plant biology 2017
TRANSCRIPT
2017JUNE 24-28 | HONOLULU, HAWAII
Exhibit & Sponsorship Prospectus
Plant Biology 2016 in Austin, TX attracted more than 1,200 attendees from the United States and 36 countries worldwide. PLANT BIOLOGY 2017 WILL BE BIGGER THAN TEXAS! The Honolulu site consistently attracts the largest audience - over 1,800 attendees were at the last Plant Biology show held in Hawaii.
• Network with over 1,800 plant biologists from 37 countries
• Expand your customer base with international contacts
• Pre and post-event promotions to extend your exposure
• Learn about the latest discoveries in plant biology
• Primary annual conference for most attendees
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Graduate Student
Postdoctoral Associate
Other
Professor, Associate Professor or
Assistant Professor
27.56%
17.31%
4.24%
33.92% Who attends our Annual Meeting?
Staff Scientist
6.36%
IT IS OUR GREAT PLEASURE TO INVITE YOU TO PLANT
BIOLOGY 2017 BEING HELD IN HONOLULU, HAWAII, JUNE
24-28. PLANT BIOLOGY 2017, THE ANNUAL MEETING
OF ASPB, OFFERS YOU AN EXCELLENT OPPORTUNITY TO CONNECT WITH THE LEADERS
AND INFLUENCERS IN THE GLOBAL PLANT BIOLOGY
MARKET.
PLANT BIOLOGY ATTENDEES COME FROM 36 COUNTRIES AND 46 STATES IN THE U.S90% OF ATTENDEES USE THE CONFERENCE APP!
What are the Benefits of Exhibiting at Plant Biology ’17?Exhibiting at the annual meeting of ASPB will be your best opportunity to reach the leaders of the global plant biology community, whether you are selling, introducing new products, promoting your company, establishing your corporate message, or researching the market. You can take advantage of this unique marketing opportunity during what will be an unprecedented gathering of the most senior plant scientists in the world.
“The exhibit hall and education displays are always the highlight of this meeting.”
“Enjoyed all the talks but particularly found the time to interact with colleagues at the poster and exhibit sessions very beneficial.”
“Students and postdocs often come to me excited about a new product or technology they learned about on the ASPB exhibit floor. Their persistent interest influences me to investigate the product in the weeks or months after the ASPB meeting - this is one of the main ways that our lab finds out about new products that we should be adding. The lab members - who don’t ultimately control buying decisions - strongly drive our buying decisions.”- Andrew Bent, Professor, University of Wisconsin – Madison
• 10’ x 10’ linear booth with pipe and drape
• Company identification sign on back drape
• Complimentary post- show attendee list
• One complimentary full conference registration
• Company listing in conference program, conference mobile app and on conference website
• One (1) Lead Retrieval Scanner per company
Exhibit Hours, for 2016, revised to Maximize Your Exposure!*
• 6.25 hours of Exclusive Exhibit Time • Opening reception, food and coffee break areas
next to the exhibit booths• Lunch for purchase inside the exhibit hall
• Over 1100 scientific poster presentations in the exhibit hall
• Selfie Scavenger Hunt in the Hall• Career Center located in the Exhibit Hall
The following strategies are implemented to ensure that your company will experience maximum exposure:
What attendees are saying about Plant Biology
Exhibit Hall Booths
On-Site Exhibitor Schedule
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Exhibitor Pricing
$2,000 for the first 10’ x 10’ booth
$1,000 for each additional 10’ x 10’
Your Booth Rental Includes
Booth carpeting, tables, chairs or other furniture, lighting, internet service, booth vacuuming, cleaning, etc. These services/supplies are NOT included and must be purchased separately by the exhibitor.
* Schedule is tentative and subject to change. Final schedule will be listed in the exhibitor service kit.
