planning and engineering services agenda october 2021

AGENDA Planning and Engineering Services Committee Meeting To be held on Monday 4 October 2021 at 4:00pm City of Rockingham Council Boardroom

Planning and Engineering Services Committee Agenda Monday 4 October 2021 PAGE 2

Notice of Meeting

Dear Committee members The next Planning and Engineering Services Committee Meeting of the City of Rockingham will be held on Monday 4 October 2021 in the Council Boardroom, City of Rockingham Administration Centre, Civic Boulevard, Rockingham. The meeting will commence at 4:00pm.

MICHAEL PARKER CHIEF EXECUTIVE OFFICER 30 September 2021

DISCLAIMER

PLEASE READ THE FOLLOWING IMPORTANT DISCLAIMER BEFORE PROCEEDING:

Statements or decisions made at this meeting should not be relied or acted on by an applicant or any other person until they have received written notification from the City. Notice of all approvals, including planning and building approvals, will be given to applicants in writing. The City of Rockingham expressly disclaims liability for any loss or damages suffered by a person who relies or acts on statements or decisions made at a Council or Committee meeting before receiving written notification from the City.


City of Rockingham Planning and Engineering Services

Committee Agenda 4:00pm Monday 4 October 2021

1. Declaration of Opening Acknowledgement of Country

This meeting acknowledges the traditional owners and custodians of the land on which we meet today, the Nyoongar people, and pays respect to their elders both past and present.

2. Record of Attendance/Apologies/Approved Leave of Absence 2.1 Members Deputies

Cr Mark Jones Cr Hayley Edwards Cr Barry Sammels Cr Lorna Buchan Cr Deb Hamblin (Deputy Mayor)

Cr Craig Buchanan Cr Joy Stewart Cr Sally Davies Cr Rae Cottam Cr Leigh Liley

2.2 Executive

Mr Michael Parker Mr Bob Jeans Mr Peter Doherty Mr Sam Assaad Mr Peter Ricci Mr Brett Ashby Mr James Henson Mr Mike Ross Ms Erica King Mr David Caporn Mr Ian Daniels Mr Manoj Barua Mr Tony Bailey Mr Adam Johnston Ms Jelette Edwards Mr Aiden Boyham Ms Melinda Wardle

Ms Andrea Holman

Chief Executive Officer Director Planning and Development Services Director Legal Services and General Counsel Director Engineering and Parks Services Manager Major Planning Projects Manager Strategic Planning and Environment Manager Land and Development Infrastructure Manager Statutory Planning Manager Health and Building Services Manager Compliance and Emergency Liaison Manager Infrastructure Project Delivery Manager Technical Services A/Manager Operations and Fleet Services Manager Parks Services A/Manager Governance and Councillor Support City Media Officer EA to Director Planning and Development Services EA to Director Engineering and Parks Services

2.3 Members of the Gallery:

2.4 Apologies:

2.5 Approved Leave of Absence:


3. Responses to Previous Public Questions Taken on Notice 3.1 Ms Bianca Sandri, Urbanista Planning - PD-032/21 - Reconsideration of

Holiday House

At the Planning and Engineering Services Committee meeting held on 13 September 2021, Ms Sandri asked the following question that was taken on notice and the Director Planning and Development Services provided a response in a letter dated 20 September 2021 as follows: Question 1. Is the Council aware that this application would resolve all issues as it:

ü reduces the capacity of the house from 12 adults to 4 adults ü although the number of people has been reduced the bond has

been increased ü a new minimum night stay of two nights ü a professional operator and local manager who lives in the area

will undertake the operations and management of the holiday house

ü the number of bedrooms has been reduced from 6 to 3 ü noise monitors will be placed around the property to obtain factual

data Response

The application changes are noted. The revised application will be considered at the Ordinary meeting of Council on the 21st September 2021.

4. Public Question Time Members of the public are invited to present questions to the Chairperson about matters

affecting the City of Rockingham and its residents. Questions should relate to the business of the Committee. This is the only opportunity in the meeting for the public to ask questions.

5. Confirmation of Minutes of the Previous Meeting Recommendation:

That Committee CONFIRMS the Minutes of the Planning and Engineering Services Committee meeting held on 13 September 2021, as a true and accurate record.

6. Matters Arising from the Previous Minutes

7. Announcement by the Presiding Person without Discussion The Chairperson to announce to all present that decisions made at Committees of Council

are recommendations only and may be adopted in full, amended or deferred when presented for consideration at the next Council meeting.

8. Declarations of Members and Officers Interests

9. Petitions/Deputations/Presentations/Submissions

10. Matters for which the Meeting may be Closed


11. Bulletin Items Planning and Development Services Information Bulletin - October 2021

Engineering and Parks Services Information Bulletin - October 2021

12. Agenda Items Planning and Development Services 6

PD-033/21 Joint Development Assessment Panel Application - Proposed Fast Food Outlet 6

Engineering and Parks Services 29 EP-019/21 Draft Council Policy - Requests for Feature Lighting 29

13. Reports of Councillors

14. Addendum Agenda

15. Motions of which Previous Notice has been given

16. Notices of Motion for Consideration at the Following Meeting

17. Urgent Business Approved by the Person Presiding or by Decision of the Committee

18. Matters Behind Closed Doors

19. Date and Time of Next Meeting The next Planning and Engineering Services Committee meeting will be held on Monday 15

November 2021 in the Council Boardroom, Council Administration Building, Civic Boulevard, Rockingham. The meeting will commence at 4:00pm.

20. Closure

Planning and Engineering Services Committee Agenda Monday 4 October 2021 PD-033/21 PAGE 6

12. Agenda Items

Planning and Development Services

Planning and Development Services Statutory Planning Services

Reference No & Subject: PD-033/21 Joint Development Assessment Panel Application - Proposed Fast Food Outlet

File No: DD020.2021.00000230.001

Applicant: Planning Solutions Pty Ltd

Owner: MGP Baldivis Pty Ltd

Author: Mr David Banovic, Senior Projects Officer

Other Contributors: Mr Eric Anderson, Planning Officer Mr Mike Ross, Manager Statutory Planning

Date of Committee Meeting: 4 October 2021

Previously before Council:

Disclosure of Interest:

Nature of Council’s Role in this Matter: Tribunal

Site: Lot 1 (No.364) Baldivis Road, Baldivis

Lot Area: 4.0432ha

LA Zoning: Development

MRS Zoning: Urban

Attachments: Responsible Authority Report

Maps/Diagrams: 1. Location Plan 2. Aerial Photograph of the Subject Site 3. Structure Plan Map (Extract) 4. Structure Plan - Advertised Commercial Concept Plan 5. Approved Subdivision Plan 6. Approved Local Development Plan (Plan Extract) 7. Proposed Site Plan 8. Perspective of Development When Viewed from the

Corner of Baldivis Road and Fifty Road 9. Perspective of Development When Viewed Internally

Facing Baldivis Road


10. Perspective of Development When Viewed Internally Facing Fifty Road

11. Building When Viewed from Baldivis Road (Eastern Elevation)

12. Building When Viewed Internally (Western Elevation) 13. Building When Viewed from Fifty Road (Northern

Elevation) 14. Building When Viewed Internally (Southern Elevation) 15. Additional Trees Recommended for Planting and

Retention 16. Signage Plan Variations

Purpose of Report To provide a recommendation to the Metro Outer Joint Development Assessment Panel (MOJDAP) on an Application for a Fast Food Outlet on a portion of Lot 1 (No.364) Baldivis Road, Baldivis.

Background Site Context The subject site is approximately 4.04 hectares and currently contains a Single Dwelling. The subject site is bounded by Fifty Road to the north, rural properties to the west, a poultry farm to the south and Baldivis Road to the east. The property to the west and further on the opposite side of Eighty Road are zoned for future urban development. Directly to the north, on the opposite side of Fifty Road, is Baldivis Reserve which includes a small oval, tennis courts, recreation centre and bushland. Approximately 250m to the north-west of the opposite side of Fifty Road is the Baldivis Primary School.

1. Location Plan

Subject Site

Fast Food Outlet Development


2. Aerial Photograph of the Subject Site

Planning Proposals The following outlines the recent planning proposals on this site. Structure Plan

The City received a Structure Plan (SP) proposal over the site in October 2018, which planned for residential development at a density of Residential ‘R25’ (average lot size of 350m2), a Public Open Space contribution and access arrangements. A Commercial zone was also proposed in the most north-eastern corner of the site at the Baldivis Road and Fifty Road intersection, with the following indicative land uses contemplated (subject to separate Development Approval/s):

ü Shop;

ü Service Station;

ü Liquor Store - Small; and ü Fast Food Outlet.


3. Structure Plan Map (Extract)

Designated as ‘Commercial zone’ during advertising


4. Structure Plan - Advertised Commercial Concept Plan

In July 2020, following consideration of the submissions received and the City’s assessment of the proposal, Council resolved to recommend that the SP be approved (PD-035/20), subject to various modifications including “The proposed commercial site be zoned Special Use on the Local Structure Plan Map”. In order to ensure potential impacts on other planned Commercial Centres is limited, the City recommended that the proposed ‘Commercial zone’ be modified to a ‘Special Use zone’ with conditions that limit retail floor area and prohibit non-compatible land uses, details of which are discussed below within the Legal and Statutory section of this Report.

Planning and Engineering Services Committee Agenda Monday 4 October 2021 PD-033/21 PAGE 11 In December 2020, the Western Australian Planning Commission (WAPC) formally reviewed the SP and decided to request various modifications, in accordance with recommendations made by the City. Subsequently, in April 2021, WAPC resolved to approve the modified SP (refer to Figure 3 above). Subdivision Application

In April 2021, the WAPC also granted Subdivision Approval over the Special Use zone for four freehold (green title) lots. Condition 21 of the Subdivision Approval required a Local Development Plan (LDP) to be prepared and approved in accordance with the Subdivision Plan.

5. Approved Subdivision Plan

Development Application and Local Development Plan

In January 2021, a LDP for the Special Use zone was submitted to the City for consideration along with a concurrent Development Application for a Liquor Store - Small on future Lot 2 and Service Station on Lot 3. Following consideration of submissions (public and Government agencies inclusive of Department of Health and Department of Water and Environmental Regulation) received on both proposals and the City’s assessment, the City approved the LDP in May 2021 and subsequently the Development Application in August 2021. No Development Applications have been submitted to the City for consideration on future Lot 4.


6. Approved Local Development Plan (Plan Extract)

Subject Development Application In September 2021, a Development Assessment Panel (DAP) Application was lodged by the Applicant for a Fast Food Outlet, on the north-eastern portion of the Special Use zone. The area of land subject to this application is future Lot 1 (refer to Figures 5 and 6 above) with a total area of 3563m2, and a portion of future Lots 2 and 3 which includes a vehicle access easement connecting Baldivis Road to an internal subdivision road linked to Fifty Road. For clarity, future Lot 1 is referred to throughout this Report as the ‘development site’, whilst the Special Use zone is referred to as the ‘Local Commercial Centre’.


Details This application seeks Development Approval for the use and development of a drive-through Fast Food Outlet, associated signage, parking, landscaping and access on a portion of the Local Commercial Centre site. Specifically, the development provides for:

· A single storey building comprising a Net Lettable Area (NLA) of 270m2;

· An enclosed plant and servicing area within the western portion of the building and adjacent shared loading bay for service vehicles;

· A dual-lane drive-through and pick-up window with canopy and drive-through screen on the northern elevation of the building;

· Various signage including a prominent 12.0m high Pylon Sign adjacent to the Baldivis Road and Fifty Road intersection;

· 26 car parking bays, including one accessible parking bay adjacent to the building entrance;

· Two drive-through waiting bays plus car stacking capacity for 14 cars within the drive-through facility;

· Bicycle parking racks;

· Landscaping along the frontages and within the subject site, including a mix of soft landscaping beds and shade trees; and

· An internal footpath network which is proposed to link the building entrance with the existing pedestrian footpath from Baldivis Road and remaining planned Centre to the south.

The development is proposed to operate 24 hours per day, seven days a week and will accommodate 10 to 15 staff at any one time. The development will be accessible by a planned vehicle access point for the Local Commercial Centre, being a (southern) left-in/right-in crossover with a left-turn/right-turn slip lane in both directions on Baldivis Road, a separate (northern) left-out only crossover on Baldivis Road, and a full movement crossover to the planned internal subdivision road to the western boundary of the Centre connecting to Fifty Road. Deliveries and waste collection will be undertaken within the loading bay located to the west of the building. The service vehicles and waste collection trucks will enter the site from Baldivis Road, circulate the internal Local Commercial Centre site’s car park to the development and access the loading bay in a reverse movement. Subsequently, vehicles will leave the loading bay and return onto Baldivis Road in a forward gear. The following Reports and Plans accompanied the DAP Application:

· Planning Report;

· Traffic Impact Assessment;

· Bushfire Management Plan;

· Environmental Noise Assessment; and

· Development Plans and Perspectives.


7. Proposed Site Plan

8. Perspective of Development When Viewed from the Corner of Baldivis Road and Fifty Road


9. Perspective of Development When Viewed Internally Facing Baldivis Road

10. Perspective of Development When Viewed Internally Facing Fifty Road


11. Building when viewed from Baldivis Road (Eastern Elevation)

12. Building When Viewed Internally (Western Elevation)

13. Building When Viewed from Fifty Road (Northern Elevation)

14. Building When Viewed Internally (Southern Elevation)

Implications to Consider a. Consultation with the Community

Pursuant to Clause 64(1)(c) of the Deemed Provisions of Town Planning Scheme No.2 (TPS2), the local government has the discretion to advertise, or not to advertise an application seeking Development Approval. As the proposed development is consistent with the adopted SP and is generally consistent with the approved LDP which established the development control provisions over the site, advertising is not considered to be necessary for this commercial proposal.

Planning and Engineering Services Committee Agenda Monday 4 October 2021 PD-033/21 PAGE 17 b. Consultation with Government Agencies Nil c. Strategic Community Plan

This item addresses the Community’s Vision for the future and specifically the following Aspiration and Strategic Objective contained in the Strategic Community Plan 2019-2029: Aspiration 3: Plan for Future Generations Strategic Objective: Responsive Planning and Control of Land Use - Plan and control

the use of land to meet the needs of a growing population, with consideration of future generations.

d. Policy Assessment of the proposal has been limited to areas where discretion is sought to vary a Policy requirement.

State Government Policies State Planning Policy 7.0 – Design of the Built Environment (SPP7.0) SPP7.0 provides the broad framework for the design of the built environment across Western Australia, and applies to all levels of the planning hierarchy, including the assessment of Development Applications. The objectives of this Policy seek to provide, inter alia, a coordinated strategy of design quality mechanisms to achieve design outcomes that meet government and community expectations, including: · Design principles - performance based approach to policy; · Design review - skilled evaluation expertise; and · Design skills - skilled design expertise. The City is satisfied that the proposal meets all but two of the 10 principles being: · Landscape Quality; and · Built Form and Scale. The City’s comments against these two principles are provided in the table below:

Design Principle City Comment

Principle 2 - Landscape Quality Good design recognises that together landscape and buildings operate as an integrated and sustainable system, within a broader ecological context.

Development Site Development provides for a large landscaping area, however, minimal trees are proposed to be planted throughout the development site, and therefore, it is recommended additional tree planting be included. The approximate location of additional trees recommended for planting are identified on Figure 15 below, to provide additional shade, visual softening and blending. The City’s recommended tree size (200ltr) ensures the trees are significantly smaller in relation to the signage and are spaced out at approximately 10m apart. The recommended tree size and spacing ensures there is no unreasonable impact upon marketing or sightlines. The trees on the boundary of Fifty Road (not identified on the plans) and trees on the truncation of Baldivis Road and Fifty Road intersection (also not identified on the plans) should be retained.


Design Principle City Comment

Road Reserve Verge landscape improvements are not included as part of this application. The Applicant’s Plans for the section of verge fronting the development site note “landscaping by others + subject to separate application”. This appears to be contingent of Condition 23 of the Subdivision Approval which requires a Landscape Management Plan to be prepared and submitted to the City of Rockingham for the Local Commercial Centre. Given the condition does not specify management obligations, the City recommends a Landscaping Condition which clarifies the on-going maintenance responsibilities for duration of development. Overall The City is of the view that the development should as far as practical tie the development into its surrounds, being a treed environment near the Tramway Reserve and Baldivis Reserve. Any replacement trees as part of the subdivision and development works are also expected to be provided within the public realm or on-site as per the recommended plan below.

Principle 3 - Built Form and Scale Good design ensures that the massing and height of development is appropriate to its setting and successfully negotiates between existing built form and the intended future character of the local area.

The sign equates to a height of a four storey building which is out of context for this Local Commercial Centre. Signage is discussed in detail below, within the Local Government Policies section of this Report. *Note: the Applicant had verbally agreed to reduce the height of the Pylon Sign to 9.0m and also remove the Banner Sign which is detailed further below, however, as Revised Plans had not been submitted to address these matters, the City finalised its assessment and Report on information which was originally submitted.*


15. Additional Trees Recommended for Planting and Retention

It is considered that the application of appropriate Conditions of Development Approval requiring some minor modifications to landscaping and Signage Strategy, will ensure that the aforementioned Design Principles are adequately addressed. Local Government Policies Planning Policy 3.3.1 - Control of Advertisements (PP3.3.1) The application includes the location of proposed signage on submitted plans ‘DA1’ and ‘DA3’. The application includes eleven (11) wall signs, five (5) directional signs, four (4) illuminated signs, one (1) banner sign with two panels and one (1) pylon sign. A Signage Strategy was submitted in support of the application. The relevant objectives of PP3.3.1 are to: “(a) Ensure that advertisements are appropriate for their location; (b) Minimise the proliferation of advertisements;

(c) Ensure that advertisements do not adversely impact on traffic circulation and management, or pedestrian safety;

(d) Protect the amenity of residential areas, townscape areas and areas of environmental significance; and

(h) Ensure advertisements are generally erected on land where the advertised business, sale of goods or service is being carried out;”

The following “advertisements shall not be permitted provision” is of relevance: “(c) Advertisements located on land not owned or leased by the advertiser unless where

otherwise specified in this Planning Policy;”

The majority of the signs, excluding the pylon sign and the banner pole signs, are considered to be generally consistent with the objectives of PP3.3.1. The standalone directional signage (in two locations) outside of the development site boundaries are also of concern and are not permitted by the Policy. The following table provides an assessment of the pylon sign under which PP3.3.1 discretion is sought:

Existing Trees to be retained

Recommended tree planting


A Pylon Sign must not: Officer Comment

Be located within 1.8m of a boundary.

The proposed setback from the bulk of the Pylon Sign is 0.47m. The pole is setback 0.62m in lieu of 1.8m from the boundary.

Be situated within 6.0m of any other sign of the same lot.

The sign is within 6.0m of proposed banner signage.

Have a height exceeding 6.0m, unless it can be demonstrated to the Council that a greater height is warranted and it complies with the objectives of this Planning Policy. In any event, a Pylon Sign shall not exceed 9.0m in height.

A total height of 12m above natural ground level is proposed.

Have a face area exceeding more than 3.5m width or height.

The face width is 4.34m and the height is 4.75m.

Have a face area of more than 4m2 on each side (single tenancy) or 13m2 on each side (multiple tenancy).

The face area based on the length and width is 20.62m2. The shape of the sign occupies 13.76m2. If the inside of the ‘M’ is not included the area of the sign is 9.66m2.

Pylon Sign There are no comparable pylon signs in the locality, however, it is noted that the approved pylon signage for the Service Station development on the planned southern lot includes 9.0m high pylon signage. The proposed pylon sign is situated at a prominent corner intersection, clearly visible on approach at a height double the Fast Food Outlet building. The proposed 12.0m height of the pylon sign is not supported. There are no traffic related concerns with respect to the setback of the pylon sign from the intersection, thus the reduced setback is supported by the City. Banner Sign PP3.3.1 defines banner pole signs as: “promotional banner erected on an approved banner pole displaying information about sporting, cultural, community, recreation and tourist events/activities which may acknowledge sponsor involvement in the promotion of such events/activities”. Information pertaining to what is included on the banner signage has not been included in the application. The only reference is made on the plans which states “McDonalds Banner fixed with eyebolts.” The Applicant subsequently verbally confirmed that the banner signage was purely intended for promotion of fast food outlet products. The City does not consider a Fast Food Outlet to be a sporting, cultural, community or recreational and tourist activity/event and as such this form of advertising is not supported by the City. Directional Signage There are five (5) directional signs which are considered too many. Two (2) of these signs are located outside the development site (i.e. one on future Service Station site adjacent to the southern boundary and one on the future Liquor Store - Small site adjacent to the western boundary of the Local Commercial Centre). The City considers that these advertising signs should be removed to limit over-proliferation of signage.


16. Signage Plan Variations

Planning Policy 3.3.9 - Fast Food Outlets (PP3.3.9) PP3.3.9 provides development standards relating to the development of Fast Food Outlets within the City. The objectives of PP3.3.9 are: “(a) To promote the orderly and proper development of land by making suitable

provisions relating to the location and design of Fast Food Outlets. (b) To secure the amenity and convenience of the locality through appropriate

development requirements.” The proposed Policy variations are discussed in the table below:

Policy Requirement Provided Compliance

Location

The preferred locations for Fast Food Outlets are within approved Neighbourhood and District Town Centre zones and within the City Centre Zones specified under Clause 2(a) of this Policy.

The proposed development is situated within a Local Commercial Centre, which limits retail floor area. Based on the total NLA being capped at 1,300m2, the Local Commercial Centre is considered akin to a Local Centre type environment.

The Centre has been identified as a preferred location for the development/use of a Fast Food Outlet via preceding planning processes i.e. SP and LDP.

Development Standards

In its consideration of proposals to establish Fast Food Outlets, the City will seek to reduce the impact of the use on the amenity of the locality (particularly adjacent to residential areas), through the following measures:

Various signage including a prominent 12.0m high pylon sign is proposed. The pylon sign exceeds the maximum permissible height by 3.0m.

Refer to the signage assessment above.


Development Standards

(a) The location of signage, parking, drive-through facility, bin storage areas and service vehicle access.

Apart from the height of the pylon sign, the City is also concerned with the proliferation of signage which also extends beyond the boundaries of development site, as well as banner signage located within close proximity to the pylon sign.

Advertising Signs

Any proposed advertising must accord with the deemed provisions and Planning Policy 3.3.1 - Control of Advertisements.

The height of the pylon sign does not accord with the PP3.3.1 Policy requirements. Information pertaining to what is included on the banner sign has not been adequately addressed. Furthermore, the Applicant has not demonstrated that the proposal seeks to minimise the proliferation of signage.

Refer to the signage assessment above.

The proposal is generally compliant. Signage can be addressed via conditions of Development Approval. Planning Policy 3.4.3 – Urban Water (PP3.4.3) A Stormwater Management Plan (SMP) was not submitted as part of the Development Application, nor is there any mention regarding management principles in the application. As per PP3.4.3, a SMP is required to support a Development Application. Whilst the Urban Water Management Plan is yet to be approved to support the subdivision of the Local Commercial Centre, the on-site stormwater management requirements for a commercial area are expected to be consistent with the overarching Local Water Management Strategy. A SMP will be required at the detailed design stage to reflect the engineering plans for the subdivision and landscape plan for this development.

e. Financial Nil

f. Legal and Statutory Planning and Development (Local Planning Schemes) Regulations 2015 (Planning Regulations) Clause 27 of Schedule 2 of the Deemed Provisions states that a decision-maker for an application for Development Approval in an area that is covered by a SP is to have due regard to, but is not bound by, the SP when deciding the application. As detailed in the Background section of this Report, the Local Commercial Centre is covered by the SP which was approved by the WAPC in April 2021. The following SP requirements/conditions apply to this proposal: · All uses as listed in accordance with the Commercial zone of Table No.1 - Zoning

Table of the Council’s Town Planning Scheme, with the exception of the following, which shall not be permitted: Liquor Store - Large, Tavern and Warehouse/Storage;

· A total shop/retail NLA area of 1,300m2 of land use activities included in the Planning Land Use Category 5 ‘shop/retail’ as defined by WAPC Perth and Peel land use and Employment Survey (as amended) applies;


· One full movement access point from Baldivis Road and one full movement access point from an internal subdivision road to the western boundary of the Local Commercial Centre connecting to Fifty Road.

· Development is to occur in accordance with an approved LDP. In regard to the above provisions:

· A Fast Food Outlet land use is Permitted;

· The approved shop/retail NLA for the Local Commercial Centre inclusive of the proposal equates to approximately 742m2. Future development on Lot 4 will not be compromised;

· Vehicle access arrangements along Baldivis Road for the Local Commercial Centre were carried across into the LDP. A LDP has been approved over the land, details of which are discussed below.

Accordingly, the proposal satisfies the requirements of the SP. Local Development Plan

The LDP is oriented around providing customer ‘drive through’ services, however, contains provisions relating to built-form, landscaping, pedestrian access, vehicular access, fencing, noise management, existing trees and car parking. Assessment of the proposal against the LDP provisions is limited to areas where the development requires discretion, as detailed in the table below:

Provisions Provided Compliance

Landscaping

A minimum 2.0m landscaping strip is to be provided abutting public streets generally in the location shown in the LDP.

Landscaping strip width along the Baldivis Road frontage varies in width from 1.7m to 2.7m. Landscaping strip width along the Fifty Road frontage varies from Nil to 16.8m.

Partially, however, the dedicated landscaping area at the intersection of Baldivis Road and Fifty Road substantially compensates for the reduction in minimum width. The overall provision of landscaping is double what is require under the LDP.

Vehicle Access

Vehicular access is to be provided as shown in this LDP i.e. one full movement access point from Baldivis Road and one full movement access point form an internal subdivision road to the western boundary of the Local Commercial Centre connecting to Fifty Road.

The development is proposed to be accessible by a planned vehicle access point for the Local Commercial Centre, being a (southern) left-in/right-in crossover with a left-turn/right-turn slip lane in both directions on Baldivis Road, a separate (northern) Left-out only crossover on Baldivis Road, and a full movement crossover to the planned internal subdivision road to the western boundary of the Local Commercial Centre connecting to Fifty Road.

