Planning for ProfitTreasurers Training

Session Plan What is budgeting and why do it? How to plan for profit and tools you can use. Activity: Planning your Circus Party!

What is a budget?An estimate of income and expenditure over a

certain period of time

Importance of the Budget

So you understand what your club/society can afford!

Keeping your society out of debt Providing a financial safety net Aware of where money is going

Benefits of the Budget!

Why do you think budgeting is beneficial?

• Profit!• Fundraising for charity

• Money for club/society equipment• Or just financial stability and security for your

club/society

ActivityBudgeting Timeline

Check your account balance

Decide upon a budget for your

event

Decide upon how much profit you

would like to make

Get quotes from the companies for venues / items

Ensure that your out-goings do not

exceed your income

Decide upon which companies fit into your budget and

book them

After the event put your actual income

into your budget

Review the process and pick out things to change for next

time

Always be realistic with your income (e.g ticket sales)

5 – 6 weeks before 5 – 6 weeks before

At least 5 weeks before 4 weeks before At least 4 weeks before

5 – 6 weeks before

Up to 1 week after Up to 1 week after

Reviewing your Budgeting

• What went right and what went wrong?

• Apply this to other events and pass on your knowledge in your handover!

Budgeting Tools

Activity! Budgeting your own Circus Party

Thank you!Any questions?