ADB Coremap to ensure that the ETESP’s activities were complementary in supporting rehabilitation and development in Nias, particularly with respect to seaweed culture. The linkage with COREMAP and DKP Sumut proved very positive throughout the implementation and followup. However, there continued to be delays in handover and effective implementation of infrastructure, which required further facilitation by ETESP Fisheries consultants under Package 40.

Consultant Team

4.17. The Consultant Team maintained a full-time presence in Banda Aceh, and in each of the 11 districts/kota in NAD and Nias from September 2005 to December 2008. All Site Advisers (SA) were withdrawn from the field in mid-December 2008 ready for project closure in compliance with the BRR and ADB exit strategy at the time. An exception was the SA Pidie who continued to monitor community contracts which had been issued very late in December 2008. The Team provided extensive support to assist the BRR Satker in preparing implementation guidelines, planning documents, annual budgets (RKAKL) and other necessary documentation, advice and technical assistance for ETESP Fisheries management. Management and implementation support has also been provided by the Project Management Specialist/Site Advisers located in the Fisheries Department in each of the eleven ETESP-Fisheries districts/kotas4.

4.18. Following the recommendations provided during the First Interim Report and subsequent reports, various consultant team changes were made. Consultant inputs have been revised through Contract Variations to take account of the need for additional time for extended project planning and management, including additional inputs required for the management of the design studies now assigned to the NACA contract. The final approved personnel schedule based on Contract Variation 10 is provided as Annex 1.

4.19. Short-term inputs for design and monitoring (see Annex 11 for detail) have also been provided through contracts issued by NACA through the designs and studies budget line available in the NACA Contract.

• Design contracts included design and monitoring of: fish and shrimp ponds (tambaks); boats and boat repair; shrimp hatchery rehabilitation; rehabilitation of the Provincial fishery service offices; livelihoods service centres and fish packing sheds

4 Banda Aceh, Aceh Besar, Pidie, Bireuen, Aceh Utara, Kota Lhokseumawe, Nias, Nias Selatan, Aceh Barat, Aceh Jaya and Simeulue. During 2007, the Site Adviser for Banda Aceh also worked part‐time as Site Adviser to Kota Lhokseumawe.



at Lampulo; design of fisheries infrastructure, fish landings, small ports, markets, wells, ice plants at a number of locations; map preparation and mangrove rehabilitation.

• Monitoring contracts were also provided to assist in providing technical advice and monitoring of progress for capture fisheries, aquaculture and coastal reforestation subcomponents. The Monitoring reports have been regularly sent to BRR Satker for advice on the relevant follow up actions.

4.20. See Annex 11 for a summary of design and monitoring study reports.

4.21. The facility to provide these design and monitoring studies through the consultant budget, sometimes at short notice, with PMO/EMS approval, as and where needed, has proved invaluable during implementation of ETESP Fisheries.

4.22. The consultants hired vehicles and local drivers for use of the team during the period. There has been occasional shared use of the vehicles procured by the DKP Satker for combined field trips. Although envisaged in the NACA Contract, transportation for NACA consultants was not provided by Government. Contract Variations covered the cost of rental of vehicles for consultant use (and often local DIU/fishery service staff) in Banda Aceh and all district/kotas. The cost of mobility in the field for staff and communications over such a wide area greatly increased the consultant OPE budget.

Financial programming

4.23. The financial programming for ETESP Fisheries has gone through several stages, with the different MMAF and BRR Satkers, the ETESP Fisheries consultants undertook the role of assisting the budgetary planning so that it matched existing plans and assisted in monitoring disbursement and procurement. The following summarizes the budgets and disbursement outcomes until 31 December 2008 when the on-budget activities were completed.

• Financial year 2005 (2006L). Of a total MMAF Satker budget of US$ 7.9 million, ETESP Fisheries component expenditure reached US$ 3.2 million by the 30 December 2006.

• Financial year 2006. Out of total BRR Satker budget of US$ 7.3 million, Component expenditure had reached US$ 6 million by the end of 2006 Both 2006 and 2006 L expenditures collectively accounted for 28 % of the original budget of US$ 30 million.

• Financial Year 2007. The DIPA 2007 was approved on 31 December 2006 and a revision approved on 12 March 2007 which included 2006L and 2006 budget carryovers. The revised DIPA 2007 provided a budget of Rp 172,338,149,000 (around US$ 18.3 million).

• Financial Year 2008. The DIPA 2008L and DIPA 2008 were approved on 31 December 2007 and were subject to various subsequent revisions. The 2008 budget was revised during the third quarter to take account of various changes. The budget



available for 2008 was made up only of 2007 budget carry overs, with a total budget of Rp 86,482,708,000 (around US$9,406,762). Disbursement for the 12 months to end December 2008 is estimated to total Rp. 69,260,274,681. This amount was split between 2008L and 2008 DIPA budget documents. There were two main revisions approved by Directorate General of Treasury, revision I No.0107.1/094-04.0/-/2008 dated 09 May 2008 and revison II No.0107.2/094-04.0/-/2008 dated 17 July 2008. Both were completed by 31 December 2008, although BRR informed that the last day for KPPN to receive payment instructions was on 18 December 2008.

4.24. Reallocation. Following protracted discussions between PMO/EMS and BRR ETESP PMO, as well as consultations between PMO/EMS and consultants, the overall Fisheries component allocation was reduced by US$3.4 million after several contracts from 2006 were considered procedurally ineligible by ADB PMO/EMS. Attempts by consultants to assist the recovery of the procedurally ineligible contracts had very limited success due to misplacement of documents by the respective previous Satkers and tender committees. The total budget allocated to ETESP Fisheries component returned at end of 2008 to US$30,000,000.

4.25. Disbursement. ETESP Fisheries disbursement on budget to 31 December 2008 reached US$25,387,199. The breakdown of designated budget and cumulative expenditure up until 31 December 2008 is provided in Table 2 below. Contracts discounted as ineligible by ADB PMO/EMS for having procedural errors are not identified in the table. The consultants assisted the BRR ETESP PMO to collate missing tender and procurement documents in order for many contracts to comply with the stringent procedural requirements.



Table 2 ETESP Fisheries Budget (DIPA 2005-2008), with disbursement by ADB category (excluding international consulting services)

ADB ETESP FISHERIES ON BUDGET 2005 - 2008 ALLOCATION & DISBURSEMENT

ADB Categories/Activities

Original budget

allocation US$

MMAF Satker

2006L US$

BRR Satker

2006 US$

BRR Satker 2007

expenditure US$

BRR Satker 2008

expenditure US$

Total expenditure 2005-2008

US$ Civil Works 11,760,000 20,051 328,886 891,157 1,873,125 3,113,219

Fishpond Rehabilitation 7,730,000 582,960 3,153,950 3,154,887 45,683 6,937,480

Facilities 4,030,000 - 302,335 21,907 2,378,027 2,702,269

Equipment and Materials 60,000 510,628 354,872 12,184 590,374 1,468,058

Boats and Vehicles 3,190,000 - 867,781 1,572,364 1,436,063 3,876,208

Training 290,000 128,365 - 22,629 38,543 189,537

Studies & assessments - 25,099 - - 25,099

Community Mobilization 2,350,000 1,610,885 - 3,072,985 272,211 4,956,081 Implementation and Supervision 970,000 262,595 567,245 663,349 517,268 2,010,457

Consulting Services* 1,230,000 108,791 - - - 108,791

Total Allocated/Disbursed US$ 31,610,000 3,224,275 5,600,168 9,411,462 7,151,294 25,387,199

Budgetted/Undisbursed by December 2008 1,778,258 Total On DIPA Budget 2005-2008 27,165,457

* On-budget and disallowed by ADB under ETESP Grant Agreement **Exchange rate 2008 US$1.00 = Rp.9,685 4.26. Consultants provided continuous assistance to BRR (and MMAF during the early stages of the contract) in financial programming. The consultant team was strengthened by addition of a domestic specialist adviser with GoI procurement and finance procedures experience for Budget Design and Monitoring Services. His work was invaluable in tracing disbursement through the KPPN and in straightening procedural problems in the reporting of the procurement processes.

Contracts

4.27. Procurement through GoI finance system was undertaken by the Project Management Units (PMU) of MMAF and BRR, in three ways respectively; by tendering, by direct purchase and through community contracts. A total of 779 community contracts were issued under SC1, SC3 and SC5 (Table 3). All community contracts were reviewed by the consultants. Tendering committees were established by the Satker during each budget year, working to KEPPRES 80 and ADB procedures. Generally, the former prevailed. Direct purchase on-budget was also undertaken by the Satker. There was off-budget procurement



of design services, trainers, equipment and smaller items by the NACA consultants following ADB procedures.

Table 3 Contracts, by sub-component, issued by MMAF/BRR Satkers 2005 - 2008

Activities MMAF Satker

2006L BRR Satker

2006 BRR Satker

2007 BRR Satker 2008 (to 31 Dec 2008)

Total

Sub‐component 1: Community empowerment (Village grants)

0 79 140 21 240

Sub‐component 2: Capture fisheries (Boats/engines)

9 0 20 45 74

Sub‐component 3: Aquaculture (Ponds/Canals/Cages Agroinputs)

77

39

259

111

486

Sub‐component 4: Fisheries Infrastructure (Buildings)

7 1 29 26 63

Sub‐component 5: Coastal environment (Tree planting)

2 21 3 27 53

Sub‐component 6: Service (Office buildings/equip)

2 0 0 9 11

Supervision Contracts (Satker)

0 0 63 35 98

Total 97 140 514 274 1025

4.28. Consultants assisted with contracts beyond the design stage in various ways. A contracts database was established for all contracts reviewed and recorded before they were issued. Contracts finalized by Satker were usually delivered sometime later to consultants for reviewing the BER and PCS. Contracts were then submitted to the procurement specialists at PMO/EMS by the BRR PMO for scrutiny before being declared eligible (or ineligible) by that unit. Ineligible contracts were returned for further revision by BRR PMO and Satker. This was generally not a timely process.



Equipment

4.29. Equipment was purchased by consultants through Package 4 equipment budget line on the consultants’ contract. The list is provided in Annex 5. The equipment was scheduled to be handed to BRR prior to 16 April 2009 but the consultants retained use of it until full closure of ETESP Fisheries in June 2009 (see final report Package 40) when it was handed to the care and processes of the ETESP PMO unit at BRR.

Program Documentation

Sub-project appraisal reports (SPAR)

4.30. SPARs were prepared by the consultants and approved by BRR and ADB to cover ETESP Fisheries activities for the period from 2005-2008. The SPARS cover three regions (East Aceh, West Aceh and the Islands), with one for general, non-specifically regional activities. All SPARs were completed during 2005 and early 2006 by consultants.

4.31. Due to high demand and additional requests received for the expansion of ETESP Fisheries activities in 2007, some additional items which were not in the four approved SPARs were included by BRR in the 2007 ETESP Fisheries program. These additional items include the proposed livelihood centres recommended by the BRR-ADB Livelihoods sector review.

4.32. Consultants were the major designers of the SPAR in various ways by collating data, carrying out initial field surveys, stakeholder interviews and design, facilitating meetings with MMAF, DKP, BRR and ADB PMO/EMS to seek agreement and approval.

Sub-project preparation reports (SPPR)

4.33. Based on the approved SPARs, a Subproject Preparation Report (SPPR) was required to provide the subprojects’ detailed designs. The approval of the SPPR by ADB is a condition to the commencement of subproject activities/civil works. One sub-project preparation report (SPPR) was prepared for each district/town, based on the respective approved SPARs. The SPPR documents for all carry over 2006L and 2006 activities implemented in 2007 have been completed and approved by ADB PMO/EMS. Minor addenda to the approved SPPRs were necessary to address changes in activities necessary during detailed planning and implementation.

4.34. Approved SPPRs (and most other key documents) were translated into Bahasa Indonesia by the NACA consultants and widely circulated to concerned stakeholders for their information and reference.

4.35. Consultants assisted with SPPRs in various ways – collating data, carrying out initial field surveys, stakeholder interviews and design, facilitating meetings with MMAF, DKP, BRR and ADB PMO/EMS to seek agreement and approval.

4.36. A tabulated SPCR summary has been given in the Component Completion Report (May 2009).



Environmental safeguards (REA, IEE) and monitoring

4.37. Rapid Environmental Assessment (REA) documents were completed by the consultants and are appended to each of the approved SPPRs and SPPRs. All approved REA and IEE documents were also translated into Bahasa Indonesia by the consultant team and widely circulated to concerned stakeholders. The status of IEE preparation and approval is shown in Table 4 below.