Partially, however, intended access arrangements along Baldivis Road are consistent with prior Development Approval for the adjoining Liquor Store - Small and Service Station development which was/is supported by the City. The new access arrangements along Baldivis Road provide for greater level of legibility, convenience and safety though the Local Commercial Centre.


The LDP variations to Landscaping and Vehicular Access provisions are considered acceptable.

City of Rockingham Town Planning Scheme No.2 (TPS2) TPS2 defines the proposed land use as "premises used for the preparation, sale and serving of food to customers in a form ready to be eaten without further preparation, primarily off the premises, but does not include a lunch bar." Within the Special Use zone under the adopted SP, a Fast Food Outlet is a Permitted land use.

Clause 4.6.3 - Parking TPS2 requires the provision of on-site parking for vehicles for development on Commercial zoned land in accordance with the provisions of Clause 4.15 and Table No.2. The table below provides an assessment of the proposal against the relevant car parking requirements of TPS2.

Use Rate Required Provided

Fast Food Outlet 1 bay per 11m2 NLA (including outdoor eating

areas)

28 (308m2

NLA)

26

* Note: As per the requirements of Local Planning Policy 3.3.9 Fast Food Outlets, the number of on-site bays can be reduced where a drive through facility is proposed.

The proposed development provides a total of 26 on-site car parking spaces, which does not satisfy the car parking requirements of Clause 4.15 of TPS2. Notwithstanding this two (2) bay shortfall, pursuant to Clause 4.3 of PP3.3.9, up to a maximum of 50% of the drive-through queue lane can be utilised for the car parking allocation. The drive-through facility associated with the Fast Food Outlet accommodates for queuing of up to 14 cars. Therefore, the number of parking bays required on-site can be reduced to 21, thus resulting in an on-site surplus of five (5) bays. Clause 5.3 - Control of Advertisements Clause 5.3.1 requires Development Approval to be obtained for the erection of advertisements. In considering an application for an advertisement, Council is required to consider the objectives of TPS2. The proposed Signage Strategy as submitted is considered to be inconsistent with TPS2 objectives. Signage was discussed previously in the Policy section of this Report. Environmental Protection (Noise) Regulations 1997 (Noise Regulations) The potential noise impacts resulting from the proposed development has been assessed against the Noise Regulations. Compliance with the assigned noise levels has been demonstrated for all time periods for the surrounding land uses, however, this is predicated on the basis that the Service Station development is constructed. Further noise mitigation measures may be necessary in the event this development is constructed and is ready for operation in advance of the Service Station development. In order to manage the potential noise implications in such event, a precautionary condition is recommended that requires a final acoustic assessment to be prepared and is provided to the City of Rockingham which demonstrates to the City’s satisfaction, that the completed development complies with the Noise Regulations. The recommended condition may be satisfied alternatively without the need for the Applicant to submit a final acoustic assessment, if the Service Station has substantially commenced development.

g. Risk All Council decisions are subject to risk assessment according to the City’s Risk Framework. Implications and comment will only be provided for the following assessed risks.

Customer Service / Project management / Environment: High and Extreme Risks Finance / Personal Health and Safety: Medium, High and Extreme Risks

Nil


Comments The proposed development is an approved land use within the Local Commercial Centre under TPS2. Subject to appropriate conditions in order to address the City’s concerns pertaining to landscaping and signage, the proposed development is considered to be compliant with TPS2, SP, LDP and Policy requirements. Where matters have not been covered already in this Report, they are discussed below. Site Plan Layout There are some concerns regarding the Site Plan layout which are unresolved, including inconsistency with engineering plans for the subdivision works and concerns regarding internal vehicular circulation, however, these matters can be managed through clarification and appropriate conditions of Development Approval and are discussed below. Engineering

The submitted plans for the Development Application include an Overall Site Plan which does not match the latest engineering base plans for Baldivis Road and New Road No.2 (e.g. left turn slip lane). In this regard, it is recommended that the Overall Site Plan be excluded from the approved drawings for this application. This plan is further not required, as the City does not support the proposed directional signage outside the development site. Light Pole

Given the level of detail the proposed light pole located adjacent to the internal road No.1 appears to restrict the movement of commercial vehicles, specifically fuel tankers for the Service Station development. The City is uncertain of the height of the light pole, but notes the light head does intrude into the internal road. Kerb Ramp

The City does not support the proposed kerb ramp being located within the shared area of the universal bay. The kerb ramp is required to be redesigned to ensure it is located outside of the shared area. Consultation The Fast Food Outlet location was identified via the preceding Structure Plan and Local Development Plan processes and referred to relevant government agencies for comment. The Department of Education was consulted and advised, amongst other things, that it had no objection to the Fast Food Outlet component with respect to its location proximate to the Baldivis Primary School. Conclusion The proposed development is considered to be suitable for its site and locality. It is therefore recommended that the application for a Fast Food Outlet be conditionally approved.

Voting Requirements Simple Majority

Officer Recommendation That Council ADOPTS the Responsible Authority Report for the Fast Food Outlet Application at Lot 1 (No.364) Baldivis Road, Baldivis, contained as Attachment 1 as the report required to be submitted to the Presiding Member of the Metro Outer Joint Development Assessment Panel pursuant to Regulation 12 of the Planning and Development (Development Assessment Panels) Regulation 2011, which recommends: That the Metro Outer Joint Development Assessment Panel resolves to: APPROVE DAP Application reference DAP/21/02069 and accompanying plans:

· Site Plan, Drawing No.DA02; · Site Signage Plans; Drawing No.DA03; · Landscaping Plan; Drawing No.DA04;

Planning and Engineering Services Committee Agenda Monday 4 October 2021 PD-033/21 PAGE 26 · Floor Plan; Drawing No.DA05;

· Roof Plan; Drawing No.DA06;

· Elevations; Drawing No.DA07 and DA08;

· Signage Details Drawing No.DA10 and DA11; and

· Feature Survey Plans; Drawing No.001 and 012. In accordance with Clause 68 of the Planning and Development (Local Planning Schemes) Regulations 2015 and the provisions of clause 68(2)(b) of the deemed provisions of the City of Rockingham Town Planning Scheme No. 2, subject to the following conditions as follows: Conditions 1. This decision constitutes Development Approval only and is valid for a period of four years

from the date of approval (this is inclusive of the additional two years available under ‘Clause 78H Notice of Exemption from planning requirements during State of Emergency’ issued by the Minister for Planning on 8 April 2020). If the subject development is not substantially commenced within the specified period, the approval shall lapse and be of no further effect.

2. A Dust, Noise and Vibration Management Plan is to be submitted and approved by the City of Rockingham prior to the commencement of works.

3. Prior to applying for a Building Permit, a Stormwater Management Plan must be prepared by a suitably qualified engineering showing how stormwater will be contained on-site and those plans must be submitted to the City of Rockingham for its approval. All stormwater generated by the development must be managed in accordance with Planning Policy 3.4.3 - Urban Water Management to the satisfaction of the City of Rockingham. The approved plans must be implemented and all works must be maintained for the duration of the development.

4. All service areas and service related hardware, including air-conditioning units, being suitably located from public views and/or screened, the details of which are to be provided to the City of Rockingham’s satisfaction prior to applying for a Building Permit.

5. A revised Landscaping Plan must be prepared and include the following detail, to the satisfaction of the City, prior to applying for a Building Permit: (i) The Location, number and type of existing and proposed trees and shrubs

(including street trees, shade trees within the car parking areas, indicating calculations for the landscaping area;

(ii) Any lawns to be established and areas to be mulched; (iii) Any natural areas/trees to be retained; (iv) Those areas to be reticulated or irrigated as part of a strategy for internal/external

areas; (v) Irrigation plans for all planted areas including the adjoining verge areas; (vi) Proposed upgrading to landscaping, paving and reticulation of the street setback

area and all verge areas, including ongoing maintenance; (vii) Install five (5) additional trees along the Baldivis Road boundary, two (2) trees within

the carpark planted nibs and one (1) additional tree along Fifty Road boundary. All trees are to be a minimum of 200Ltr.

The landscaping (including all verge landscaping) must be completed prior to the occupation of the development by the operator or landowner, and must be maintained at all times to the satisfaction of the City of Rockingham.

6. Prior to applying for a Building Permit, a Waste Management Plan must be prepared and include the following detail to the satisfaction of the City of Rockingham:

(i) the location of bin storage areas and bin collection areas; (ii) the number, volume and type of bins, and the type of waste to be placed in the bins; (iii) management of the bins and the bin storage areas, including cleaning, rotation and

moving bins to and from the bin collection areas; and

Planning and Engineering Services Committee Agenda Monday 4 October 2021 PD-033/21 PAGE 27 (iv) frequency of bin collections.

All works must be carried out in accordance with the Waste Management Plan and maintained at all times, for the duration of development.

7. Prior to the occupation of the development, a Final Acoustic Assessment must be prepared and provided to the City of Rockingham which demonstrates to City’s satisfaction, that the completed development complies with the Environmental Protection (Noise) Regulations 1997.

The Final Acoustic Assessment must include the following information: (i) noise sources compared with the assigned noise levels as stated in the

Environmental Protection (Noise) Regulations 1997, when the noise is received at the nearest “noise sensitive premises” and surrounding residential area;

(ii) tonality, modulation and impulsiveness of noise sources; and (iii) confirmation of the implementation of noise attenuation measures. Any further works

must be carried out in accordance with the Acoustic Report and implemented as such for the duration of the development.

8. Earthworks over the site associated with the development must be stabilised to prevent sand or dust blowing off the site, and appropriate measures shall be implemented within the time and the manner directed by the City of Rockingham in the event that sand or dust is blown from the site.

9. The proposed Pylon Sign must be modified to a maximum height of 9.0m. 10. The proposed Banner Signage is excluded from this Development Approval. 11. The proposed Directional Signage outside the development boundaries of the Fast Food

Outlet site is excluded from this Development Approval. 12. Access to service/waste vehicles or operation of forklifts must be restricted to the hours of

7:00am and 7:00pm Monday to Saturday and 9:00am to 7:00pm Sunday and public holidays, for the duration of the development.

13. All odours and emissions must be controlled as not to create a nuisance, to the satisfaction of the City of Rockingham.

14. All service vehicle movements shall occur outside the morning (7.00am-9.00am) and afternoon peak (16.00pm-18.00pm) hour periods to minimise traffic safety risk.

15. Prior to the occupation of the development, a final illumination report must be prepared which demonstrates to the satisfaction of the City of Rockingham, that the completed development complies with the requirements of Australian Standard AS 4282—1997, Control of the obtrusive effects of outdoor lighting. All illuminated signage shall have boxing or casing constructed of incombustible materials. The signage shall not comprise of flashing, pulsating, chasing or running lights and shall not have such intensity as to cause annoyance to the public or illuminate beyond the extend of the lot boundaries.

16. Existing retained street trees adjacent to the development site must be protected throughout the course of the project in accordance with Australian Standard AS 4970-2009 protection of trees on Development Sites, unless further approval has been obtained.

17. Four (4) bicycle parking spaces must be designed in accordance with AS2890.3-1993, Parking facilities, Part 3: Bicycle parking facilities, and located within the development to the satisfaction of the City of Rockingham, prior to commencement of development.

The bicycle parking spaces must be constructed prior to occupation of the development. 18. The car parking areas must: (i) provide a minimum of 26 car parking spaces; (ii) be designed, constructed, sealed, kerbed, drained and marked in accordance with

User Class 3 of Australian/New Zealand Standard AS/NZS 2890.1:2004, Parking facilities, Part 1: Off-street car parking unless otherwise specified by this approval, prior to applying for a Building Permit (kerb ramping to be located outside the shared area for the universal bay);

Planning and Engineering Services Committee Agenda Monday 4 October 2021 PD-033/21 PAGE 28 (iii) provide car parking spaces dedicated to people with disabilities, which are

designed, constructed, sealed, kerbed, drained and marked in accordance with Australian/New Zealand Standard AS/NZS 2890.6:2009, Parking facilities, Part 6: Off-street parking for people with disabilities and which are linked to the main entrance of the development by a continuous accessible path of travel designed and constructed in accordance with Australian Standard AS 1428.1—2009, Design for access and mobility, Part 1: General Requirements for access—New building work;

(iv) be constructed, sealed, kerbed, drained and marked prior to the development being occupied and maintained thereafter; and

(v) comply with the above requirements for the duration of the development. Advice Notes 1. A separate approval from the City of Rockingham’s Health Services is required under the

Food Act 2008 and Food Safety Standards. This is required prior to lodgement of an application for a Building Permit. The Applicant should liaise with the City of Rockingham’s Health Services in this regard.

2. A Sign Permit must be obtained for any advertising associated with the development, including signage painted on the building; the Applicant should liaise with the City’s Building Services in this regard.

3. All works in the road reserve, including construction of a crossover or footpath and any other works to the road carriageway must be to the specifications of the City of Rockingham. The Applicant should liaise with the City of Rockingham’s Land and Development Infrastructure Services in this regard.

4. The development must comply with the Environmental Protection (Noise) Regulations 1997; contact the City of Rockingham’s Health Services in this regard.

5. In relation to Condition 2, dust management is to be in accordance with the Department of Environment and Conservation Guideline: A guideline for managing the impacts of dust and associated contaminants from land development sites, contaminated sites remediation and other related activities.

6. In relation to Condition 3, a Stormwater Management Plan (SMP) is to reflect the overarching Local Water Management Strategy, that being: (i) Treatment of the first 15mm of rainfall runoff from trafficable areas. Note that the

proposed carpark elevations provided on the Site Plan indicate that treatment of the first 15mm utilizing Water Sensitive Urban Design elements is not proposed. This will need to be rectified in the SMP.

(ii) Retention and infiltration of all events up to the critical 10% AEP (1:10) storm event within the development boundary.

(iii) Provision of an overflow route towards the future adjacent Public Open Space, for events greater than the 10% AEP.

7. In relation to Condition 14, the swept path analysis suggests that the movement for service vehicles within the site would be encroaching into the opposing traffic lane as well as incorporating reversing movements which increases traffic safety risk and would impact upon traffic flow within the car parking areas.

Planning and Engineering Services Committee Agenda Monday 4 October 2021 EP-019/21 PAGE 29

Engineering and Parks Services

Engineering and Parks Services Director and Support Services

Reference No & Subject: EP-019/21 Draft Council Policy - Requests for Feature Lighting

File No: CPR/853-04

Applicant:

Owner:

Author: Mr Michael Wilson, Senior Project Officer

Other Contributors: Ms Michelle Ebert, Business Analyst Mr Sam Assaad, Director Engineering and Parks Services

Date of Committee Meeting: 4 October 2021

Previously before Council: 25 August 2020 (EP-017/20)

Disclosure of Interest:

Nature of Council’s Role in this Matter: Executive

Site:

Lot Area:

LA Zoning:

MRS Zoning:

Attachments:

Maps/Diagrams:

Purpose of Report To seek Council endorsement of the draft Council Policy - Requests for Feature Lighting for the purpose of public comment.

Background The City of Rockingham currently has the capability for feature lighting displays at the Rockingham beach foreshore. It is intended in the medium term to add this capability to the City of Rockingham administration clock tower, and may form part of future major developments within the City of Rockingham. Community requests for feature lighting of the clock tower and the Rockingham beach foreshore have escalated since the administration clock tower went ‘Green for Parks’ during the COVID-19 pandemic in 2019. To enable effective management of these requests, Council on 25 August 2020 supported the preparation of a Policy on requests for feature lighting for the purposes of state, national or internationally recognised health and wellbeing campaigns and the City of Rockingham for its own purposes.

Planning and Engineering Services Committee Agenda Monday 4 October 2021 EP-019/21 PAGE 30 The draft Policy is now presented to Council for endorsement to proceed to public consultation.

Details The draft Policy provides guidance for consideration of feature lighting requests. Approach This Policy is to support health and wellbeing campaigns that are not for the material benefit of any individual or organisation. The Policy utilises definitions common to other City policies as well as internationally recognised definitions. Whom can make a request for feature lighting? Requests can only be made by office bearers of relevant not-for-profit organisations, specifically defined as being:

· Companies limited by guarantee

· Educational institutions, or

· Incorporated not-for-profit organisations/associations. The City of Rockingham can also utilise feature lighting for its own purposes. For what purposes will requests be considered? Requests will only be considered for the promotion of health and wellbeing issues, defined as being recognised internationally or nationally; of particular significance to WA or Perth; or aligned with a City of Rockingham strategy, project or event. Can requests be made for specific times? Requests can be made for any time that aligns with the purpose, and does not conflict with the City of Rockingham’s own use (for instance, Australia Day and the Christmas period will be exclusively for City utilisation). Costs The cost to change the feature lighting at the Rockingham Beach Foreshore is minimal as it is an electronically controlled system. The City of Rockingham Administration Clock Tower is a manual system requiring electricians using elevated work platforms to change the lenses at a cost of $1000 per change. The City of Rockingham Administration Re-rendering project includes the upgrade of the lighting system in 2022-2023.

Implications to Consider a. Consultation with the Community

Pending Council endorsement, the draft Policy will be advertised for public comment for a period of 14 days.

b. Consultation with Government Agencies Not Applicable

c. Strategic Community Plan

This item addresses the Community’s Vision for the future and specifically the following Aspirations and Strategic Objectives contained in the Strategic Community Plan 2019-2029: Aspiration 2: Grow and Nurture Community Connectedness and Wellbeing

Strategic Objective: Community Capacity Building - Empower the community across all ages and abilities to be culturally aware and involved with a diverse range of community initiatives that incorporate volunteering, sport, culture and the arts.

Aspiration 4: Deliver Quality Leadership and Business Expertise

Planning and Engineering Services Committee Agenda Monday 4 October 2021 EP-019/21 PAGE 31

Strategic Objective: Key Stakeholder Partnerships - Foster relationships and partnerships with key stakeholders to achieve enhanced community outcomes.

d. PolicyNil

e. FinancialThe costs for conducting community consultation of the draft Policy if endorsed by Council isestimated at $500. This will be funded through the Engineering and Parks ServicesDirectorate budget.

f. Legal and StatutoryNil

g. RiskAll Council decisions are subject to risk assessment according to the City’s Risk Framework.Implications and comment will only be provided for the following assessed risks.

Customer Service / Project management / Environment: High and Extreme Risks Finance / Personal Health and Safety: Medium, High and Extreme Risks

Nil

Comments The draft Council Policy - Requests for Feature Lighting provides direction to the City on how to manage requests received for current and future feature lighting infrastructure, while supporting the community in highlighting campaigns to improve health and wellbeing. Following a review of public comments received, the Policy will be returned to Council for final adoption.

Voting Requirements Simple Majority

Officer Recommendation That Council SUPPORTS the draft Council Policy - Requests for Feature Lighting, for the purpose of public comment, as follows:

Council Policy - Requests for Feature Lighting Council Policy Objective To direct the City of Rockingham administration in the management of feature lighting.

Council Policy Scope Rockingham Beach Foreshore feature lighting. City of Rockingham Administration building clock tower. The Chief Executive Officer (CEO) has discretion to add additional sites where the City has direct control over the lighting and has capability to provide feature lighting (by colour and/or templates).

Council Policy Statement 1. Requests for the City of Rockingham to provide feature lighting displays may be made:

1.1 By office bearers of incorporated not-for-profit organisations/associations (NFP);companies limited by guarantee (CLG); or educational institutions (EI) for the purpose of promoting a health and wellbeing issue that is; (a) recognised internationally or nationally; and/or(b) may be of particular significance to Perth or Western Australia, and/or(c) is aligned with a City of Rockingham strategy, project or event; or

Planning and Engineering Services Committee Agenda Monday 4 October 2021 EP-019/21 PAGE 32 1.2 By the City of Rockingham for its own purposes. 2. Feature Lighting bookings: 2.1 Are to be made, and to be assessed, as per the City of Rockingham Procedure on

Requests for Feature Lighting 2.2 Cannot be made by NFPs, CLGs and EIs for: (a) Australia Day (b) Christmas period (coinciding with the City of Rockingham Christmas lights

display) (c) Any other time the City is using the feature lighting for its own purpose. 3. The CEO will develop procedures for assessment of feature lighting requests 4. The CEO has discretion to accept or reject an application for feature lighting. Definitions In this Policy, unless the contrary intention appears: Company Limited by Guarantee - Specialised form of public company designed for non-profit organisations. In Australia companies limited by guarantee are subject to the Corporations Act 2001 (Commonwealth) and administered by the Australian Securities and Investments Commission (ASIC). Educational Institutions - An institution physically within the boundaries of the City of Rockingham that is available or open to the public or a section of the public and whose sole purpose is providing education. Any other purpose of the organisation must be incidental or ancillary to providing public education. Education in this context does not extend to merely providing information or lobbying. Public educational institutions include: · Universities or colleges managed by public bodies; · All primary and secondary schools; · Not for Profit business colleges. Organisations that are not public educational institutions include: · colleges run for the profit of the private owners · associations operated for their members' professional benefit · promotional and lobbying bodies. Feature lighting - coloured lighting, or special form (e.g. template shapes) lighting, within the City of Rockingham, and directly under the control of the City of Rockingham. Health and wellbeing campaign - any publicly visible non-commercial activity, promotion or awareness raising exercise that is seeking to achieve individual and/or group physical, mental and/or social improvements within the community. Incorporated Associations - An “incorporated association”: (a) Cannot operate for the profit or gain of its individual members; (b) Must contribute to the community in a social, sporting, cultural, environmental or charitable

context; and (c) Demonstrates local volunteer involvement. Legislation Nil Other Relevant Policies/Key Documents Nil Responsible Division Engineering and Parks Services Review Date To be reviewed every three (3) years

LOT 1 (No.364) BALDIVIS ROAD, BALDIVIS – PROPOSED FAST FOOD OUTLET

Form 1 – Responsible Authority Report (Regulation 12)

DAP Name: Metro Outer Joint Development Assessment Panel

Local Government Area: City of Rockingham Applicant: Planning Solutions Pty Ltd Owner: MGP Baldivis Pty Ltd Value of Development: $2.023 million

o Mandatory (Regulation 5)x Opt In (Regulation 6)

Responsible Authority: City of Rockingham Authorising Officer: Mr Bob Jeans, Director Planning and

Development Services LG Reference: DD020.2021.00000230.001 DAP File No: DAP/21/02069 Application Received Date: 1 September 2021 Report Due Date: 19 October 2021 Application Statutory Process Timeframe:

60 days

Attachment(s): 1. Development Plans2. Development Application3. Structure Plan - Advertised Commercial

Concept Plan4. Lot 1 Fifty Road Structure Plan Map5. Subdivision Plan6. Local Development Plan

Is the Responsible Authority Recommendation the same as the Officer Recommendation?

o Yeso N/A

Complete Responsible Authority Recommendation section

o No Complete Responsible Authority and Officer Recommendation sections

To be completed post Council Resolution

Responsible Authority Recommendation


Advice Notes


Reasons for Responsible Authority Recommendation


PD-033/21 - Attachment

Page | 1

Background: Site Context The subject site is approximately 4.04 hectares and currently contains a Single Dwelling. The subject site is bounded by Fifty Road to the north, rural properties to the west, a poultry farm to the south and Baldivis Road to the east. The property to the west and further on the opposite side of Eighty Road are zoned for future urban development. Directly to the north, on the opposite side of Fifty Road, is Baldivis Reserve which includes a small oval, tennis courts, recreation centre and bushland. Approximately 250m to the north-west of the opposite side of Fifty Road is the Baldivis Primary School.

1. Location Plan


Page | 2

2. Aerial Photograph of the Subject Site

Planning Proposals The following outlines the recent planning proposals on this site. Structure Plan The City received a Structure Plan (SP) proposal over the site in October 2018, which planned for residential development at a density of Residential ‘R25’ (average lot size of 350m2), a Public Open Space contribution and access arrangements. A Commercial zone was also proposed in the most north-eastern corner of the site at the Baldivis Road and Fifty Road intersection, with the following indicative land uses contemplated (subject to separate Development Approval/s, Attachment 3): ü Shop; ü Service Station; ü Liquor Store - Small; and ü Fast Food Outlet.


Page | 3

In July 2020, following consideration of the submissions received and the City’s assessment of the proposal, Council resolved to recommend that the SP be approved subject to various modifications including “The proposed commercial site be zoned Special Use on the Local Structure Plan Map”. In order to ensure potential impacts on other planned Commercial Centres is limited, the City recommended that the proposed ‘Commercial zone’ be modified to a ‘Special Use zone’ with conditions that limit retail floor area and prohibit non-compatible land uses, details of which are discussed below within the Planning Assessment section of this Report. In December 2020, the Western Australian Planning Commission (WAPC) formally reviewed the SP and decided to request various modifications, in accordance with recommendations made by the City. Subsequently, in April 2021, WAPC resolved to approve the modified SP (Attachment 4). Subdivision Application In April 2021, the WAPC also granted Subdivision Approval over the Special Use zone for four freehold (green title) lots. Condition 21 of the Subdivision Approval required a Local Development Plan (LDP) to be prepared and approved in accordance with the Subdivision Plan (Attachment 5). Development Application and Local Development Plan In January 2021, a LDP for the Special Use zone was submitted to the City for consideration along with a concurrent Development Application for a Liquor Store - Small on future Lot 2 and Service Station on Lot 3. Following consideration of submissions (public and Government agencies inclusive of Department of Health and Department of Water and Environmental Regulation) received on both proposals and the City’s assessment, the City approved the LDP (Attachment 6) in May 2021 and subsequently the Development Application in August 2021. No Development Applications have been submitted to the City for consideration on future Lot 4. Subject Development Application In September 2021, a Development Assessment Panel (DAP) Application was lodged by the Applicant for a Fast Food Outlet, on the north-eastern portion of the Special Use zone. The area of land subject to this application is future Lot 1 (refer to Attachments 5 and 6) with a total area of 3563m2, and a portion of future Lots 2 and 3 which includes a vehicle access easement connecting Baldivis Road to an internal subdivision road linked to Fifty Road. For clarity, future Lot 1 is referred to throughout this Report as the ‘development site’, whilst the Special Use zone is referred to as the ‘Local Commercial Centre’.