What you will need to provide:
3:15 PM - 7:30 PM Exhibit Hall Open 3:15 PM - 3:45 PM Coffee in the Exhibit Hall5:30 PM - 7:30 PM Reception and Exclusive Poster Session in the Hall(Exhibitor personnel are required to man their booths during the opening reception)
Monday, June 26
11:00 AM - 3:45 PM Exhibit Hall Open (1.0 Exclusive Hours)3:15 PM - 3:45 PM Coffee in the Exhibit Hall
Tuesday, June 27
Floor Plan (Hawaii Convention Center)
Dismantling and packing exhibits is not permitted until 3:45 PM Tuesday afternoon.
Saturday, June 24Installation
8:00 a.m. – 5:00 p.m.
3:15 PM - 7:30 PM Exhibit Hall Open 3:15 PM - 3:45 PM Coffee in the Exhibit Hall5:30 PM - 7:30 PM Reception and Exclusive Poster Session in the Hall(Exhibitor personnel are required to man their booths during the opening reception)
Exhibit HoursSunday, June 25
Tuesday, June 27Dismantle
3:45 PM - 8:00 PM
Click here for floor plan
Traffic Builders for 2017!
Plantae Pavilion - Plant Biology 2017
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Reach above and beyond the competition!As you prepare to exhibit at Plant Biology 2017, please consider taking advantage of the PB17 Sponsorship program. Sponsorship provides a cost-effective presence to enhance your visibility and make a positive impression at the meeting. Plant Biology also welcomes your support and is open to working with you to customize a package to better suit your goals and budget. Turning quality leads into real sales – and our customizable sponsorship program is designed to do just that. Opportunities begin at just $500.
These are great ways to extend your visibility and connections to ASPB attendees. Listed are samples of the many ways sponsorship can extend your presence:
The following is an overview of our sponsorship opportunities. Contact Linda Baker to secure the sponsorship package or customize a package that is right for your company.
Linda Baker, Exhibits Manager, at703-964-1240 x130 or via e-mail at
[email protected] and Advertising
Official Plantae Pavilion Sponsor $12,500 (Only ONE Available)
Plantae Pavilion Supporting Sponsor $3,000 (Four available)
• One (1) exhibit booth (booth is 10’ x 10’)
• Four full conference registrations (includes receptions, luncheons, and all sessions)
• Official career center sponsorship ribbons for all your staff
• Signage throughout the registration area and in the hotels
• Choice of one of the following – conference lanyards or visibility on pocket program guide (Materials/printing are additional or can be supplied by the sponsor; these sponsorships are $3,000 each on their own!)
• Full page ad in onsite Conference Program
• Your logo and website on the back of directional signage
• A brochure of your choice inserted into each conference bag (brochure must be provided)
• Listing in registration brochure (subject to printing deadlines)
• Listing in the onsite Conference Program (subject to printing deadlines)
• Company name on opening general session slide
• Company logo on ASPB website, with a link to the company’s website
• Recognition in onsite conference signage
• Sponsorship preference for next year’s conference in Honolulu, Hawaii
This official sponsorship offers the sponsoring organization the most comprehensive exposure:
One of the most visited areas during the Plant Biology Meeting, the career center offers attendees a chance to search new job listings and/or leave a resume for job openings. This year’s Career Center will once again be expanded and located in the exhibit hall.
Silver Package $4,510 ($3,500 value)
• One 10’ x 10’ exhibit booth
• One half-page interior (B&W) ad in Plant Biology 2017 on-site program
• One 8.5” x 11” registration tote bag insert (design, printing, shipping and material handling costs not included)
• Pre-show attendee mailing list rental (for one-time use only)
• Selfie Twitter Contest
Gold Package$5,600 ($7,620 value)
• One 10’ x 10’ exhibit booth
• Full-page interior (B&W) ad in Plant Biology 2017 on-site program
• One 8.5” x 11” registration tote bag insert (design, printing, shipping and material handling costs not included)
• Pre-show attendee mailing list rental (for one-time use only)
• Sponsorship of Concurrent symposia (includes your logo on screens, signage at the session, and acknowledgement in the on-site program)
• Selfie Twitter Contest
• One additional complimentary full conference registration
Bronze Package $2,400 ($3,260 value)
• One 10’ x 10’ exhibit booth
• One half-page interior (B&W) ad in Plant Biology 2017 on-site program
• Pre-show attendee mailing list rental (for one-time use only)
• Selfie Twitter Contest
Additional 10’ x 10’ exhibit booth space can be added to any package for $1,000 each
Back again in 2017, the Plantae Pavilion will be the hub of activity for the Plant Biology meeting. Events such as meet-ups, resume’ reviews, and the career development activities all take place in the Plantae Pavilion. The Pavilion also houses the ever-popular Career Center.