Table 4. IEE completed and approved by Bapedalda NAD and SUMUT

District IEE submitted IEE Approved IEE Submitted IEE approved

Aceh Utara 19 October 2006 30 November 2006 16 November 2006 30 November 2006

Lhokseumawe None* None 16 November 2006 30 November 2006 Bireuen None None 29 August 2006 9 January 2007

Pidie 26 July 2006 30 November 2006 16 November 2006 30 November 2006

Aceh Besar 13 June 2006 27 July 2006 18 Octotober 2006 9 January 2007 Banda Aceh May 2006 27 July 2006 16 November 2006 30 November 2006 Aceh Jaya None None 21 September 2006 9 January 2007 Aceh Barat None None 16 November 2006 30 November 2006 Simeulue None None 2 October 2006 27 July 2006

Nias 1. 30 August 2006 2. 20 November 2006 9 January 2007 24 November 2006 **)

Nias Selatan 1. 30 August 2006 2. 20 November 2006 9 January 2007 24 November 2006 **)

*) There were no IEE activities under 2006/L budget **) Approved on 2 May 2007 4.38. The major concerns in the REA’s and IEE’s related to the location of green belts and positioning of activities that do not impact on sensitive habitats, and also status and management of coastal fish resources. Environmental safeguards were built into all ETESP Fisheries activities where required to ensure project implementation was environmentally sound, and well integrated into coastal environments. Packages of support were also included to replant mangroves, contributing to environmental improvement, and rehabilitation of fragile, but degraded onshore coastal habitats.

4.39. In 2007, an environmental review procedure was put in place to whereby the BRR Satker and ETESP Coastal Environment Specialist reviewed all contracts for environmental concerns, prior to submission to KPPN for disbursement. Environmental guidelines were also prepared to guide DIU and communities and attached and distribution with all community contracts.

4.40. Presentations of IEEs and the environmental safeguards approach of ETESP Fisheries were made by NACA consultants to BAPEDALDA in NAD and North Sumatra during 2007. The ETESP Fisheries consultant team also participated in the environmental monitoring workshop hosted by BAPEDALDA NAD in October 2007.

4.41. Environmental monitoring training was organized during December 2006 for each designated DIU staff, following which the environmental monitoring manual was finalized and support continued to be provided to the BRR Satker and DIU in organization of the



environmental monitoring systems, as required in the IEE documents. Progress on the preparation of environmental monitoring reports was delayed due to the absence of DIU and environmental specialists within the BRR Satker during the early part of 2007. The Consultant Team Coastal Environment Specialist (CES) continued to make regular visits to all districts to provide on-site training in environmental monitoring and the preparation of environmental monitoring reports. Assistance was also provided to BRR in preparation of quarterly environmental monitoring reports.

4.42. Basic environmental monitoring equipment for each DIU, purchased during late 2006, was delivered to each DIU during January 2007. Training in the use of the equipment was provided by the Coastal Environment Specialist to each DIU. Active follow up by the CES to encourage and support the DIU to conduct environmental monitoring and submit environmental inspection forms continued to be necessary throughout. Without continued facilitation it is likely that these practices would not survive beyond the duration of ETESP.

4.43. Environmental monitoring proved useful in identifying key environmental issues of concern that are summarized in the Table 5 below:

Table 5. Summary of the environmental monitoring findings

Sub component Assessment Result Action Required

SC-1 Community empowerment

1) Screening of all CLAPs completed as required 2) No environmental incidents reported to date during field inspections

1. Impoved maps needed based on satellite village imagery to define environmentally sensitive area for distribution to DIUs

2. Further socialization and distribution of environmental guidelines is required for community contracts

SC-2 Capture fisheries restoration

1) Boat building wood documentation successfully obtained in 2007. 2) No destructive fishing practice and fishing gear supported 4) No environmental incidents reported or noted during field inspections, except for some concern about wood quality of boats in Nias Selatan

1. Further effort needed by DIU and Satker to obtain legal timber wood source documents from contractor

2. Wider socialization and distribution of the new BRR-Timber wood guidelines to contractors

3. Improvements needed in tender procedures and contract documents to ensure legality of timber supplies is adequately covered and clear.

4. Strengthened supervision and monitoring

SC-3 Aquaculture restoration

1) Mitigation requirements generally implemented 2) Pesticides found at some ponds but not supported under ETESP. Flooding a problem in some locations. 3) Some shrimp diseases reported requiring training in improved practices 4) Some dyke quality problems with

1. Need to improve the farmers awareness on better management practice of ponds and hatchery operations including responsible use of chemicals

2. Training and extension activities should be strengthened for farmers and hatcheries producing disease free



contractors.

seed

3. Strengthened supervision and monitoring.

4. Green belt restoration and mangrove awareness activities should be strengthened.

SC-4 Fisheries Infrastructure Restoration

1) Mitigation requirements generally implemented, although some concerns as identified during field inspections 2) No provision of oil sorbants installed yet at fuel depot since the construction still under process 3) Minor dust and noise noted in several locations 4) Minor solid/liquid waste not properly disposed in several sites

1. Follow up briefing of contractors on mitigation measure

2. Improvements in the tender and contracts documents

3. Training of operators in waste management once construction is completed.

Social safeguards (IPSA, CAP)

4.44. Initial Poverty and Social Assessment (IPSA) documents were prepared by the ETESP Fisheries NACA consultants as part of each of the four SPARs. No Community Action Plans (CAP) or Land Acquisition and Resettlement Action Plan (LARAP) were prepared as no land acquisition issues or activities were reported or indeed, envisaged during the span of ETESP. Special attention was given to the land status in preparation of each SPPR and stringent effort was made to ensure that there was documented evidence of ownership before proceeding with any redevelopment. The situation was complex due to the lack of formal land ownership documents for many rural coastal areas, where traditional law provides the basis of most land ownership.

4.45. Detailed designs for a number of small scale fish landings (mini-PPI) did not reveal any land acquisition issues, except in the case of a proposed site at Leupung in Aceh Besar that was occupied by other local constructions whilst still in the planning stages. In this case, discussions with the local community and its leaders were level-headed and led to the community offering an alternative site which also has no acquisition issues. The change in site of the PPI in Teluk Dalam and take over by BRR, shifted survey and analysis to a proposed substitute new site for small jetties in the nearby islands.

4.46. A contract checking system was put in place by consultants and the Satker to review all contracts for land ownership/acquisition issues before approval. This is particularly important for small-scale infrastructure covered under village grants where the locations were not prior identified in the SPPRs. The consultants managed the bulk of this work.



Implementation Guidelines

4.47. Implementation guidelines (English and bahasa Indonesia) were developed for all activities, with a new set of implementation guidelines during some years, building further on guidelines and experiences using them. The draft documents were circulated to all DIU and consultant staff and used for DIU training, and all were officially approved by BRR. The list of implementation guidelines is provided along with other publications in Annex 7. Hard and soft copies were deposited with ADB PMO/EMS.

Other publications

4.48. Other publications included manuals, posters, videos, etc. The complete lists of publications are provided in Annex 6, 7, 8, 9.

Monitoring and Reporting

4.49. Procedures for monitoring of all subcomponent activities were developed with the following activities implemented:

• Regular monthly monitoring reports were submitted to ADB PMO/EMS, providing summary information on project performance, specifically information on contracts issued, contract values and disbursements and other activities conducted.

• Reports from monitoring specialists hired directly under the NACA contract were also forwarded to the BRR Satker on a regular basis. These reports provided useful feedback to BRR, who have usually been responsive in incorporating findings into necessary follow up actions.

• “Management meetings” were held between ETESP Fisheries consultants and the BRR Satker to review progress and to assist in resolving bottlenecks. These continued throughout 2008. Further cooperation was carried out with DKP NAD/Districts, encouraging more ownership and participation in the project by the fisher farmer groups in partnership with Provincial government fishery service and to facilitate sustainability and implementation of an effective exit strategy.

• Monitoring reports on the progress of each contracted activity were the responsibility of each DIU with assistance from the ETESP Fisheries Site Adviser. However, the quality of reporting has been poor, and further DIU training will be required to cope with a significant increase in activities, DIU training has been held on several occasions. A further problem which emerged in 2007 was poor quality of reporting from villagers under the community contracts. This required continued input from Bina Swadaya, ETESP Fisheries consultants and local DIU to faciliatate communities prepare the necessary progress and completion reports.

• ETESP Fisheries engaged and encouraged communities and develop mechanisms to ensure active community participation in all stages of subproject implementation. Working collaboration with the ADB appointed NGO (Bina Swadaya) continued to strengthen during the course of the ETESP Fisheries component, with extensive



discussions, and more effective working relations and activities finally operating in many districts. Informal cooperation in monitoring has also been engendered with other NGOs and civil society organizations in ETESP Fisheries activities.

• Attitudinal change to reporting continued to be needed throughout, to shift the reporting emphasis from issues and obstacles to one of opportunities, successes and constructive suggestions for improvements. ETESP has considerable achievements to date and has tried widely diseminate them (see publications lists).

• ETESP Fisheries developed and continued to upgrade its data base to record more details on the the tender system, contracts, outputs and beneficiaries. During late 2008, data was transferred to the PMO/EMS database for future development work.

4.50. Environmental monitoring guidelines prepared based on generic environmental monitoring practices circulated by PMO/EMS, have been used to assist DIUs to prepare reports on environmental monitoring.

4.51. Complaints handling procedures were developed with ADB assistance. A member of the ETESP Fisheries consultant team (Dr. Musri Musman, Fisheries Implementation Specialist of Acehnese origin) was assigned as a focal point. ADB Manila examined ETESP Fisheries complaints procedure and expressed satisfaction with the process and action taken to date. Twelve complaints were handled in total, all of which have been dealt with satisfactorily. Complaints were received in relation of boat design and specifications, tambak construction, ice plant delivery (Nias) and village grants. Most complaints were best resolved at the local level.

4.52. BRR had a separate BRR Monitoring and Evaluation (MONEV) group under the BRR ETESP PMO, BRR appointed four staff responsible for MONEV and staff in the Satker overseeing the supervision system. However supervision capacity was weak throughout and reports were usually too late to be of effective use in management.

4.53. The discontinuity of GoI financial system and 5 changes in Satker have been a major inefficiency and constraint on progress throughout ETESP Fisheries. The changes obviously impeded the build up of effective institutional knowledge.

Project Management Information System

4.54. The list of ETESP-Fisheries consultants’ reports is provided in Annex 7. Regular reports (monthly, quarterly, annual) on progress have flowed from the BRR Satker to the ADB PMO/EMS. The consultants continued to assist the Satker to establish systems for collation of reports and documentation arising from sub-project preparation, tendering, contracting and supervision. Most documents have been translated into bahasa Indonesia. Some reports have been uploaded on the ETESP Fisheries web site, for easier access, and the web site has been quite widely accessed by the public at large.

4.55. Following the recommendations from PMO/EMS and regular requests for news, a system for regular sharing of news and rehabilitation “stories” and experiences was developed. The NACA acquired web site – www.acehfisheries.org – open for public viewing



over internet, with some project documents password protected was further developed and all major project documents uploaded for easy (but password protected) access by project staff. A wide range of documents have been prepared, in various formats, for wide distribution. At the point of closedown of ETESP the future of the website is obviously under question but NACA would recommend retaining the website for future fisheries development in NAD. NACA has decided to pay for the server and retain the website for a further period of 1 year and consider moving the website contents to NACA website at a later stage.

Coordination

4.56. Throughout, coordination and cooperation continued to expand with BRR and other government, non-government and donor agencies active or interested in the fisheries livelihood sector. ADB ETESP Fisheries Consultants have provided assistance in facilitating a considerable number of stakeholder consultations and workshops. A list of these meetings and consultations is attached as Annex 10.

4.57. Regular discussions continued to be held with donors, projects, NGOs and other ETESP component consultants. The significant number of NGOs and donors operating in NAD and Nias made continued communication important for effective and well-targeted operation of ETESP-Fisheries, as well as providing opportunities for exchange of experience. The Consultant Team continued to engage in regular dialogue with other ETESP Components, regular ADB Team Leader, BRR, MMAF and livelihood coordination meetings at provincial and district level, and continued to generally assist MMAF, BRR and the PMU in coordination of tsunami and earthquake rehabilitation and reconstruction assistance.

4.58. Many meetings have been held with BRR, DKP and fisher/farmer groups for closer cooperation and coordination. The consultations have involved key stakeholders in each district, such as District and Subdistrict Panglima Laot and (for Nias) fishers associations; BMPT (tambak farmers association) representatives; representatives of NGOs and other donors operating in the district; and Fisheries Department staff, Panglima Laot representatives, for example, have participated in several discussions concerning the design and tendering of boats.