Page | 4

Details: outline of development application

Region Scheme Metropolitan Region Scheme Region Scheme - Zone/Reserve

Urban

Local Planning Scheme Town Planning Scheme No.2

Local Planning Scheme - Zone/Reserve

Development

Structure Plan Lot 1 Fifty Road Structure Plan Structure Plan Land Use Designation

Special Use

Use Class and permissibility:

Fast Food Outlet - Permissible ‘P’ use

Lot Size: 4.0432ha Existing Land Use: Vacant land State Heritage Register No Local Heritage x N/A

o Heritage Listo Heritage Area

Design Review x N/Ao Local Design Review Panelo State Design Review Panelo Other

Bushfire Prone Area Yes Swan River Trust Area No

Proposal:

This application seeks Development Approval for the use and development of a drive-through Fast Food Outlet, associated signage, parking, landscaping and access on a portion of the Local Commercial Centre site.

Specifically, the development provides for:

· A single storey building comprising a Net Lettable Area (NLA) of 270m2;

· An enclosed plant and servicing area within the western portion of the buildingand adjacent shared loading bay for service vehicles;

· A dual-lane drive-through and pick-up window with canopy and drive-throughscreen on the northern elevation of the building;

· Various signage including a prominent 12.0m high Pylon Sign adjacent to theBaldivis Road and Fifty Road intersection;

· 26 car parking bays, including one accessible parking bay adjacent to thebuilding entrance;

· Two drive-through waiting bays plus car stacking capacity for 14 cars within thedrive-through facility;

_________________________________________________________________


Page | 5

· Bicycle parking racks;

· Landscaping along the frontages and within the subject site, including a mix of soft landscaping beds and shade trees; and

· An internal footpath network which is proposed to link the building entrance with the existing pedestrian footpath from Baldivis Road and remaining planned Centre to the south.

The development is proposed to operate 24 hours per day, seven days a week and will accommodate 10 to 15 staff at any one time. The development will be accessible by a planned vehicle access point for the Local Commercial Centre, being a (southern) left-in/right-in crossover with a left-turn/right-turn slip lane in both directions on Baldivis Road, a separate (northern) left-out only crossover on Baldivis Road, and a full movement crossover to the planned internal subdivision road to the western boundary of the Centre connecting to Fifty Road. Deliveries and waste collection will be undertaken within the loading bay located to the west of the building. The service vehicles and waste collection trucks will enter the site from Baldivis Road, circulate the internal Local Commercial Centre site’s car park to the development and access the loading bay in a reverse movement. Subsequently, vehicles will leave the loading bay and return onto Baldivis Road in a forward gear. The following Reports and Plans accompanied the DAP Application: · Planning Report; · Traffic Impact Assessment; · Bushfire Management Plan; · Environmental Noise Assessment; and · Development Plans and Perspectives. Legislation and Policy: Legislation · Planning and Development Act 2005 · Metropolitan Region Scheme · Town Planning Scheme No.2 · Planning and Development (Local Planning Scheme) Regulations 2015 · Environmental Protection (Noise) Regulations 1997 State Government Policies · State Planning Policy 3.7 - Planning in Bushfire Prone Areas · State Planning Policy 7.0 - Design of the Built Environment Structure Plans/Activity Centre Plans/Local Development Plans · Lot 1 Fifty Road Structure Plan · Lot 1 Fifty Road Local Development Plan (Special Use zone)


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Local Policies · Planning Policy 3.3.1 - Control of Advertisements · Planning Policy 3.3.9 - Fast Food Outlets · Planning Policy 3.3.14 - Bicycle Parking and End of Trip Facilities · Planning Policy 3.4.3 - Urban Water Management Consultation: Public Consultation Pursuant to Clause 64(1)(c) of the Deemed Provisions of Town Planning Scheme No.2, the local government has the discretion to advertise, or not to advertise an application seeking Development Approval. As the proposed development is consistent with the adopted SP and is generally consistent with the approved LDP which established the development control provisions over the site, advertising is not considered to be necessary for this commercial proposal. Referrals/consultation with Government/Service Agencies Not applicable Design Review Panel Advice Not applicable Swan Valley Planning Not applicable Planning Assessment: The proposal has been assessed against all the relevant legislative requirements of the Scheme, State and Local Planning Policies, Structure Plan (SP) and Local Development Plan (LDP), as outlined in the Legislation and Policy section of this report. The following matters have been identified as key considerations for the determination of this application: ü Structure Plan; ü Landscape Quality; ü Signage; ü Parking; ü Vehicular Access; ü Stormwater; ü Noise; and ü Site Plan Layout.


Page | 7

These matters are discussed below. Structure Plan Clause 27 of Schedule 2 of the Deemed Provisions states that a decision-maker for an application for Development Approval in an area that is covered by a Structure Plan (SP) is to have due regard to, but is not bound by, the SP when deciding the application. As detailed in the Background section of this Report, the Local Commercial Centre is covered by the SP which was approved by the WAPC in April 2021. The following SP requirements/conditions apply to this proposal: · All uses as listed in accordance with the Commercial zone of Table No.1 -

Zoning Table of the Council’s Town Planning Scheme, with the exception of the following, which shall not be permitted: Liquor Store - Large, Tavern and Warehouse/Storage;

· A total shop/retail NLA area of 1,300m2 of land use activities included in the Planning Land Use Category 5 ‘shop/retail’ as defined by WAPC Perth and Peel land use and Employment Survey (as amended) applies;

· One full movement access point from Baldivis Road and one full movement access point from an internal subdivision road to the western boundary of the Local Commercial Centre connecting to Fifty Road; and

· Development is to occur in accordance with an approved LDP.

In regard to the above provisions: · A Fast Food Outlet land use is Permitted;

· The approved shop/retail NLA for the Local Commercial Centre inclusive of the

proposal equates to approximately 742m2. Future development on Lot 4 will not be compromised; and

· Vehicle access arrangements along Baldivis Road for the Local Commercial Centre were carried across into the LDP. A LDP has been approved over the land. Vehicular access is discussed further below.

Accordingly, the proposal satisfies the relevant requirements of the SP. Landscape Quality The City considers that the proposal does not satisfy Principle 2 - Landscape Quality of State Planning Policy 7.0 - Design of the Built Environment.


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The City’s comments against this principle is discussed below. Design Principle City Comment Principle 2 - Landscape Quality Good design recognises that together landscape and buildings operate as an integrated and sustainable system, within a broader ecological context.

Development Site Development provides for a large landscaping area, however, minimal trees are proposed to be planted throughout the development site, and therefore, it is recommended additional tree planting be included. The approximate location of additional trees recommended for planting are identified on Figure 3 below, to provide additional shade, visual softening and blending. The City’s recommended tree size (200ltr) ensures the trees are significantly smaller in relation to the signage and are spaced out at approximately 10m apart. The recommended tree size and spacing ensures there is no unreasonable impact upon marketing or sightlines. The trees on the boundary of Fifty Road (not identified on the plans) and trees on the truncation of Baldivis Road and Fifty Road intersection (also not identified on the plans) should be retained. Road Reserve Verge landscape improvements are not included as part of this application. The Applicant’s Plans for the section of verge fronting the development site note “landscaping by others + subject to separate application”. This appears to be contingent of Condition 23 of the Subdivision Approval which requires a Landscape Management Plan to be prepared and submitted to the City of Rockingham for the Local Commercial Centre. Given the condition does not specify management obligations, the City recommends a Landscaping Condition which clarifies the on-going maintenance responsibilities for duration of development. Overall The City is of the view that the development should as far as practical tie the development into its surrounds, being a treed environment near the Tramway Reserve and Baldivis Reserve. Any replacement trees as part of the subdivision and development works are also expected to be provided within the public realm or on-site as per the recommended plan below.


Page | 9

3. Additional Trees Recommended for Planting and Retention

Signage The application includes the location of proposed signage on submitted plans ‘DA1’ and ‘DA3’. The application includes eleven (11) wall signs, five (5) directional signs, four (4) illuminated signs, one (1) banner sign with two panels and one (1) pylon sign. A Signage Strategy was submitted in support of the application. The relevant objectives of PP3.3.1 are to: “(a) Ensure that advertisements are appropriate for their location; (b) Minimise the proliferation of advertisements; (c) Ensure that advertisements do not adversely impact on traffic circulation and

management, or pedestrian safety; (d) Protect the amenity of residential areas, townscape areas and areas of

environmental significance; and (h) Ensure advertisements are generally erected on land where the advertised

business, sale of goods or service is being carried out;” The following “advertisements shall not be permitted provision” is of relevance: “(c) Advertisements located on land not owned or leased by the advertiser unless

where otherwise specified in this Planning Policy;” The majority of the signs, excluding the pylon sign and the banner pole signs, are considered to be generally consistent with the objectives of PP3.3.1. The standalone directional signage (in two locations) outside of the development site boundaries are also of concern and are not permitted by the Policy.


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*Note: the Applicant had verbally agreed to reduce the height of the Pylon Sign to 9.0m and also remove the Banner Sign which is detailed further below, however, as Revised Plans had not been submitted to address these matters, the City finalised its assessment and Report on information which was originally submitted.* The following table provides an assessment of the pylon sign under which PP3.3.1 discretion is sought:

A Pylon Sign must not: Officer Comment

Be located within 1.8m of a boundary.

The proposed setback from the bulk of the Pylon Sign is 0.47m. The pole is setback 0.62m in lieu of 1.8m from the boundary.

Be situated within 6.0m of any other sign of the same lot.

The sign is within 6.0m of proposed banner signage.

Have a height exceeding 6.0m, unless it can be demonstrated to the Council that a greater height is warranted and it complies with the objectives of this Planning Policy. In any event, a Pylon Sign shall not exceed 9.0m in height.

A total height of 12m above natural ground level is proposed.

Have a face area exceeding more than 3.5m width or height.

The face width is 4.34m and the height is 4.75m.

Have a face area of more than 4m2 on each side (single tenancy) or 13m2 on each side (multiple tenancy).

The face area based on the length and width is 20.62m2. The shape of the sign occupies 13.76m2. If the inside of the ‘M’ is not included the area of the sign is 9.66m2.

Pylon Sign There are no comparable pylon signs in the locality, however, it is noted that the approved pylon signage for the Service Station development on the planned southern lot includes 9.0m high pylon signage. The proposed pylon sign is situated at a prominent corner intersection, clearly visible on approach at a height double the Fast Food Outlet building. The proposed 12.0m height of the pylon sign is not supported. There are no traffic related concerns with respect to the setback of the pylon sign from the intersection, thus the reduced setback is supported by the City. The City considers that the sign also does not satisfy Principle 3 - Built Form and Scale of State Planning Policy 7.0 - Design of the Built Environment.


Page | 11

Banner Sign PP3.3.1 defines banner pole signs as: “promotional banner erected on an approved banner pole displaying information about sporting, cultural, community, recreation and tourist events/activities which may acknowledge sponsor involvement in the promotion of such events/activities”. Information pertaining to what is included on the banner signage has not been included in the application. The only reference is made on the plans which states “McDonalds Banner fixed with eyebolts.” The Applicant subsequently verbally confirmed that the banner signage was purely intended for promotion of fast food outlet products. The City does not consider a Fast Food Outlet to be a sporting, cultural, community or recreational and tourist activity/event and as such this form of advertising is not supported by the City. Directional Signage There are five (5) directional signs which are considered too many. Two (2) of these signs are located outside the development site (i.e. one on future Service Station site adjacent to the southern boundary and one on the future Liquor Store - Small site adjacent to the western boundary of the Local Commercial Centre). The City considers that these advertising signs should be removed to limit over-proliferation of signage.

4. Signage Plan Variations Parking The City’s Town Planning Scheme No.2 (TPS2) requires the provision of on-site parking for vehicles for development on Commercial zoned land in accordance with the provisions of Clause 4.15 and Table No.2. The table below provides an assessment of the proposal against the relevant car parking requirements of TPS2.


Page | 12

Use Rate Required Provided

Fast Food Outlet 1 bay per 11m2 NLA (including outdoor eating areas)

28 (308m2

NLA) 26

* Note: As per the requirements of Local Planning Policy 3.3.9 Fast Food Outlets, the number of on-site bays can be reduced where a drive through facility is proposed.

The proposed development provides a total of 26 on-site car parking spaces, which does not satisfy the car parking requirements of Clause 4.15 of TPS2. Notwithstanding this two (2) bay shortfall, pursuant to Clause 4.3 of Planning Policy 3.3.9 – Fast Food Outlets, up to a maximum of 50% of the drive-through queue lane can be utilised for the car parking allocation. The drive-through facility associated with the Fast Food Outlet accommodates for queuing of up to 14 cars. Therefore, the number of parking bays required on-site can be reduced to 21, thus resulting in an on-site surplus of five (5) bays. Vehicular Access The LDP requires vehicular access to be provided as shown on the plan i.e. one full movement access point from Baldivis Road and one full movement access point form an internal subdivision road to the western boundary of the Local Commercial Centre connecting to Fifty Road. The development is proposed to be accessible by a planned vehicle access point for the Local Commercial Centre, being a (southern) left-in/right-in crossover with a left-turn/right-turn slip lane in both directions on Baldivis Road, a separate (northern) Left-out only crossover on Baldivis Road, and a full movement crossover to the planned internal subdivision road to the western boundary of the Local Commercial Centre connecting to Fifty Road. The intended access arrangements along Baldivis Road are consistent with prior Development Approval for the adjoining Liquor Store - Small and Service Station development which was/is supported by the City. The new access arrangements along Baldivis Road provide for greater level of legibility, convenience and safety though the Local Commercial Centre. Stormwater A Stormwater Management Plan (SMP) was not submitted as part of the Development Application, nor is there any mention regarding management principles in the application. As per Planning Policy 3.4.3 - Urban Water Management, a SMP is required to support a Development Application. Whilst the Urban Water Management Plan is yet to be approved to support the subdivision of the Local Commercial Centre, the on-site stormwater management requirements for a commercial area are expected to be consistent with the overarching Local Water Management Strategy. A SMP will be required at the detailed design stage to reflect the engineering plans for the subdivision and landscape plan for this development.


Page | 13

Noise The potential noise impacts resulting from the proposed development has been assessed against the Environmental Protection (Noise) Regulations 1997 (the Noise Regulations). Compliance with the assigned noise levels has been demonstrated for all time periods for the surrounding land uses, however, this is predicated on the basis that the Service Station development is constructed. Further noise mitigation measures may be necessary in the event this development is constructed and is ready for operation in advance of the Service Station development. In order to manage the potential noise implications in such event, a precautionary condition is recommended that requires a final acoustic assessment to be prepared and is provided to the City of Rockingham which demonstrates to the City’s satisfaction, that the completed development complies with the Noise Regulations. The recommended condition may be satisfied alternatively without the need for the Applicant to submit a final acoustic assessment, if the Service Station has substantially commenced development. Site Plan Layout There are some concerns regarding the Site Plan layout which are unresolved, including inconsistency with engineering plans for the subdivision works and concerns regarding internal vehicular circulation, however, these matters can be managed through clarification and appropriate conditions of Development Approval and are discussed below. Engineering The submitted plans for the Development Application include an Overall Site Plan which does not match the latest engineering base plans for Baldivis Road and New Road No.2 (e.g. left turn slip lane). In this regard, it is recommended that the Overall Site Plan be excluded from the approved drawings for this application. This plan is further not required, as the City does not support the proposed directional signage outside the development site. Light Pole Given the level of detail the proposed light pole located adjacent to the internal road No.1 appears to restrict the movement of commercial vehicles, specifically fuel tankers for the Service Station development. The City is uncertain of the height of the light pole, but notes the light head does intrude into the internal road. Kerb Ramp The City does not support the proposed kerb ramp being located within the shared area of the universal bay. The kerb ramp is required to be redesigned to ensure it is located outside of the shared area. Conclusion: The proposed development is an approved land use within the Local Commercial Centre under TPS2. Subject to appropriate conditions in order to address the City’s concerns pertaining to landscaping and signage, the proposed development is considered to be compliant with TPS2, SP, LDP and Policy requirements.


Page | 14

It is therefore recommended that the application for a Fast Food Outlet be conditionally approved. Officer Recommendation To be completed post Council Resolution Advice Notes To be completed post Council Resolution Reasons for Officer Recommendation To be completed post Council Resolution


Planning and Development Services Bulletin October 2021 PAGE 1

BULLETIN Planning and Development Services October 2021 PLEASE RETAIN FOR COUNCIL MEETING


City of Rockingham Planning and Development Services Bulletin

October 2021 TABLE OF CONTENTS

1. Health Services 5 1. Health Services Team Overview 5 2. Human Resource Update 5 3. Project Status Reports 5

3.1 FoodSafe 5 3.2 Industrial and Commercial Waste Monitoring 5 3.3 Mosquito Control Program 6 3.4 Environmental Waters Sampling 6 3.5 Food Sampling 7

4. Information Items 7 4.1 Food Recalls 7 4.2 Food Premises Inspections 7 4.3 Public Building Inspections 8 4.4 Outdoor Event Approvals 8 4.5 Permit Approvals 8 4.6 Complaint - Information 9 4.7 Noise Complaints - Detailed Information 9 4.8 Health Approvals 10 4.9 Septic Tank Applications 10 4.10 Demolitions 10 4.11 Swimming Pool and Drinking Water Samples 10 4.12 Rabbit Processing 11 4.13 Hairdressing and Skin Penetration Premises 11 4.14 Caravan Park Inspections 11 4.15 Bookings for Halls and Reserves 11

2. Building Services 12 1. Building Services Team Overview 12 2. Human Resource Update 12 3. Project Status Reports 12 4. Information Items 12

4.1 Monthly Building Permit Approvals - (All Building Types) 12 4.2 Other Permits 13 4.3 Monthly Caravan Park Site Approvals 13

3. Compliance and Emergency Liaison 14 1. Compliance and Emergency Liaison Team Overview 14 2. Human Resource Update 14 3. Project Status Reports 14 4. Information Items 14

4.1 Ranger Services Action Reports 14 4.2 Building and Development Compliance 15 4.3 Fire Prevention - CRMs - September 2021 17 4.4 SmartWatch Key Result Areas 17




4. Strategic Planning and Environment 19 1. Strategic Planning and Environment Team Overview 19 2. Human Resource Update 19 3. Project Status Reports 19

3.1 Local Planning Strategy and New Town Planning Scheme 19 3.2 Local Commercial Strategy Review 20 3.3 Sustainable Transport Strategy 20 3.4 Greening Plan 20 3.5 Lake Richmond Management Plan Implementation - Thrombolite Study 21 3.6 Karnup District Structure Plan 21 3.7 Foreshore Management Plan 21

4. Information Items 22 4.1 Structure Plan Assessment Status 22

5. Land and Development Infrastructure 24 1. Land and Development Infrastructure Team Overview 24 2. Human Resource Update 24 3. Project Status Reports 24

3.1 Managed Aquifer Recharge (MAR) - Feasibility Study 24 4. Information Items 24

4.1 Referrals 24 4.2 Delegated Land and Development Infrastructure Assets Approvals 25 4.3 Handover of Subdivisional Roads 25 4.4 Delegated Subdivision Engineering and Public Open Space Practical

Completions 25 4.5 Delegated Authority to Approve the Release of Bonds for Private

Subdivisional Works 25

6. Statutory Planning 26 1. Statutory Planning Team Overview 26 2. Human Resource Update 26 3. Project Status Reports 26

3.1 Review of Planning Policy 3.3.1 - Control of Advertisements 26 3.2 Review of Planning Policy 3.3.21 - Heritage Conservation and

Development and Website Heritage Information Sheet 26 3.3 Proposed Planning Policy 3.3.26 - Guidelines to Establishing a Heritage

List 27 3.4 Proposed Planning Policy 7.5 - Heritage Incentives 27

4. Information Items 27 4.1 Subdivision/Development Approval and Refusals by the WAPC 27 4.2 Notifications and Gazettals 28 4.3 Subdivision Clearances 28 4.4 Subdivision Survey Approvals 28 4.5 Subdivision Lot Production 28 4.6 Delegated Development Approvals 28




4.7 Delegated Development Refusals 29 4.8 Delegated Building Envelope Variations 30 4.9 Subdivision/Amalgamation Approved 30 4.10 Strata Plans 30 4.11 Subdivision/Amalgamation Refused 30

7. Planning and Development Directorate 31 1. Planning and Development Directorate Team Overview 31 2. Human Resource Update 31 3. Project Status Reports 31

3.1 Rockingham Strategic Metropolitan Centre Local Planning Framework Review 31

3.2 Design Review Panel 33 4. Information Items 33

8. Advisory Committee Minutes 34

9. Appendices 34


Health Services Monthly Team Summary

1. Health Services Team Overview

The Health Services Team delivers a range of services which includes food premises, public buildings, public pools, waste water, event approvals, permit approvals, water quality, mosquito control, noise, asbestos, hair dressers, skin penetration premises, beauticians, industrial audits, lodging houses, notifiable diseases and stables/animals.

2. Human Resource Update

Nil

3. Project Status Reports

Project 3.1 FoodSafe

Budget: $5,000 Expenditure to date:

$45

Commencement date:

1 July 2021 Estimated finish date:

30 June 2022

Project Officer: Mrs Emma Lambert, Coordinator Health Services

Author: Mrs Erica King, Manager Health and Building Services

Progress Report:

ü One (1) Food Safety Program was audited during September 2021.

ü One hundred and fifty six (156) people completed Online “I’m Alert” Food Safety Training during September 2021.

ü A total of 18,527 users have undertaken the "I'm Alert" Food Safety Training Program since its introduction.

Project 3.2 Industrial and Commercial Waste Monitoring


$1,303

Commencement date:


30 June 2022

Project Officer: Mrs Emma Lambert, Coordinator Health Services


Progress Report:

· Thirteen (13) Industrial Audits were conducted during September 2021.

· Two (2) oil water separator samplings were collected during September 2021.


Project 3.3 Mosquito Control Program


$2,764

Commencement date:

1 July Estimated finish date:

30 June 2022

Project Officer: Mr Eduardo Perotti, Senior Environmental Health Officer


Progress Report:

ü Eight (8) mosquito complaints were received in September 2021. ü Six (6) larval monitoring surveys were conducted in September 2021. ü Two (2) local treatments were conducted during September 2021. ü Two (2) aerial larviciding operation occurred in the Peel Region during September 2021

involving City of Rockingham sites. ü Two (2) adult trapping runs were conducted in September 2021. The following Mosquito-borne Disease Notifications were received during September 2021: Comparative Data September 2021 September 2020 2021 Progressive Total Barmah Forest Virus 0 0 0 Ross River Virus 1 0 15

Project 3.4 Environmental Waters Sampling

Budget: N/A Expenditure to date:

N/A

Commencement date:


30 June 2022

Project Officer: Ms Hannah McDonald, Environmental Health Technician


Progress Report:

September 2021 September 2020 2021 Progressive Total Ocean Sampling 0 0 84 Lake Sampling 8 8 83

Quarterly ocean samples are to be collected in late September 2021, and will be reported in the October bulletin.


Project 3.5 Food Sampling


$91

Commencement date:


30 June 2022

Project Officer: Ms Hannah McDonald, Environmental Health Technician


Progress Report:

One (1) food sample was collected in September 2021. The sample was taken to determine if Salmonella was present, and found to be compliant.

4. Information Items

Please note that the following statistics are from 1 September - 22 September 2021 (inclusive).

4.1 Food Recalls


Five (5) food recalls were conducted during September 2021.

Date Company Product Contaminant Action

2 September 2021

Barossa Fine Foods

Sliced Beef Pastrami Incorrect use by date

Recalled

2 September 2021

Life Health Foods

Veggie Delights Savoury Mince

Undeclared allergen (gluten)

Recalled

10 September 2021

Chefs Choice

Chestnut Flour Undeclared allergen (nuts)

Recalled

11 September 2021

Noble Fellow Sav Blanc

Sav Blanc 2021 Vintage Undeclared allergen (Sulphites)

Recalled

16 September 2021

Whole Kids Smoothit Drops (Banana Berry and Coconut Milk)

Presence of foreign object (plastic)

Recalled

4.2 Food Premises Inspections


Risk Category

No. of Inspections undertaken

No. of Inspections undertaken 2021 Progressive

Total September 2021 September 2020 High 7 2 70 Medium 65 59 737 Low 7 8 113 Very Low Risk 1 1 10 Food Vehicles 2 3 72 Family Day Care 10 3 54

Planning and Development Services Bulletin October 2021 PAGE 8 4.3 Public Building Inspections




Total September 2021 September 2020

Low Risk 5 0 16 Medium risk 6 6 64 High risk 0 2 6 Lodging House 0 0 0

4.4 Outdoor Event Approvals


No. Outdoor Public Event Date of Event 1 Dinner at Dusk Secret Harbour Foreshore 4 September 2 Food Truckin for a Cause - Port Kennedy Veterans Memorial 4 September 3 Peel Estate Wines Summer Series 5 September 4 Rockingham Dog Club - 50th Anniversary 5 September 5 Dinner at Dusk - Shoalwater Pengos Carpark 9 September 6 Open Day and Community Fete 11 September 7 Walk My Way - Living Waters Lutheran Church to Mandurah 11 September 8 Dinner at Dusk - Singleton Foreshore 17 September 9 South Coast Baptist College Vocal Academy - The Lookout 17 September

10 Baldivis Soccer Club Presentation Day - Peckham Reserve 18 September 11 Rockingham Twilight Market - Bell Park 18 September

12 Food Truckin for a Cause - Steel Tree Baldivis - Cancelled due to weather 18 September

13 Food Truckin for a Cause - Golden Bay Foreshore - Cancelled due to weather 19 September

14 Baldivis Lions Twilight Market Parkville Boulevard - Cancelled due to weather 19 September

15 Food Truckin for a Cause - Singleton Village Shopping Centre 24 September 16 Dinner at Dusk - Safety Bay Foreshore 24 September 17 Surf Beach Boardriders Club Inc 2021 Competition Calendar 25/26 September 18 Peel Manor House - Market Fair and Picnic Day 26 September

No outdoor event inspections were conducted during September 2021.