• Advertising in the Mobile App• Listing in the onsite Conference Program (subject to
printing deadlines)• Company name on opening general session slide• Company logo on ASPB website, with a link to the
company’s website
• Recognition on conference signage onsite• Sponsorship preference for next year’s conference• Sponsor ribbon to be worn on name badge
When You Choose 2 or More
Sponsorships.
10%Off
Sponsorship Opportunities
Attendees are asked to take a selfie in participating booths, include your company logo in the photo, and tweet it. Attendees are then entered into daily drawings to win $100.
Selfie Twitter ContestInvestment: $600
Exhibit Hall Drink Ticket - $10Investment: $1,500
(Quantity 75)
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$5,000+ Sponsored Items
Poster/Opening Mixer Reception Sponsorship - $10,000Exclusive Make a strong impression at this popular event. The Opening Reception offers an energetic environment for renewing relationships, making new contacts and catching up on developments in the profession Benefits include: Signage as official sponsor of the Poster/Opening Mixer Reception at the main entrance of the exhibit hall, acknowledgement of sponsorship in the mobile app and printed program. Promotional materials such as napkins and cups can be used but must be provided by the sponsor.
Poster Session Gold Sponsorship - $10,000SOLD/Plant Physiology and The Plant CellSponsor one of the largest visibility items at Plant Biology 2017! The poster sessions are consistently cited as a highlight of the meeting in the attendee survey year to year. Your logo will be displayed on each poster board, on each 4’x8’ and 22”x28” poster locator sign, and on a banner above the poster area.
Major Symposia – $7,000Plant Biology 2017 will feature five major symposia on cutting-edge topics. Sponsorship includes your company logo on screens before the session starts, signage at the session and acknowledgement by a speaker at the start of each session.
Concurrent Symposia - $5,000 3 AvailableThe Plant Biology 2017 meeting organizers are seeking a few companies that have ties to the academic scientific community that would like to guide the organization of a concurrent symposium at the Plant Biology meeting in Honolulu, Hawaii. Concurrent symposia are attended by 300-400 individuals who are seeking up to date research in specific areas. These concurrent sessions are the highlights for many meeting attendees. Each concurrent symposium has five speakers who present approximately twenty-minute talks on a research theme. The role of the sponsor will be to select the topic, moderate the symposium, and solicit speakers from academia to submit abstracts to be approved by the routine selection process.
Attendee Tote Bag Sponsor – $5,000 ExclusivePut your logo front and center on the official Plant Biology 2017 tote bag. This sponsorship is a great way to have your company noticed throughout the conference and beyond.
Note Pads – $3.500 ExclusiveNote pads branded with your company’s logo will be included in every attendee’s bag, and extra pads will be prominently displayed at registration and in session rooms for attendees to take.
Plant Biology Conference Mobile App Sponsorship - $7,500Exclusive Expand your reach by connecting with attendees and potential buyers beyond the Plant Biology show floor. The app includes: your exclusive logo on the splash page (the first page the visitor views as the app is opened) and signage recognition is posted throughout the venue as the official mobile app sponsor. Please note- ASPB still allows mobile app push notification sponsorships to be reserved.