4.59. Various discussions were held with potential partners with an interest in future cooperation, building on the assets provided by ETESP Fisheries, to support communities in longer term development.

Livelihoods approach

4.60. The ETESP Fisheries team continued to promote and advocate implementation of the findings from the livelihoods sector Scope of Services Review in 2006, particularly the importance of adequately funding livelihoods, and “building back better”, not building back to poverty. The following summarise some of the key activities:

• Cooperation with PMO/EMS and BRR in development of concepts for clusters and two pilot studies;



• Cooperation with PMO in the preparation of response to MDF proposals for continued investment in Nias;

• Cooperation with PMO/EMS on development of the JFPR livelihood projects that supported further environmental rehabilitation and organisation of markets for ETESP Fisheries sites;

• Extended cooperation with BRR to review and evolve the 2007 budget to support shift in ETESP Fisheries towards even greater emphasis on rural livelihoods development;

• Two pilot livelihoods projects for future development were conceived resulting from ETESP experience to date: a Shrimp Farmers Livelihoods Cluster and West Coast Fishers Livelihoods Cluster. They were presented to EDFF at an early stage. These concepts matured into the establishment of fishers and aquaculture farmer livelihoods centres and a supporting aquaculture information centre. There are a number of other smaller proposals which have been developed by ETESP Fisheries where significant livelihoods benefits can be developed through supporting finance. These include integrated grouper production systems in Nias and Simeulue and small scale womens’ fish processing.

Implementation Schedule

4.61. The implementation schedule as proposed in 2005 was modified various times to meet the requirements and shifting termination date of the project. The final series of schedules is attached in Annex 4. The work plan was regularly reviewed, and required flexibility for effective operation with room to cope with internal and external change. A process approach rather than the blueprint approach was needed.

4.62. More detailed work plans for each subcomponent/activity were prepared monthly through regular consultations with the MMAF and BRR Satkers, and DIU/Site Advisers. Emphasis was increasingly given to the formulation of joint monthly workplans at district level involving the DIU, SA and Bina Swadaya CMS up to July 2008 when Bina Swadaya withdrew.

5. CONSULTANT CONTRACT IMPLEMENTATION AND VARIATIONS 5.1 The initial ETESP Fisheries Package 4 contract for NACA/TIA/SCK consultant consortium was signed on 23 August 2005 and initially designed to terminate on 31 December 2007. The overall value of the contract was US$1,157,000. 5.2 During the span of the project a total of 10 contract variations were made to accomodate consultant replacements, increase in operating costs, amplify the range of services to be provided and extension of the project in line with agreements between BRR and ADB.



5.3 The first contract variation (VO1) was approved on 13 November 2005 in order to provide rented transport to the first phase of 6 District Implementation Units. There was no overall increase (0%) in contract budget sought or approved only adjustment across budget lines. The value of the contract remained at US$1,157,000.

5.4 The second contract variation (VO2) was approved on 17 April 2006 in order to replace national and local consultants and to further increase the budget provision for consultant transportation (2183: Land Transportation). Again there was no overall increase (0%) in contract budget sought or approved only adjustment across budget lines. The value of the contract remained at US$1,157,000.

5.5 The third contract variation (VO3) was approved on 25 April 2006 in order to increase the budget provision for 2400: Studies and surveys, particularly design studies for shrimp hatcheries (15 locations), fish landings and information system. Again there was no overall increase (0%) in contract budget sought or approved only adjustment across budget lines. The value of the contract remained at US$1,157,000.

5.6 The fourth contract variation (VO4) was approved on 05 May 2006, eight months after contract signing, in order to increase the budget provision for 2183: Land Transportation, and to increase local consultant inputs, corresponding OPEs and for expansion of planned activities to 4 additional districts (Banda Aceh/Aceh Jaya/Aceh Barat/Simeulue). On this occasion an increase in budget of US$225,000 was agreed and overall contract cost rose to US$1,382,900 (+19.45% increase on previous total).

5.7 The fifth contract variation (VO5) was approved on 17 May 2006 in order to increase the budget provision for 2192: Communications, 2190: Office operations, 2400: Studies & Surveys; to provide improved communications with 10 district implementation units and site advisers, create a new posts of translator, bilingual adminstrator, database/network manager and appoint a national expert, also to adjust existing local consultant inputs and corresponding OPEs. A major increase in budget of US$841,354 (+60.84%) was agreed and overall contract cost rose to US$2,224,254.

5.8 The sixth contract variation (VO6) was approved 10 months later, on 13 March 2007, in order replace various national and local experts, to appoint a national Fisheries Implementation Specialist, adjust local consultant inputs and respective OPEs. There was no overall increase (0%) sought or approved only adjustment across budget lines. The value of the contract remained at US$2,224,254.

5.9 The seventh contract variation (VO7) was approved 6 months later, on 27 September 2007, in order to engage new local experts (Aquaculture, Fisheries Community Training, Fisheries Communications and Information, Government Budgetting and Implementation Specialist, and Fisheries Implementation Specialist Nias) and replacement international expert (Fisheries Economist), as well as adjusting inputs of existing consultants and respective OPEs. Also the budget line 2194: Report preparation was increased by US$10,000. An increase in budget of US$573,746 (+25.80%) was agreed and overall contract cost consequently rose to US$2,798,000.



5.10 The eighth contract variation (VO8) was approved 5.5 months later, on 14 March 2008, in order to principally increase 2400: Studies and surveys budget line to accomodate Phase II of Sonar Mapping by US$275,000, and completion of design and monitoring contracts by US$94,000, extend consultant inputs and respective OPEs to allow continuity of support into 2008. An increase in budget of US$504,264 (+18.02%) was agreed and overall contract cost consequently rose to US$3,302,264.

5.11 The ninth contract variation (VO9) was approved 5 months later, on 04 September 2008, in order to meet the shifting termination date in response to prolongation of ETESP Fisheries by BRR as well as delays in delivery of outputs. At the time, this was deemed to be the last variation on contract for Package 4 with termination date set for 31 December 2008. The VO9 provided an US$8,884 (+0.27%) increase to adjust consultant inputs and respective OPEs to the revised completion date. The VO9 also dealt with issues of revised payment schedule which resulted from the extension. The overall contract cost consequently rose to US$3,311,148.

5.12 The tenth and last contract variation (VO10) was approved 9 months later on 11 May 2009 to meet the extraordinary off-budget task of financing the recommissioning of two ETESP ice plants delivered to Nias in 2006. This was done with BRR agreement. Costs (US$67,222) for putting the ice plants into operational order were obtained from previous savings on Package 4 and reallocated under 2400: Studies and surveys. Contract completion date was extended to 30 June 2009 to allow works to be undertaken. As savings were used there was no further increase (0%) to overall contract cost which remained at US$3,311,148.

Table 6. ANALYSIS OF CONTRACT VARIATIONS TO ETESP FISHERIES PKG4

Contract Variation No.

Date approved

Period days

IncreaseUS$

Total US$

Increase % (1)

Cumulative increase (2)

Original contract 23 August 2005 82 ‐ 1,157,000 US$ %

VO1 13 November 2005 155 0 1,157,000 0.00 0 0.00

VO2 17 April 2006 8 0 1,157,000 0.00 0 0.00

VO3 25 April 2006 10 0 1,157,000 0.00 0 0.00

VO4 05 May 2006 12 225,900 1,382,900 19.52 225,900 19.52

VO5 17 May 2006 300 841,354 2,224,254 72.72 1,067,254 92.24

VO6 13 March 2007 198 0 2,224,254 0.00 1,067,254 92.24

VO7 27 September 2007 169 573,746 2,798,000 49.59 1,641,000 141.83

VO8 14 March 2008 174 504,264 3,302,264 43.58 2,145,264 185.42

VO9 04 September 2008 249 8,884 3,311,148 0.77 2,154,148 186.18

VO10 11 May 2009 50 0 3,311,148 0.00 2,154,148 186.18

Notes:

(1) % increase on original contract value

(2) Cumulative increase % on original contract value



5.13 In summary it can be stated that VOs to Package 4 enabled the ETESP Fisheries consultants to conform with BRR need to extend the project beyond the original terminal date of 31 December 2007 and BRR desire to maximise disbursement by continuing delivery through 2008 into 2009, even beyond the closure of the organization. The increases in budget through VOs increased scope of the project and offset failings by government to provide transport and communications over a wide geographical area as per the original terms negotiated. The ETESP Fisheries was consequently extended from an original time schedule of 28 months for the period 23 August 2005 to 31 December 2007, to one of 46 months from 23 August 2005 to 30 June 2009. The final contracted consultant cost was US$3,311,148, which was an overall increase of US$2,154,148 (+186.18%) on the original budget.

5.14 Within this sum, the ADB ETESP Fisheries obtained 452.30 man.months of expert core team consultant time (international and domestic) compared with the 180.00 man.hours agreed in the original Package 4 contract; an increase of 151%. In addition the scope of support and delivery was widened from the original design.

6. CONSULTANT INPUTS 6.1. During the period 2005 – 2008, the ETESP Fisheries Pkg 4 was supplied with consultancy inputs by the NACA, TIA and SCK consortium (see Annex 1B).

6.2. Responding to the initial contract and subsequent variations overall provision of 451.7453 person.months, the consortium provided a total of 452.3033 person.months over a span of 46 calendar months (Sep 2005 – June 2009).

6.3. Of this total, 54.5433 person.months were provided by senior international consultants and 397.76 person.months were provided by a range of domestic consultants (see Annex 1B).

6.4. During the 34 calendar month period 2005 – 2008, the average ratio of input international to domestic consultants in the core services was 1 : 7.29. However, this generalisation is modified later to show more clearly the different stages of development of the technical support.

6.5. During the whole period, 35 men and 2 women were employed in the core consultant team. There were more women employed later as administrative and database staff under the consultancy contract.

6.6. In last 4 months of 2005 whilst the team was being formed, oriented and posted to the various widespread districts of implementation 7.75 person.months of international and 12.06 person.months of domestic consultants were employed, giving a ratio of 1:1.56 international to domestic.

6.7. During 2006, there was a constant presence of 3 international and 22 domestic core consultants though some of the latter were interchanged as replacements. The total inputs



were 22.94 person.months international and 136.31 person.months domestic resulting in an increased ratio of domestic to international consultants (5.94:1).

6.8. The sole SCK consultant completed inputs of 2.71 person.months in 2005 and 5.07 person.months in 2006, totalling 7.78 person.months before withdrawing to take up other consultancies.

6.9. During 2007, there was a further increase in the ratio of domestic to international consultants (10.39:1) with additional domestic posts being created in response to increased scope and volume of work, especially monitoring. The total inputs during this year were 19.28 person.months by international consultants and 200.26 person.months by domestic consultants.

6.10. For the first six months of 2008, there was pro-rata, further planned reduction in inputs by international consultants both absolutely (4.5733 person.months) and relative to domestic consultant inputs (49.1267 person.months) resulting in a further increased ratio of domestic to international consultants (10.74:1).

6.11. The overall trend for ETESP Fisheries Pkg 4 during 2005 -2008 is of the international consultant input peaking during 2006 whilst the domestic peaked in the following year, 2007 as transfer to a national management emphasis was attempted (see Table 6):

Table 7. Analysis of consultant inputs by year 2005 - 2008

Consultant type Total person.months (p.m.) in year

2005 2006 2007 2008

International (I) 7.7500 22.9400 19.2800 4.5733

Domestic (D) 12.0600 136.3100 200.2600 49.1300

Ratio (D : I) 1.56 D:1 I 5.94 D:1 I 10.39 D:1 I 10.74 D:1 I

6.12. Maximum consultant input 219.54 p.m. occurred during 2007 coinciding with maximum implementation effort (see contracts data Table 4)

6.13 Both NACA international and domestic, as well as TIA employed domestic consultants, were transferred to ETESP Fisheries Pkg40 from March and April 2008 onwards, finally terminating at the end of 2008 in response to BRR directives to terminate all ETESP Fisheries field work by 31 December and then finally by April 2009.