4.5 Permit Approvals


Name of Permit Number of Permits September 2020

2021 Progressive

Total New - Regular Permits - Amusements, Water Based, Personal Trainers 5 16


Name of Permit Number of Permits September 2020

2021 Progressive

Total Renewal Regular Permits - Amusements, Water Based, Personal Trainers 7 41

Charity Fundraising Permits 0 0 Street Entertainer Permits 3 13 Filming Permits 0 7 Advertising Permits 0 2 Casual Event Permits - Amusements and Non-food 2 28 Casual Food Stall Permits 3 28 Reserve Booking with Amusement Permits 0 22 Market Permits 6 39 Food Stall Permits - Annual 25 117 Total 51 313

4.6 Complaint - Information


Complaint Category Description September 2021

2021 Progressive Total

Air Pollution Clean Air 20 149 Animals General 13 94 Mosquito Control General 8 47 Food Safety Food 8 78 Others General 6 91 Refuse General Litter 3 37 Noise Pollution General Noise 23 337 Pest Control Various 5 46 Substandard dwelling / building Residential 4 19 Total 90 898

4.7 Noise Complaints - Detailed Information


Complaint Category September 2021 September 2020


Air Conditioner 0 1 4 Construction 5 1 51 General 7 15 86 Musical Instrument 2 2 13 Specified Equipment 5 7 52 Stereo 4 16 131 Total 23 42 337

Noise Management Plans: Five (5) Noise Management Plans approved for out of hours essential works.


4.8 Health Approvals


No. of Plans Processed September 2021 September 2020


Food 9 10 81 Public Building 0 1 7 Hairdressing 3 2 19 Skin Penetration 6 0 36 Outdoor Eating Area 0 2 6

4.9 Septic Tank Applications


No. of Applications processed

No. of Applications processed 2021 Progressive

Total September 2021 September 2020 Domestic 8 4 76 Commercial 0 0 5 Inspections 6 5 58

4.10 Demolitions


No. of Applications processed

No. of Applications processed 2021 Progressive

Total September 2021 September 2020 Domestic 5 7 37 Commercial 0 0 2

4.11 Swimming Pool and Drinking Water Samples


Name No. of Samples taken No. of Samples taken 2021 Progressive Total September 2021 September 2020

Swimming Pools 16 17 140 Drinking Water 0 0 24 Pool Inspections 2 6 9


4.12 Rabbit Processing


Month No. of Rabbits processed for human consumption

Carcasses condemned

Whole Part

September 2021 1307 2 11

4.13 Hairdressing and Skin Penetration Premises




Total September 2021 September 2020 Hairdressing 3 2 34 Skin Penetration 4 1 60

4.14 Caravan Park Inspections


No. of Inspections

Undertaken September 2021

No. of Inspections Undertaken

September 2020


Caravan Park and Camping Grounds 1 0 1

4.15 Bookings for Halls and Reserves


No of Bookings September 2021

2021 Progressive

Total Casual Hall Hire 16 171

Regular Hall Hire 2 96 Passive Reserve Hire 5 75 Active Reserve Hire 2 86

This is a new category therefore the data is not available for 2020


Building Services Monthly Team Summary

1. Building Services Team Overview

The Building Services Team delivers a range of services which includes: ü Assessment and issue of Certificates of Design Compliance (CDC’s). ü Assessment and issue of Building Permits, Demolition Permits, Occupancy Permits,

Occupancy Permits (Strata), Building Approval Certificates (Strata) and Building Approval Certificates (unauthorised work).

ü Assessment and issue of approvals for variations to the Residential Design Codes for single and two group dwellings and associated buildings.

ü Assessment and issue of approvals for the granting and renewing of Licences for Caravan Parks (“facilities”).

ü Assessment and issue of Approvals for the placement of Park Homes and location of ancillary buildings associated with Park Homes and Caravans.

ü Assessment and issue of Permits and Approvals for selected types of signs. ü The enforcement of the Building Act 2011 provisions.


Nil


Nil



4.1 Monthly Building Permit Approvals - (All Building Types)


Type Certified Uncertified September 2021 September 2020

Dwellings 67 0 67 74

Adds and Alts 54 39 93 155

Class 2 - 9 8 0 8 10

Group Dwellings 0 0 0 0

Percentage 76.79 23.21

Total 129 39 168 239

Building Permits Issued for Pools and Spas

September 2021 Progressive Total 2021 September 2020

60 465 44


4.2 Other Permits


Permit Type September 2021 Progressive Total 2021 September 2020

Demolition Permit 5 24 4

Permanent Sign Licence 0 6 1

Community Sign 4 34 0

Street Verandah 0 0 0

Occupancy 3 44 4

Strata Titles 0 0 0

Unauthorised Building Works:

Building Approval Certifications (Class 1 and 10) 7 45 8

Occupancy Permits (Class 2-9) 5 49 4

R-Code Variations: Approvals Refusals

30 0

352 1

46 0

4.3 Monthly Caravan Park Site Approvals


Caravan Park Park Homes

Additions etc

September 2021

Progressive Total 2021

September 2020

Baldivis Lifestyle Village 0 0 0 1 0

Cee & See 0 0 0 0 1

Lakeside 0 0 0 0 1

Palm Beach 0 0 0 0 0

Rockingham Holiday Village 0 0 0 0 1

Tuart Lakes Lifestyle Village 0 0 0 1 6


Compliance and Emergency Liaison Monthly Team Summary

1. Compliance and Emergency Liaison Team Overview

The Compliance and Emergency Liaison Team delivers a range of services which includes: ü Rangers - enforce laws including those related to parking, dogs, cats, litter, off road vehicles,

abandoned vehicles and camping. ü Bush Fire Prevention - manages and coordinates the Fire Break Compliance Program and the

Permits to Burn Program along with enforcement of the Bush Fires Act 1954. ü Emergency Management - manages and coordinate activities to support local emergency

management arrangements and to ensure the City’s compliance with statutory obligations arising from the Emergency Management Act 2005.

ü SmartWatch - vehicle based patrol service focussed on high visibility deterrence of illegal or anti-social behaviour.

ü Prosecutions, Appeals and Restriction Management - manages prosecutions, infringement appeals and requests to remove or amend restrictions.

ü Building and Development Compliance - investigates and enforces laws including those related to planning approval, land use, untidy properties, swimming pool and spa barriers, sign and building compliance.


Nil


Nil



4.1 Ranger Services Action Reports

Author: Mr Amos Dolman, A/Coordinator Ranger Services

CRMs September 2021 September 2020

Dogs/Cats 300 327

Vehicles (Abandoned/Off Road/Impounded) 40 54

Litter 13 3

Parking 63 77

Illegal Camping (No letters sent, no items confiscated) 1 3

Livestock 1 2

Dogs September 2021 September 2020

Impounded 28 21

Claimed 17 15

Transferred to Rehoming Agency 11 6


Dogs (cont…) September 2021 September 2020

Euthanised/Deceased 0 0

Infringements 13 52

Cautions 50 120

Applications for More than 2 Dogs 4 3

Cats September 2021 September 2020

Impounded 14 13

Claimed 5 6

Transferred to Rehoming Agency 8 5

Euthanised 1 2

Infringements 1 6

Cautions 8 16

Applications for More than Prescribed Cats 0 3

Other September 2021 September 2020

Parking Infringements 101 228

Parking Cautions 60 123

Impounded Vehicles 0 3

Litter Infringements 0 1

Litter Cautions 0 0

Other September 2021 September 2020

School Patrols 23 (17 different schools)

31 (14 different schools)

Beach/Reserve Patrols 40 50

4.2 Building and Development Compliance

Author: Mrs Jane Anderson, Coordinator Building and Development Compliance

INSPECTION TYPE TOTAL COMPLIANT NON-

COMPLIANT CANCELLED /REMOVED

% COMPLIANT

% NON-COMPLIANT

Pools in the City as at date 21/09/2021

10345

4-yearly barrier inspections due in September 2021

192


INSPECTION TYPE TOTAL COMPLIANT NON-

COMPLIANT CANCELLED /REMOVED

% COMPLIANT

% NON-COMPLIANT

4-yearly first inspections conducted in September 2021

163 111 52 6 70.70% 29.30%

4-yearly second inspections conducted in September 2021

72 65 7 0 90.28% 9.72%

4-yearly third inspections conducted in September 2021

9 9 0 0 100.00% 0.00%

4-yearly fourth inspections conducted in September 2021

1 1 0 0 100.00% 0.00%

Total number of 4-yearly program inspections conducted in September 2021

244 186 59 6

Preliminary (pre-construction) inspections conducted in September 2021

38

Final (upon pool completion) inspections conducted in September 2021

36

Number of infringements issued in September 2021

0

Development Compliance CRMS

Category September 2021 September 2020

Home Occupation 5 4

Commercial Vehicle Parking 0 0

Unauthorised Development 6 1

Untidy Property 10 9

Building Compliance CRMS

Category September 2021

Sand Drift 0


Category September 2021

Signs - Advertising on Verge 3

Swimming Pool - Other 8

Swimming Pool - Removal 2

Pool/Spa Incomplete Barrier 0

Building Litter 2

Illegal Camping 2

4.3 Fire Prevention - CRMs - September 2021

Author: Mr Matthew Bowen, Fire Prevention Officer

Total CRMs 3 Fire Hazards - Vacant Land 1 Fire Hazards - Developed Land 1 Firebreak Variation Application 1 Permit to Burn

4.4 SmartWatch Key Result Areas

Author: Mrs Sue Dwyer, Coordinator SmartWatch Mrs Maria Butterly, Administration Officer SmartWatch

Visibility

KPI Target Actual Compliance On scene within 15 minutes 90% 98% Exceeds Achieve 40,000 patrol km’s per month 40,000 kms 23, 370kms **See explanatory

note below

Engagement with Community

KPI Target Actual Compliance

Community Stakeholder events 2 1 *See explanatory note below

Increasing perception of Safety

KPI Target Actual Compliance Meet ‘Category A’ Hot Spot Targets (22) 100% 100% Meets

Meet ‘Category B’ Hot Spot Targets (21) 90% 100% Exceeds

Notable Statistics

Requests For Attendance 47 Community Patrol Requests 26

Holiday Watch Requests 24


Notable Statistics (cont…)

On Patrol Reports 148 Fire Watch 0

Field Reports to WAPOL 23 CCTV Requests 2

* Due to weather the engagements booked were cancelled


Strategic Planning and Environment Monthly Team Summary

1. Strategic Planning and Environment Team Overview

The Strategic Planning and Environment Team delivers a range of services which includes: · Facilitating projects and undertaking tasks that establishes and reviews the City's planning

framework (Strategic Planning); · Assessing and making recommendations on proposed land use plans such as Structure Plans

and Activity Centre Plans (Strategic Planning); · Implementing the Council’s environmental initiatives that broadly focus on reducing the City's

ecological footprint (Environment); and · Assessing and making recommendations on planning proposals that have an environmental

implication, including those assessed under the Environmental Protection Act (Environment).


Nil


Project 3.1 Local Planning Strategy and New Town Planning Scheme

Budget: Funds allocated Expenditure to date:

Nil

Commencement date:

July 2021 Estimated finish date:

Draft LPS - October 2022

Project Officer: Mr Paul Compe, Senior Planning Officer - Strategic Projects

Author: Mr Brett Ashby, Manager Strategic Planning and Environment

Progress Report:

A Scope for the appointment a consultant team to progress development of the Local Planning Strategy and the new Town Planning Scheme is being reviewed by the Procurement Team. Advertising of the Tender is expected to occur in November 2021.

Initial community engagement, to be facilitated by consultants Creating Communities, has commenced with a survey available only for completion and workshops scheduled on the following dates:

· Tuesday, 12 October 2021, 6.30pm - 8:45pm, Secret Harbour Community Centre, Secret Harbour.

· Thursday, 14 October 2021, 6.30pm - 8:45pm, Mary Davies Library, Baldivis.

· Monday, 18 October 2021, 6.30pm - 8:45pm, Gary Holland Community Centre, Rockingham.

· Saturday 23 October 2021, 9:30am - 11:45pm, City of Rockingham Administration Building.

A youth workshop was conducted on 14 September 2021, with the attendees providing valuable input to the project.

Planning and Development Services Bulletin October 2021 PAGE 20 Project 3.2 Local Commercial Strategy Review

Budget: $160,000 Expenditure to Date:

$35,086

Commencement Date:

July 2021 Finish Date: June 2022

Project Officer: Mr Tristan Fernandes, Coordinator Strategic Planning

Author: Mr Tristan Fernandes, Coordinator Strategic Planning

Progress Report:

The following actions have occurred within the reporting period:

ü The City has received the draft outcomes of the retail and employment modelling component of the Needs Assessment and is reviewing the information in consultation with its consultants.

ü The City held its start-up meeting for phase two of the project to prepare the new Local Commercial Strategy and commence the background planning research component of the study.

ü The City conducted meetings with its consultants to consider the draft Needs Assessment inputs and has provided feedback to inform the next stage of the project.

Project 3.3 Sustainable Transport Strategy

Budget: Funds allocated Expenditure to Date:

Nil

Commencement Date:

July 2021 Finish Date: Draft – December 2022

Project Officer: Mr Paul Compe, Senior Planning Officer – Strategic Projects.


Progress Report:

A scope for appointment of a consultant is currently being finalised to enable procurement for the appointment of a consultant team to commence in late 2021.

Project 3.4 Greening Plan


Nil

Commencement date:


October 2022

Project Officer: Mr Rory Garven, Coordinator Sustainability and Environment

Author: Mr Rory Garven, Coordinator Sustainability and Environment

Progress Report:

In order to commence this process, the City is currently preparing a request for quote for a consultant to prepare the 2022 Greening Plan. The draft consultant’s brief is currently being finalised to enable procurement to commence in late 2021.

Planning and Development Services Bulletin October 2021 PAGE 21 Project 3.5 Lake Richmond Management Plan Implementation - Thrombolite

Study


$43,538 (Committed)

Commencement Date:

July 2018 Finish Date: January 2025

Project Officer: Mr Rory Garven, Coordinator Sustainability and Environment

Author: Mr Rory Garven, Coordinator Sustainability and Environment

Progress Report:

The City has accepted the project proposal for Part 1 and Part 2 of the Lake Richmond Sediment Chemistry and Microbial Ecology study. The appointed consultant will commence site sampling in October 2021 to coincide with the most active period of sulphur cycling. Following this, further sediment sampling will be undertaken during the period with the lowest lake water level (May 2022) and during the period of increasing lake water levels (June 2022). The scope of works is also inclusive of laboratory analysis aimed at determining the optimal salinity level for supporting thrombolite formation. The results of both the sediment sampling and the laboratory analysis will be compiled into the final consultant’s report, which is due to be submitted to the City by August 2022. This study is the first step of a larger project which seeks to investigate the feasibility of restoring Lake Richmond to its pre-anthropogenic hydrological regime, and whether this would have a positive effect on the thrombolites.

Project 3.6 Karnup District Structure Plan

Budget: Funds allocated Expenditure to Date:

Nil

Commencement date:

TBD Estimated finish date:

TBD

Project Officer: Mr Tristan Fernandes, Coordinator Strategic Planning


Progress Report:

A Scope for the appointment of a consultant team to progress development of the District Structure Plan is being reviewed by the Procurement Team. Advertising of the Tender is expected to occur in November/December 2021. In the interim, the City is continuing discussions with the Department of Planning, Lands and Heritage with respect to employment planning and development contributions. Resolution on these matters is critical to the project proceeding.

Project 3.7 Foreshore Management Plan


Nil

Commencement Date:

July 2021 Estimated Finish Date:

June 2022

Project Officer: Miss Claire Raphael, Environmental Planning Officer

Author: Miss Claire Raphael, Environmental Planning Officer

Progress Report:

Planning and Development Services Bulletin October 2021 PAGE 22 In early August, the City requested quotes from a number of consultants to undertake an environmental assessment of the City’s foreshore reserves, inclusive of flora, fauna and infrastructure assessments. This environmental assessment will form the basis of the updated Foreshore Management Plan. The City did not receive any quotations for the project. The lack of submissions puts time pressure on the project, as flora and vegetation surveys should be undertaken in spring. This is further exacerbated by a larger than usual demand for environmental consulting services at current, which is driven by Government building incentives and the requirement for residential development projects to obtain environmental approvals. The consultants who declined to quote for this project indicated no availability to undertake field surveys during the spring period. The City is seeking to identify other consultants with capacity to undertake the required work. If suitable consultants cannot be identified, the project may need to be deferred to spring 2022.


4.1 Structure Plan Assessment Status

Author: Mr Tristan Fernandes, Coordinator Strategic Planning

The following Structure Plan applications have been submitted to the Western Australian Planning Commission (WAPC) for determination in accordance with Schedule 2, Part 4, clause 20 of the Planning and Development (Local Planning Schemes) Regulations (2015). The City notes the following assessment status of Structure Plan applications that have yet to be determined from the Department of Planning, Lands and Heritage. Amendments to Structure Plans

Application Date considered by Council Status

Lot 311 Fifty Road (Major Amendment)

27 January 2021 On 1 June 2021, the Statutory Planning Committee of the WAPC made a decision to require the applicant to modify the plan in the manner specified by the Commission. The City is attending a SAT mediation process with the State Solicitors Office, Department of Planning, Lands and Heritage.

‘Baldivis Parks’ (Major Amendment)

23 February 2021 On 1 June 2021, the Statutory Planning Committee (SPC) of the WAPC made a decision to require the applicant to modify the plan in the manner specified by the Commission. The City is awaiting the applicant to amend the Structure Plan in accordance with the SPC’s decision.

Baldivis Grove 7 July 2021 On 6 September 2021 the WAPC made its decision to approve the minor Structure Plan Amendment.

Paradiso Estate (Minor Amendment)

26 July 2021 (Delegated Decision)

Awaiting WAPC determination.

The Spires Phase two (Major Amendment)

24 August 2021 The Council’s recommendation to approve the proposal subject to modifications has been forwarded to the WAPC for determination.

Planning and Development Services Bulletin October 2021 PAGE 23 Structure Plans

Application Date considered by Council Status

‘Kennedy Bay’, Lot 3020 Port Kennedy Drive and Unallocated Crown Land No.3019, Port Kennedy

26 May 2020 The WAPC sought modifications to this Structure Plan on 27 October 2020 and is waiting for the modified Structure Plan to be submitted by the applicant. The City has provided ongoing advice to the Department of Planning, Lands and Heritage to resolve outstanding matters with the Structure Plan.

North East Baldivis (Millar’s Landing Phase 2)

23 March 2021 The Structure Plan has been forwarded to the WAPC for assessment. The City has provided further advice to the applicant to resolved technical matters relating to urban water management, profile of Pug Road and interface to the Baldivis Tramway Reserve. The applicant is preparing updates to the Local Water Management Strategy to respond to feedback provided.

Lot 877 and 878 Stakehill Road, Karnup

24 August 2021 The Council’s recommendation to not support the proposal was forwarded to the WAPC for determination.


Land and Development Infrastructure Monthly Team Summary

1. Land and Development Infrastructure Team Overview

The Land and Development Infrastructure Team deliver a range of services which include: · Providing strategic input into the statutory and strategic planning processes which delivers

innovative land development outcomes. · Ensuring all development applications are assessed in accordance with statutory regulation,

accepted standards, best practice and Council Policy. · Responsibility for assessment and approval for all engineering, urban water, public open space

and streetscape proposals relating to land development.


Nil


3.1 Managed Aquifer Recharge (MAR) - Feasibility Study

Author: Ms Sarah Main, Urban Water Assessment Officer

The hydrogeological investigation is ongoing with results expected to be provided in a final report at the end of 2021.


4.1 Referrals

Author: Ms Natalie Watkinson, Senior Landscape Architect

(Note: YTD is inclusive of this month’s applications)

Type September 2021 Year to Date

Structure Plan Approvals 0 5

Subdivision Applications 2 28

Urban Water Management Plans 0 13

Traffic Reports 1 27

Development Applications 3 47

Total 6 120


4.2 Delegated Land and Development Infrastructure Assets Approvals

Author: Mr James Henson, Manager Land and Development Infrastructure

4.2.1 Kennedy Bay Stage 1A - Bulk Earthworks

4.3 Handover of Subdivisional Roads


No roads were handed over during the September 2021 period.

4.4 Delegated Subdivision Engineering and Public Open Space Practical Completions


Nil

4.5 Delegated Authority to Approve the Release of Bonds for Private Subdivisional Works


4.5.1 Lot 156 Mandurah Road and 800 Pike Road, Baldivis - Maintenance Bond - $9008


Statutory Planning Monthly Team Summary

1. Statutory Planning Team Overview

The Statutory Planning Team delivers a range of services which includes: · Issue Planning Approvals · Scheme Amendments and Subdivision Applications · Road Closures, PAW Closures and Street Naming


Nil


Project 3.1 Review of Planning Policy 3.3.1 - Control of Advertisements


$9,000

Commencement Date:


May 2022

Project Officer: Mr David Waller, Coordinator Statutory Planning

Author: Mr Chris Parlane, Senior Planning Officer

Progress Report:

Phase 1: Early Consultation: Completed; Phase 2: Desktop Review: Completed; Phase 3: Draft Scheme Amendment: To be completed by 22 November 2021 (revised); Phase 4: Draft Local Planning Policy: To be completed by 22 November 2021 (revised); Phase 5: Council Consideration of Draft Policy and Scheme Amendment: To be completed by

December 2021; Phase 6: Public Consultation: by March 2022; Phase 7: Council Consideration of Submissions: To be completed by April 2022; Phase 8: Forwarded to Minister for Approval: by May 2022.

Project 3.2 Review of Planning Policy 3.3.21 - Heritage Conservation and Development and Website Heritage Information Sheet


$9,276

Commencement Date:


January 2022

Project Officer: Mr David Waller, Coordinator Statutory Planning

Author: Mr Stephen Sullivan, Planning Officer

Progress Report:

No change since September 2021 Bulletin.


Project 3.3 Proposed Planning Policy 3.3.26 - Guidelines to Establishing a Heritage List

Budget: Nil (prepared in-house) Expenditure to Date:

N/A

Commencement Date:


January 2022

Project Officer: Mr Mike Ross, Manager Statutory Planning

Author: Mr Mike Ross, Manager Statutory Planning

Progress Report:


Project 3.4 Proposed Planning Policy 7.5 - Heritage Incentives

Budget: Nil (prepared in-house) Expenditure to Date:

N/A

Commencement Date:


January 2022

Project Officer: Mr Mike Ross, Manager Statutory Planning

Author: Mr Mike Ross, Manager Statutory Planning

Progress Report:



4.1 Subdivision/Development Approval and Refusals by the WAPC

Author: Administration Team

4.1.1 Survey Strata Subdivision Approved - Lot 10 Safety Bay Road, Safety Bay - Residential Subdivision Creating 2 Lots (21.2021.66.1)

4.1.2 Freehold Subdivision Approved - Lot 1 Baldivis Road, Baldivis - Residential Subdivision Creating 41 Lots (21.2020.64.1)

4.1.3 Development Approved - Lot 1611 Dixon Road, Rockingham - Upgrades to Fire Station (20.2021.27.1)

4.1.4 Survey Strata Subdivision Approved - Lot 295 Centaurus Street, Rockingham - Residential Subdivision Creating 2 Lots (21.2021.61.1)

4.1.5 Freehold Subdivision Approved - Lot 9101 Solis Boulevard, Baldivis - Residential Subdivision Creating 78 Lots (21.2021.23.1)

4.1.6 Development Approved - Lot 295 Centaurus Street, Rockingham - Two Grouped Dwellings (20.2021.174.1)

4.1.7 Freehold Subdivision Approved - Lot 915 (No.36) Hayeswater Circuit, Waikiki - Residential Subdivision Creating 13 Lots (21.2021.43.1)

4.1.8 Freehold Subdivision Approved - Lot 1 Day Road, East Rockingham - Subdivision Creating 11 Lots (21.2021.40.1)

4.1.9 Freehold Subdivision Approved - Lots 55, 56, 294 and 772 Kerosene Lane, Baldivis - Subdivision Creating 557 Lots (21.2020.84.1)

4.1.10 Survey Strata Subdivision Approved - Lot 10 Kent Street, Rockingham - Survey Strata Subdivision Creating 3 Lots and 1 Common Property (21.2021.62.1)

Planning and Development Services Bulletin October 2021 PAGE 28 4.1.11 Freehold Subdivision Approved - Lots 9005, 9010, 9501 Mandurah Road, Baldivis -Residential

Subdivision Creating 15 Lots (Baldivis Grove) (21.2021.38.1)

4.2 Notifications and Gazettals


Nil

4.3 Subdivision Clearances


4.3.1 Lot 9025 Abelia Road, Baldivis - The Edge Stage 3B - Subdivision Clearance Creating 33 Lots (21.2019.66.1-02)

4.3.2 Lot 9002 Paradise Road, Baldivis - Oasis Estate Stage 2C - Subdivision Clearance Creating 4 Lots (21.2018.23.1)

4.3.3 Lot 9031 Golden Bay Drive, Golden Bay - Golden Bay Stage 5D - Subdivision Clearance Creating 54 Lots (21.2018.7.1 and 21.2019.70.1)

4.3.4 Lot 92 Safety Bay Road, Waikiki - Subdivision Clearance Creating 2 Lots (21.2020.85.1)

4.4 Subdivision Survey Approvals


4.4.1 Endorsed Strata Plan of Survey - Lot 378 Kullaroo Court, Hillman (21.2020.73.1) 4.4.2 Endorsed Deposited Plan of Survey - Lot 9025 Abelia Road, Baldivis (21.2019.66.1)

4.5 Subdivision Lot Production


The following table represents residential lot activity within the growth suburbs of the City of Rockingham by month and year-to-date. The data provides information relating to the number of conditional residential lot approvals, by the Western Australian Planning Commission. The final approval figures are based on the number of lots which have received final approval by the Western Australian Planning Commission.

