plan facilitator data collection guide - mass.gov
TRANSCRIPT
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Plan Facilitator Data Collection
GuideRAPID RECOVERY PLANS
Phase 1: Diagnostic
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Larisa OrtizManaging Director,
Public Non-Profit Group
Nur AsriSenior Strategist,
Public Non-Profit Group
Emmy HahnMA Downtown Initiative Program Coordinator
Massachusetts Department of Housing & Community
Development
Charles SandersonMA Downtown Initiative Assistant
CoordinatorMassachusetts Department of
Housing & Community Development
Introduction
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Agenda
1 Collecting Baseline Data
2 Qualitative Assessment of Physical Environment (Guidelines)
3 Photo Inventory (Guidelines)
4 Recording/Submitting Data
5 Q&A
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Mar JulApr May Jun Aug
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Phase IDIAGNOSTIC
Kick Off Public Presentation/ Data Submission to Commonwealth
What is the timeline?
Phase IIPROJECT
RECOMMENDATIONS
Phase IIIFINAL PLAN
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RAPID RECOVERY PLAN DIAGNOSTIC FRAMEWORK
Refresh!
RRP Data Collection Framework
Trends
Consumer Profiles
Consumer Base
Public Realm
Private Realm
Access & Visibility
Anchors/Destinations
Asset/Business Mix
Nodes/Clusters
Partners/Organizations
Funding
Regulations/Zoning
Physical Environment
Business Environment
Administrative Capacity
The framework is adapted from the award-winning Commercial DNA approach, as published by the Local Initiative Support Corporation (LISC) in “Preparing a Commercial District Diagnostic”, authored by Larisa Ortiz (Managing Director, Streetsense) and funded in part by Citi Community Development.
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RAPID RECOVERY PLAN DIAGNOSTIC FRAMEWORK
Resources
RRP Data Collection Framework
The framework has been adopted for use in several communities across the country. The above resources should only serve as inspiration for your analyses.
N Y C C o m m e rc i a l D i s t r i c t N e e d s A s s e s s m e n t
https://www1.nyc.gov/site/sbs/neighborhoods/commercial-district-needs-assessments.page
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7RAPID RECOVERY PLAN DIAGNOSTIC FRAMEWORK
Using The Guide
Must be reported back to the Commonwealth unless unavailable or non-applicable to the community.
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8RAPID RECOVERY PLAN DIAGNOSTIC FRAMEWORK
Using The Guide
Please use any other available data sources, these are only meant to offer guidance. However, keep track of all data sources use as they are required in reporting.
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9RAPID RECOVERY PLAN DIAGNOSTIC FRAMEWORK
Using The Guide
If using alternative data sources, please be comprehensive in reporting. For example:
Site Visit
Field observation during site visit (Conducted MM/DD/YY). Name of PF Consultant.
Stakeholder Interview
Stakeholder (Name, if allowed) feedback provided during interview/focus group (Conducted MM/DD/YY)
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10RAPID RECOVERY PLAN DIAGNOSTIC FRAMEWORK
Using The Guide
Pay attention to data type guidelines –fields set up on submission forms will require adherence to requested data type.
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Section 1:
COLLECTING BASELINE DATA
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1 Define a ’Primary Street’ and ‘Secondary Street’ for the study area
Typically streets with greatest concentration of business activity, vehicular/ pedestrian traffic
Prim
ary
St
Secondary Street
S A M P L E
2 Identify (Longitude, Latitude) coordinates at point of measurement
42.2667292,-71.8014517
Recommended source: Mass DOT Traffic Volume and Classification (2019)
Required
Physical Environment( A c c e s s )
Average Annual Daily Vehicular Traffic
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S A M P L E
Recommended source: Town/County Open Space GIS Map; Aerial Survey; Site Survey
Required
Physical Environment( P u b l i c R e a l m )
Parks and plazas
Permanent spaces that are available for use year-round by the public – typically owned/ managed/ programmed by local Parks department (and/or other public and quasi-public entity).
Not including temporary street closures.
Total Area -Parks + Plazas
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S A M P L E
Required
Physical Environment( P u b l i c R e a l m )
Total Area -Parks + Plazas
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S A M P L E
Required
Physical Environment( P r i v a t e R e a l m )
Total No. of Ground Floor Storefronts
Storefront
Recommended source: CoStar; Site Visit; Aerial Survey (Google Maps)
Storefront
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Required
Business Environment( Te n a n t M i x & Va c a n c y )
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S A M P L E
Total No. of Vacant Storefronts
Vacant storefronts are not currently occupied by a tenant.
This includes spaces that are actively being leased, not including space that has been leased and may be undergoing renovation/ fit-out.
Not Vacant Not Vacant Vacant
Recommended source: Site Visit
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Section 2:
QUALITATIVE ASSESSMENT
(PHYSICAL ENVIRONMENT)
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Required
Physical Environment
RRP grades on the Physical Environment are required to be submitted to the Commonwealth.
It is expected that Plan Facilitators will determine RRP grades based on deep-dive insights from site visits & observations, additional analyses, and feedback from the community and
businesses.
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Fail/NA
Required
Physical Environment( P u b l i c R e a l m )
A
Sidewalks
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Required
Physical Environment( P u b l i c R e a l m )
Street Amenities – Street Trees, benches
A Fail/NA
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Required
Physical Environment( P u b l i c R e a l m )
Street Lighting
A Fail/NA
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Required
Physical Environment( P u b l i c R e a l m )
Wayfinding/Signage
A Fail/NA
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Required
Physical Environment( P u b l i c R e a l m )
Roadbeds and Crosswalks
A Fail/NA
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Required
Physical Environment( P r i v a t e R e a l m )
Storefront Window
A Fail/NA
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Required
Physical Environment( P r i v a t e R e a l m )
Storefront Lighting
A Fail/NA
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Required
Physical Environment( P r i v a t e R e a l m )
Storefront Signage
A Fail/NA
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Required
Physical Environment( P r i v a t e R e a l m )
Outdoor Display
A Fail/NA
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Required
Physical Environment( P r i v a t e R e a l m )
Storefront Awning
A Fail/NA
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Required
Physical Environment( P r i v a t e R e a l m )
Façade
A Fail/NA
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Section 3:
PHOTO INVENTORY
GUIDELINES
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Take Photos
REMINDER:
Each community must submit three photos as part of data submission. These photos may be used in program collateral and/or press material.
Please include photo credit in submission.
Photo 1: Public Realm
S A M P L E
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Take Photos
Photo 3: Stakeholder EngagementPhoto 2: Private Realm
S A M P L E S A M P L E
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Section 4:
RECORDING + SUBMITTING DATA
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34RAPID RECOVERY PLAN DIAGNOSTIC FRAMEWORK
Suggestion
Keep Records
Use a Google/Excel Spreadsheet to create a master list of data points being collected – especially if several team members are splitting the task.
REMINDER: each community is only allowed ONE data form submission so have the master data list handy before starting submission to the Commonwealth.
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Submitting Data
‘Required’ pages have been set aside for each category of data collected.
Fields must be filled in order to proceed with data submission.
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Submitting Data
Feel free to skip over if this data was not collected/not relevant to your community!
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Submitting Data
You will be prompted to source every data point submitted. Select ‘Other’ if you have used a data source that was not in the recommended list.Last name, First/Middle Initial. (Date published). Title of source. URL
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Submitting Data
Go back and double-check before hitting Submit!
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Please submit your questions through
Q&A function
QUESTION + ANSWER
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