7. DEVELOPMENT OF CONSULTANT TEAM

7.1. At inception, the original consultant team provision consisted of the following posts and planned person months (p.m.), male (M) and female (F) input:



International

• Team Leader/Project Management Specialist (12 p.m.) (M) • Fisheries Economist (8 p.m.) (M) • Aquaculture/Environmental Specialist (8 p.m.) (M)

Domestic

• Coastal Fisheries Infrastructure Specialist (18 p.m.) (F) • Coastal Capture Fisheries Specialist (18 p.m.) (M) • Coastal Environmental Specialist (12 p.m.) (M) • Social Development Specialist (12 p.m) (M) • 10 x Project Management Specialists/Site Advisers (10x12 p.m.) (M/F)

7.2. It can be appreciated from the foregoing (see also Annex 1B) that by 2008, 452 p.m. of consultant time were eventually required compared with an initially planned (2005) total of 208 p.m. to fully deliver ETESP Fisheries. For example, key consultants were employed for much longer such as the Coastal Fisheries Infrastructure Specialist, employed for 30.68 p.m., whilst the Team Leader was employed for 34.99 p.m.

7.3. As the project developed in 2007 and 2008, particularly to more efficiently cover livelihoods objectives and to more efficiently monitor and report on the expanding volume of activities and outputs, the domestic consultant team was progressively increased in number and scope with the prior approval of ADB and BRR. The additional domestic posts were:

• Aquaculture Specialist (9.00 p.m.) (M) • Training Specialist (21.02 p.m.) (F) • Communication/Information Specialist (18.38 p.m.) (M) • Fisheries Coordination Specialist (Nias) (8.49 p.m.) (M) • Finance/Budget Design Services Specialist (20.55 p.m.) (M) • Fisheries Implementation Specialist (16.62 p.m.) (M) • Database Specialist (12 p.m.) (M/F) • Database (Data entry) Assistant (6 p.m) (F)

7.4. There was no increase in the number of international specialist posts throughout the project, but there was an overall increase in the total person.months supplied through the original 3 posts.

7.5. To support the implementational efficiency of the consultant team, the following Indonesian administrative staff were also employed under the NACA contract:

• Bilingual Secretary/Administrator • Administration Assistant • Translator/Interpreter



7.6. After June 2008 when Bina Swadaya resigned, the NACA consultancy continued to employ selected Community Mobilisation Specialists (CMS) and Community Facilitators (CF) at strategic locations to facilitate delayed delivery of community grants, tambak rehabilitation and aquaculture agri-inputs and to assist in completion of the final reports and accountability required by ADB audit. In this function, the peak maximum number was 9 CMS and 30 CF. These functions were finally transferred to and completed under Pkg 40 finishing the last activities in Pidie by the end of March 2009.

7.7. By 2008 NACA was also employing 6 temporary domestic field staff (TPD) on Nias and Simeulue for aquaculture survey and monitoring work.

7.8. Other domestic temporary contracts under NACA included mangrove specialist (1), community grant monitors (2), aquaculture monitor/extensionists (3), infrastructure monitors (2) and boat monitor (1)

7.9. In summary, the general reasons for the additional consultant time required were:

• Delays and prolongation by GoI in budgetting and delivering/implementing;

• Delays by contractors;

• Delays in community reporting;

• Widened scope of project to include dedicated fisheries livelihoods activities and training.

8. ISSUES ARISING DURING PROVISION OF CONSULTANT SERVICES

8.1 Issues related to consultant services: Field surveys organized by the NACA consultants in 2007, monitoring the delivery of community contracts for livelihoods and aquaculture restoration, recorded complaints of malpractice from ETESP Fisheries beneficiaries in Pidie and Bireuen districts. Further investigation revealed that two Site Advisers (national consultants) were implicated along with district DKP heads and the DIU staff in the alleged misuse of assets and in receiving gratifications. It appears that the Bina Swadaya field staff (CMS/CF) may have known of the problem at the time but they were not implicated. The complaints were found to have substance and NACA acting through its local partner, Trans Intra Asia (TIA), immediately terminated the services of the two consultants (March-April 2007). Under the insistence of NACA, some money was returned by the consultant to the communities affected in Bireuen. In each case, the consultant site advisers were replaced with new consultant staff approved by ADB in the respective contract variation. The replacements were fully briefed on the situation they were taking over. The actions taken were fully reported to both ADB ETESP PMO/EMS and BRR, which in turn lead to concerns expressed during a subsequent audit that a further Rp.1,200,000,000 (the second 50% instalments of community contracts) would not be disbursed. The resulting controversy over the distribution and poor accountability of assets led to an embargo by BRR on further disbursement and delays in implementation in the two Districts until towards the end of the project. At later stages in 2008, both the BRR MonEv system and the BPK took interest and brought responsibility to bear on the District DKP Heads who were replaced. District police



authorities also took an interest and made enquiries. ETESP Fisheries Consultant staff visited Pidie to assist in the enquiries and were later informed that the police would not take further action. The BPK later attempted to sanction the two consultants, Dody Masyudi and Ismael Siregar, but was unable to do so as one had died in the interim and the other proved to be untraceable despite consultant attempts to assist contact. Despite these setbacks the NACA consultants eventually assisted the communities to complete their respective progress reports insisted by ADB and facilitated the payment and completion of the second instalments of the community contracts by the Satker. As final comment it is noted that all community contract final progress reports and accounts for aquaculture in both Pidie and Bireuen were retrieved with NACA consultant facilitation by March 2009 and delivered to BRR in its closing stages.

8.2 Issues arising from project audit reports (BRR & BPK): In January 2008 the consultants received a copy of the BRR/BPK audit report for 2006. Typically, principal concerns were registered about the following:

• the situation in Pidie concerning unfinished tambak work, and undisbursed and unaccounted funds;

• poor progress by contractors on some boat and infrastructure construction in NAD;

• non-functioning ice plants on Nias and an incomplete one on Simeulue.

8.3 In May 2008, the consultants received a copy of a similar audit report for 2007 reiterating some points of the first and adding further concerns about boat and infrastructure contracts issued during the 2007 Satker tenure.

8.4 The middle management of BRR requested ADB PMO/EMS to sanction the consultants for the delays but the latter firmly pointed out that under the ETESP Grant Agreement and conditions of the consultants’ contract, the executing, implementing and supervising responsibilities were clearly those of BRR. It was also noted that on many occasions prior to the report the consultants had already urged the Satkers to take firm action with non-performing contractors and had frequently advised the Satkers in 2006 and 2007 on the inadequate supervision in the field.

8.5 A series of meetings was undertaken and by mid-2008 the BRR ETESP Fisheries Satker with firm guidance from the BRR Fisheries/Agriculture Director was able to revoke many stalled contracts, sanction contractors for non-performance, recover funds advanced for work not accomplished and issue new contracts. In the case of boats, several contracts with contractors were revoked and were re-issued as community contracts to be satisfactorily finished by beneficiaries (fisher groups). Training and facilitation at all infrastructure asset sites was arranged to assist the district fisheries services (DKP) to enter into realistic working and maintenance arrangements with the resident fisher groups (primary beneficiaries).

8.6 The actions undertaken to complete projectdelivery continued well into 2009, with the consultants assisting under both Package 4 and 40 to restore to working order ice plants in Nias and facilitate proper public-private partnerships between DKP, entrepreneurs and fisher



groups for their management. In the absence of funds under a 2009 DIPA for ETESP Fisheries, the NACA consultants were able off-budget, at BRR request, to channel considerable amounts of previously undisbursed funds eg. repair and restoration of Nias ice plants, payment of operating funds for ice plants on Nias and elsewhere in Aceh, payment of operating capital to a large number of fishing boat beneficiaries. All community contract progress reports for aquaculture in both Pidie and Bireuen were retrieved with NACA consultant facilitation by March 2009 and delivered to BRR in its closing stages. This was against the background of technical training and livelihoods approach experience particularly provided by NACA consultants during Package 40.

8.7 As had been mentioned in the Component Completion Report (CCR) that whilst project auditing by BRR and BPK was welcome within the framework of anti-corruption measures of the GoI, as practiced it was not timely and contained little useful constructive advice, and as such it was not very useful to proactive project management. It dealt with detection, blame and punishment rather than education, prevention and management. There was usually insufficient discussion with all concerned parties, accompanied by poor follow up and understanding of the issues, by the audit teams. Many points raised were inaccurate, incorrect or simply out of date resulting in a waste of consultant time to clarify or resolve. Consequently, by the time the reports had been prepared and delivered (up to more than one year later), the consultants acting together with the BRR Satker and Director of Fisheries were usually already putting the matters in order where possible. Corrective action for many of these potential failures described in audit reports often took a very long time (more than the duty span of one Satker - a critical factor) and was frequently obstructed by the weight of bureaucracy, for instance, lack of decisive action to replace poor quality boats and to refurbish ice plants in Nias. However, it could be said that having aired the problems through the BPK audit process the implementing agency then felt sufficiently emboldened to undertake actions which they previously were reluctant to tackle, eg. the sanctioning of defaulting contractors.

9. FINANCIAL REPORT

9.1 The tabulated consulting services financial status report (Table 8 below) shows the original consultant contract value for ETESP Fisheries Package 4, its increased final value after variation orders (10) had been applied, payments held outstanding by end of the contract (July 2009) and apparent savings by budget line.

9.2. Significant increases are evident for the following budget line:

• 2140 Studies and surveys – in order to cover the scope and number of design costs, Sonar Mapping sub-project, final recommissioning and operationalising of ice plants Nias and Nias Selatan.

9.3. Other more moderate increases are noted for:

• 1172/2172 Air travel – due to extended requirement for international expert repeated travel to/from Indonesia



• 2300 Training Seminars – increased training remit of consultants (later extended into Pkg 40)

• 2190 Office operations – to support the cost of maintaining and operating an office with adequate communications and srvices (not covered by GoI budget).



TABLE 8. ADB ETESP FISHERIES PKG 4 – FINANCIAL REPORT FOR NACA/TIA/SCK CONSULTING SERVICES

Contract Number and Budget Line Original Contract Sum US$

Revised Final

Contract Sum US$

Payments to July 2009 US$

Contract Balance US$

Outstanding Progress Payments

US$

Savings from

OPEs US$

Package 4 Totals 1,157,000

3,311,148 3,125,312

185,836

159,000 26,836

Package 4 Progress Payments

1‐Mobilization payment 189,130

192,180 192,180 ‐

2‐Submission of Inception Report 188,000

192,000 192,000 ‐

3‐Submission of Interim Report 188,000

515,550 515,550 ‐

4‐Submission of 2nd Interim Report‐Nov 2007 ‐ 550,052 550,052 ‐

5‐Submission of Quarterly Progress Report (Oct‐Dec'07) ‐

55,428 55,428 ‐

6‐Submission of Quarterly Progress Report for (Jan‐Mar'08) ‐

62,000 62,000 ‐

7‐Submission of Status Report‐Jul 2008 188,000

409,838 409,838 ‐

8‐Approval of Final Report 1 141,000

100,000 50,000

50,000

9‐Approval of Statement of Eligible Costs 47,000

109,000

109,000

Sub Total

2,098,130 2,186,048 2,027,048

159,000

Package 4 Other Payments

1172 Air Travel (Lump Sum per RT) 10,000

8,000 8,000 ‐

1172 Air Travel (at cost/RT) ‐ 14,000 14,000 ‐

2172 Air Travel (Lump Sum per RT) 15,000

15,000 12,434 2,566

2172 Air Travel (at cost/RT) ‐ 19,800 19,604 196

1200 Minimum Operating Security Standards (MOSS)

50,000 ‐

2190 Office Operations 99,248 99,248 ‐

2194 Report Prep Prod'n & Transm 4,176 4,176 ‐

2200 Equipment 25,000

23,895 23,895 ‐

2300 Training Seminars 20,000

39,326 39,326 ‐

2400 Studies & Surveys 10,000

614,550 614,550 ‐

2400 Sonar Mapping Project‐Phase 2 ‐ 216,272 216,272 ‐

2400 Commissioning & Operationalization of Ice Plant ‐

67,222 43,148 24,074

Total Contingency 85,870

3,611 3,611 ‐

Sub Total 215,870

1,125,100 1,098,264 26,836



ANNEXES



Annex 1A Consultant mobilisation status on Package 4 by 31 December 20085

ETESP FISHERIES PACKAGE 4

International consultants Position Person months

Worked in period to 31

Dec 2008 Richard COUTTS TL/PMS 24.50 24.51 Michael PHILLIPS AES 17.00 17.02 Jon COOK FE 7.78 7.78 Richard BANKS (replacing Jon Cook) FE 5.22 5.23 Domestic consultants Alexander Muhammad AKBAR KHAN PMS/SA 10.84 10.84 Dody MASYUDI PMS/SA 14.62 14.62 Frederik Djonatan NGILI PMS/SA 26.50 26.52 IRWAN PMS/SA 27.00 27.00 ISMAEL PMS/SA 17.00 17.00 Johannes Sihar SINAGA PMS/SA 26.00 26.00 Ilham AKHBAR PMS/SA 0.64 0.64 Iman SADLI PMS/SA 23.57 23.63 Inne SURYATMANA CFIS 24.00 24.00 Dulmi'ad IRIANA CCFS 0.54 0.54 Endih HERAWANDIH SDS 1.04 1.04 Replacements/new positions Dikdik SODIKIN (R-D, Iriana) CCFS 8.76 8.76 Irna SARI (R-I, Akbar) PMS/SA 22.57 22.60 KAMARUDDIN (R-E, Herawandih) SDS 22.57 22.61 Andi Md, IBRAHIM MOE'TASIM (R,-O,S Juna) CES 4.21 4.21 Erwin (R – SOEPRANO) PMS/SA 20.50 20.75 Nursani (R - Suryanto Adi WARDOYO) PMS/SA 20.00 21.03 Nazar (R-Alexander Muhannad Akbar) PMS/SA 16.00 16.00 Akbar Khan (R-Andi MD Ibrahhim) PMS/SA 8.05 8.05 H Musri Musman (N) FIS 16.57 16.62 Ali Hasan (*R-ISMAEL) PMS/SA 9.00 9.01 Azhar ISHAQ (R-Dody Masyudi) PMS/SA 11.00 11.00 Gomal H Tampubolon CFS 13.00 13.00 Pamudi (N) AS 9.00 9.00 Ahmad CTS 5.76 5.76 Sonny ISKANDER CIS 10.87 10.88

5 Person months up to 31st December 2008 are shown. A contract variation (VO9) which includes the additional months worked by some consultants was approved by ADB; otherwise selected key staff were carried forward to June 2009 with approval of Pkg40 VO4.