Locality Month (September 2021) Calendar Year to date (2021)

Preliminary (total lots) Final (total lots) Preliminary

(total lots) Final (total lots)

Baldivis 691 33 1,440 321 Golden Bay nil nil 45 2 Karnup nil nil nil 43

Note 1: The Western Australian Planning Commission (WAPC) approve Subdivision Applications on advice from the City and relevant Government Agencies.

Note 2: For clarity, the term “Preliminary” refers to “WAPC Subdivision Approvals (total lots)” and the term “Final” refers to “WAPC Endorsed Deposited Plan i.e. Lots to be created (total lots)”.

Note 3: When the WAPC Endorses a Deposited Plan it includes new lots, which can then be created by Landgate.

4.6 Delegated Development Approvals


4.6.1 Proposed Four (4) Grouped Dwellings - Lot 40 (No.10) Safety Bay Road, Rockingham - Amiche Group Pty Ltd (20.2021.139.1)

4.6.2 Proposed Single House - Lot 803 Muzzlewood Street, Baldivis - Cooper (20.2021.180.1) 4.6.3 Proposed Light Industry (Storage Area and Workshop) - Lot 1365 (No.35) Hurrell Way,

Rockingham - Norm Brooks Architectural Drafting & Design (20.2021.144.1) 4.6.4 Proposed Addition to Single House (Detached Patio) - Lot 889 (No.1) Bearfoot Road, Baldivis

- CPR Building Holdings Pty Ltd (20.2021.221.1)

Planning and Development Services Bulletin October 2021 PAGE 29 4.6.5 Proposed Single House - Lot 987 (No.227) Young Road, Baldivis - Redink Homes Pty Ltd

(20.2021.199.1) 4.6.6 Proposed Storeroom Addition to Bottle-Shop (Liquor Store - Large) - Lot 4 (No.3/1) Fifty Road,

Baldivis - Norman Brooks Architectural Drafting & Design (20.2021.123.1) 4.6.7 Proposed Carpark Amendment (Structure - Click and Collect Coles) - Lot 1000, 916, 913, 915

and 914 (No.206) Warnbro Sound Avenue, Warnbro - Hodge Collard Preston Architects (20.2021.231.1)

4.6.8 Proposed Outbuilding to Single House (Shed) - Lot 819 Yorrell Road, Baldivis - Profounder Factory Direct Pty Ltd (20.2021.213.1)

4.6.9 Proposed Patio to Bowling Green (Vibe NLV) - Lot 200 (No.96) Sixty Eight Road, Baldivis - Trojan Patios and Sheds Pty Ltd (20.2021.225.1)

4.6.10 Proposed Wall Sign (Tenancy 7B - Dentist) - Lot 301 (No.2-6) Council Avenue, Rockingham - Arise Rockingham Pty Ltd (20.2021.236.1)

4.6.11 Proposed Grouped Dwelling - Lot 4 (Unit 4, No.116) Kent Street, Rockingham - LHW Trifecta Property Development (20.2021.46.1)

4.6.12 Proposed Community Use / Purpose (Refurbishment of Rockingham Arts Centre) - Lot 501 (No.11) Kent Street, Rockingham - City of Rockingham (20.2021.229.1)

4.6.13 Proposed Change of Use to Education Establishment (Playground) - Lot 333 (No.17) Jacquard Way, Port Kennedy - Rockingham Montessori School (20.2021.113.1)

4.6.14 Amendment to Educational Establishment (Increased Attendees) - Lot 334 (No.2) Blackburn Drive, Port Kennedy - Rockingham Montessori School (20.2021.197.1)

4.6.15 Proposed Renewal of Development Approval (Twenty One Multiple Dwellings) - Lot 385 (No.3) Discovery Crescent, Port Kennedy - MJA Studio (20.2021.148.1)

4.6.16 Proposed Extractive Industry (Sand Extraction) - Lots 1, 2 and 825 (No.142 and 148) Baldivis Road, Baldivis - Aigle Royal Developments (20.2021.79.1)

4.6.17 Proposed Change of Use to Fast Food Outlet and Signage (Guzman Y Gomez) - Lot 916 (No.210) Warnbro Sound Avenue, Warnbro - Matthew and Scavalli Architects (20.2021.179.1)

4.6.18 Proposed Child Care Premises (Addition to Existing Premises) - Lot 600 (No.2) Prismatic Drive, Baldivis - M W Urban Planning and Development (20.2021.183.1)

4.6.19 Proposed Outbuilding to Single House - Lot 667 (No.23) Marlock Place, Karnup - Lloyd (20.2021.237.1)

4.6.20 Proposed Signage (Bunnings) - Lot 69 (No.3-9) Enterprise Way, Rockingham - Szabo (20.2021.224.1)

4.6.21 Proposed Outbuilding to Single House (Shed) - Lot 3 (No.61) Maldive Court, Baldivis - Action Sheds Australia Pty Ltd (20.2021.248.1)

4.6.22 Proposed Single House Addition (Outbuilding) - Lot 33 (No.574) Young Road, Baldivis - Western Sheds (20.2021.242.1)

4.6.23 Proposed Sign - Lot 103 (No.61) Council Avenue, Rockingham - CPR Building & Approval Services (20.2021.222.1)

4.6.24 Proposed Closure of Display Home Centre (Carpark Removal) - Lot 23 (No.3) Manuka Street, Baldivis - Urban Endeavour (20.2021.215.1)

4.6.25 Proposed Single House – Lot 105 (No.11) Larkin Close, Baldivis - Bosveld (20.2021.226.1) 4.6.26 Proposed Educational Establishment (Primary School) - Lot 995 (No.3-9) Saltaire Way, Port

Kennedy - Rockingham Montessori School (20.2021.145.1) 4.6.27 Proposed Addition to Single House - Lot 101 (No.18) Larkin Close, Baldivis - Plug

(20.2021.204.1) 4.6.28 Proposed Single House - Lot 140 (No.35) Cassia Drive, Karnup - Redink Homes Pty Ltd

(20.2021.203.1) 4.6.29 Proposed Outbuilding to Single House (Addition to Shed) - Lot 81 (No.6) Dove Retreat, Baldivis

- Rosson & Gooden (20.2021.201.1)

4.7 Delegated Development Refusals


4.7.1 Proposed Warehouse (Electrical Vehicle Charging Station - Australia Post Baldivis) - Lot 101 (No.20) Settlers Avenue, Baldivis - Australia Post (20.2021.159.1)


4.8 Delegated Building Envelope Variations


4.8.1 Proposed Variation to Building Envelope - Lot 803 Muzzlewood Street, Baldivis - Cooper (24.2021.17.1)

4.8.2 Proposed Variation to Building Envelope - Lot 819 Yorrell Road, Baldivis - Profounder Factory Direct Pty Ltd (24.2021.28.1)

4.8.3 Proposed Variation to Building Envelope - Lot 809 Muzzlewood Street, Baldivis - Clarey (24.2021.25.1)

4.8.4 Proposed Variation to Building Envelope - Lot 813 (No.26) Greygum Ridge, Baldivis - Reynolds (24.2021.16.1)

4.8.5 Proposed Variation to Building Envelope - Lot 120 (No.8) Boothman Mews, Golden Bay - Tank (24.2021.34.1)

4.8.6 Proposed Variation to Building Envelope - Lot 105 (No.11) Larkin Close, Baldivis - Bosveld (24.2021.24.1)

4.8.7 Proposed Variation to Building Envelope - Lot 41 (No.9) Chandler Ramble, Baldivis - Evans (24.2021.29.1)

4.8.8 Proposed Variation to Building Envelope - Lot 101 (No.18) Larkin Close, Baldivis - Plug (24.2021.26.1)

4.8.9 Proposed Variation to Building Envelope - Lot 1028 (No.26) Gaze Grove, Golden Bay - Bell (24.2021.22.1)

4.8.10 Proposed Variation to Building Envelope - Lot 81 (No.6) Dove Retreat, Baldivis - Rosson & Gooden (24.2021.23.1)

4.9 Subdivision/Amalgamation Approved


4.9.1 Referral Response - Application No.160482 - Lot 41 (No.4) Ukich Place, Baldivis (21.2021.12.1)

4.9.2 Referral Response - Application No.160311 - Lot 3020 Bay Links Boulevard, Port Kennedy (21.2021.3.1)

4.10 Strata Plans


Nil

4.11 Subdivision/Amalgamation Refused


Nil


Planning and Development Directorate Monthly Team Summary

1. Planning and Development Directorate Team Overview

The Planning and Development Directorate Team delivers a range of services which includes: · Leads, mentors, manages and develops PDS Teams · Contributes to the strategic development of the City · Delivers a range of planning and development programmes and services that align with the

objectives of the City's Strategic Plan · Delivers Team Plans in accordance with the objectives of the City and the PDS Division · Maintains comprehensive statutory planning, strategic planning and environment, building and

environmental health best practices


Nil


Project 3.1 Rockingham Strategic Metropolitan Centre Local Planning Framework Review

Budget: $230,000 (2021/2022) $ 50,000 (2022/2023) $ 50,000 (2023/2024)

Expenditure to Date:

$97,800

Commencement Date:

November 2020 Estimated Finish Date:

TBD

Project Officer: Mr Peter Ricci, Manager Major Planning Projects

Author: Mrs Sharon Peacock, Projects Research Officer

Progress Report:

Project Purpose To review the local planning framework for the Rockingham Strategic Metropolitan Centre (‘RSMC’) to ensure that it meets the City’s objectives and the requirements of the higher-order state planning framework. The RSMC local planning framework involves provisions within Town Planning Scheme No.2, the 2009 Centre Plan and local planning policies (or ‘Development Policy Plans’) for the various sectors that comprise the RSMC. The local planning framework sets the vision for the RSMC and provides guidance and requirements for new development and public infrastructure investment. The boundary of the RSMC is depicted below.


A consultant team, led by Hames Sharley WA Pty Ltd, has been commissioned to assist the City in leading the project. The following table provides a progress update of key tasks within each phase of the project and indicative timeframes:

Phase Description and Progress Indicative Timeframes

1 Planning Framework Review - to review the existing RSMC local planning framework and establish the level of alignment and consistency with the prevailing state planning framework, primarily State Planning Policy No. 7.2 - Precinct Design. Progress · Phase 1 Complete - January 2021.

3 months

2 Department of Planning, Lands and Heritage Submission - to consider the outcomes of the Local Planning Framework Review Report and establish a project methodology for DPLH approval. Progress · Complete - June 2021. DPLH generally supported the

project methodology.

2 months

3 Stakeholder Engagement Plan Progress · Stakeholder Engagement Plan and Communication Plan

approved. · Community Workshop held on 17 June 2021. · Business Workshop held on 28 July 2021. · The project team conducted one-on-one meetings with

key stakeholders (major landowners, Government agencies, industry groups etc.).

· An online survey was open until 9 August 2021 allowing interested parties to provide input to the project.

Progress Complete - August 2021. Consolidated Stakeholder Engagement Outcomes Report prepared.

3 months


Phase Description and Progress Indicative Timeframes

4 Concept Development - to develop concept options that respond to the context analysis, precinct vision, design principles and feedback of preliminary stakeholder engagement. Progress ü The contextual matters that will inform the concept options

have been assembled. ü Draft 'issues' and 'desired outcomes', under the headings

in SPP7.2, have been prepared to also inform the concept options.

ü Internal departmental stakeholder meeting held seeking input and feedback on draft concept options and the potential impact on current projects or activities which may influence the preparation of the new Precinct Structure Plan.

3 months

5 Draft Precinct Plan and Town Planning Scheme Amendment 5 months 6 Statutory Advertising Period 5 months 7 Western Australian Planning Commission Review and

Approval 1 month

Project 3.2 Design Review Panel


Nil

Commencement Date:

February 2018 Estimated Finish Date:

Ongoing

Project Officer: Mr Bob Jeans, Director Planning and Development Services

Author: Mrs Sharon Peacock, Projects Research Officer (Panel Coordinator)

Progress Report:

The following table represents the number of applications received which have been assessed by the City’s Design Review Panel:

September

Proposal Location Status Determining Authority

Nil formal applications during September 2021


Nil


Advisory Committee Minutes The following Advisory Committee Minutes are attached for Councillor’s information. Advisory Committee Recommendations will be subject to separate Officer’s reports to Council.

Advisory Committee Advisory Committee Meeting held:

Bush Fire Advisory Committee Minutes of the meeting held on 7 September 2021 (Appendix 1)

Heritage Reference Group Minutes of the meeting held on 15 September 2021 (Appendix 2)

Appendices 1. Minutes of the Bush Fire Advisory Committee meeting - 7 September 2021 2. Minutes of the Heritage Reference Group meeting - 15 September 2021 3. Minutes of the Point Peron Rehabilitation Committee meeting - 22 September 2021

MINUTES Bush Fire Advisory Committee Meeting Held on Tuesday, 7 September 2021 at 6:30pm City of Committee Room

Planning Services - Appendix 1

Bush Fire Advisory Committee Minutes Tuesday, 7 September 2021 PAGE 2

City of Rockingham Bush Fire Advisory Committee Minutes

Tuesday, 7 September 2021 – Committee Room 1. Declaration of Opening In the absence of the Chairperson the Executive Support Officer declared the Bush Fire

Advisory Committee meeting open at 6:30pm, welcomed all present and called for nominations for the position of Acting Chairperson. Mr Terry Wegwermer was appointed Acting Chairperson for the meeting. The A/Chairperson delivered the Acknowledgement of Country.

2. Record of Attendance/Apologies/Approved Leave of Absence 2.1 Members

Mr Terry Wegwermer A/Chairperson District Officer, Perth South Coastal, Department Fire and Emergency Services (DFES)

Mr Andrew Munro Captain, Rockingham Volunteer Fire and Rescue Service (RVFRS)

Mr Brenton Smith Captain, Baldivis Volunteer Fire and Emergency Service (BVFES)

Mr Stephen Summerton Secret Harbour Volunteer Fire and Rescue Service (SHVFRS)

2.2 Executive

Mr Greg Whip Coordinator Emergency Management, Chief Bush Fire Control Officer

Mr Jayson O’Donnell A/Fire Prevention Officer

Mr David Caporn Manager Compliance &and Emergency Liaison

Ms Sophie Stidworthy Senior Administration Officer

Mr Tony Baird Senior Bushfire Risk Officer

2.3 Guest/Observer: Nil

2.4 Apologies:

Cr Rae Cottam Chairperson

Mr Tim Fisher Department of Biodiversity, Conservation and Attractions (DBCA)

Mr Ryan Bulluss Captain, Karnup Volunteer Fire and Emergency Service (KVFES)

2.5 Absent Nil

2.6 Approved Leave of Absence: Nil



3. Terms of Reference To –

Provide advice and guidance to Council on matters relating to bushfire risk management; and

Facilitate collaboration between stakeholders with a shared responsibility for bushfire management within the City of Rockingham including prevention, preparedness, response and recovery.

4. Confirmation of Minutes of the Previous Meeting Moved by Tony Baird, seconded Greg Whip:

That Committee CONFIRMS the Minutes of the Bush Fire Advisory Committee meeting held on 1 June 2021, as a true and accurate record.

Carried

5. Matters Arising from the Previous Minutes 5.1 Action Item List

No. 12 Prescribed Burning Procedure to be developed by Parks and Engineering Remains ongoing. Tony Baird to follow up.

No. 16 Homeless People Camping in Bushland Update provided to DFES and DBCA last week.

No. 18 Sealed Access Way and Mitigation Actions from Fletcher Road to Paganoni Road

Awaiting final approval from City of Rockingham (COR) Executive.

No. 23 Response Plans for Regional Parks Response plans are not due to be updated and remain current, this action

item is now complete.

6. Declarations of Members and Officers Interests Nil

7. Petitions/Deputations/Presentations/Submissions Nil



8. Agenda Items

8.1 City of Rockingham Tony Baird provided the following update for the City of Rockingham:

Currently looking at Rockingham Industrial area with DFES and Development WA.

City of Rockingham looking at Kwinana Beach Road in the process of applying for MAF funding, this will also involve the City of Kwinana to conduct mitigation works.

Tony is still working on the review of the Bushfire Risk Management Plan Recommendation from DFES not to burn Bush Fire Forever sites in Baldivis,

discussion ensued with Tony and Terry. Road drains are also being assessed by the City of Rockingham to see what

mitigation works can be completed. There is also a focus on one road in/out properties that are high bushfire

risk areas. Residents of Kennedy Bay have also expressed their concerns to the City

about the fuel loads on COR land, request has been made for fuels to be reduced.

Jayson O’Donnell was introduced to the committee as the A/Fire Prevention Officer. Jayson provided an update on plans for the upcoming fire season.

8.2 Karnup Volunteer Fire and Emergency Service Mr Bulluss was an apology for this meeting but has provided the following report:

Karnup has recently had its bi-annual election of office bearers where nine (9) members were elected into various positions for the next two years.

Karnup have also recently welcomed the new 3.4U fire appliance as a replacement for the 2.4R which has since been retired.

A replacement Light Tanker is imminent for LT3.

8.3 Department Fire and Emergency Services Mr Terry Wegwermer provided the following update:

DFES have been involved in various meetings with Kwinana Industries Council (KIC), COR, City of Kwinana and Development WA regarding mitigation works.

Works are currently underway at the Serpentine River. Familiarisation with the Bush Fire Forever sites Unallocated Crown Land (UCL) works are underway across the region. Hazard Reduction Burns conducted for Development WA in East

Rockingham – approximately 55 hectares. Seasonal outlook has been released, a drier and warmer than average

spring is expected this year. DFES is currently working with the Dept. of Education, WA Police and

Department of Communities to do an exercise at the Gary Holland Centre on the 12 October 2021. This exercise will involve up to 64 schools.

Combined Emergency Services Act is being drafted for the State Government.

South Coastal Bush Fire Mitigation working group has been approved.



8.4 Baldivis Volunteer Fire and Emergency Service Mr Brenton Smith provided the following update:

The brigade is on boarding approximately 10 new members Planning for prescribed burns 4.4 Fire Appliance has been replaced by a 3.4 Urban Fire Appliance, training

on the new vehicle is ongoing. Greg added that if COR are approached by landowners requesting assistance with burns that they will hand this information over to DFES for delegation to brigades. Permit season also begins on the 1 October 2021.

8.5 Rockingham Volunteer Fire and Rescue Service Mr Andrew Munro provided the following update:

The brigade is concentrating on consolidation training Works have commenced on the upgrade of the Rockingham Station, should

take approximately 18 weeks.

8.6 Department of Biodiversity, Conservation and Attractions Tim Fisher was an apology for this meeting and therefore no update was provided.

8.7 Secret Harbour Volunteer Fire and Rescue Service Mr Stephen Summerton provided the following update:

A number of probationary members have just commenced a 14 week program, will be ready by mid-December

Open day to be held at the station on the 2 October 2021 for its 25 year anniversary, Tarryn Coleman will be attending and will have a stall on the day.

9. Other Business 9.1 Action Item 24 for Tim Fisher

Confirmation of Managing Agency for Lot 8100 Patterson Road, East Rockingham.

9.2 DFES to schedule Fire Control Officer Training for City staff – Action Item 25

Terry Wegwermer to progress.

10. Date and Time of Next Meeting The next Bush Fire Advisory Committee meeting will be held on Tuesday, 7 December 2021

in the Board Room, Council Administration Building, Civic Boulevard, Rockingham. The meeting will commence at 6:30pm.

11. Closure There being no further business, the A/Chairperson thanked those persons present for

attending the Bush Fire Advisory Committee meeting, and declared the meeting closed at 7:06pm.


MINUTES Heritage Reference Group Meeting Held on 15 September 2021 at 4:34pm City of Rockingham Committee Room


Heritage Reference Group Committee Minutes 15 September 2021 PAGE 2

City of Rockingham Heritage Reference Group Committee Minutes 4.34pm 15 September 2021 - Committee Room

Note: In accordance with Clause 3 of Schedule 2.3 of the Local Government Act 1995, the Executive Support Officer presided at the meeting until the office of Presiding Member for the meeting was filled.

1. Declaration of Opening Acknowledgement of Country

This meeting acknowledges the traditional owners and custodians of the land on which we meet today, the Nyoongar people, and pays respect to their elders both past and present.

2. Election of Acting Presiding Member/Chairperson

The Executive Support Officer, Mr Mike Ross, opened the meeting at 4:34pm and invited nominations for the position of Chairperson of the Heritage Reference Group (HRG) Committee for today’s meeting. The following nomination was received:

Cr Cottam As there was no more than one nomination for the position, Cr Cottam was declared elected to the position of Chair of the HRG for the meeting.

3 Record of Attendance/Apologies/Approved Leave of Absence 3.1 Members

Cr Rae Cottam

Mrs Wendy Durant Mr John Papalia (Deputy)

(Acting Chairperson) Rockingham/Safety Bay Ward Rockingham District Historical Society Rockingham District Historical Society

3.2 Executive

Mr Stephen Carrick Mr Mike Ross Mr Stephen Sullivan

City Heritage Advisor (Arrived at 4.35pm) Manager Statutory Planning Planning Officer

3.3 Guest/Observer: Nil

3.4 Apologies:

Mrs Sylvia Reed (Chairperson)

3.5 Absent: Nil

3.6 Approved Leave of Absence: Nil

4. Terms of Reference

To provide a Forum to discuss the conservation and preservation of natural and culturally significant heritage sites within the Rockingham district.

5. Confirmation of Minutes of the Previous Meeting Moved Mrs Durant, seconded Cr Cottam:

That the Heritage Reference Group (HRG) CONFIRMS the Minutes of the Heritage Reference Group meeting held on 25 November 2020, as a true and accurate record.

Carried - 3/0



6. Matters Arising from the Previous Meeting 6.1 Update - Status of Rockingham Hotel Site

This matter was raised in general business at the HRG meeting held on 25 November 2020. At present, no plans have been submitted to the City seeking Development Approval to undertake works on the site. Action: That the HRG notes the update provided on this matter.

7. Declarations of Members and Officers Interests

Nil

8. Petitions/Deputations/Presentations/Submissions Nil

9. Agenda Items 9.1 Advice received of the Non-inclusion of the Jarrahdale to Rockingham

Railway on the State Register of Heritage Places

The Heritage Council in 1999 reviewed P9250 Jarrahdale to Rockingham Railway and determined that the place warranted further assessment for consideration for the State Register. Further information was considered in 2003. The City has been advised in a letter dated 14 April 2021 from the Heritage Council that the additional information on the site was considered at a meeting held on 22 January 2021. The Council determined that while the Jarrahdale to Rockingham Railway may have some cultural heritage significance, it was unlikely to have the cultural heritage significance to meet the condition for entry in the state Register. And therefore does not warrant a full assessment. It is proposed by the City to include the site as a place for assessment with the next review of the Local Heritage Survey.

Link below inHerit - State Heritage Office Action: That the HRG notes the proposed action on this matter.


http://inherit.stateheritage.wa.gov.au/Public/Inventory/Details/5437fa86-c55c-4b13-a12f-3e8c5213bd62?preview=true


9.2 Conservation Management Plan (CMP) Old Roads Board Building (Rockingham Museum) - No.41 Kent Street, Rockingham - Rockingham Museum

The City has accepted the final version of the document and has forwarded a copy of the CMP to the Rockingham District Historical Society (RDHS), provided a copy to each of its libraries, the State Library and the Department of Planning, Lands and Heritage. Following circulation of the document, some further changes were identified by the Rockingham District Historical Society. Further changes to the CMP are being made by the City for accuracy in response. Action: That the HRG notes the progress on this matter.

9.3 Update - Review of Planning Policy 3.3.21 - Heritage Conservation and Development and the City’s Website Heritage information sheet

In November 2020, the City engaged Element to review the City’s current Planning Policy 3.3.21 - Heritage Conservation and Development Policy (PP3.3.21). The need for the review of PP3.3.21 has arisen as a consequence of the adopted Heritage Strategy 2020-2025. Task P2.1 of the Strategy states:

The City has received a draft copy of the revised Local Planning Policy, which incorporates Design Guidelines and a revised website Heritage Information Sheet. The draft Policy: ü Provides general information and guidance for the conservation and

development of places on the Heritage List; ü Explains the City’s application of heritage provisions contained in the

Planning and Development (Local Planning Schemes) Regulations 2015; ü Applies the development control principles of State Planning Policy 3.5 -

Historic Heritage Conservation; and ü Details the process and procedures for making a Development Application

for a Heritage listed place. A draft Policy is being prepared and forms part of a broader review of Heritage Policies. Once finalised in draft form it will be referred to the HRG for discussion. Action: That the HRG notes the progress on this matter.

9.4 Proposed Planning Policy 3.3.26 - Guidelines to Establishing a Heritage List

The Policy has focused on the following matters: ü Explains how the Council prepares and maintains its Heritage List; ü Applies the principles of State Planning Policy 3.5 - Historic Heritage

Conservation; ü Applies Department of Planning, Lands and Heritage new Guidelines for

establishing a Heritage List; ü Provides general information and guidance on places in the Heritage List

and Planning Regulations; and ü Updates adopted Heritage List. A draft Policy is being prepared and forms part of a broader review of Heritage Policies. Once prepared in draft form it will be referred to the HRG for discussion. Action: That the HRG notes the progress on this matter.



9.5 Proposed Planning Policy 7.5 - Heritage Incentives

The Policy has focused on the following matters: ü Investigation of heritage incentives provided by other LGAs ü Preparation of criteria for heritage incentives including Discussion Paper;

and ü Preparation of Heritage Incentives Guidelines. A draft Policy is being prepared and forms part of a broader review of Heritage Policies. Once prepared in draft form it will be referred to the HRG for discussion. Action: That the HRG notes the progress on this matter.

9.6 Day Cottage (also known as Ellendale) - No.25 Day Road, Rockingham - Subdivision Proposal

The Committee is advised that the City has responded to a referral from the Western Australian Planning Commission regarding the Day Cottage site. The application (revised) includes 10 industrial lots. The City has recommended a subdivision condition which requires the developer to enter into a Heritage Agreement. Action: That the HRG notes the progress on this matter.