Women in Plant Biology Luncheon - $5,000Monday, June 26th / 12:00 PM - 1:30 PM
Minority Affairs Sponsored Luncheon - $5,000Sunday, June 25th / 12:00 PM - 1:30 PM
$1,000 - $4,000 Sponsored Items
Cyber Café & Charging Station Sponsorship - $4,000ExclusiveThe Internet Café will be located inside the exhibit hall. Brand your name with maximum exposure in this social area.Benefits include:• Company logo and link to your company home
page on event web site
• Company signage in Internet Café, Charging Station, Lounge area
• Your company screen saver on the two internet stations and your company web site will be the home page
Badge Lanyards - $4,500ExclusiveOne of the highest visibility items available! Every attendee’s badge lanyard will have your logo, along with the ASPB logo..
Aisle Designation FloorStickers - $2,500ExclusiveShowcase your company name and/or logo to a PB17 attendee every time they see the aisle number floor sticker (3’x3’)- an excellent way to maximize your booth traffic!
Coat/Luggage/Poster Storage - $2,500ExclusiveSignage with your company’s logo will be placed at the Coat/Poster/Luggage Storage area. Your company logo will also be on the back of the luggage check tags. Don’t miss out on this sponsorship opportunity!
Hotel Door Drop – Sweet Dreams Agenda - $2,000 (plus hotel cost)Extend your marketing reach by delivering your promotional item directly to doors of Plant Biology 2017 attendees. Attendees will receive an at-a-glance agenda in their hotel room Friday-Tuesday nights with information about the next day’s schedule. The sponsor’s name and logo will be printed on the agenda.
Exhibitor Workshop Program - $1,5003 AvailableExhibitor Workshops are a great way to connect with Plant Biology 2017 attendees. The workshop fee includes a basic audio visual package: LCD Projector, Screen, Podium Microphone. It also includes marketing of your workshop in the printed program, mobile app and onsite signage. Any additional AV requirements or marketing requirements will be the responsibility of the exhibitor. Workshops will be for one hour (time and date TBD). Fees DO NOT include food or beverage. It is recommended exhibitors provide food and refreshments for participants. Applications are reviewed by ASPB and will be considered on a first-come, first served basis.
Deadline: Friday, January 6, 2017. Applicants will be notified of the outcome of their application by Friday, February 3, 2017.
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Below $1,000 Sponsored Items
Conference Pens - $1,000ExclusiveGain visibility for your company by sponsoring the conference pens. Attendees will use this item and carry your advertising for months beyond the conference. Pens supplied and designed by the sponsor.
Mobile App Push Notification -$1,000Advertise your booth space at Plant Biology 2016 with the Mobile App Push Notification. This sponsorship can be a very effective way to drive traffic to your booth, or remind everyone that a sponsored session or party is about to begin. Attendees will have your company information right at their fingertips, and can easily find you on the show floor. Don’t miss out on your chance to draw more booth traffic and gain more business!
Directional Signage - $550 each5 AvailableLet attendees know where to find you in the exhibit hall and after the meeting! Sponsors will have the entire back side of the sign for their graphics. These signs measure 1 meter wide x 3 meters tall.
Morning Coffee or Afternoon Refreshment Break - $500/day6 AvailableAs a sponsor of a day’s refreshment breaks, your company’s name and logo will be prominently featured for the full date in the area where the snacks and beverages are served. Your company’s logo will appear in the printed program, mobile app, and onsite signage.
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For detailed information on Advertising Opportunities, please contact Jason Wells at [email protected]
Full Page Interior B&W Ads$828 each
Half Page Interior B&W Ads $414 each
Full Page Color Cover Ads $2,415 eachThree available – inside front cover, inside back cover and outside back cover for each book
Advertising Opportunities
NEWfor
2017
NEWfor
2016
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Exhibit Application and Contract
Online Exhibitor and Sponsor Applicationhttps://ww2.eventrebels.com/er/Registration/StepRegInfo.jsp?ActivityID=19217&StepNumber=1
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ASPB
Agrisera AB
ASPB Education Booth
BASF
Berthold Technologies USA
Bio Chambers Incorporated
BioLogic USA
BioMed Central
Brandel
Caisson Laboratories
Caron Products & Services, Inc.