Rahmad Tantawi GBIS 10.50 10.50 Dian Taufiq Sentosa ZEGA FIS 8.50 8.49 Hartono CES 7.65 7.65 Total 447.41 452.24

TL/PMS Team Leader/Project Management Specialist

CTS Community Training Specialist

FES Fisheries Economist CIS Communications and Information Specialist AES Aquaculture and Environment

Specialist GBIS Government Procurement and Budgeting

Specialist PMS/SA Site Advisor/Project Management

Specialist NFIS Nias Fisheries Project Implementation

Specialist FIS Fisheries Infrastructure Specialist CCFS Coastal Capture Fisheries Specialist SDS Social Development Specialist

FIS Fisheries Project Implementation Specialist

AS Aquaculture Specialist



ANNEX 1B

ETESP FISHERIES PKG 4 ‐ SUMMARY OF CONSULTANT INPUTS FOR YEAR 2005‐2008 ‐ PERSON.MONTHS

Expert Name

Gender

Total Contract Provision

2005

2006

2007

2008

Total Inputs 2005‐2008

International

Richard Robert COUTTS M 24.5000 3.2400 10.5700 8.9500 1.7500 24.5100

Jonathan Richard COOK M 7.7800 2.7100 5.0700 7.7800

Michael John PHILLIPS M 17.0000 1.8000 7.3000 5.7700 2.1500 17.0200

Richard Banks (R‐Jonathan COOK) M 5.2200 4.5600 0.6733 5.2333

Totals International 4M 54.5000 7.7500 22.9400 19.2800 4.5733 54.5433

Domestic

Alexander Muhammad AKBHAR KHAN M 10.8400 2.1700 8.6700 10.8400

Dody MASYUDI M 14.6200 0.9300 11.8000 1.8900 14.6200

Frederik Djonatan NGILI M 26.5000 1.3300 11.6100 11.1900 2.3900 26.5200

IRWAN M 27.0000 2.2400 11.1000 10.9100 2.7500 27.0000

ISMAEL M 17.0000 0.7700 11.4300 4.8000 17.0000

Johannes Sihar SINAGA M 26.0000 0.9300 11.4000 10.9100 2.7600 26.0000

Ilham AKBAR M 0.6400 0.6400 0.6400

Imam SADLI M 23.5667 9.3400 11.7300 2.5600 23.6300

Inne SURYATMANA F 24.0000 1.4700 9.4600 9.9600 3.1100 24.0000

Duli'ad IRIANA M 0.5400 0.5400 0.5400

Endih HERAWANDIH M 1.0400 1.0400 1.0400

Dikdik SODIKIN (R‐D. Iriana) M 8.7600 8.7600 8.7600

Irna SARI (R.I Akbar) F 22.5667 9.0000 11.0400 2.5600 22.6000

KAMARUDDIN (R‐E.Herawandih) M 22.5667 8.8300 11.4200 2.3600 22.6100 Andi Md. IBRAHIM MOE'TASIM (R‐O.S Junaedi) M 4.2100 4.2100 4.2100 NAZAR (R‐Alexander Muahammad Akbar) M 16.0000 2.4300 10.9500 2.6200 16.0000

Erwin (R‐SOEPRANO) M 20.5000 6.5300 11.7600 2.4600 20.7500

Nursani (R‐ Suryanto Adi WARDOYO) M 21.0000 6.5700 11.9000 2.5600 21.0300 Alexander M. A. KHAN (R‐ Andi MD IBRAHIM) M 8.0500 2.5700 5.4800 8.0500

Musri Musman M 16.5667 2.6000 11.5200 2.5000 16.6200

Ali HASAN (R‐ISMAEL) M 9.0000 5.3900 3.6300 9.0200

Azhar ISHAQ (R‐Dody Masyudi) M 11.0000 8.0900 2.9100 11.0000

Gomal H. Tampubolon M 13.0000 10.0300 2.9700 13.0000

PAMUDI (AS) (N) M 9.0000 5.7600 3.2400 9.0000

AHMAD (CTS) (N) M 5.7600 5.7600 5.7600

Sonny ISKANDAR (CIS) (N) M 10.8667 8.3800 2.5000 10.8800



Rahmad TANTAWI (GBIS) (N) M 10.5000 7.6400 2.8600 10.5000

Dian ZEGA (FIS Nias) (N) M 8.5000 8.4900 8.4900

Hartono M 7.6500 5.2600 2.3900 7.6500

Totals Domestic 31M2F 397.2435 12.0600 136.3100 200.2600 49.1300 397.7600

TOTALS ALL 451.7435 452.3033

AVERAGE RATIO (INTERNATIONAL : DOMESTIC)

1 : 7.29 7.29



Annex 2 Detailed Terms of Reference for Consultants

The following are the TOR provided in the ETESP Fisheries Package 4 contract document and also agreed in the Inception Report.

International Consultants

Team Leader/ Project Management Specialist (12 person-months)

Qualifications: team leader should possess a post-graduate degree in fisheries, social or environmental science, or related fields, and should have at least ten years of field experience in development project management and implementation in Southeast Asia, preferably in the planning and management of foreign-funded, government-executed, community-based projects. He/she should have demonstrated successful project management experience, particularly with international development agencies’ projects, and have the ability and sensitivity to manage a large multidisciplinary team of specialists. In addition, he/she should have familiarity with current Indonesian government structures for fisheries administration at the national and provincial levels. A knowledge of international development project implementation procedures and reporting requirements and a working knowledge of Bahasa Indonesia would be advantageous

Responsibility: the team leader will assist the PMU in (i) the day-to-day management of the Project by developing implementation approaches, procedures, and guidelines for key Project activities and for coordinating the implementation of activities by the implementing and participating agencies; (ii) preparing the detailed Project implementation schedule, work plan, and various Project management systems and procedures, annual evaluation of accomplishment vis-à-vis work plans, and annual revised work plans; (iii) preparing the detailed Project logical framework to contain key performance indicators for monitoring Project implementation and for measuring Project benefits as the basis for the design of the PPMS and M&E system (iv) the design and development of the Project management information system;(v) procurement of goods and services, coordination with all concerned agencies and ADB, and preparation of reports to GOI and ADB; and (vi) direct, supervise, and monitor the activities of the Consultant Team to ensure the effective, efficient, and timely delivery of the services of the individual specialists.

Fisheries Economist (8 person-months)

Qualifications: the specialist should possess a post-graduate degree in agriculture economics, and should have at least ten years of field experience in design of development project.

Responsibility: the specialist will assist the PMU to (i) prepare selection guidelines and criteria for the comprehensive economic evaluation of subprojects and assessment of damage and loss for each district. Data and information to be collected include the damages and losses of production facilities, infrastructure, and support facilities, and required unit cost



for rehabilitation work; (ii) conduct detailed needs of the fisheries sector for each districts, including fishing operation (boats, engine and gears etc.), aquaculture (fish ponds, water supply channel, access road, cages and other forms, etc.), fisheries post-harvest facilities (fish landing sites, processing, storage, warehouse, markets, etc.) and support service facilities (seed production stations, demonstration farm and training center, laboratory and quality control, etc.); (iii) based on the available data, newly collected data and information, work with other specialist to refine the costs estimate for each district for restoration of damaged production facilities including capture fisheries, aquaculture, post-harvest and support services and capacity building and community empowerment; (iv) estimate total costs based on the scope, components and activities, allocate costs and expenditures among the different components and activities in different years for each subproject; (v) conduct economic evaluation of environment impacts of the proposed subprojects, assess the economic viability of proposed activities and develop a method for market analysis and financial analysis for the proposed livelihood activities; and (vi) based on the inputs of other specialists, prepare subproject proposals for rehabilitation and reconstruction work for each district.

Aquaculture and Environmental Specialist (8 person-months)

Qualifications: the specialist should possess at least a post-graduate degree in aquaculture and environment and at least ten years of field experience in tropical aquaculture, including marine, brackish-water, and freshwater systems. Experience in Indonesia would be an advantage.

Responsibility: the specialist will assist the PMU in (i) conducting detailed assessment of damages, losses and needs for each affected districts in relation to aquaculture facilities; (ii) preparing detailed terms of reference for the comprehensive assessment team and engineering design work for the fish ponds, mariculture and seed production facilities rehabilitation; (iii) reviewing the proposed aquaculture rehabilitation activities at selected ten districts and prepare the detailed work plan for aquaculture rehabilitation for the two year implementation; (iv) preparing procedural guidelines and criteria for the identification and prioritization of sites for rehabilitation of aquaculture systems and facilities based on the key guiding principal of recovery strategy in terms of economic, technical, social and environmental aspects; (iv) determining the mode of project assistance to the affected small scale fish farmers under the different production systems; (v) formulating subproject proposals for rehabilitation of aquaculture facilities; (vi) preparing the implementation guidelines and providing technical guidance for the aquaculture rehabilitation work specifically in production of quality seed, water quality monitoring, and pond management to prevent disease outbreaks and environment-related problems; and (vii) monitoring the progress of implementation of the various aquaculture rehabilitation activities, including identifying problems and constraints and providing practical guidance in addressing identified problems.



Domestic Consultants

Project Management Specialist/Site Advisers (10 @ 12 person-months)

Qualifications: the specialists must have a graduate degree in fisheries, aquaculture, marine sciences, or related discipline, and at least ten years of professional experience working in coastal areas in Indonesia. They must be familiar with GOI institutions at the national and provincial and district levels, and must have extensive experience in development project management and proven ability to work with multidisciplinary teams and government officials and staff at different levels of the hierarchy. They must have good oral and written English language skills and must be computer-literate.

Responsibility: Ten domestic project management specialists will be engaged to facilitate project implementation in each of the ten selected districts. They will have the following duties: (i) providing technical advice and guidance to field personnel in the day-to-day implementation of project activities at the subproject level; (ii) assist the district government in preparing work plans for the areas assigned to them; (ii) work closely with the Team Leader in the development of field implementation guidelines and procedures for the various rehabilitation activities, including NGO selection, training and extension, civil works establishment, among others; (iii) monitoring the progress of all physical work in the field, including the rehabilitation of fish boats, fish ponds and fish landing facilities, hatcheries, processing sheds, water quality laboratories, etc; (iv) assist extension workers in the conduct of training and workshops for local implementers and organized community groups; (v) monitoring progress of work at the site level and alert district implementers on difficulties or anticipated problems and work with them on alleviation measures; and (vi) prepare the necessary progress reports.

Coastal Fisheries Infrastructure Specialist (18 person-months)

Qualifications: the specialist should possess at least a post-graduate degree in civil engineering or infrastructure engineering and at least ten years of field experience in fisheries infrastructure development, including fish post-harvest facilities development.