9.7 Permanent Registration of Chesterfield Inn (Fmr) on State Register of Heritage Places

The property was originally included in the State Register of Heritage Places (SRHP) on an interim basis on 27 June 2003. The Heritage Act 2018 which came into effect on 1 July 2019, required the interim properties on the Register to be finalised. The City was requested to provide comment on the proposal to finalise registration of the property, with an amended curtilage. The City advised the Heritage Council that it believed that the documentary evidence should be updated referencing the dairy in the heritage values. This does not appear to have occurred. The City was advised in a letter dated 20 May 2021 that the site was now permanently listed on the SRHP as of 17 May 2021. Action: That the HRG notes the progress on this matter.

9.8 Commencement of Restoration and Conservation Works on Heritage Listed Building Commonly Referred to as Lucy Saw Dwelling or Lakeside - Lot 16 (No. 65) Parkin Street, Rockingham

The Committee is advised that the City granted Development Approval in March 2021 for the restoration and conservation works and proposed single storey additions to the existing heritage building known as Lucy Saw Dwelling or Lakeside. A partial demolition permit was issued on 6 April, 2021 with demolition works commencing on the building on 12 April 2021.



Front of Building 2020

24 August 2021 The Development Application was accompanied by a Heritage Impact statement, which was supported by the City’s Heritage Consultancy firm. A Building Permit for the works to restore the building and undertake the additions to the existing building has been issued and works was issued in July 2021. The clearing of the site resulted in the discovery of contaminated material, which delayed the process and added an additional cost to the project. Further, the extensive wet winter so far has delayed work on the roof of the main dwelling. Action: That the HRG notes the progress on this matter.

9.9 Update on Damage to the Abattoir Building - Darile Road, Hillman

The HRG is advised that the southern wall of the recently restored Abattoir building in Darile Road, Hillman was damaged by person(s) unknown. A hole was carved into the vuggy limestone wall to allow access within the building.



The following are photographs of the damage to the southern wall.

Having become aware of the damage, the City’s Asset section undertook the following works:

· Repaired the damaged fence

· Replaced the rear door and fixed it to the frame

· Secured the Darile Road door from the inside

· Sheet metal secured the hole from the inside The City’s Heritage Advisor has provided advice on restoration works and techniques to repair the damage. This includes the engagement of a company with the necessary experience to undertake the restoration works. Action: That the HRG notes the progress on this matter.



10. Other Business 10.1 Corry Lynne Guest House - No.285 Rockingham Road

The Chairperson, Mrs Sylvia Reed, requested that the following matters (shown in italics) be raised in General Business: Progress made so far for the inclusion of Corry Lynne Guest House, No 285 Rockingham Road, and Kwinana. I have forwarded information on this dwelling previously. Response: The City has previously advised Mrs Sylvia Reed, that the matter of the inclusion of the property within the Local Heritage Survey, will be considered by the consultants that will be appointed to undertake a review of the LHS Action: That the HRG notes the progress on this matter. Also, the recognition of the entire previous Kwinana Beach town site and associated farming areas. Response: The City’s Heritage Advisor indicated that the story of the Kwinana Beach town site and associated farming areas could be told in a storyline that could be placed within the Heritage section on the City’s website. The matter could be added to the list of sites that would be subject to further investigation when the City undertakes a review of the Municipal Heritage Inventory (now known as the Local Heritage Survey). Such research would be consistent with Task U5.1 of the City’s Heritage Strategy July 2020, as shown below:

Action: That the HRG notes the proposed action on this matter.

10.2 Place of Pride

The City’s Planning Officer advised the HRG of the actions that the City has been undertaking in assisting the Australian War Memorial in Canberra to create a register of War Memorial sites across Australia Places of Pride, National Register of War Memorials (awm.gov.au) The Planning Officer advised the HRG of the latest inclusion on the register, being the Rockingham RSL Club. Action: That the HRG notes the action taken on this matter.

11. Date and Time of Next Meeting The next Heritage Reference Group Committee meeting will be held as required, and will be

announced at least one week prior to the meeting date.

12. Closure The Acting Chairperson closed the meeting at 5:40pm.


https://placesofpride.awm.gov.au/

https://placesofpride.awm.gov.au/

Point Peron Rehabilitation Committee Minutes Ground Floor Bridge Meeting Room 2 22nd September 2021, 9:00am

ITEM ATTENDANCE ACTIONS

Mr Phil Edman, Chairperson PPRC (PE) Cr Craig Buchanan, City of Rockingham (CCB) Mr Laurie Smith JP OAM, The Rotary Club of Palm Beach WA Inc. (LS) Mr Tim Fisher, Department of Biodiversity, Conservation and Attractions (DBCA) (TF) Phil Rowson, Peter Rowles, Royal Australian Artillery History Association WA (PR) Mr Mike Ross, City of Rockingham (MR)

1.0 RECORD OF ATTENDANCE/APOLOGIES

APOLOGIES Mr Tom Griffiths, South West Group of Councils (SWCDeF Inc.) (TG) Peter Rowles, Royal Australian Artillery Historical Society of Western Australia (Inc.) (proxy for Phil Rowson), & City of Rockingham RS & L Branch (PR)

Notes TG update on SWCDeF. MR to seek confirmation on SWCDeF attendance for Dr Kath Broderick.

2.0 CONFIRMATION OF MINUTES FROM LAST MEETING PPRC Minutes of 8th October 2020

2.1 ACTIONS ARISING FROM THE LAST MEETING

(a) For action, graffiti repair on signage near carpark(b) PE discussed graffiti in tabled various photos and

broken door needs to be relocked.

TF advised graffiti will be painted over. Buildings will not have paint removed, due to reoccurring graffiti and previous cost of $3500 for the gun emplacement. LS to arrange painting over white paint for the gun.

2.2 CORRESPONDENCE IN AND OUT MR - Various phone call and emails on the Howitzer dedication and PPRC meeting arrangements

3.0 PALM BEACH ROTARY CLUB - HOWITZER GUN (LS)

LS advised RSL considers there should be a dedication. This could be held on the last Sunday of Oct or 1st Sunday in November latest. 2pm start time. PR has prepared a list of people in any event to attend. 1:45pm assemble and walk up to the gun. Following dedication return to the carpark and attend the Mangles Bay Fishing Club.

LS and PR to prepare gun dedication. MR to assist with invitations.



PR discussed specific current and past military personnel to invite. Following Committee discussion the PPRC agreed to a dedication, that is not a public attended event due to limited area for attendees around the gun emplacement. No agreement for PPRC funds to be allocated for drinks per se, but for the dedicated to be supported and perhaps a later media release. CB discussed Sound Telegraph which now operates from Mandurah but with papers still received locally.

4.0 FINANCIAL UPDATE (TG)

TG advised MR prior to the meeting the PPRC has $3,600 bank balance. Some expenses were incurred since the last meeting. Re: webhosting and domain renewal

Noted

5.0 GENERAL BUSINESS

5.1 Park Update (TF) TF provided a Park update as follows:

- Major path upgrade works and partial realignment are planned for 2021/22 FY;

- New seawall upgrade works are planned for 2021/22 FY;

- Tenders will be awarded in October 2021 with construction occurring over Summer;

- DBCA has a managed retreat strategy for coastal processes consistent with City’s CHRMAP but will maintain visitor access as a priority;

- Revisiting the Observation Post remedial works and will be seeking specialist heritage advice. Timing on works is TBA.

The PPRC appreciated the update and looks forward to the completion of the works.

5.2 Cape Peron Planning Investigation (TF) TF briefed the PPRC on the outcomes of the Cape Peron Planning Investigation which involved working group recommendations to the Minister for Planning on 10 September 2020. The Minister’s decision on the planning investigation outcomes are now known and provide a strategic framework for Cape Peron. TF advised on key outcomes and the importance of the strategy in shaping the future of Cape Peron. This matter generated discussion, and interest from all PPRC members. https://www.dplh.wa.gov.au/cape-peron

The PPRC appreciated the update and recognised the importance of the Cape Peron Future Strategy.


https://www.dplh.wa.gov.au/cape-peron


6.0 OTHER BUSINESS

6.1

PE discussed the WWII memorabilia and a need for a museum or space to occupy such as Fairbridge. TF discussed land tenure and the matter generally. LS discussed the Navy Club need for expansion with significant collection and also needing a location. CB advised the site on the corner of Hymus Street owned by the City would be an ideal location for a museum.

Noted

6.2 PE discussed the need for toilets similar to the Penguin Island Alternative Treatment Units. TF advised they do work well there but based on visitation any toilets would require large filtration areas. LS considered toilets were certainly needed. PR advised visitor numbers would seem to justify the need for public toilets at Cape Peron. While there was no specific outcome per se on the matter the Committee acknowledged that the lack of public toilets was an issue of concern that will need to be addressed. TF advised providing toilets could have the reverse intended effect of increasing visitor stay duration and would be a significant cost to provide and maintain.

Noted

7.0 Meeting closed 10:18am NEXT MEETING DATE - TBA


BULLETIN Engineering and Parks Services October 2021 PLEASE RETAIN FOR COUNCIL MEETING

Engineering and Parks Services Bulletin 4 October 2021 PAGE 2

City of Rockingham Engineering and Parks Services Bulletin


1. Engineering and Parks Services Directorate 5 1. Engineering and Parks Services Directorate Team Overview 5 2. Human Resource Update 5 3. Project Status Reports 5 4. Information Items 5

4.1 Bushfire Risk 5

2. Asset Services 6 1. Asset Services Team Overview 6 2. Human Resource Update 6 3. Project Status Reports 6 4. Information Items 6

4.1 Asset Maintenance Team 6 4.2 Asset Maintenance - Buildings 8 4.3 Asset Maintenance – Reserves 10 4.4 Strategic Asset Management 13

3. Infrastructure Project Delivery 15 1. Infrastructure Project Delivery Team Overview 15 2. Human Resource Update 15 3. Project Status Reports 15 4. Information Items 15

4.1 Animal Pound Refurbishment – Ventilation Improvement Increased Cat Accommodation 15

4.2 Bus Shelter Replacements 15 4.3 Bramstone Reserve Lighting Upgrades, Secret Harbour 16 4.4 Council Avenue / Contest Parade / Kitson Street, Rockingham – Extend

Right Turn Pocket 16 4.5 Ennis Avenue (Patterson Road to Dixon Road), Rockingham – Construct

Red Asphalt Shared Path 16 4.6 Lark Hill Sporting Complex Rugby Club Building Refurbishments, Port

Kennedy 16 4.7 Lark Hill Sporting Complex Hockey Turf Replacement, Port Kennedy 17 4.8 La Palma Reserve Lighting Replacement, Secret Harbour 17 4.9 Maroubra Reserve Lighting Replacement, Secret Harbour 17 4.10 Mike Barnett Sports Complex – Floodlighting, Shelters & Court

Resurfacing 17 4.11 Mundijong Road (Telephone Lane to Duckpond Road), Baldivis –

Realignment Upgrade 17 4.12 Murdoch Drive / Coffey Street, Singleton – Drainage Upgrade 17 4.13 Playground Replacements 2021/2022 18 4.14 Playground Rubber Softfall Replacements 2021/2022 18 4.15 Point Peron Boat Launching Facility, Peron – Construct Carpark

Extension 19 4.16 Refurbishment of Public Toilets – various locations 19 4.17 Replacement of Public Toilets – various locations 20 4.18 Rockingham Arts Centre improvements 20




4.19 Rockingham Aquatic Centre LED Sign 20 4.20 Rockingham Aquatic Centre Shaded Family Seating Area 20 4.21 Rockingham Council Administration Building – Disability Compliance

Upgrades and Refurbishments to Toilets 21 4.22 Safety Bay Bowling Club, Safety Bay – Structural repairs 21 4.23 Safety Bay Library Refurbishment 21 4.24 Safety Bay Tennis Club - Replace Picnic Settings / Shelters including

Concrete Hardstands 21 4.25 Safety Bay Tennis Club – Fence replacement 21 4.26 Secret Harbour – Street Lighting Upgrade 21 4.27 Singleton Volunteer Fire Brigade, Golden Bay – Meeting Room Extension 22 4.28 Shoalwater Reserve – Construction of Activity Node 22 4.29 Warnbro Sound Avenue / Axminster Street, Warnbro – Drainage Upgrade 22

4. Parks Services 24 1. Parks Services Team Overview 24 2. Human Resource Update 24 3. Project Status Reports 24

3.1 Communities Environment Program Projects 24 4. Information Items 25

4.1 Delegated Public Open Space Handovers 25 4.2 CRM Statistics 26 4.3 Contract Management – Requests for Quote and Tender 27 4.4 Weed Management 27 4.5 Reserve Maintenance 28 4.6 Natural Area Maintenance 29 4.7 Bushfire Mitigation 30 4.8 Streetscape Maintenance 32 4.9 Irrigation Maintenance 32 4.10 Tree Maintenance 32 4.11 Greening Plan 2017 33

5. Engineering Services 35 1. Engineering Services Team Overview 35 2. Human Resource Update 35 3. Project Status Reports 36

3.1 Boat Ramp Strategy 36 3.2 Bent Street Dredge Material – Environmental Study 36 3.3 Coastal Sediment Management Plan and Beach Renourishment 36 3.4 Footpath Defect Inspection 36 3.5 Rockingham Future Traffic Modelling 37

4. Information Items 37 4.1 Delegated Authority for Temporary Thoroughfare Closure 37 4.2 Delegated Authority for approval of Directional Signage 37 4.3 Delegated Authority for approval of Heavy Haulage 37 4.4 Authorised Traffic Management Plans for Works on City Controlled Roads 37 4.5 Civil Works Program 2021/2022 38 4.6 Civil Maintenance Program 2021/2022 43 4.7 Road Rehabilitation & Renewal Programs 2021/2022 43




4.8 Drainage Renewal Program Municipal Works 2021/2022 45 4.9 Footpath Renewal Program Municipal Works 2021/2022 45 4.10 Carpark Renewal Program Municipal Works 2021/2022 45 4.11 Litter and Street Sweeping Program 2021/2022 45 4.12 Graffiti Program 2021/2022 47 4.13 Delegated Authority for the payment of crossover subsidies 49 4.14 Third Party Works within the City 50 4.15 Asset Inspections 50 4.16 Verge Treatment Applications 50 4.17 Verge Issues 50 4.18 Coastal Capital Projects 51 4.19 Coastal Infrastructure Management 52

6. Advisory Committee Minutes 54


Engineering and Parks Services Directorate Monthly Team Summary

1. Engineering and Parks Services Directorate Team Overview

The Engineering and Parks Services Directorate contributes to the aspirations set out in the Community Plan and the Council’s strategic and operational objectives by:

• Delivering exemplary customer service

• Ensuring the City’s civil infrastructure, green space and building assets are fit for purpose and achieve maximum life

• Identifying and using available resources wisely and productively

• Responsibly managing capital works delivery through integrated project management and robust cost control


Nil


Nil


4.1 Bushfire Risk

Author: Mr Tony Baird, Senior Bushfire Risk

The City continues to work alongside landholders in the highest priority risk areas, to develop and implement appropriate bushfire risk reduction treatments. September 2021 was a busy month with:

• Review of the Bushfire Risk Management Plan

• Review of Bushfire Risk Classifications Representation and attendance at:

• Water Corporation Fuel Reduction Workshop

• BFAC meeting

• LEMC meeting Ongoing liaision, education and support to external stakeholders and major land holders, including:

• Site visits and assessments from community queries and/or complaints relating to bushfire risk reduction

• Rockingham Industrial Zone fuel reduction treatments

• Bushforever – private land consultation


Asset Services Monthly Team Summary

1. Asset Services Team Overview

The Asset Services department delivers a range of services which include:

• Asset Maintenance Reactive, preventative and scheduled maintenance to over 350 million dollars’ worth (replacement value) of buildings, lighting and park structures. Development of maintenance plans that determine the level of maintenance required to meet the agreed levels of service, and include factors such as life cycle, risk, safety, standards and regulations and the most cost effective use of resources. Maintenance of technical building systems for the City’s assets. This includes the administration of keys and swipe cards, monitoring of BMS and alarm systems, fire panel systems and energy generation (solar panels) and management systems. Cleaning of all City facilities via contract and internal cleaning staff for the City Depot, Council Administration Building and Landfill offices.

• Strategic Asset Management Provide a comprehensive asset management service providing accurate technical and

professional advice to ensure that Elected Members and Staff are in a position to make informed decisions on behalf of the community they represent. Best practice management skills and processes are provided to ensure that asset related services are delivered in an economical and sustainable manner.

It also encompasses the provision of a data management service for all infrastructure assets to ensure relevant asset information is recorded and available for officers to manage the assets in the most efficient and sustainable way.


Nil


Nil


4.1 Asset Maintenance Team

Author: Mr Tony Bailey, A/Manager Asset Services

After Hours Call Outs The Asset Maintenance team provides an after-hours call out service to deal with urgent works on facilities and other key assets. For the month of September 2021, 23 callouts were completed a decrease on the 2020 figures. It must be noted that a reduced bulletin reporting period has influenced these figures and any correction required will occur in the November 2021 bulletin. COVID-19 can affect callouts due to lockdown restrictions. The majority of the callouts were related to plumbing, security and vandalism with foreshore areas creating the greatest demand.


After Hours Call Outs for 2021

Asset Maintenance - Customer Request Management (CRM) Statistics

The Asset Maintenance Team and contractors completed 583 CRM’s for the month of September 2021. This is compared to 912 requests completed in September 2020 and an average of 797 per month for the 2020 period. It must be noted that a reduced bulletin reporting period has influenced these figures and any correction required will occur in the November 2021 bulletin. Average CRM completion times remain within service level standards.

Completed CRM’s for 2021

Contract Management An update on Asset Maintenance contracts is provided below:

• Servicing, Maintenance and Repair of Height Safety Systems – Contract has been awarded. • Fire protection systems and equipment maintenance and testing services – Scope

development for tender is in progress.

Engineering and Parks Services Bulletin 4 October 2021 PAGE 8 4.2 Asset Maintenance - Buildings


Compliance Facility During a site inspection, the paint coating to the concrete floors at the rear of the complex were found to be heavily worn. The floors were stripped and recoated with a slip-resistant epoxy coating, providing a safe, hard-wearing surface. These works were carried-out within a very tight timeframe so as not to impact on operations at this busy site.

Compliance HQ

Rockingham Museum The existing septic and leach drain system servicing the Rockingham Museum and Arts & Crafts building had deteriorated over time and was in a poor condition. The decision was made to convert the system and connect to deep sewer. The works were completed ahead of schedule with no disruption to any stakeholders.

Rockingham Museum

Rockingham Youth Centre To provide an area for users of the site to securely store their bikes when attending, a new bike rack was requested by the Youth Services team. A safe and convenient location was identified and the asset was installed.


Rockingham Youth Centre

Solar Power Generation Reducing energy consumption remains a key focus for the City and to assist in this pursuit, solar photovoltaic (PV) systems are fitted to a range of facilities and reserves. The City current has over 98 sites where solar PV systems have been installed which include over 3,500 individual solar panels. Below is a table and graph of the energy generated by nine buildings capable of being remotely monitored. A combined 90,063 kW/h of electricity was generated in September 2021 which has reduced the City’s greenhouse gases by 63 metric tons. Pictorial equivalent reductions are also listed below highlighting the environmental benefits of these systems. It must be noted that a reduced bulletin reporting period has influenced these figures and any correction required will occur in the November 2021 bulletin.

Total Solar Energy Production at Monitored Sites


Total Energy Production Kwh

4.3 Asset Maintenance – Reserves


Birdsville Reserve A need for additional seating at the Reserve was identified following requests from regular users of the site. It was decided to install two new seats and concrete pads at the Reserve. This has improved the level of service to the users of the Reserve.

Birdsville Reserve

Engineering and Parks Services Bulletin 4 October 2021 PAGE 11 Rivergums Estate entry statement Following multiple instances of vandalism, a number of letters were removed from two of the entry statement walls at The Rivergums Estate. The remaining bespoke steel letters and their mounting lugs were removed and replaced with Alupanel lettering. The new lettering is attractive and far more cost-effective than the previous steel letters.

Rivergums Estate

Hidden Swamp The timber staircase was in need of maintenance due to vandalised timbers and encroachment from the dunes. The sand was carefully removed and retained and the affected timbers were removed and replaced. The staircase is again functional and safe for users.

Hidden Swamp

Lighting Inspections Night time inspections are carried out by City contractors to all 3,544 light poles. The results from the August/September 2021 inspections confirmed that approximately 96% of the network is operational. Many of the non-operational lights include those where lighting renewal works are already scheduled. Monthly work requests are lodged for luminaries not operating correctly at the time of inspection. Vandalism Asset vandalism is an ongoing challenge for the City. Vandalism repairs take priority over other planned works as these issues invariably attract additional vandalism. The City is currently reviewing its recording, processing, costing and response to vandalism. This work is expected to be finalised by July 2022. At the City’s Reserves, extensive acts of vandalism were carried-out at Baldivis Reserve, Pinnacle Reserve, Palomino Reserve, Veterans Park, Palm Beach Jetty, Torcross Reserve, St Ives Cove, Secret Harbour Steetscapes and Harrington Waters Reserve. These

Engineering and Parks Services Bulletin 4 October 2021 PAGE 12 instances included damage to shade structures, seating, rubber soft fall, light poles, bins, signage, electrical assets and graffiti.

Baldivis Reserve

At the City’s public toilet facilities, damage was caused at Fantasy Park toilet block, Gary Holland Community Centre public toilet, Veterans Park toilet block, Albenga toilet block, Laurie Stanford Reserve toilet and Phoebe Hymus toilets. These instances included damage to signage, masonry, hand rails, locks, toilet roll holders and associated fire damage.

Fantasy Park toilet block

Due to ongoing vandalism, anti-social behaviour including physical threats to City Officers and contractors, regrettably the Veterans Park toilet block remains closed until further notice. A range of strategies are in place to address the issue and they are currently being reviewed to hopefully allow the toilet block to be reopened in the near future. In this regard, City Officers have met with the Officer in Charge of Rockingham Police to discuss this and other matters. Discussions are also underway regarding a possible art mural on the internal walls to reduce the likelihood of graffiti. At the City’s buildings, damage was caused at Millar Road Landfill, Hillman Hall, Mary Davies Library and Community Centre and the Old Abattoir. These instances included damage to fencing, seating, masonry walls and extensive break-in damages. Lighting Seahaven Reserve Dog Park A petition was received to install lighting at the Seahaven Reserve Dog Park. The response to the petition advised that lighting the Seahaven Dog Park along with other dog parks in the City was considered as part of the planning and approval process. At that time it was determined that the

Engineering and Parks Services Bulletin 4 October 2021 PAGE 13 installation of lighting in dog parks was not a level of service that should be pursued against other asset needs. It was also determined that it was more appropriate for the dog parks to be used in daylight hours. The City position has not changed therefore the request was not supported. Works planned for October 2021 include: • Extensive repairs to the walkway bridge at City Park

• Installation of new sorter and RFID gates at Mary Davies Library and Community Centre

• Installation of the Peace Pole at Rockingham Arts Centre

• Installation of picnic table settings at the Main Administration Complex

4.4 Strategic Asset Management

Author: Miss Pollyanne Fisher, A/Coordinator Strategic Asset Management

Asset Creation Statistics There are many new assets installed each month as part of either City funded projects or subdivision developments. These assets are continuously being added to the corporate asset register following the completion of each project. A small number of older assets missing from the asset register are also added when they are located. During September 2021, 92 assets were created in the register.

Overall Asset Creation Statistics

Asset Creation Statistics by Asset Class

Engineering and Parks Services Bulletin 4 October 2021 PAGE 14 Dial Before You Dig The City is a registered member of Dial Before You Dig, meaning the City receives information on proposed works that will be undertaken around our registered assets. Any third party intending to work around infrastructure assets can make a free enquiry to Dial Before You Dig to identify any City owned underground assets that exist within their work site. This service helps protect the City’s underground assets such as the stormwater drainage network and fibre optic cables from damage. It also enables the City to identify the responsible party for any damage that may arise from such works.

The Dial Before You Dig requests are processed through an automated service provided to the City by a contractor. Requests that result in assets being identified within the proposed work site are known as ‘Affected’ and those where no assets exist are ‘Not Affected’. The figure below illustrates that during September 2021, 986 requests were made for works within the City and 732 of those requests were sites where City assets existed within the vicinity of the proposed work site, helping protect these assets from damage. The activities associated with the requests made to the City are also illustrated.

Dial Before You Dig Request Numbers

Dial Before You Dig Request Numbers by Activity


Infrastructure Project Delivery Monthly Team Summary

1. Infrastructure Project Delivery Team Overview

This team delivers the City’s infrastructure projects including Master Plan projects, new buildings, refurbishments and fitouts, park furniture and infrastructure and Civil infrastructure. Major projects include the Rockingham Beach Foreshore Revitalisation, Baldivis South Community Centre and the Baldivis District Sporting Complex. The team is involved in all elements of infrastructure projects from inception, construction, commissioning and completion, ensuring project delivery standards are maintained and are executed in accordance to the City’s Project Management Framework.


Nil


Nil.


Note: All information (including timeframes) is correct as at 20 September 2021.

4.1 Animal Pound Refurbishment – Ventilation Improvement Increased Cat Accommodation

Author: Ms Eva Scheuerlein, Junior Project Officer

The final cat accommodation has arrived and has been installed at the pound. Ventilation improvement designs are being discussed with Compliance and Emergency Liaison Team

4.2 Bus Shelter Replacements


The Public Transport Authority (PTA) have submitted designs for the shelter replacements. These have been reviewed internally and feedback has been provided to the PTA.

Location Suburb Function Status Estimated Installation

Stop 21226 - Council Avenue, before Kitson St.

Rockingham Replacement Consultation with PTA.

To be advised by PTA.

Stop 24169 - Chalgrove Avenue, Opposite Bank

Rockingham Replacement Consultation with PTA.

To be advised by PTA.