Cedarlane
CID Bio-Science
Conviron
Cyverse
Dent-Eq
DOE Systems Biology Knowledgebase (KBase)
Elsevier BV
Genscript USA Inc.
Heinz Walz GmbH
Hettich Lab Technologies
Hybrigenics Services
iPlant Collaborative
Journal of Integrative Plant Biology
LI-COR Biosciences
MO BIO Laboratories, Inc.
Molecular Plant
MP Bio
Monsanto
NASA Space Life Sciences
Nature Publishing Group
New Phytologist
Norgen Biotek Corp.
Novogene Bioinformatics Technology Co., Ltd.
NRGene
Omega BioTek, Inc.
Opti-Sciences Inc.
Oxford University Press
Percival Scientific, Inc.
Phenospex
PhotosynQ LLC
PhytoTechnology Laboratories
Plant Genome Resource Outreach
PLOS
PP Systems
Promega Corporation
Protea Biosciences, Inc.
PSI (Photon System Instruments)
Quantabio
Sigma-Aldrich
Spectrum Technologies Inc.
SPEX Sample Prep
Springer
Syngenta
Taiwan HiPoint Corporation
U.S. Biotechnology Regulation (USDA, FDA, EPA)
Union Biometrica
USDA/NSF/DOE
UVP, LLC
Wiley
Past Plant Biology Exhibitors & Sponsors Exhibit Rules And RegulationsShow ManagementThe exhibition is organized and managed by the American Society of Plant Biologists (ASPB). Any matters not covered in these Rules and Regulations are subject to the interpretation of the ASPB Board of Directors and the ASPB executive Director or his or her designee, and all exhibitors must abide by his or her decisions. Exhibitors must comply with the Honolulu Convention Center policies and procedures. Show Management shall have full power to interpret, amend, and enforce these rules and regulations, provided any amendments, when made, are brought to the notice of exhibitors. Each exhibitor, for himself and his employees, agrees to abide by the foregoing rules and regulations and by any amendments or additions thereto in conformance with the preceding sentence.
Contractor ServicesFreeman has been designated as the official contractor will provide all services in the exhibit area. Complete information, instructions, show hours and schedule of prices regarding shipping, drayage, labor for installation and dismantling, electrical service, furniture, etc., will be included in the exhibitor Services Manual to be forwarded from show management. An exhibitors’ service center will be maintained during applicable hours to facilitate services requested for additional needs of exhibitors. Under no circumstances will ASPB, Honolulu Convention Center, or the City of Honolulu assume responsibilities for loss or damage to goods consigned to the official contractor. Advance shipments of exhibit material must be made to the official contractor as specified in the Exhibitor Services Manual. Should any shipments not be made as specified in the manual, they will be removed by the official contractor and stored until the hall is ready to accept materials for the exhibition and all costs involved will be charged to the exhibiting company. Exhibitors are responsible for the information provided in the exhibitor Services Manual.
Assignment of Booth SpaceBooths are assigned on a first-come, first-served basis.
Installation and Dismantling of ExhibitsShow Management reserves the right to fix the time for the installation of a booth prior to the show opening and for its removal after the conclusion of the show. Under no circumstances will the addition to or removal of any portion of an exhibit be permitted during show hours. Late installation or early dismantle of an exhibit may result in the loss of exhibit privileges for future shows. Exhibitors are expected to make travel arrangements in accordance with the schedule in the exhibitor services manual. Each exhibitor will complete arrangements for removal of his or her material from the Honolulu Convention Center in accordance with the instructions provided in the exhibitor Services Manual. No one under the age of 18 will be permitted on the exhibit floor during installation and dismantle hours. Failure to occupy exhibit space by the time specified in the Exhibitor Services
Manual will result in forfeiture of space by the exhibitor and their space may be resold, reassigned or used by the Show Management without refund.