Responsibility: the specialist will assist MMAF in (i) conducting detailed the assessments of damages, losses and needs of fisheries infrastructures for each selected district, including aquaculture infrastructures (fish ponds, water supply channel, access road and brooder holding structure), fisheries post-harvest facilities (fish landing sites, jetties, water-breaker structures, processing areas, storage, warehouse, and markets) and support service infrastructures (building and seed production structures); (ii) preparing detailed terms of reference for the comprehensive assessment and engineering design work for the fish ponds, mariculture and seed production facilities rehabilitation; (iii) preparing procedural guidelines and criteria for selection and prioritizing rehabilitation sites based on the key guiding principal of recovery strategy in terms of economic, technical, social and environmental aspects; (iv) formulating subproject proposals for rehabilitation of fisheries infrastructure and facilities; (v) preparing the implementation guidelines and providing technical guidance for the infrastructure rehabilitation work specifically in fish landing sites;



and (vi) monitoring the progress of implementation of the various infrastructure rehabilitation activities, including identifying problems and constraints and providing practical guidance in addressing identified problems.

Coastal Capture Fisheries Specialist (18 person-months)

Qualification: the specialist should possess at least a post-graduate degree in fisheries and marine fisheries resource management and at least ten years of field experience in capture fisheries development and coastal fisheries resource management.

Responsible: the specialist should assist the PMU in (i) conducting detailed assessment of damage, loss and needs of the fisheries sector in terms of fishing operation (boats, engine and gears); (ii) preparing a detailed terms of reference for the comprehensive technical and environmental assessment of subprojects and technical design work for the fishing boat, engine and gear rehabilitation; (iii) identifying the type of fishing methods practiced before Tsunami which has negative social and environmental impacts and recommending the replacement and alternatives; (iv) preparing procedural guidelines and criteria for selection and prioritizing rehabilitation sites based on the key guiding principal of recovery strategy in terms of economic, technical, social and environmental aspects; (v) formulating a capture fisheries restoration subproject for each selected districts. (vi) preparing implementation guidelines and providing technical guidance for the fisheries rehabilitation work; and (vii) monitoring the progress of implementation of the various rehabilitation activities in relation to capture fisheries, including identifying problems and constraints and providing practical guidance in addressing identified problems, in particular, issues related to natural resources.

Coastal Environmental Specialist (12 person-months)

Qualifications: the specialists should have a graduate degree in environmental science and at least 10 years of practical experience in environmental evaluation project and natural resource management work in coastal areas of Indonesia. The specialist has extensive knowledge on the GOI and international development agency’s environmental guidelines and policies.

Responsibility: the specialist will assist the PMU in (i) reviewing relevant environmental data in the proposed subprojects for capture fisheries, aquaculture and fish landing rehabilitation and assessing their possible environmental impacts; (ii) preparing guidelines and criteria used for conducting a comprehensive environmental assessment consistent with Government guidelines as well as Environmental Assessment Requirements of the Asian Development Bank, March 1998 and the ADB Environment Policy, covering: (a) initial screening of proposed subproject areas to determine if they cover ecologically sensitive areas or if said area have been intended as nature reserves; (b) initial environmental examination of proposed project activities considering the critical parameters for project environmental review and recommend measures to avoid negative impacts; and (c) identification of major issues that will require a full environmental impact assessment and preparing a full environmental impact assessment report for proposed subprojects; (iii) reviewing national and regional government policies on natural resources and environmental



conservation in the proposed project sites and identifying potential conflicts between project plans and policies on the use of natural resources and pollution control; and (iv) preparing an overall assessment of potential positive or negative environmental impact of the subproject activities, considering the critical parameters for overall project environmental review listed in the ADB's Environmental Guidelines for Selected Agriculture and Natural Resources Development Projects and recommending measures to avoid any identified negative impacts.

Social Development Specialist (12 person-months)

Qualifications: the specialists should have a graduate degree in sociology/social science, community development, or related fields and at least 10 years of practical experience in community development work in rural areas of Indonesia, preferably among fishers or fish farmers. Fluency in oral and written English is a must. Female candidates are preferred.

Responsibility: the specialist will assist the PMU in (i) preparing of detailed terms of reference and implementation guidelines for NGO selection for the social preparation and community development work to be carried out at the selected communities and project sites; (ii) preparing selection criteria for prioritizing community empowerment activities for districts based on the key guiding principal of recovery strategy in terms of economic, technical, social and environmental aspects;(iii) work with the contracted NGOs in community development and assist in women’s organization and training to enhance their participation in the community-based rehabilitation work; (iv) identifying locally based private sector groups interested in establishing fisheries and aquaculture or related enterprises at the project sites and work with NGOs in making arrangements for possible joint ventures between community groups and private entrepreneurs; (v) evaluate the progress of organized community groups in their fisheries related livelihood enterprises and assist them in obtaining credit financing for their projects;(vi) assisting in the design and conduct of training programs for fisher and fish farmers and community groups, including women in particular; (vii) monitoring the progress of social preparation and community development activities, (viii) providing on-the-job coaching to district staff on monitoring and auditing of NGO performance in their community development activities, including the identification of measurable indicators of NGO performance; (ix) preparing a subproject proposals in relation to community empowerment activities for each district; and (x) preparing various reports.



Annex 3 Contract Variations Summary

There were ten contract variations made during the span of Package 4. The following table summarises the contracts and key reasons at each stage.

Contract Variation Dates of Approval Amount US$ Key adjustmentsInception Report Submitted 19 October 2005 US$ 188,000 Consultant Package 4

Contract signed 23 August 2005 US$ 1,157,000 Contract Variation 1 13 November 2005 US$ 1,157,000 Increase budget provision for

Land transportation for 6 districts

Contract Variation 2 17 April 2006 US$ 1,157,000 Replacement of National/local experts &

increase budget provision for 2183: Land Transportation

Contract Variation 3 25 April 2006 US$ 1,157,000 Increase budget provision for 2400: of $40,000 (Studies &

Surveys)

Contract Variation 4 05 May 2006 US$ 1,382,900 Increase of $225,000, increase budget provision fro

2183: Land transportation and adjust staff inputs and

OPE’s

Contract Variation 5 17 May 2006 US$ 2,224,254 Increase of $841,354, increase budget provision

from 2192 :Communications, include budget provision for

2190 Office Operations, increase budget provision for 2400: Studies & Surveys &

adjust staff inputs and OPE’s Contract Variation 6 13 March 2007 US$ 2,224,254 Appoint new national expert

as Fisheries Implementation Specialist, replacement of

National/local experts & adjust staff inputs and OPE’s

Contract Variation 7 27 September 2007 US$ 2,798,000 Increase of $573,746, engage new experts and replacement of local and

international experts, increase budget provision for 2194: Report preparation by

$10,000 and adjust staff inputs and OPE’s

Contract Variation 8 14 March 2008 US$ 3,302,264 Increase of $504,264, revise payment schedule,

replacement of local expert, increase budget provision for 2400: Studies & Surveys &

provide $275,000 budget for Sonar Mapping project



phase II and adjust staff inputs and OPE’s

Contract Variation 9 04 September 2008 US$ 3,311,148 Increase of $8,884, adjust staff inputs & OPE’s, revision

of payment schedule & revise the contract

completion date to 31 December 2008

Contract Variation 10 11 May 2009 US$ 3,311,148 Provide $67,222 budget provision from savings for Operationalization of Ice Plants, adjust OPE’s &

revise contract’s completion date to 30 June 2009

Note: See full explanation in text of report



Annex 4. ETESP Fisheries Consultants Workplans/Implementation Schedules Inception 2005 - 2008



Continued next page ...



Workplan/Implementation Schedule 2006(4) contd.



Continued on next page ...



ETESP Fisheries Consultants Final Implementation Schedule 2009

Note: VO10 finally extended Package 4 to end of June 2009 to ensure operationalisation of Nias ice plants using savings from Package 4.

Other off-budget activities such as studies and training; livelihoods centres (aquaculture and capture fisheries); sustainability work towards consolidation and continuity; final hand over and consultant exit were all continued until June 2009 under VO4 of Pkg40 ETESP Fisheries.



Annex 5 Equipment Procured by ETESP NACA Consultants Package 4

to 31 December 2008

Unit Category/Item Model/Serial Number Currency/Amount

IDR US$

1 Unit Notebook lon Portiva V20 SN-NKM363SO5K00923 7,000,000.00 696.66



1 unit Notebook lon Portiva V20 SN-NKM363S05K00918 7,000,000.00 696.66

1 Unit Notebook lon Portiva V20 SN:NKM363SO5K00946 7,000,000.00 696.66

1 Unit Notebook Ion Portiva V20 SN:NKM363S05K00017 7,000,000.00 696.66

1 Unit Notebook lon Portiva V20 SN:NKM363S05I00067 7,000,000.00 737.77






1 Unit Notebook lon V25 SN:NKM363S06B00605 7,000,000.00 782.25




1 Unit Notebook Toshiba 5,990,000.00 650.49

1 Unit Desktop PC HP Pavilion W5070i 805.00

1 Unit XP Pro 145.00

1 Unit Extra memori 256 Mb 35.00

11 Unit UPS Mitsui 600 VA 495.00

11 Unit Epson CX1500 Multi Function printer

1,320.00

33 Unit Spare cartridges for 390 83,00

1 Unit Photocopier Panasonic DP-1820 E D/S 3,125.00



2 Unit Toner cartridge Panasonic Copier 182OE

120.00

1 Unit Radio LAN Wireless USB Linksys 56.00

10 Unit Digital Camera Camera digital Mikrotek S3 (Ink charger & Batt) 1,250.00

10 Unit Secure digital card 256 mb transcend

200.00

10 Unit Memory stick USB flash disk PQI 256 mb 250.00

1 Unit External HDD External hardrive 60 gb-2,5" 110.00

1 Unit Water Dispenser 900,000.00 96.26

3 Unit Hardisk 40 GB 2,400,000.00 260.16

1 Unit Cable lock 125,000.00 13.55

1 Unit Printer HP 2605 DN 5,850,000.00 634.14

2 Unit Desktop HP 1238I 16,200,000.00 1,756.09

2 Unit Memory DDR 512 MB 1,160,000.00 125.74

2 Unit PCI card Wifi Linksys 54 G 980,000.00 106.23

3 Unit UPS Prolink 600 VA 1,350,000.00 146.34

1 Unit HDD External 60 GB 1,050,000.00 113.82

Total Expenditure US$ 23,632.40



Annex 6 List of ETESP Fisheries Community Publications by 31 December 2008

Report/publication Number and distribution Cost (Rp) Cost (US$)

Brackishwater pond BMP manual

2,000 manuals printed and distributed 1800 copies to DKP and farmers across NAD

23,500,660 2,578

BMP Diary 1,000 diaries printed and 1000 distributed to farmers across NAD 3,100,000 335

BMP Diary (second print) 1,000 diaries printed and 900 books distributed to farmers across NAD 3,100,000 335

Environment Guidelines

4,000 guidelines covering 8 different activities printed,

2,500 guidelines distributed to district DKP, ETESP community contract recipient and farmers across NAD and the public (during Green Aceh exhibition, July 2008)

4,500,000 494

Posters

1,500 posters of 3 types printed,

1,400 posters distributed to farmers in NAD and Nias,

5,400,000 581

Total costs 37,100,000 4,323

Total allocated under Pkg 4 budget

10,000

Total savings at 31 December 2008

5,677

All publications have been made available on www.acehfisheries.org

Publications were financed under Package 4 Budget Line 2194



Annex 7. List of ADB ETESP Fisheries Documents and Publications

2005 - 2008

No Category Title 1 District Concept

Notes District Concepts Notes-Aceh Barat-2006

2 District Concepts Notes-Aceh Besar-2006 3 District Concepts Notes-Aceh Jaya-2006 4 District Concepts Notes-Aceh Utara-2006 5 District Concepts Notes-Bireuen-2006 6 District Concepts Notes-Banda Aceh-2006 7 District Concepts Notes-Lhokeseumawe-2006 8 District Concepts Notes-Nias-2006 9 District Concepts Notes-Nias Selatan-2006

10 District Concepts Notes-Pidie-2006 11 District Concepts Notes-Simeulue-2006 12 Sub-Project

Appraisal Report (SPAR)

Sub-Project Appraisal Report (SPAR) - General-2006 13 Sub-Project Appraisal Report (SPAR) - Islands-2006 14 Sub-Project Appraisal Report (SPAR) - NAD East Coast-2006 15 Sub-Project Appraisal Report (SPAR) - NAD West Coast-2006 16 Sub-Project

Preparation Report (SPPR)