The Penguin Road bus shelter is pending the approval of a Traffic Management Plan.


4.3 Bramstone Reserve Lighting Upgrades, Secret Harbour

Author: Mr Scott Bennett, Project Officer

Light poles and luminaires have been installed and the new site main switchboard. Awaiting Western Power to connect the new meter for the lights.

4.4 Council Avenue / Contest Parade / Kitson Street, Rockingham – Extend Right Turn Pocket

Author: Mr Darren Dropulich, Construction Engineer

The project consists of the extension of the existing right turn lane on Council Avenue (westbound) at the Council Avenue / Contest Parade / Kitson Street intersection. All civil works for the project are complete. Main Roads WA was notified on 16 September 2021 that the project is ready for the installation of the permanent linemarking and signage. The anticipated completion date for the project is mid-October 2021.

East from Traffic Signals West to Traffic Signals

4.5 Ennis Avenue (Patterson Road to Dixon Road), Rockingham – Construct Red Asphalt Shared Path


The project consists of the construction of a 3m wide red asphalt shared path on the western side of Ennis Avenue (between Patterson Road and Dixon Road). The City is awaiting approvals from Main Roads WA to undertake the works, which are scheduled to recommence by early October 2021.

4.6 Lark Hill Sporting Complex Rugby Club Building Refurbishments, Port Kennedy

Author: Mrs Danielle Quinlivan, Coordinator Projects

The next phase of works will begin early October 2021 and include:

• Internal painting in both upper and lower levels

• Floor covering repairs and replacements in sections of both upper and lower levels

• Minor electrical works Extensive liaising with the Community and Leisure Facilities team and the impacted clubs is ongoing. Works are anticipated to be completed early December 2021.

Engineering and Parks Services Bulletin 4 October 2021 PAGE 17 4.7 Lark Hill Sporting Complex Hockey Turf Replacement, Port Kennedy

Author: Mrs Claire O’Neill, Projects Officer

Works started on site 20 September 2021, and turf removal is in progress.

4.8 La Palma Reserve Lighting Replacement, Secret Harbour


New poles and luminaires have been installed. Project anticipated for full completion by the end of September 2021.

4.9 Maroubra Reserve Lighting Replacement, Secret Harbour


The light poles and luminaires to be installed and operational by the end of September 2021.

4.10 Mike Barnett Sports Complex – Floodlighting, Shelters & Court Resurfacing

Author: Mr Simon Currall, Senior Project Officer

The three new shelters and path extension to the Eastern Courts is completed.

The floodlights have been installed and the switchboard delivery is anticipated in October 2021 to commission the lights.

The northern court resurfacing works will start in October 2021.

Fencing Works will start in November 2021.

Resurfacing of the Eastern Courts will start in February 2022.

4.11 Mundijong Road (Telephone Lane to Duckpond Road), Baldivis – Realignment Upgrade


The project consists of upgrading Mundijong Road (between Telephone Lane and Duckpond Road), involving the following components:

• Realignment of a 750m section of road. • Construction of a new median island. • Installation of new crash barriers. • Provision of additional street lighting.

A Civil Engineering consultant is currently preparing the construction specifications for the works to enable the project to be advertised for tender for delivery by an external contractor. It is anticipated that the tender will be advertised by late October / early November 2021.

4.12 Murdoch Drive / Coffey Street, Singleton – Drainage Upgrade


This project consists of the installation of new stormwater drainage pits at the Murdoch Drive / Coffey Street intersection. The reinstatement of road pavements and kerbing are complete, however the reinstatement of verges and footpaths are in progress. The anticipated completion date for the project is early October 2021.


Outside No.15 Outside No.17

4.13 Playground Replacements 2021/2022

Author: Mr Craig Beard, Project Technical Officer

Quotation documentation is being developed and reviewed.


Baldivis Reserve Baldivis Replacement Scope review April 2022

Bayview Reserve Palm Beach Replacement Scope review April 2022

Breaden Drive Reserve Cooloongup Replacement Scope review April 2022

Brownrigg Reserve Singleton Replacement Scope review April 2022

Emerald Park Rockingham Replacement Scope review April 2022

Greeson Parkway Reserve Secret Harbour Replacement Scope review April 2022

Len Pike Reserve Baldivis Replacement Scope review April 2022

Safety Bay Foreshore Safety Bay Replacement Scope review April 2022

Shoalwater Foreshore Shoalwater Replacement Scope review April 2022

Waikiki Foreshore Waikiki Replacement Scope review April 2022

4.14 Playground Rubber Softfall Replacements 2021/2022


Contract has been awarded.


Bonnington Reserve Baldivis Replacement Contract Awarded November 2021

Burlington Reserve Baldivis Replacement Contract Awarded November 2021

Fantasy Park Waikiki Replacement Contract Awarded November 2021

Thunderlarra Reserve Golden Bay Replacement Contract Awarded November 2021


The project consists of the construction of an extension to the south of the existing carpark and other associated upgrade works (including new lighting and revised car bay/boat parking linemarking). Works will be completed in three stages:

• Stage 1 – Southern extension of carpark. • Stage 2 – Lighting and electrical works. • Stage 3 – Refurbishment of existing carpark.

Stage 1 and Stage 3 pavement construction works are in progress and are expected to be completed in September 2021. Resurfacing of the entire carpark is tentatively scheduled for the third week of October 2021. Stage 2 lighting and electrical works are in progress.

Pavement Construction of Old Islands New Parking Area - Marine Rescue

4.16 Refurbishment of Public Toilets – various locations

Author: Mrs Luiza Gawel, Project Officer

Minor refurbishment works started in August on the following various sites and are continuing with scheduled completion at the end of October 2021.

Refurbishment sites Status Address

Albenga Toilets Complete Albenga Place, Secret Harbour Foreshore

Don Cuthbertson Toilet Complete Don Cuthbertson Reserve, Cooloongup

Harmony Park Toilets Complete Harmony Park, Singleton

Fantasy Park Toilets In progress Fantasy Park, Waikiki

Bridport Toilet Pending Bridport Reserve, Port Kennedy

City Park Toilet Pending City Park, Rockingham

Warnbro Beach Toilets Pending Warnbro Foreshore (near Francis Street)

The contract for more substantial refurbishment works has been awarded for the following sites and a start up meeting will be held with the contractor to finalise schedules.

4.15 Point Peron Boat Launching Facility, Peron – Construct Carpark Extension


Engineering and Parks Services Bulletin 4 October 2021 PAGE 20 Refurbishment Sites

Tuart Park Toilets Tuart Park, Secret Harbour

Watts Road Girl Guide Hall Toilets Watts Road, Shoalwater

Churchill Park Toilets Railway Terrace, Rockingham

4.17 Replacement of Public Toilets – various locations


Designs have been completed and the tender process is starting in late September 2021 for the replacement of the following public toilets.

Replacement with Modular Toilet Sites

Golden Bay Foreshore Toilets Golden Bay Foreshore, Golden Bay

Governor Road Toilets Governor Road Reserve, Rockingham

Waikiki Foreshore Toilets Safety Bay Road (near Malibu Road), Waikiki

Point Peron Boat Ramp Toilets Point Peron Road, Peron

Singleton Foreshore Toilets Foreshore Drive (near Singleton Beach Road), Singleton

4.18 Rockingham Arts Centre improvements

Author: Mrs Claire O’Neill, Project Officer

The 2019 Rockingham Arts Centre Review identified recommendations to improve the exhibition capacity of the Gallery, and functionality of the multipurpose room and hireable studio spaces.

Works include improvements to walls and lighting in the gallery, storage upgrades, and installation of shade sails and wayfinding signage.

Development approval has been granted for the moving walls, window film, shade sail and replacement blinds.

Updated drawings and specification have been received, and are being prepared for internal review.

4.19 Rockingham Aquatic Centre LED Sign


A Development Approval has been submitted and is being reviewed internally.

4.20 Rockingham Aquatic Centre Shaded Family Seating Area


The paving of the new seating area has been completed.

Furniture has been dispatched and is pending delivery for assembly and installation.

The Building Permit for the shade sails has been approved.

Engineering and Parks Services Bulletin 4 October 2021 PAGE 21 4.21 Rockingham Council Administration Building – Disability Compliance Upgrades and

Refurbishments to Toilets

Author: Mr Ian Daniels, Manager

No update from September 2021 Bulletin.

4.22 Safety Bay Bowling Club, Safety Bay – Structural repairs


Practical completion of the project was reached on 3 September, and minor aesthetic defects are currently being addressed.

4.23 Safety Bay Library Refurbishment


Internal refurbishment of Safety Bay Library will provide a flexible, open layout suitable for modern library services, along with improving the building entrance, toilet amenities, and returns area.

Design drawings and specification documents are being updated to prepare for internal review.

4.24 Safety Bay Tennis Club - Replace Picnic Settings / Shelters including Concrete Hardstands


Replacement aluminium shelters, concrete and accessible furniture at this location has been complete.

One of four complete shelters

4.25 Safety Bay Tennis Club – Fence replacement


Stakeholders have been contacted regarding replacement of identified boundary fence sections, and the City is awaiting feedback before requesting quotes for the works.

4.26 Secret Harbour – Street Lighting Upgrade


Western Power delayed the connection of the remaining poles on Secret Harbour Boulevard due to a main connection fault. Works to commence end of September and be completed early October 2021. Installation of new poles within the San Javier Estate and the residential area encompassed by the golf course is 60% complete with testing of the new poles commenced, awaiting for Western Power

Engineering and Parks Services Bulletin 4 October 2021 PAGE 22 for energisation and awaiting confirmation of the disconnect and reconnect of the removal and replacement of the lights in existing locations.

4.27 Singleton Volunteer Fire Brigade, Golden Bay – Meeting Room Extension


First draft of a concept design addressing building compliance requirements that will enable building extension is in progress. When completed, the concept design and cost estimate will be provided to DFES for further consideration.

4.28 Shoalwater Reserve – Construction of Activity Node


Practical Completion has been achieved and the car park and play area are open for use. The car park light poles are awaiting delivery and these are expected in late September / early October, and operational in November.

Public Artwork – “Scrappy the Sea Lion”

4.29 Warnbro Sound Avenue / Axminster Street, Warnbro – Drainage Upgrade


This project consists of the installation of new stormwater drainage pits at the Warnbro Sound Avenue / Axminster Street intersection and upgrade of the existing drainage outflow pits at Manly Crescent Reserve. All civil works are complete. Outstanding works include the reinstatement of affected asphalt surfaces, footpaths, kerbing and verges on Axminster Street and reinstatement of turf in the Manly Crescent Reserve. The anticipated completion date for the project is early October 2021.


Outside No.27 Clovelly Way Outside No.75 Axminster St

Manly Reserve - New Bubble-up Pit Manly Reserve - Upgraded Bubble-up Pit


Parks Services Monthly Team Summary

1. Parks Services Team Overview

The Parks Services Team delivers a range of services which include:

• Turf Management – Care and maintenance of turf on sports fields, minor reserves, street verges and foreshore areas. Works include mowing, fertilising, turf renovations and weed control.

• Horticultural Management – Maintenance and refurbishment of landscaped garden areas.

• Irrigation Maintenance – Servicing and upkeep of irrigation systems. Management of groundwater abstraction licences issued by the Department of Water.

• Tree Management - Clearance pruning from Western Power assets, planting of street trees and pruning and care of all trees within the City’s public open space areas.

• Foreshore Management – beach sweeping, dune stabilisation, beach fencing, flora and fauna preservation and control.

• Environmental Management - maintain conservation category parklands, wetlands and foreshore areas. Undertake weed control, replanting of degraded areas, feral animal control and fire prevention strategies.

• Sporting Infrastructure Maintenance – ensure sports goals and sport equipment such as cricket nets are well maintained and safe for public use.

• Groundwater Management and irrigation asset control.

• Contract Management – manage contractors where estate maintenance has been outsourced to landscape contractors; manage numerous contractors who provide specialist services in the maintenance of the City’s public open space facilities.

• Projects Management – manage the capital works programs for parks development and renewal projects.


Nil


Project 3.1 Communities Environment Program Projects


Nil

Commencement date:

February 2022 Estimated finish date:

June 2022

Project Officer: Mr Adam Johnston, Manager Parks Services

Author: Mr Adam Johnston, Manager Parks Services

Progress Report:

Scheduled to commence in February 2022.

Engineering and Parks Services Bulletin 4 October 2021 PAGE 25 4. Information Items

4.1 Delegated Public Open Space Handovers

Author: Mr Steve Timbrell, Coordinator Projects and Contracts

Public open space (POS) and streetscape that is constructed by a developer is typically maintained by the developer for a period not less than two summers from practical completion. Approximately three months prior to the maintenance period concluding the developer will notify the City of its intent to handover the site. City officers then assess the site to ensure that it meets the development standards and notifies the developer of any remediation works required. Once notified defects are remedied, the City accepts care and control. The below table sets out POS and Streetscapes that have reached practical completion and the approximate timeframe as to when they will become managed by the City.

Public open space and streetscape development

Sites Total site area Ha

Playgrounds

Sites that have reached practical completion 41 48.5 11

Site handover expected within the next 12 months 21 21.74 6

Site handover expected within the next 3 months 5 4.73 2

Site handovers for September 2021 2 .05 0

Rivergums Estate Pleasantview Parade Public Access Way, Baldivis


Rivergums Estate, Avoca Chase Public Access Way, Baldivis

4.2 CRM Statistics


Parks Services received 332 customer requests up to September 21, which have been collated into like groups.

Parks Services Customer Requests September 2021

Engineering and Parks Services Bulletin 4 October 2021 PAGE 27 4.3 Contract Management – Requests for Quote and Tender


Parks Services hold a number of period supply and general works contracts, new contracts are in progress for below.

Tender Number

Contract Name Current Contract End Date

Comments

Q21/22-23 Framework arrangement for the supply of soluble fertilisers and soil wetting agents for sports fields and public open spaces

30-Sep-21 Quotations submitted being assessed

T21/22-21 Standing offer for supply and maintenance of irrigation pumps, bores and associated equipment

16-Oct-21 Pending approval

T21/22-19 Framework agreement for the supply and delivery of green stock

27-Oct-21

Tender submissions being assessed

Q21/22-20 Framework agreement for the supply, installation and maintenance of aerators

16-Dec-21 New contract awarded

4.4 Weed Management

Author: Mr Paul Smith – Turf Supervisor

The City’s weed treatment program to footpaths, kerb lines, hardstand, fence lines and reserves, targets weeds to approximately 520,000 m2 of footpaths, 320,000 lineal metres of kerb lines, 88,000 m2 of hardstand areas and 320 hectares of turf across the City. The timing of works are both weather and seasonal dependent with timing critical to achieving good outcomes and efficient use of product and resources. The table below sets out works completed in the previous month and the scheduled program for the next two months.

Legend

Bald

ivis

Hillm

an /

Coo

loon

gup

Roc

king

ham

Safe

ty B

ay

Shoa

lwat

er W

aiki

ki

Gol

den

Bay

Sing

leto

n

Karn

up

Port

Kenn

edy

Secr

et H

arbo

ur

Completed Sep-21

Scheduled Oct-21

Scheduled Nov-21

Footpaths

Kerb lines

Hardstand/Medians

Fence lines

Drainage compensating basins

Road side Guardrails

Parks and Reserve – turf weeds

Engineering and Parks Services Bulletin 4 October 2021 PAGE 28 4.5 Reserve Maintenance

Author: Mr Paul Smith, Turf Management Supervisor – Parks Services

Spring turf renovations will commence to the City’s major sporting fields in preparation for the summer sports changeover. Currently works are proceeding at Larkhill Sportsplex. Bent Street boat ramp overflow carpark is utilised during the summer months to cater for additional patronage. The existing grass area was identified for alternative designs to cope for the summer season usage. The overflow carpark will now be developed with a new asphalt driveway and kerbing

Bent Street boat ramp boat trailer parking

The compacted clay section of Steel Tree Reserve, Baldivis had deteriorated, becoming very uneven, unsafe and requiring refurbishment. New red road base has been installed and compacted, providing a safe and vibrant uplift to the area.

Steel Tree Reserve, Baldivis

Upcoming reserve maintenance works for the month of October 2021

• Landscape renewal will commence at Centenary Park, certain gardens will be refreshed with new plants and mulch.

• Landscape renewal will commence at Secret Harbour Play Space. Infill planting will occur to improve plant density and coverage within the gardens.

Engineering and Parks Services Bulletin 4 October 2021 PAGE 29 4.6 Natural Area Maintenance

Author: Mr Nathan Leslie - Environmental Supervisor

The City manages and undertakes maintenance activities to more than 360 hectares of natural areas that include foreshore and environmental reserves. Maintenance activities include weed management, revegetation, fencing, erosion control, feral animal control, vegetation management and site specific management plan actions. Beach Access Paths A monthly program is in place to inspect all beach access paths, additional inspections occur during periods of high wind or high tides. The movement of sand on the foreshore can be very dynamic with works varying from minor maintenance to fencing and vegetation to major reconstruction works where the paths a have been inundated by sand.

Total beach access paths

Total inspected for the month

General maintenance repairs

Major rebuilds

158 158 14 6

Beach Cleaning Parks Services undertake beach cleaning by the use of a tractor towed mechanical beach rake at Rockingham Beach and Palm Beach to remove litter and non-organic materials. The process at times collects small volumes of sea wrack which wherever possible are redistributed on the fore dune to assist with dune stabilisation. Due to weather and machine breakdown, beach cleaning was not conducted during the period 1 September 2021 to 22 September 2021.

Beach Cleaning Debris removed September 2021

Debris removed year to date

Comment

Rockingham Beach 0m3 1.1 M3 Shale, litter and plastics collected with a small amount of sea wrack

Palm Beach 0m3 0.9 M3 Shale, litter and plastics collected with a small amount of sea wrack

Feral Animal Control A biannual program is in place with in bushland and coastal nature reserves to control feral animals. The next program targeting foxes, rabbits and feral cats is scheduled for November / December 2021. These introduces species present a risk to Australian native animals and plants through predation and competition for food. Experienced and licensed contractors are used to carry out these works.

Community planting events Community planting events are coordinated by Perth NRM Coast Care and supported by City of Rockingham through provision of plants, tree guards and staff in attendance. No community planting events took place during September.

Volunteer/Community Group

Site Date Activity Number of event attendees

Nil Nil Nil Nil Nil

Management plan – progress against actions A number of management plans exist which set out how best to manage the City’s natural areas. Parks Services deliver many of the actions pertaining to improving the biodiversity of the sites within the plans. Actions include managing threatening issues such as degradation of vegetation, weed invasion, unauthorised activities, bushfire mitigation, dieback and feral animal control.


Management Plan Total Actions 2021/22

Actions completed to

date

Progress towards completion

Foreshore Management plan 42 6 32%

Wetland Management Plan 3 1 40%

Bushland Management Plan 12 6 50%

Tamworth Hill Swamp Management Plan

3 0 13%

Lake Richmond Management Plan 12 3 31%

Lewington Reserve Management Plan 4 0 0%

4.7 Bushfire Mitigation

Author: Mr Steffen Saath, Bushfire Mitigation Supervisor – Parks Services

Bushfire mitigation treatments on City owned and managed lands are conducted to address priority risk areas as set out in the City’s Bushfire Risk Management Plan 2018-2022. Works include fuel load reduction by mechanical or chemical methods, planned burning, firebreak maintenance and other treatments deemed necessary to reduce bushfire risk. The table below details mitigation works to be completed by 30 November 2021. Bushfire mitigation works were somewhat limited during September due to weather and water ponding in road side drains throughout Baldivis East and Karnup. Some of the works that were scheduled for September have been rescheduled for October and November. Bushfire mitigation works

Activity Total Hectares / Units

Cumulative Total treated YTD

Planned next month

Firebreak maintenance 28.11 18.5 5.6

Slashing – City property 44.3 22.4 11.81

Slashing - road verges 85.07 38.3 32.6

Herbicide treatment 20.53 17.1 3.43

Planned burns 3 0 0

Progress towards bushfire mitigation works target


Mitigation Activity Fund Projects In November 2020 grant funding of $268,200 was received through the Mitigation Activity Fund Emergency Services Levy administered by the Department of Fire and Emergency Services. As set out in the table below this funding will allow bushfire risk mitigating treatments across 18 City sites. Works will be completed by 30 November 2021 in line with grant conditions.

Bushfire Mitigation Treatment Status

Install limestone access track at Minderoo Reserve In progress

Install gates to prevent unauthorised access to Minderoo Reserve In progress

Install post and rail fence at Minderoo Reserve. Complete

Install gates to prevent unauthorised access at 46 Turtles Bend Complete

Install a 4m wide limestone emergency access track at 46 Turtles Bend Complete

Install post and rail fence and 2 heavy duty gates at the end of Grass Hill Road Complete

Under-prune trees and removal of dead vegetation along Cassia Drive verges. Complete

Reduce fuel loads along Lumsden Road verges Complete

Reduce fuel loads along Garden Close verges Complete

Under-prune trees and remove dead vegetation along Mallee Drive verges Complete

Under-prune trees and removal of dead vegetation at the intersection of Amarillo and Paganoni Road

Complete

Forestry mulch to reduce fuel load in Reserve 43473. Complete

Reduce fuel loads along Fletcher Road verges Complete

Install 4m wide firebreak at Greeson Nature Reserve Complete

Install 4m wide limestone emergency access track at Telephone Lane between Millar and Mundijong Roads.

Complete

Install two heavy duty gates with limestone boulders at Millar Road and Mundijong Road end.

Complete

Install three strand galvanised wire with sighter wire fence to prevent unauthorised access at Tramway Reserve between Stakehill Road and Diogenes Court

Complete

Install reserve fencing to prevent unauthorised access along Siracusa Court Complete

Legend

Bald

ivis

Karn

up

Hillm

an /

Coo

loon

gup

East

Roc

king

ham

/ R

ocki

ngha

m

Shoa

lwat

er /

Safe

ty B

ay

Wai

kiki

/ W

arnb

ro

Port

Kenn

edy

Secr

et H

arbo

ur

Gol

den

Bay

/ Si

ngle

ton

Completed Sep-21

Scheduled Oct-21

Scheduled Nov-21

Firebreak maintenance

Slashing - City property

Slashing - Road verges

Herbicide treatment

Planned burns

Engineering and Parks Services Bulletin 4 October 2021 PAGE 32 4.8 Streetscape Maintenance

Author: Mr David Latham – Horticultural Supervisor

Winter Street Tree Requests Program 2021 • 296 property owners submitted requests to have street trees planted on the verge adjacent

their properties. A total of 482 trees have been planted across these properties. These have now been planted and completed

Winter Street Tree Removals and Replacement Program 2021 • 117 trees have been replaced where existing trees have been removed due to them being

dead or other approved reasons. These have now been planted and completed Winter Reserve Tree Planting Program 2021 • 515 reserve trees have been replaced where existing trees have been removed due to them

being dead or other approved reasons. These have now been planted and completed Garden Replacement Program 2021 • Roundabout Esplanade and Samuel Street refurbishment (new plants and mulch) are now

complete.

• Churchhill Park - Small garden refurbishment (new plants and mulch) are now complete. Group Jobs will be completed September • Dixon Road median to be completed as it was rained off two weeks ago (weeding, spraying,

pruning) • Golden Bay (Aruea Boulevard, Kingscliff Boulevard and Glenburgh Boulevard medians

(weeding, spraying, pruning) • Rae Road medians (weeding, spraying, pruning) Upcoming works for the month of October 2021 • Read Street / Willmott Drive roundabout landscape renewal (new plants and mulch) will

commence after plants arrive late September.

• Read Street / Malibu Road roundabout landscape renewal (new plants and mulch) will commence after plants arrive late September.

• Centenary Park landscape renewal (new plants and mulch) will commence after plants arrive late September.

4.9 Irrigation Maintenance

Author: Mr Jason Mead – Acting Irrigation Supervisor

A new irrigation station has been installed at Rhonda Scarrott Reserve to water around the practice cricket nets adjacent the Golden Bay Primary School. The turf in this area has previously struggled due to poor coverage and high use.

4.10 Tree Maintenance

Author: Mr Mark Redford – Supervisor Streetscapes

An annual program is in place to prune City managed trees from Western Power assets. Works are scheduled by suburb as illustrated in the below table.


Power line clearance pruning program

May

21

June

21

July

21

Augu

st 2

1

Sept

embe

r 21

Oct

ober

21

Nov

embe

r 21

Dec

embe

r 21

Completed

Scheduled

Hillman

Cooloongup

Singleton

Golden Bay

Warnbro

Waikiki

Safety Bay

There were 16 trees removed in the City during the month of September as outlined in the table below.

Tree removal criteria Trees removed

Dead, dying or diseased 10

Construction 3

Vandalism 0

Weather events i.e. storm damage 1

Other i.e. Property damage or undesirable species

2

4.11 Greening Plan 2017

Author: Mr Steve Timbrell, Coordinator Projects and Contracts

An action from the City’s Greening Plan 2017 is to plant 15,000 trees over a five year period. There has been 4052 trees planted this winter and 14351 planted in total. The focus this planting season has been on residential and commercial street verges. Property owners receive notification that trees will be planted on the verge adjacent to their properties. The remaining 649 trees required to complete the requirements of this plan will be planted during the 2022 winter planting season.


Greening Plan – Planting Progress


Engineering Services Monthly Team Summary

1. Engineering Services Team Overview

The Engineering Services team is made up of a myriad of different areas and teams but with the one main goal and that is to make the City a safe, clean and enjoyable place to live and visit. Safety in the way we design, construct and manage the roads, pathways, cycleways, stormwater drainage and coastal infrastructure. Also in the way we manage our own internal fleet with policies surrounding such items as emissions outputs and ANCAP ratings Clean and enjoyable in the way we present the public areas with our litter, street sweeping and graffiti crews continuously coming up with different and proactive ways to increase our levels of service to the community. The range of services delivered is listed below:

• Civil Works - Planning, Design and Construction

Transport Network Planning includes local area traffic management schemes, community consultation of all traffic related matters, mobility and access planning, integrated transport planning, public transport infrastructure, school traffic issues, guarded crosswalks heavy haulage applications, worksite/event traffic management approvals for third parties, traffic data management and approval of directional signs

Design/Survey works includes stormwater drainage (taking into account climate change and better urban water management issues), engineering survey, all civil design/drafting community/stakeholder liaison, approvals (environmental, clearing permits, Main Roads WA etc) and service authority liaison.