Rates, Deposits and RefundsSpace will be rented in accordance with rates printed on this application form. No application will be processed or space assigned without full payment in U.S. funds. If assigned space is not paid for in full, it may be reassigned at the discretion of Show Management. If an exhibitor cancels all or part of purchased booth space on or prior to February 24, 2017, ASPB will retain 50% of booth cost. Any exhibitor who cancels all or part of purchased booth space after February 24, 2017 will not receive a refund and ASPB will retain as liquidated damages all monies paid. In the event of a default by the exhibitor, as set forth in the previous sentence, the exhibitor shall forfeit as liquidated damages, the amount set forth above, regardless of whether or not the Show Management enters into a further lease for the space involved. In the event that fire, strike or other circumstances beyond the control of the management causes the exhibit to be cancelled, full refund of the exhibit rental fees will be made which is the limit and extent of ASPB’s liability for such cancellation. All cancellation requests must be submitted in writing to the Plant Biology 2017 Exhibits Manager.
Arrangement of ExhibitsAny portion of an exhibit that obstructs the view, interferes with the privileges of other exhibitors, extends beyond the designated booth space or for any reason becomes objectionable, must be immediately modified or removed by the exhibitor. The Show Management reserves the right to inspect the quality of the appearance of each booth prior to show opening. If necessary, masking drape will be placed to cover unsightly wires, unfinished back walls, etc., at the exhibitor’s expense.
Booth DesignEach exhibitor will be provided online access to the official Exhibitor Services Manual. The Exhibitor Services Manual describes the type and arrangement of exhibit space and the standard equipment provided by Show Management for booth construction. All booth space must be arranged and constructed in accordance with the guidelines, provisions, and limitations contained in the exhibitor Services Manual. In the sole opinion of Show Management, any exhibit that fails to conform to the exhibitor Services Manual guidelines or the provisions set forth herein, such exhibit will be prohibited from functioning at any time during the exhibition. Each exhibitor is responsible for keeping the aisles near its exhibit space free of congestion caused by demonstrations or other promotions. All demonstrations or other promotional activities must be confined to the limits of the exhibit space. Sufficient space must be provided within the exhibit space for the comfort and safety of persons watching demonstrations and other promotional activities. Linear displays should not exceed 8’ in height. Exhibiting companies are responsible for furnishing, carpeting and cleaning their booths. All exhibits must comply with the public accommodation provisions
Contact Linda Baker to secure your sponsorship packagePhone: (703) 964-1240, x130
Fax: (703) 964-1246E-mail: [email protected]
Please visit the link to complete your online Exhibit and/or Sponsorship application and provide payment.
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of the Americans with Disabilities Act of 1991 (ADA). Any exhibit with raised flooring must be ramped.
Subleasing of SpaceExhibitors may not assign, share, sublet or apportion to others the whole or any part of the space allocated, and may not display goods or services other than those manufactured or regularly distributed by them.
ConductAll exhibits will be to serve the interest of the ASPB members and will be operated in a way that will not detract from other exhibits, the exhibition, or the meeting as a whole. The Show Management reserves the right to request the immediate withdrawal of any exhibit that ASPB believes to be injurious to the purpose of ASPB. Management reserves the right to refuse to admit and eject from the exhibit building any objectionable or undesirable person or persons. The use of sideshow tactics or other undignified methods considered by ASPB to be objectionable are expressly prohibited in the exhibition area and in any meeting room.
Exhibitor PersonnelAll exhibitors must wear official Plant Biology 2017 name badges and ribbons for exhibit hall admission. Exhibitors will be admitted to the exhibit hall 30 minutes before show opening each day. All exhibitors and attendees will be required to leave the floor within 30 minutes after the show closes each day. Exhibitors needing to work in the exhibit hall during non-show hours must obtain permission from show management. Each exhibit must be fully operational and staffed during the open exhibit hours as defined in the Exhibitor Services Manual. Booths should be manned by company specialists who are qualified to discuss details of their company’s products or services. Distribution of advertising material and souvenirs must be confined to the exhibitor’s booth. Canvassing or distribution of advertising material or souvenirs in the exhibit hall by representatives of non-exhibiting firms is strictly forbidden.
