PLANNING WITH PURPOSE

Action Planning Template

This powerpoint presentation has been developed for use by Landcare Groups and Networks.

It is designed to be used in conjunction with the “Planning with Purpose” guide.

Feel free to add your group’s personal information and to edit to suit your planning day’s needs.

PLANNING WITH PURPOSEXxxx Landcare Group

The Next 5 Years“Our Plan for the Future”

Insert date

PLANNING WITH PURPOSE

Welcome & Introductions

Welcome…

Introductions…

Your day, your participation…

PLANNING WITH PURPOSEBackground

We saw a need, a seed was sown …xxxx to 201x [insert group dates]

Build upon the strong xxinsert group namexx traditions & achievements

“Back to the future” Review the past….Planning 201x to 201x

Collective participation, sense of belonging & ownership

PLANNING WITH PURPOSE

Purpose of our Planning day

Provide group direction/community ownership

Create a shared vision and values

Assist with acquisition of required financial, physical and intellectual

resources

Provide a reference for community groups, corporate and agency partners

and other interested parties

Ensure important elements of sustainable land management are prioritised

and achievable actions identified

PLANNING WITH PURPOSE

Putting your Ideas into Action

XXXX Landcare 5 year Action Plan

Implementing the Plan

Eg: applying for funding, field days

XXXX Landcare Planning day

PLANNING WITH PURPOSEFormat of the Day

Time Item Minutes

Insert times Introduction 15

Exploring Landcare 45

Mission, Vision, Areas of Interest 60

BREAK 45

Objectives, Action Planning 90

BREAK 15

Wrap Up 15

FINISH

PLANNING WITH PURPOSE

Rules for a successful day

Phones off

One person at a time

Respect the opinion of others

Listen to and accept all ideas

Participate but don’t dominate

Keep to the timetable

PLANNING WITH PURPOSEExploring Landcare

1) What do you think are the issues that face our community that can be supported by Landcare?

2) What do I want out of Landcare? (to be completed in small groups)

3) What can our Landcare group do better?4) What is restricting you or others getting more

involved in Landcare?

PLANNING WITH PURPOSE

Contents of an Action Plan

1) Mission Statement 2) Vision of the Group3) Purpose of the plan4) How the plan was developed and who was

involved5) A brief history of the group6) A map of the Landcare Group area7) Priority Issues8) Objectives and Action Table

PLANNING WITH PURPOSE

Contents of an Action Plan cont.

Plus it may include:9) Social data10) Demographic data11) Biophysical data

PLANNING WITH PURPOSEMission Statement

A mission statement is a brief description of a group’s fundamental purpose.

A mission statement answers the question:

"Why do we exist?"

It also covers the ‘what’ and ‘how’ of your group’s focus.

The mission statement articulates the group's purpose for members, for partners and investors and focuses on the group’s current state.

PLANNING WITH PURPOSEMission Statement cont.

Example: Our Group's purpose is to promote sustainable farming practices through well managed projects to significantly increase their adoption across our Landcare Group area

What is our current Mission Statement?

What do we value in our Landcare Group?

You may want to workshop your values now.

Do we need to create/update our Mission Statement?

If so refer to Appendix 2A, Creating a Mission Statement, in the Planning Guide.

PLANNING WITH PURPOSECreating a Vision

A vision is your inspiration and the framework for your planning.

It answers the question:

"Where do we want to go?"

When creating a vision a group is articulating its dreams and hopes for what it would like to achieve.

It sets the direction for planning but doesn’t tell you how you are going to get there.

A vision statement is for your group - not for your partners or stakeholders.

PLANNING WITH PURPOSECreating a Vision cont.

Example: In 2015, the Arawata Landcare Group will have hosted five years of annual open Farm Days that demonstrated and shared local knowledge and which have assisted the majority of farmers in the district to adopt best practices in sustainable agriculture.

What is our current Vision?

Do we need to create/update our Vision?

If so refer to Appendix 2B, Creating a Vision, in the Planning Guide.

PLANNING WITH PURPOSEPurpose of the Plan

In a short paragraph outline why the plan was developed:

"What purpose will it serve and how will it be used?"

It will inform members, partners, potential investors and supporters of the intention of the plan and how the Group intends to use it.

Having a clear purpose will increase the likelihood of the plan being used and not left on the shelf.

PLANNING WITH PURPOSEBrief History

Think of this as a mini resumé

In a short paragraph outline: When and why the Group was started

Group accomplishments

Group highlights and successes

PLANNING WITH PURPOSEMap of the Area

A map of the area informs people easily of the geographic location of the Group

Do we have a current map or do we need to get one?

Does it still reflect our area?

Are there any layers missing?

Who can help develop/upgrade our map?

PLANNING WITH PURPOSE

Priority Issues and Areas of Interest

These issues are generally higher level issues rather than actual projects or specific actions.

Example:

Priority issue – Soils eroding from farms and entering waterways. Method – 1. Hold field days and establish farm discussion groups to promote best

practice and share local knowledge2. Establish demonstration sites

Justification – 1. Best practices in soil management have been successfully trialled in the local area. Field days and discussion groups are effective methods of promoting these practices.

2. Demonstration sites on farms using these methods would be good for hosting the field days and visits by discussion groups.

PLANNING WITH PURPOSE

Priority Issues and Areas of Interest cont.

List the priority issues for your area:

Use the information collected from earlier in the day

– Exploring Landcare

Include any issues from previous plans still relevant

Briefly describe how each issue is to be tackled – methods used

Provide justification for those methods

Work in small groups to refine issues, and develop methods and justification – 2 or 3 issues per group – 15 mins per issue

PLANNING WITH PURPOSE

Take a well earnedBREAK!!

Resume at xx:xx

PLANNING WITH PURPOSEObjectives

Objectives help set targets for the priority issues and timeframes so you know when they have been achieved.

For each priority issue create objectives:

“these are the end results”.

Are there any objectives from an earlier plan that can be incorporated?

NB: there can be multiple objectives for each priority issue.

PLANNING WITH PURPOSE

Objectives cont.S.M.A.R.T

Specific

Measurable

Achievable

Relevant

Time-framed

PLANNING WITH PURPOSE

Example of a S.M.A.R.T Objective

Old Objective

Mitigate the effects of soil erosion to improve the land productivity and water.

Alternative

Promote local best management practices that protect soils and improve water quality to 20 farmers in our Group area over the next 12 months.

Work in small groups to update objectives and create actions.

+

PLANNING WITH PURPOSEAction Planning

For each objective create the actions required to implement them:

“this is the what, who, where and when”.

Answering the following questions can be a useful guide: What actions are appropriate to this objective? Which actions will we take first? Who will do them? When will these actions happen? Who are our potential partners? What resources do we need? Where will these resources be found?

PLANNING WITH PURPOSEObjectives into Actions

Example:Objective:

Protect remnant vegetation on private land by excluding stock, controlling pests, increasing plant diversity and linking patches through vegetation corridors

Step-by-step Actions:

Map all remnant vegetation and identify fenced and unfenced –

plus who, when, how……

Approach landholders with unfenced to ask if they would like to

fence it off

Secure funding to provide landholders with fencing subsidy

PLANNING WITH PURPOSESumming Up

What have we achieved today?

What are the next steps:

Social data?

Demographic data?

Biophysical data?

Who will take this forward?

CONGRATULATIONS!!!