Civil Construction includes construction of various projects from the Capital Expenditure Projects, worksite traffic management, construction and contract management of external contractors.

• Maintenance and Operations

Civil Infrastructure Maintenance includes all maintenance of roads, stormwater drainage, footpaths and paving.

Clean Team includes litter busters, litter removal, illegal dumping, road sweepers, graffiti removal and high pressure cleaning.

Depot Operations includes the general management of the works depot as well as the stores and security.

• Infrastructure and Fleet

Infrastructure management and major civil projects includes major civil project management (that are not completed by in-house construction team eg Kulija Road, Safety Bay Road principal shared path), verge development/obstructions, driveway crossovers, footpath and kerb inspections, dial before you dig responses and liaison with third parties during their works (eg Water Corporation, Telstra, NBN, Western Power, Alinta/Atco Gas etc)

Fleet Management includes the purchase/replacement/repair/maintenance of the fleet and manage the city’s workshop. Currently the fleet consists of 163 heavy plant items, 142 light fleet vehicles (of which 93% are 5 star ANCAP rated), 145 trailers and attachment and 26 FESA light vehicles.

Coastal Management includes boat ramps, jetties, navigational channels, swimming pontoons, sand excavation (Point Peron sand trap) and beach renourishment.


Nil.

Engineering and Parks Services Bulletin 4 October 2021 PAGE 36 3. Project Status Reports

Project 3.1 Boat Ramp Strategy


$0

Commencement date:

December 2021 Estimated finish date:

August 2023

Project Officer: Mr Manoj Barua, Manager Technical Services

Author: Mr Manoj Barua, Manager Technical Services

Progress Report:

Planning is underway about the framework of the study.

Project 3.2 Bent Street Dredge Material – Environmental Study


$0

Commencement date:

December 2021 Estimated finish date:

August 2023

Project Officer: Mr Matthew Donaldson, Coastal Engineering Officer

Author: Mr Matthew Donaldson, Coastal Engineering Officer

Progress Report:

Scope preparation commenced.

Project 3.3 Coastal Sediment Management Plan and Beach Renourishment


$0

Commencement date:


June 2022

Project Officer: Mr Matthew Donaldson, Coastal Engineering Officer


Progress Report:

Not started

Project 3.4 Footpath Defect Inspection


$0

Commencement date:


June 2022

Project Officer: Mr Om Gupta, Coordinator Maintenance and Operations

Author: Mr Om Gupta, Coordinator Maintenance and Operations

Progress Report:

Not started

Engineering and Parks Services Bulletin 4 October 2021 PAGE 37 Project 3.5 Rockingham Future Traffic Modelling


$0

Commencement date:


June 2022

Project Officer: Mr Ryan Gibson, Coordinator Planning and Design

Author: Mr Ryan Gibson, Coordinator Planning and Design

Progress Report:

Data Collection started.


4.1 Delegated Authority for Temporary Thoroughfare Closure


Nil

4.2 Delegated Authority for approval of Directional Signage


Nil

4.3 Delegated Authority for approval of Heavy Haulage


Nil

Description of Work Location Time Period Proponent Traffic

Company Approval

Date

STOP/SLOW New street

light installation/

upgrade

Eighty Road, Baldivis

20/10/2021-22/10/2021 28/10/2021 7am – 5pm

Western Power Cabling WA 3/09/2021

HALF ROAD CLOSURE Sea Wall

Replacement

Arcadia Drive, Shoalwater

23/08/2021-16/10/2021

24/7

City of Rockingham

Highways Traffic 02/09/2021

VARIOUS INCLUDING

ROAD CLOSURE

Estate Development

Works

Kerosene Lane, Baldivis

06/09/2021-29/10/2021 7am – 5pm

Buckby Contracting

Metro Traffic

Planning 1/09/2021

4.4 Authorised Traffic Management Plans for Works on City Controlled Roads


Engineering and Parks Services Bulletin 4 October 2021 PAGE 38 Description of

Work Location Time Period Proponent Traffic Company

Approval Date

PARTIAL ROAD

CLOSURES Power

installation works

Highbury Drive, Baldivis

06/10 to 8/10 11/10 to 15/10

& 12/10 7am - 5pm

Cabling WA Cabling WA 13/09/2021

CUL DE SAC CLOSURE Power Pole

works

Pinedale Way, Safety Bay

01/10/2021 8am - 4pm Western Power Contraflow 14/09/2021

CUL DE SAC CLOSURE Power Pole

works

Oakdale Close, Safety

Bay

01/10/2021 8am - 4pm Western Power Contraflow 14/09/2021

STOP/SLOW Western

Power pole works

Rockingham Beach Road, Rockingham

1/10/2021 7.30am - 5.30pm

Western Power Contraflow 14/09/2021

ROAD CLOSURE

Cable Installation

Young Road, Baldivis

23/09/2021 & 04/10/2021 7am - 4pm

Powerlines Plus LGC 16/09/2021

PARTIAL ROAD

CLOSURE Parking bay construction

Delta Road, Baldivis

28/09/2021 -7/10/2021 5 single

occasions 7am - 5pm

Jackson Asphalt LGC 17/09/2021

4.5 Civil Works Program 2021/2022


Footpath projects to commence

Footpath and Suburb Project Update

Ennis Avenue Shared Path WA Bicycle Network path construction (Rockingham Train Station to Patterson Road)

Construction from Dixon Road to Patterson Road commencing in October 2021. Remaining section to be completed in January 2022.

Rae Road Shared Path WA Bicycle Network path (Detailed Design) Rockingham Train Station to Esplanade

Detailed Design to be completed by April 2022.

Saw Avenue, Rockingham New path south side Fisher Street to Bell Street

Detailed Design completed. Consultation in progress.

George Street New path (South side, Bay View Street to William Street)

Detailed Design completed. Consultation in progress.

St Raphael Crescent New path (East side, Grand Ocean Boulevard to Touraine Vista)

Detailed design being reviewed to accommodate community concerns.

Engineering and Parks Services Bulletin 4 October 2021 PAGE 39 Footpath and Suburb Project Update

Detailed design to be completed by December 2021.

Settlers Hill Reserve Footpath accessibility audit - Upgrade pathway access between facilities

Tranby College disagreed with footpath alignment. Further consultation with residents on the way forward.

Road projects to commence

Road and Suburb Project Update

Read Street, Council Avenue and Cygnus Street

Extend right turn pockets and install overhead mast arms on north and south approaches, Install acceleration lane on read street for southbound traffic entering from Council Avenue

Detailed design completed. Tender documentation in progress. Construction is likely to start in early 2022.

Read Street, Chalgrove Avenue and Centaurus Street

Extend right turn pockets and install overhead mast arms on north and south approaches

Detailed design completed. Tender documentation in progress. Construction is likely to start in early 2022.

Kent Street / Flinders Lane

Install roundabout with raised plateau - State Blackspot Project

Project on hold pending outcomes of City Centre Planning review.

Safety Bay Road / Burlinson Way / Norseman Approach

Install overhead mast arms - State Blackspot Project

Awaiting costing & construction schedule from Main Roads WA (MRWA).

Central Avenue / Syren Street / Civic Boulevard

Install roundabout with raised plateau - National Blackspot Project

Project on hold pending outcomes of City Centre Planning review.

Safety Bay Road / Settlers Avenue

Upgrade right turn lane, install overhead mast arms, upgrade street lighting and install zebra pockets - National Blackspot project

Detailed design complete. Tender documentation in progress. Construction is likely to start in early 2022.

Read Street / Malibu Road

Install pre-deflections - National Blackspot Project

Detailed design complete. Tender documentation in progress. Construction scheduled for early 2022.

Safety Bay Road / Mandurah Road

Install pre-deflections - National Blackspot Project

Detailed design complete. Construction will be in March/April 2022.

Baldivis Road (Kerosene Lane to Fifty Road)

Widen, install median island and upgrade street lighting - National Blackspot Project

Detailed design to be completed by October 2021.

Engineering and Parks Services Bulletin 4 October 2021 PAGE 40 Road and Suburb Project Update

Mersey Point Bus Terminus Construct bus terminus adjacent to existing car park at Mersey Point

A clearing permit application has been approved by the Department of Water and Environmental Regulation (DWER). Construction will be scheduled subject to the funding discussion with Public Transport Authority (PTA). PTA has indicated that they will share the cost of the project. The City is finalising costing for negotiation with PTA. The project will be delivered towards the end of 2021/22.

Sixty Eight Road and Eighty Road Intersection

Install Chevron signs and Retroreflective pavement markers (RRPM’s) on Sixty Eight Road and install speed cushion on Eighty Road approaches

Detailed design for speed cushions has been completed and approved by MRWA. The lighting design has been approved by Western Power. New street lighting will be installed on 28 October 2021. The speed cushions will be installed following that. The City is placing VMS boards intermittently to increase awareness about the intersection. The speed limit on Sixty Eight Road from Mandurah Road to the east of Eighty Road was reduced to 60km/hr from 25 January 2021.

Bus shelters various New bus shelter locations currently being identified.

Traffic investigations Children’s Crossings Rockingham Beach Primary School has submitted a City supported application to the Children’s Crossing and Road Safety Committee (CCRSC). The application has been reviewed and supported by the CCRSC, however the crossing was placed on hold due to the construction of an additional car park on the school site that would impact on the travel patterns around the school. The City has reviewed the travel patterns around the school and determined that the Children’s crossing is still required. Detailed design for the children’s crossing is in progress and the lines and signs plans is subject to approval by Main Roads WA (MRWA). Secret Harbour Primary School has submitted a City supported application to the CCRSC for the installation of Children’s crossings. The application is supported by the CCRSC and an onsite meeting was held on 17 February 2021. The City has received the site notes and has commenced detailed design for this crossing. The lines and signs plans have been submitted for MRWA’s approval. It is likely to be constructed by mid-2021/22. Settlers Primary School Parking and Traffic Concerns – Baldivis The school’s representatives raised their concerns in regards to parking and traffic issues around Settlers Primary School. The City has met the school representative. Below is the summarised action plan:


• Trees have been supported to prevent unauthorised parking on raised paved areas along Fullman Turn however, trees are not supported on the corner of Fullman Turn and Tuomey Follow. The City is reviewing its planting schedule to determine if the trees can be planted as they will require 2 years of watering to establish.

• The City has arranged to collect traffic data on Arpentuer Drive south of Tranby Drive in the hour before and after school to see if they meet children’s crossing warrants. We expect the data to be available by August 2021.

• The City has also identified a missing section of pathway that will improve the pathway network around the school. The City has listed this project in the Business Plan for construction.

• To improve the sightline of pedestrian crossings, the pram ramp on the south side of Tranby Drive will be shifted to mid-way along Tranby Drive. A design for the pedestrian crossing has been completed and is to be constructed early in the 2021/22 financial year.

Speed limit reduction on Stakehill Road Main Roads WA (MRWA) have approved the City’s request to reduce the speed limit of Stakehill Road between Fletcher Street and Baldivis Road from 80Km/hr to 70Km/hr from 20 September 2021. Ennis Avenue and Royal Palm Drive intersection upgrade. The intersection of Ennis Avenue and Royal Palm Drive is under the care and control of Main Roads WA. The City had been working with Main Roads for a number of years to upgrade the intersection. The City is pleased to advise that Main Roads WA will upgrade the intersection to a partial traffic signals similar to Ennis Avenue/Wilmott Drive intersection this financial year. Construction is likely to start in early 2022. Stormwater Drainage Projects


Lark Hill Sportsplex Carpark, Port Kennedy

Implement drainage solutions to prevent carpark flooding

This project is on hold subject to the replacement of hockey pitch.

Pollard Way, Warnbro Implement drainage solutions to address localised flooding.

Detailed design of upgrades complete. Construction has commenced and in anticipated to be completed in November 2021.

Cavender Street, Singleton Implement drainage solutions to address localised flooding.

Detailed design complete. Drawing issued for construction.

Gosforth Court, Safety Bay Implement drainage solutions to address localised flooding.


Tuckey Place, Golden Bay Implement drainage solutions to address localised flooding.


Intersection of Tulley Court/ Albatross Place

Implement drainage solutions to address localised flooding.


Victoria Street Ocean Outfall, Rockingham

Redirect stormwater from drainage network to underground cells to minimise scouring at the outfall

Detailed design complete. Explore shoreline nourishment to reduce partial scouring due to storm surge and manage shoreline receding over the



long term.

Salamanca Reserve Catchment Area, Port Kennedy

Complete detailed design of drainage upgrades as detailed in Port Kennedy High Ground Water Study.

The City has explored a number of different options. Unfortunately, none of the options are expected to resolve the issue due to the high groundwater level. The City is monitoring the drainage performance in the catchment now. Investigation to lift affected road levels to contain stormwater in the Salamanca reserve is on-going.

Ceri Close Reserve Catchment Area, Port Kennedy


Detailed design will be completed once the Salamanca Parkway detailed design is finalised.

Majestic Reserve Catchment Area, Port Kennedy



Round Hill Reserve Catchment Area, Port Kennedy



Strasbourg Rumble Reserve Catchment Area, Port Kennedy



Corella Place, Cooloongup Implement drainage solutions to address localised flooding.

The investigation & design will be completed by December 2021.

Dixon Road, Hillman Implement drainage solutions to address localised flooding.

Public Transport Authority support the relocation of the bus stop. Detailed design of drainage upgrades & bus stop to be completed by January 2022.

Intersection of Blackburn Drive / Helmshore Way/Dalloway Rd, Port Kennedy


The investigation & design will be completed by February 2022.

Safety Bay Road, Safety Bay (from Tropicana Way to Short St)

Implement drainage solutions to reduce the gutter flow.

The investigation & design will be completed by March 2022.

Esplanade near Samuel St, Rockingham


The Investigation & design will be completed by May 2022.

Safety Bay Road, Safety Bay (from Bent St to Berry St)

Implement drainage solutions to address localised flooding The investigation & design will



due to Ocean outfall not functioning effectively.

be completed by June 2022.

Palisades Boulevard, Secret Harbour


The investigation & design will be completed by June 2022.

2021/22 New Drainage Projects The City has scheduled underground remote controlled camera investigation & Specification survey of a number of locations that have experienced drainage issues including: 1. Noonan Road, Cooloongup 2. Safety Bay Road, in front of the Baldivis Shopping Centre 3. Port Kennedy industrial area - Helmshore Way/ Bessemer Road 4. Intersection of Read Street/Chalgrove Avenue 5. Rockingham Light Industrial Area- drainage outlets to PTA land.

4.6 Civil Maintenance Program 2021/2022

Author: Mr Om Gupta, Coordinator Maintenance and Operations

Civil Maintenance expenditure as on 20 September 2021 including commitments was $886,316 of the total $4,577,789 budget (19.4%). Drainage Maintenance The City is undertaking proactively educting and jetting (cleaning) of the stormwater drainage system in various catchments and hotspots. Currently drainage educting works are being undertaken at Oasis Drive and surrounding access roads.

4.7 Road Rehabilitation & Renewal Programs 2021/2022

Author: Mr Aulad Hossain, Maintenance Engineer

The Road Rehabilitation and Renewal Programs includes resurfacing of the roads and associated upgrade of stormwater drainage lids and replacement of broken kerbing before resurfacing.

Project Description Project Status

Mandurah Road (MRRG funded Project)

Pike Road to Outridge Road Scheduled for 15 November 2021

Safety Bay Road (MRRG funded Project)

Boundary Road to Coventry Road Scheduled for 29 November 2021

Arcadia Place, Shoalwater Arcadia Drive to Fifth Avenue Scheduled for 22 October 2021

Carlisle Street, Shoalwater Penguin Road to McLarty Road Scheduled for 21 October 2021

Churchill Place, Shoalwater Arcadia Drive to Churchill Avenue Scheduled for 20 October 2021

Colville Street, Waikiki Jubilee Drive to Gnangara Drive Scheduled for 12 October 2021

Coomel Close, Cooloongup Calume Street to cul-de-sac Scheduled for 1 November 2021

Edison Circuit, Rockingham Day Road north to Day Road south Scheduled for 6 October 2021



Elizabeth Street, Shoalwater Fifth Avenue to Gloucester Avenue Scheduled for 22 October 2021

Eyre Street, Waikiki Colville Street to Labyrinth Street Scheduled for 13 October 2021

First Avenue, Shoalwater Boundary Road to Liverpool Street Scheduled for 20 October 2021

Fisher Street, Rockingham Parkin Street to Harrison Street Scheduled for 6 October 2021

George Street, Rockingham Fisher Street to William Street Scheduled for 7 October 2021

Gloucester Avenue, Shoalwater Arcadia Drive to Coventry Road Scheduled for 19 October 2021

Goline Court, Cooloongup Calume Street to cul-de-sac Scheduled for 1 November 2021

Griggs Way, Rockingham Safety Bay Road to Bell Street Scheduled for 8 October 2021

Hazlett Place, Waikiki Labyrinth Street to cul-de-sac Scheduled for 14 October 2021

Hope Place, Waikiki Jubilee Drive to cul-de-sac Scheduled for 15 October 2021

Labyrinth Street, Waikiki Eyre Stree to Lakemba Way Scheduled for 14 October 2021

Malbeling Close, Cooloongup Calume Street to cul-de-sac Scheduled for 1 November 2021

McCamey Avenue, Rockingham Dixon Road to Day Road Scheduled for 5 October 2021

Memorial Drive, Rockingham Point Peron Road to Lease Road Scheduled for 4 October 2021

Mimbalup Close, Cooloongup Calume Street to cul-de-sac Scheduled for 1 November 2021

North Road, Shoalwater Arcadia Drive to Shoalwater Road Scheduled for 22 October 2021

Nowranie Place, Cooloongup Milina Street to cul-de-sac Scheduled for 3 November 2021

Tamalee Place, Cooloongup Calume Street to cul-de-sac Scheduled for 1 November 2021

Tarup Place, Cooloongup Calume Street to cul-de-sac Scheduled for 1 November 2021

Third Avenue, Shoalwater Boundary Road to Liverpool Street Scheduled for 20 October 2021



Torrens Drive, Waikiki Lakemba Way to Bernier Close Scheduled for 15 October 2021

Vaux Street, Rockingham Safety Bay Road to Griggs Way Scheduled for 11 October 2021

Vickery Street, Rockingham Griggs Way to Lake Street Scheduled for 11 October 2021

Wendo Court, Cooloongup Carvie Street to cul-de-sac Scheduled for 2 November 2021

Wilgerup Place, Cooloongup Milina Street to cul-de-sac Scheduled for 2 November 2021

4.8 Drainage Renewal Program Municipal Works 2021/2022


Nil

4.9 Footpath Renewal Program Municipal Works 2021/2022


Nil

4.10 Carpark Renewal Program Municipal Works 2021/2022


Nil

4.11 Litter and Street Sweeping Program 2021/2022

Author: Mr Ryan Shaw, LitterBusters Supervisor

Litter Team Budget


LitterBusters and Sweeping Budget

Engineering and Parks Services Bulletin 4 October 2021 PAGE 47 The graph below indicates the number of customer requests received each month for the current calendar year which also includes the method received.

The graph below provides a comparison between the previous and current calendar year of the total number of customer requests received each month.

4.12 Graffiti Program 2021/2022

Author: Mr Ryan Shaw, LitterBusters Supervisor

Graffiti Out and About A total of 196 graffiti incidents were recorded for the month of September 2021 (1st September to 20th September). Analysis shows:


• A decrease in graffiti incidents of 24% from this time last year, and a decrease in area of property damaged by 14%. This however is for a shortened reporting period compared to September 2020;

• Assets impacted are 148 City assets, 9 State owned utilities and 39 on private property; • Rockingham had the highest number of removal incidents for the month (48).

Engineering and Parks Services Bulletin 4 October 2021 PAGE 49 Graffiti Removal Annual Statistics The table below lists the historical statistics over the past five years with the quantity of incidents, square metres affected and the total cost of removal.

4.13 Delegated Authority for the payment of crossover subsidies

Author: Ms Ellen Cartwright, Infrastructure Compliance Officer

The City’s Asset Compliance Inspector undertakes crossover inspections to ensure each crossover meets the required specification.

September 2021 Crossover Inspections

Suburb Subsidy

Applications Received

Crossovers Approved

Crossovers Rejected

Subsidy Rebates Paid

Baldivis 2 0 2 - Golden Bay 1 0 1 - Cooloongup 0 0 0 - Singleton 0 0 0 - Port Kennedy 0 0 0 - Rockingham 0 0 0 - Secret Harbour 0 0 0 - Shoalwater 0 0 0 - Safety Bay 0 0 0 - Warnbro 0 0 0 - Waikiki 1 0 1 - Karnup 0 0 0 - Hillman 0 0 0 - Total 4 0 4 -

Engineering and Parks Services Bulletin 4 October 2021 PAGE 50 4.14 Third Party Works within the City

Author: Mr Matthew Lorimer, Infrastructure Compliance Officer

The City’s Asset Compliance Inspector undertakes pre and post-civil works inspections for each site to ensure City assets are reinstated to the approved standard.

September 2021 Third Party Works Inspections Suburb Pre-Construction Inspections Post Construction Inspections Karnup/Singleton 0 2 Waikiki/Warnbro 1 7 Cooloongup/Hillman 0 1 Rockingham/Shoalwater 2 2 Baldivis 3 2 Secret Harbour/ Port Kennedy 0 1

Golden Bay 3 1 Safety Bay 4 3 Total 13 19 4.15 Asset Inspections

Author: Mr Matthew Lorimer, Infrastructure Compliance Officer

The Asset Compliance Inspector undertakes pre and post construction kerbing and footpath inspections of new residential homes to ensure City Assets are in safe and sound condition.

September 2021 Kerbing and Footpath Inspections Suburb Pre-Construction Inspections Post Construction Inspections Baldivis 38 13 Golden Bay 7 8 Karnup/Singleton 5 2 Rockingham/Shoalwater 1 2 Secret Harbour/ Port Kennedy 9 2

Waikiki/Warnbro 6 0 Safety Bay/Cooloongup 4 3 Total 70 30 4.16 Verge Treatment Applications


Treatment options in accordance with City of Rockingham Street Verge Development Policy:

Received Approved Declined Comment

21 12 9 - 4.17 Verge Issues


Verge obstructions are assessed in accordance with the City of Rockingham Public Places and Local Government Property Local Law 2018.


September 2021 Verge Inspections

Suburb New inspection Re-inspection

Verge Obstruction

Non-Compliant Verge Treatment

Verge Obstruction

Non-Compliant Verge Treatment

Golden Bay 0 1 1 7 Singleton 0 0 0 1 Waikiki 0 1 1 0 Baldivis 3 3 9 12 Rockingham 0 2 2 1 Cooloongup 0 0 2 0 Secret Harbour 0 0 2 2 Shoalwater 0 0 1 0 Safety Bay 0 0 0 0 Port Kennedy 0 1 0 2 Warnbro 0 0 0 0 Hillman 0 0 0 0 Karnup 0 0 0 0 Total 3 8 18 25

4.18 Coastal Capital Projects


Coastal Capital Projects

Project Description Status

Mersey Point Seawall (Stage 1) Extension towards west

Construction of new Granite Seawall at Mersey Point

The City was issued the final report of the Cultural Heritage Management Plan. Minor re-design of the ‘tie-in’ section between the western end of the Stage 2 granite seawall (currently under construction) and the eastern end of the Stage 1 granite seawall was required due the stage 1 design being completed in 2019 and initially designed to ‘tie-in’ with the existing limestone seawall that is currently being demolished and removed. The City will commence procurement of the works in October 2021. Construction is likely to be in early 2022.


Project Description Status

Existing Mersey Point Seawall Upgrade (Stage 2)

Design and construct new Granite Seawall (LRCI funding)

Construction is progressing well and expected to be completed by November 2021.

Point Peron Spur Groyne extension

The design includes reconstructing the spur groyne and breakwater to the north of the existing footprint providing greater coastal protection and expansion of the existing Point Peron Boat Harbour body of water

The City is awaiting approval from the Conservation and Parks Commission (CPC). Should conditional approval be granted, the City will commence with the procurement process for the capital delivery of the works in October 2021.

Point Peron - Boat Harbour - Detailed design for seabed dredging

Seabed dredging

Finalisation of the detailed drawings, technical specification and design report were completed August 2021. Dredging is yet to be scheduled. The design works are complete.

4.19 Coastal Infrastructure Management


Mersey Point Renourishment Works – August – September 2021 The City’s contractor transported 4,200m3 of beach sand from Point Peron sand stockpile to Mersey Point to establish the fore dune, required for construction of the granite seawall. These works were ongoing throughout late August and early September. Another 3,000m3 will be transported to the site in a staged approach in September to meet the dune profile requirements. The importation of the beach sand to re-build the dune promotes a safe buffer between the Arcadia Drive, road reserve and the new granite seawall footprint.


Mersey Point dune reinstatement works

Coastal Management – Point Peron Sand Trap Excavation Works The Point Peron Sand Trap excavation and sand stockpiling works were ongoing throughout September 2021 due to the relentless storm surge impacting the Point Peron Boat Launching Facility. Works were completed in mid-September 2021. Point Peron Stakeholder Pontoon Maintenance – Storm Damage The City undertook a condition inspection of the Point Peron Stakeholder Pontoon in August 2021 after severe storm surge had caused damage to the Department of Fisheries berth. Subsequently, a contractor was engaged to undertake replacement of damaged components, fixtures and fittings.


Advisory Committee Minutes The following Advisory Committee Minutes are attached for Councillor’s information. Advisory Committee Recommendations will be subject to separate Officer’s reports to Council. Advisory Committee Advisory Committee Meeting held:

Coastal Facilities Advisory Committee No meeting held this period.

Road Wise Advisory Committee No meeting held this period.