Sound Devices, Lighting and Other Presentation DevicesPublic address, sound-producing or amplification devices that project sound must be kept at a conversational level and must not interfere with other exhibitors. Any form of attention-getting devices or presentations must be terminated when crowds obstruct aisles or infringe upon another exhibitor’s display. ASPB reserves the right to restrict the use of glaring lights or objectionable lighting effects. Live music, whether vocal or instrumental, is prohibited.
Handout MaterialsDistribution of advertising material and souvenirs must be confined to the exhibitor’s booth. Canvassing or distribution of advertising material or souvenirs in the exhibit hall by representatives of non-exhibiting firms is strictly forbidden. Promotional giveaways and exhibitor prize raffles will be permitted. All materials and prizes must have prior approval by ASPB. All hand-out materials are expected to be of a professional nature.
ASPB reserves the right to disallow any material that they believe to be inappropriate. Send samples to Plant Biology 2017 Exhibits Manager, 512 Herndon Parkway, Suite D, Herndon, VA 20170. No Helium balloons or adhesive-backed decals are to be used or given away.
Solicitation of ExhibitorsNo persons will be permitted in the exhibit hall for the purpose of soliciting advertising or other exhibit space without the express written permission of ASPB.
Fire, Safety, and HealthThe exhibitor assumes all responsibility for compliance with local, city and state ordinances and regulations covering fire, safety and health. All exhibit equipment and materials must be located within the booth. Only fireproof materials may be used in displays and the exhibitor must take all necessary fire precautions. No combustible material will be stored in or around exhibit booths.
LaborRules and regulations for union labor are made by the local unions and may change at any time. Where union labor is required because of building or contractor requirements, it will be necessary for the exhibitor to comply with these regulations. Information regarding specific regulations that are applicable may be obtained from the official contractor. Displays, painters, carpenters, electricians, and other skilled labor can be arranged through the official contractor at established rates. Labor order forms will be included in the Exhibitor Services Manual.
StorageThe exhibitor should make arrangements with the official contractor for storage of packing boxes and crates during the exhibition. Show Management assumes no responsibility for damage or loss of packing boxes or crates.
Food and BeverageExhibitor distribution of food and beverages for consumption in the building must be approved in advance by ASPB and must be in compliance with the rules and regulations of the Honolulu Convention Center. All food and beverages must be purchased through the official show catering company as listed in the exhibitor Services Manual.
Liability and SecurityASPB makes no warranty, expressed or implied, that security measures will avert or prevent occurrences which may result in loss or damage. Each exhibitor must make provisions for the safeguarding of his or her goods, materials, equipment and display at all times. ASPB will not be liable for loss or damage to the property of exhibitors or their representatives or employees from theft, fire, accident, or other causes. ASPB will not be liable for injury to exhibitors or their employees or for damage to property in their custody, owned or controlled by them, which claims for damages, injury, etc., may be incident to or arise from, or be in any way connected with their use or occupation of display space, and exhibitors will indemnify and hold harmless against such claim. The exhibitor understands that neither ASPB nor the Honolulu Convention Center maintain insurance covering the exhibitor’s property or liability claims against the exhibitor and it is the sole responsibility of the exhibitor to obtain such insurance. The exhibitor assumes responsibility and agrees to indemnify and defend ASPB and the Honolulu Convention Center and their respective employees and agents against any claims or expenses arising out of the negligent use
of the exhibition premises and shall indemnify, defend, and hold harmless ASPB and the Honolulu Convention Center, its owners, managers, officers, directors, affiliates, subsidiaries, agents, servants and employees from any and all such losses, damages and claims. The exhibitor assumes all liability for any damage to the facility’s floor, walls, lighting fixtures, etc. as a result of exhibitor negligence. The exhibitor will abide by and observe all laws, rules, regulations and ordinances of any governmental authority and of the contracted facility. The exhibitor will pay and save ASPB, its Board, members, staff, and representatives, the city of Honolulu, and the Honolulu Convention Center from any and all damages, loss or liability of any kind whatsoever resulting from injuries to persons or property occurring within the Honolulu Convention Center or property adjacent thereto occasioned by any act, neglect or wrongdoing of the exhibitor or any of its officers, agents, representatives, guests or employees, invitees or other persons permitted by the exhibitor upon the premises, and the exhibitor will at its own cost and expense defend and protect ASPB, the City of Honolulu and the Honolulu Convention Center against any and all such claims or demands.