Sub-Project Preparation Report (SPPR)-Aceh Barat-2006 17 Sub-Project Preparation Report (SPPR)-Aceh Besar-2006L 18 Sub-Project Preparation Report (SPPR)-Aceh Besar-2006 19 Sub-Project Preparation Report (SPPR)-Aceh Jaya-2006 20 Sub-Project Preparation Report (SPPR)-Aceh Utara-2006L 21 Sub-Project Preparation Report (SPPR)-Aceh Utara-2006 22 Sub-Project Preparation Report (SPPR)-Bireuen-2006 23 Sub-Project Preparation Report (SPPR)-Banda Aceh-2006L 24 Sub-Project Preparation Report (SPPR)-Banda Aceh-2006 25 Sub-Project Preparation Report (SPPR)-Lhokeseumawe-2006 26 Sub-Project Preparation Report (SPPR)-Nias-2006L 27 Sub-Project Preparation Report (SPPR)-Nias -2006 28 Sub-Project Preparation Report (SPPR)-Nias Selatan-2006L 29 Sub-Project Preparation Report (SPPR)-Nias Selatan-2006 30 Sub-Project Preparation Report (SPPR)-Pidie-2006L 31 Sub-Project Preparation Report (SPPR)-Pidie-2006 32 Sub-Project Preparation Report (SPPR)-Simeulue-2006 33 Initial

Environmental Examination (IEE)

Initial Environmental Examination (IEE)-Aceh Barat-2006 34 Initial Environmental Examination (IEE)-Aceh Besar-2006L 35 Initial Environmental Examination (IEE)-Aceh Besar-2006 36 Initial Environmental Examination (IEE)-Aceh Jaya-2006 37 Initial Environmental Examination (IEE)-Aceh Utara-2006L 38 Initial Environmental Examination (IEE)-Aceh Utara-2006 39 Initial Environmental Examination (IEE)-Bireuen-2006 40 Initial Environmental Examination (IEE)-Banda Aceh-2006L 41 Initial Environmental Examination (IEE)-Banda Aceh-2006 42 Initial Environmental Examination (IEE)-Lhokeseumawe-2006 43 Initial Environmental Examination (IEE)-Nias-2006L 44 Initial Environmental Examination (IEE)-Nias -2006 45 Initial Environmental Examination (IEE)-Nias Selatan-2006L 46 Initial Environmental Examination (IEE)-Nias Selatan-2006 47 Initial Environmental Examination (IEE)-Pidie-2006L 48 Initial Environmental Examination (IEE)-Pidie-2006 49 Initial Environmental Examination (IEE)-Simeulue-2006 50 Monitoring

Reports

Inception Report-Nov 2005 51 1st Quarterly Report-Dec2005 52 2nd Quarterly Report-Mar2006 53 3rd Quarterly Report-Jun2006



54 Monitoring Reports

(contd.)

4th Quarterly Report-Sep2006 55 5th Quarterly Report-Dec2006 56 6th Quarterly Report-Mar2007 57 Quarterly Environmental Report-Mar2007 58 7th Quarterly Report-Jun2007 59 8th Quarterly & Final Report-Dec2007 60 Status Report-Jul2008 61 Design studies Design drawing for boats 62 Design study for the rehabilitation of small-scale shrimp hatcheries

63 Design study for the rehabilitation of aquaculture ponds and canals-Bireuen district

64 Design study for the rehabilitation of aquaculture ponds and canals-Aceh Besar district

65 Design study for the rehabilitation of aquaculture ponds and canals-Kota Lhokseumawe

66 Design study for the rehabilitation of small-scale fish landings (PPI/TPI) in Simeulue

69 Design study for the rehabilitation of small-scale fish landings (PPI/TPI) in Aceh Barat

70 Design study for the rehabilitation of small-scale fish landings (PPI/TPI) in Bireuen

71 Design study for Green belt design and mapping in Neuhuen Village, Mesjid Raya, Aceh Besar

72 Design study for the rehabilitation of aquaculture ponds and canals- Aceh Utara district and Kota Banda Aceh

73 Design study for the rehabilitation of small scale fish landings (PPI/TPI) in Nias and Nias Selatan

74 Design study for the rehabilitation of small-scale fish landings (PPI/TPI) in Aceh Jaya and Aceh Besar

75 Design study for the rehabilitation of small-scale fish landings (PPI/TPI) in Aceh Utara and Lhokseumawe

76 Sonar Mapping Phase 1: Design and monitoring study for fisheries community 77 Design Study for the rehabilitation of aquaculture ponds and canals Aceh Utara

78 Design Study for the Rehabilitation of Aquaculture ponds & canals-Samudera subdistrict, Aceh Utara

79

Design Studies for the rehabilatation of small-scale fish landings (miniPPI) in Kembang Tanjung, Pidie and Fishers' administration office in Panteraja, Pidie, Nias Selatan Sitoli

80 Design Study for the rehabilitation of aquaculture ponds and canals-Aceh Barat 81 Deep well survey and design in Ulee Lheue

82 Design study for rehabilitation on civil works design drawings, specification and supporting documents for the construction of fisheries in Lhokseumawe

83 Design Study for small-scale livelihood cluster on west coast (capture fisheries) 84 Design Study for small-scale livelihood cluster on east coast (Tambaks, Bireuen) 85 BBIP Rehabilitation and services recovery 86 Boat design (2006 budgets) 87 Shrimp hatchery design (1st & 2nd contract) 88 BPP office design, Aceh Jaya, BBIP drawings 89 DIPA 2007 budget design services 90 Fisheries infrastructure quantity surveyor, preparation of BOQ for Nias 91 Fisheries Infrastructure Draughtsman 92 Architect Consulting Services for Banda Aceh Provincial DKP building design- 93 Civil works draughtsman - CAD operator BBIP 94 Mapping services for aquaculture villages 95 Design for Kota DKP Banda Aceh office 96 Civil engineering design and drawing, Monitoring services 97 Survey for Seaweed Aquaculture Development

98 Training Reports and Materials

Report /materials Crab fattening training in Banda Aceh, Aceh Utara,Aceh Besar,Pidie, Bireuen

99 Report & materials for Seaweed farming in Pulo Aceh, Aceh Besar; Nias and Nias Selatan



100 Training Reports/ Materials (contd.)

Report & materials for Tilapia culture for Aceh Barat district

101 Report & materials for Marine cage training in Simeulue; Aceh Besar, Nias and Nias Selatan

102 Report & materials for Better Management Proctices for Brackish aquaculture in Aceh Besar, Aceh Utara, Lhokseumawe, Bireun, Pidie

103 Report & materials for Fish processing in Banda Aceh, Simeulue, Lhokseumawe, Pidie, Bireuen, Aceh Utara

104 Report & materials for Mangrove Campaign in Lhokseumawe; Pidie; Bireun

105 Report & materials for Mangrove and Coastal Vegetation Rehabilitation Training in Aceh Utara; Lhokseumawe; Pidie, Bireuen and Aceh Barat

106 Report & materials for Simeulu Grouper nursery training

107 Report & materials for Extension staff training in Aceh Utara, Aceh Besar, Pidie, Bireuen

108 Report & materials for BBIP training in Nias, Nias Selatan, Simeulue 109 Report & materials for BBIP staffs training to Gondol 110 Report & materials for BBM management training in Nias 111 Report & materials for Nias post harvest training in Nias 112 Report & materials for Nias Farmers/Fishers training in Nias 113 Guidelines Guidelines for Subcomponent 1 114 Guidelines for Subcomponent 2 115 Guidelines for Subcomponent 3 116 Guidelines for Subcomponent 5 117 Guidelines for Subcomponent 6 118 Guidelines for Subcomponent 7 119 Extension materials Poster: Mangrove Conservation Poster Version I 120 Poster: Mangrove Conservation Poster Version II 121 Poster: Pesticide Poster 122 Poster: Tambak BMP & Calendar 123 Poster: ETESP Fisheries Calendar 2008 124 Poster: Pond Book 125 Video: Shrimp BMP DVD 126 Fact sheet 1: Community Bathymetric Survey 127 Fact sheet 2: Managing Information 128 Fact sheet 3: River Clean Up 129 Fact sheet 4: Mapping biodiversity 130 Manual: Tambak BMP Booklet in English/ Bahasa Indonesia 131 Brochure: Grouper farming handbook 132 Brochure: Crab fattening handbook 133 Brochure: Lobster collecting technique 134 Brochure: Lobster fattening technique 135 Brochure: Lobster holding technique handbook 136 Brochure: Tilapia farming technique in cage 137 Brochure: Tilapia farming technique in pond 138 Brochure: Tilapia nursery technique 139 Brochure: Tilapia live packaging technique



Annex 8. Publications Produced & Distributed by Community Based Bathymetric Survey

(Sonar Mapping Sub‐Project)

No Item Amount Location

1 Bathymetric Map version 1 500 Banda Aceh, Sigli, Meureudu, Peudada, Lhokseumawe, Lhoong Saney, Calang, Meulaboh

2 Fish Identification Handbook 200 Banda Aceh, Sigli, Meureudu, Peudada, Lhokseumawe, Lhoong Saney, Calang, Meulaboh

3 Manual of Garmin 178 C Sounder translated into Bahasa 188 Banda Aceh, Sigli, Meureudu, Peudada,

Lhokseumawe, Lhoong Saney, Calang, Meulaboh

4 Manual of Garmin 400i translated into Bahasa 50 Lhokseumawe

5 IUU Log 235 Banda Aceh, Sigli, Meureudu, Peudada, Lhokseumawe, Lhoong Saney, Calang, Meulaboh

6 Video : Mapping The Sea Improving Livelihood 135 Banda Aceh, CFAN4

7 Handout of Fish Finder and Navigation Training 27 Banda Aceh

8 Fact sheet #1 Community-based Bathymetric Survey 200 Banda Aceh

9 Fact sheet #2 Panglima Laot Managing Information 100 Banda Aceh

10 Factsheet #3 River cleanup project 1 Banda Aceh

11 Fact sheet #4 Panglima Laot Mapping Biodiversity 100 Banda Aceh

12 Factsheet #5 Building a radio communications network 1 Banda Aceh

13 Senior Thesis : Inventory of Pelagic Fish Species in Fish Landing of Lampulo 8 Safrizal Putra, Syiah Kuala University, Banda

Aceh

14 Senior Thesis : Study of Fish Haul Using Fishfinder With Purse Seine in Northern Aceh 8 Anjar Sunandar, Syiah Kuala University, Banda

Aceh

15 Senior Thesis : The effect of GPS and Fishfinder Toward Catch and Income of Fishermen in Lampulo Village

8 Nur Meilina, Syiah Kuala University, Banda Aceh

16

Senior Thesis : Indenfication of Fishing Ground Based on GPS/Sounder Data That Was Recorded By Artisanal Purse Seine Vessel Fishing in Northern Aceh

8 Nazaruddin, Syiah Kuala University, Banda Aceh

17 Senior Thesis : Bathymetric and Sea Surface Temperature Mapping Based on Measurement By Fishfinder in Northern Aceh

8 Dwi Person, Syiah Kuala University, Banda Aceh

18 Research Internship : Technical Usage of Fishfinder By Fishermen in Lampulo Village 8 Fazlullah, Syiah Kuala University, Banda Aceh

19 Research Internship : Bathymetric Data Collection By Panglima Laot Lhok Krueng Aceh, Lampulo, Banda Aceh

8 Putradiansyah, Syiah Kuala University, Banda Aceh



20 Community Based Bathymetric Survey Poster I 1

International Workshop : Learning From The Recovery and Reconstruction of Aceh and Other Tsunamy-Stricken Regions , December 2008, Banda Aceh

21 Community Based Bathymetric Survey Poster II

1 International Workshop : Learning From The Recovery and Reconstruction of Aceh and Other Tsunamy-Stricken Regions , December 2008, Banda Aceh

22 MapAsia International Conference 1 2007, Kuala Lumpur

23 Aceh Green Conference 1 October 2008

24 Indonesian Geotechnology Conference 1 30 July 2008

26 Indonesian Geotechnology Conference 1 29 August 2007

27 Customs and Traditional Law of Panglima Laot According to Panglima Laot Annual Meeting Year 1992 Translated into English

1 Banda Aceh



Annex 9 Publications for Capture Fisheries Livelihoods Service Centres

to 31 December 2008

Date of Publication Publication Location Distribution Cost Outputs

August 2008 RDKK Guidelines

8 Panglima Laot, Satker BRR, ADB ETESP, NACA

Rp.600,000 RDKK Community Contract Guidelines

September 2008 IT Module

60 sets per centre

8 Panglima Laot & PL official, 8 Centres

Rp. 698,000 IT Module: Word, Spreadsheet, Internet & Database

November 2008 Information for CF centre

7 posters per centre

7 centres : Lampulo, Saney/Lhoong, Calang, Sigli, Meureudu, Peudada & Pusong/Lhokseumawe

