plan your work and work your plan bill davis’s six project and time management tips
TRANSCRIPT
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PLAN YOUR WORKAND WORK YOUR PLAN
Bill Davis’s six project and time management tips
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AGENDA• Welcome!
• Asset Utilization
• Project Management and It’s Benefits
• Introducing the Six Steps
• A Quick Look at Each Step
• Time Management Tips
• Websites to Engage
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THE SIX STEPS FORPROJECT MANAGEMENT
• #1 - Purpose Goals, Objectives and Scope
• #2 - Participants and Stakeholders
• #3 - Plan of Action – Timeline
• #4 - Controls – Checkpoints, Process and Obtaining Resources• #5 - Communication Plan
• #6 - Debrief and Evaluation at The Project End
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1• Purpose, Mapping and Clarity and Alignment
PURPOSE, GOALSOBJECTIVES & SCOPE
• Group Assessment – It is an inclusive process!
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• Selection
• Communication
PARTICIPANTS ANDSTAKEHOLDERS
• Asset utilization
• Assessment
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• Brainstorm
• Clarify objectives
PLAN OF ACTIONAND TIMELINE
• Communicate
• Monitor
• Record and Control
• Manage and Plan Time
• Be Flexible
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CONTROLSEstablishing checkpoints, controlmechanisms and obtaining resources
• The Four Steps on Control
• Interim deadlines and checkpoints
• Review and update
• Know when to let a project goor when to start over
- Standards- Measure- Compare- Decide
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COMMUNICATIONCommunication – how Will YourTeam Member and Stakeholders Communicate?
• Communicate with team members and stakeholders• Meet regularly to check on project status and progress
• Keep people informed by issuing progress reports• Ensure a positive, open atmosphere
• Monitor performance and catch problems early on• Be clear on accountability and responsibility
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DEBRIEF AND EVALUATION
• Share notes of lessons learned with group members.- Discuss what worked well and what didn’t.
- Discuss what everyone learned from the group’s mistakes.• Define the project and all of its significant activities and tasks.
• Develop the relationships among the activities.• Draw the network connecting all of the activities.
• Compute the critical path (longest time) through the network.
• Use the network to help plan, schedule, monitor, and control the project.
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TIME MANAGEMENTSTRATEGIES AND TIME WASTERS
• Time Management Strategies• The process of taking on objectives.
• Estimating the time and resources to accomplish each objective.• Disciplining yourself to stay focused on the objectives.
• Typical Time Wasters
• Procrastination• Disorganization• Perfectionism
• Visitors and interruptions• Telephone, voice-mail, email, internet• Daydreaming and distractions
• Lack of focus or interest
• Doing too many tasks at once• Accepting too much work
• Paperwork and administrative tasks• Poorly planned meetings• Lack of necessary resources• Failure to use technology
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TIME MANAGEMENT TIPS• Balance all of your roles in life
• Plan for time-specific activities and non-time specific activities.• Find your optimal working time.
• Prioritize tasks by level of importance.
• Organize• Delegate
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THANK YOUFUTURE LEARNING
Website To Engage:
• Project Management Skills – Mind Tools Management: http://www.mindtools.com/pages/main/newMN_PPM.htm
• Mind Tools Management: Short Quiz – How Good Are Your Project Management Skills? http://www.mindtools.com/pages/article/newPPM_60.htm