Rp. 350,000

Poster A3

December 2008 Map of 8 Centres

3 maps per centre

Project Office at Lampulo, Training Room at Lampulo and CF Lampulo

Rp. 270,000 Banner – map of 8 CF-LSC

December 2008 Radio Communication – 15 sets per centre

8 LSCentres & 2 Panglima Laot Sabang & Pulo Aceh

Rp. 271,000 Manual book about VHF & long range SSB

December 2008 Newsletter 1st edition

2,000 copies distributed

Newsletter 1st edition



Annex 10 Training/Workshop Activities Supported Under NACA Consultant Package 4 Budget Line

“Seminars, Conferences, Workshops and Training” (up to 31 December 2008)

Training/workshop activity Contractor Training date Participant type

Participant numbers

Contracted amount (Rp)

Actual expenditure to

date (Rp)

Actual expenditure to

date (US$) 1. Workshops/Consultant team meetings

Fisheries progress planning workshop Direct payment by NACA 5-6 April 2006 consultants 14,940,700 14,940,700 1,903

Attendance of ETESP shrimp hatchery operators in FAO/ACIAR hatchery workshop at Ujung Batee aquaculture centre

Direct payment by NACA

17 May 2006 Hatchery operators

7,200,000 7,200,000 800

Fisheries consultants specialists, site advisers and monitoring specialist progress meeting

Direct payment by NACA 31 January 2007 consultants 3,270,150 3,270,150 360

Minor consultant team/design/Satker meeting expenses


2007 (misc dates)

consultants 1,711,500 1,711,500 189


Direct payment by NACA 30 August 2007 consultants 681,160 681,160 73



3 September 2007

consultants 6,000,000 6,000,000 646



1 November 2007

consultants 177,500 177,500 19.5


Direct payment by NACA 13 Dec 2007 consultants 400,000 400,000 43

Fisheries consultants specialists, site advisers and monitoring specialist progress meeting


26-27 March 2008

consultants 1,129,000 1,129,000 124



1 January 2008 consultants 269,000 269,000 29





15 April 2008 consultants 600,000 600,000 65

2. Training activities

Training for ETESP supported aquaculture villages in Aceh Besar

Ujung Batee aquaculture centre (Sugeng Raharjo)

08 February 2007 Pond farmers 52 11,850,000 11,850,000 1,317

Training for ETESP supported aquaculture villages in Pidie and Lhokseumawe

Ujung Batee aquaculture centre (Sugeng Raharjo)

April 2007- January 2008 Pond farmers n/a 25,065,000 14,859,000 1,656

Small business training-Nias Island and Nias Selatan

Mr. Azman/ Mr.Harapan

Potential ice plant

operators 5? 44,861,250 38,143,300 Completed

Training & certification of home based fish processing business

Direct payment by NACA 4 July 2007 15 17,565,000 17,565,000 1,941

Schools mangrove awareness campaign in Lhokseumawe Bpk.Muhammad 14 August 2007 150 57,038,000 57,038,000 6,337

Training for Seaweed Farmers in Nias and Nias Selatan (1)

Direct payment by NACA 3 February 2008 143 8,763,000,00 964

Fisheries Ice Plant Technical monitor and trainer Mr. Ngatijo 3 March 2008 10 15,000,000 9,952,600

1,094

(contract part completed)

Training for ETESP supported aquaculture villages in Lhokseumawe Ir. Coco Kokarkin 25 March 08 16,125,000 16,125,000 1,749

Training visit by Simeulue grouper Fish Farmers Direct payment 25 April 2008 10 12,171,397 12,171,397 1,325

Training Seaweed Farmers in Nias & Nias Selatan (2) Yayasan Kalimajari 2 Feb 2008 143

Nias Seaweed – Village Trainers Ingat Peristiwa 2 Feb 2008 6,900,000 745

Nias Seaweed – Village Trainers Kalebi Manao 2 Feb 2008 6,900,000 745

Nias Seaweed – Village Trainers David Tambunan 2 Feb 2008 11,635,000 1,267



Total cost (Rp) 331,730,797 Total cost (US$) 36,585 Amount available on budget line US$ 40,000



Annex 11 Design and Monitoring Studies in period Sept 2005 - December 2008 (Pkg 4 Consultant Budget Line)6

Title of design study Name of firm/consultant Contract signed Contract value Rp.

Payments made Rp. Status

Design drawing for boats Mr. Marjoni Sep-05 10,000,000 10,000,000 Completed

Design study for the rehabilitation of small-scale shrimp hatcheries PT Suwanda Karya Mandiri 5-Aug-06 198,900,000 198,900,000 Completed

Design study for the rehabilitation of aquaculture ponds and canals-Bireuen district Terre des Hommes-Italy 19-Oct-06 US$22,330 US$22,330 Completed

Design study for the rehabilitation of aquaculture ponds and canals-Aceh Besar district CV Alam & Panca Indra 1-Nov-06 64,800,000 64,800,000 Completed

Design study for the rehabilitation of aquaculture ponds and canals-Kota Lhokseumawe

UNSYIAH

(Dr. Syamsul Rizal) 31-Oct-06 65,000,000 65,000,000 Completed

Design study for the rehabilitation of small-scale fish landings (PPI/TPI) in Simeulue

Rancang Persada Konsultan (1st) 28-Sep-06 279,720,000 279,720,000 Completed

Design study for the rehabilitation of small-scale fish landings (PPI/TPI) in Aceh Barat IPB/Bogor 27-Sep-06 164,182,000 164,182,000 Completed

Design study for the rehabilitation of small-scale fish landings (PPI/TPI) in Bireuen

Widya Graha Asana

(1st contract) 9-Oct-06 188,087,000 188,087,000 Completed

Design study for Green belt design and mapping in Neuhuen Village, Mesjid Raya, Aceh Besar Mr. Andi Sofyan 21-Sep-06 9,950,000 9,950,000 Completed

6 Excludes Sonar Mapping Study Phase 2 – see separate section



Title of design study Name of firm/consultant Contract signed Contract value Rp.

Payments made Rp. Status

Design study for the rehabilitation of aquaculture ponds and canals-Aceh Jaya district and Kota Banda Aceh PT Piyeung Jaya Perkasa 14-Nov-06 153,165,000 153,165,000 Completed

Design study for the rehabilitation of small scale fish landings (PPI/TPI) in Nias and Nias Selatan

Rancang Persada Konsultan(2nd contract)

11-Dec-06 205,345,000 205,345,000 Completed

Design study for the rehabilitation of small-scale fish landings (PPI/TPI) in Aceh Jaya and Aceh Besar

Widya Graha Asana

(2nd contract) 8-Dec-06 263,965,000 263,965,000 Completed

Design study for the rehabilitation of small-scale fish landings (PPI/TPI) in Aceh Utara and Lhokseumawe PKSPL IPB 8-Dec-06 198,280,000 198,280,000 Completed

Sonar Mapping Phase 1: Design and monitoring study for fisheries community

M. Yacob Ismail/M Yakob Ishadan 26-Mar-07 US$3,300 US$3,300 Completed

Design Study for the rehabilitation of aquaculture ponds and canals Kota Lhokseumawe

UNSYIAH

(Dr. Symasul Rizal) 25-Apr-07 288,100,000 288,100,000 Completed

Design Study for the Rehabilitation of Aquaculture ponds & canals-Samudera subdistrict, Aceh Utara Terre des Hommes-Italy 7-May-07 246,638,700 246,638,700 Completed

Design Studies for the rehabilatation of small-scale fish landings (miniPPI) in Kembang Tanjung, Pidie and Fishers' administration office in Panteraja, Pidie, Nias Selatan Sitoli

Widya Graha Asana (3rd contract) 8-May-07 232,720,000 232,720,000 Completed

Design Study for the rehabilitation of aquaculture ponds and canals-Aceh Barat Syamsul Rizal 10-Jul-07 104,775,000 104,775,000 Completed



Title of design study Name of firm/consultant Contract signed

Contract value Rp

Payments made Rp Status

Deep well survey and design in Ulee Lheue CV Dua Mitra Koalisi 29-Jun-07 14,600,000 14,600,000 Completed

Design study for rehabilitation on civil works design drawings, specification and supporting documents for the construction of fisheries in Lhokseumawe

Ir. Bachtiar Wairooy 5-Jun-07 20,000,000 20,000,000 Completed

Design Study for small-scale livelihood cluster on west coast (Capture Fisheries) Richard Banks 28-Feb-07 US$14,155 US$14,155 Completed

Design Study for small-scale livelihood cluster on east coast (Tambaks, Bireuen) U Win Latt 24-Feb-07 US$14,025 US$14,025 Completed

BBIP Rehabilitation and services recovery Ms. Nusa Seyiani Triastuti 4-April-07 69,306,538 69,306,538 Completed

Boat design (2006 budgets) Marjoni 2-Sep-06 22,990,200 22,990,200 Completed

Shrimp hatchery design (1st contract) Jalaluddin 10-Nov-06 13,413,750 13,413,750 Completed

Shrimp hatchery design (assistant) Joko Purwantyo 10-Nov-06 5,850,000 5,850,000 Completed

BPP office design, Aceh Jaya, BBIP drawings Muhammad Rizal 8-Jan-07 4,185,000 4,185,000 Completed

Shrimp hatchery design (2nd contract) Jalaluddin 2-Feb-07 16,071,000 16,071,000 Completed

Shrimp hatchery design (assistant) M. Khusaini Amri 27-Feb-07 5,025,000 5,025,000 Completed

DIPA 2007 budget design services Rahmad Tantawi 8-Jan-07 10,000,000 10,000,000 Completed

Fisheries infrastructure quantity surveyor, preparation of BOQ for Nias Ujang Aripin 21-Mar-07 8,100,000 8,100,000 Completed

Fisheries Infrastructure Draughtsman Dedri Ari Saputra 26-Mar-07 6,450,000 6,450,000 Completed



Title of design study Name of firm/consultant

Contract signed

Contract valueRp


Architect Consulting Services for Banda Aceh Provincial DKP building design-

CV Dua Mitra Koalisi

8-Jan-07 7,000,000 7,000,000 Completed

Civil works draughtsman - CAD operator BBIP IM Razia Ulhaq 1-Jun-07 7,350,000 7,350,000 Completed

Mapping services for aquaculture villages Syukri, UNSYIAH 18-June-07 17,150,000 17,150,000 Completed

Design for Kota DKP Banda Aceh office CV Dua Mitra Koalisi –(Andi

Muhammad Nur) 29-Jun-07 1,095,000 1,095,000 Completed

Civil engineering design and drawing for Infrastructure (3 contracts)

CV Dua Mitra Koalisi 2007 79,000,000 79,000,000 Completed

Monitoring services

BBIP Rehabilitation and services recovery Bpk. Waspada Pertomo 4-April-07 208,960,800 208,960,800 Completed

Monitoring of hatcheries and fisheries infrastructure Nurman Putra 19-Feb-07 125,282,600 125,282,600 Completed

Mangrove and green belt monitoring

(1st contract) Subhan 7-Dec-06 26,059,500 26,059,500 Completed

Boat design and monitoring Rizwan 15-Jan-07 121,586,300 121,586,300 Completed

Mangrove and green belt monitoring (2nd contract) Subhan 2-Mar-07 146,112,500, 146,112,500, Completed

Community contract monitoring analyst Shafrianti 1-Apr-07 770,000 770,000 Completed



* Variable exchange rates period 2005 ‐ 2008

7 PMO/EMS approved expenditure on Package 4 Design and Studies budget line.

Title of design study Name of firm/consultant Contract signed Contract valueRp


Community contract monitoring UNSYIAH

(Firdus/Muhammadar) 6-Feb-07 121,969,000 121,969,000 Completed

Fisheries Infrastructure Design Monitoring Harmawan 1-Oct-07 60,953,600 60,953,600 Completed

Brackish-water Pond (Tambak) Monitoring Fadly 1-Oct-07 69,688,350 69,688,350 Completed

Livelihoods Continuity Planning (partial funding) Pedro Bueno July 2008 US$15,000 (est.)

Completed, not yet claimed

Sub-total (Payments in Rp) 3,862,596,838

Sub-total (Payments in US$) 68,810

Total paid in US$ by NACA* 482,082

Approved expenditure on land transport during period of Jan-Sept 2007 (US$)7

117,878

Total estimated expenditure 599,960

Budgeted (US$) 614,550