InsuranceEach exhibitor shall be responsible for securing and maintaining the following insurance coverage at the exhibitor’s expense: (a) Workman’s compensation insurance coverage for exhibitor’s employees which shall be in compliance with the laws of the City of Honolulu, Hawaii; (b) Commercial general liability insurance with policy limits of $1,000,000 for combined single limit coverage to include: comprehensive form, premises/operations, contractual, broad form property damage and products/completed operations, providing for terms of coverage to be effective from on or before June 24, 2017 through June 27, 2017, which shall include exhibitor’s move in and move out. Such insurance shall cover any and all damage or injury to any and all persons arising out of such person’s attendance at the exhibitor’s exhibit during the term of the Plant Biology 2017 Annual Meeting. (c) Other insurance: each exhibitor acknowledges that it is responsible for obtaining any additional insurance coverage solely at its own expense, in such amounts as it deems appropriate to comply with its obligations hereunder and for its own protection.
TrademarksASPB will be held harmless for any trademark, tradename, copyright, or patent infringement on any printed materials belonging to or distributed by any exhibitor. Use of the Honolulu Convention Center logo, design, trademark, tradename, patent, copyrighted work or symbol must be approved in writing by the Honolulu Convention Center.
Photographing of ExhibitsEach exhibitor has control over the space it has rented and may prevent those considered its competitors from gaining access to or photographing its exhibit. The taking of pictures, other than by the official photographer, is expressly prohibited during setup, dismantling and non-exhibit hours, and cameras will not be allowed on the exhibit floor during these times. Only the exhibitor may grant permission to have its exhibit photographed, or an audio presentation taped, during exhibit hours. No exhibitor shall deny any reasonable request for permission to photograph the exhibit from outside the perimeter of the booth.
List PublicationThe list of Plant Biology exhibitors, in whole or in part, shall not be published other than in the official show or society publications.
Facility UseAll public function space in the Honolulu Convention Center is controlled by ASPB. No function space will be released to exhibiting firms or to other commercial firms for social functions without the permission of Show Management. Good taste and conformity to the purposes of the meeting must prevail. Showing of equipment or product presentations to registered members or guests of the Honolulu Convention Center by exhibiting firms other than on the exhibit floor during the stated hours is expressly prohibited. Exhibitors may not use the convention center to distribute literature, gifts, etc. to attendees.
ViolationsViolation of any of these Rules and Regulations by the exhibitor or his or her employees or agents shall at the option of ASPB forfeit the exhibitor’s right to occupy space and such exhibitor shall forfeit to ASPB all monies paid or due. Upon evidence of violation, ASPB may take possession of the space occupied by the exhibitor, and may remove all persons and goods at the exhibitor’s risk. The exhibitor shall pay all expenses and damages that ASPB may incur thereby.
SeverabilityAll agreements and covenants contained herein are severable, and in the event any of them shall be held to be invalid by any competent court, this agreement shall be interpreted as if such invalid agreements or covenants were not contained herein.
Sponsorship and Exhibit Information ContactLinda BakerPlant Biology 2017 Exhibits Manager
Phone: (703) 964-1240, x130Fax: (703) 964-1246E-mail: [email protected]
American Society of Plant Biologists15501 Monona DriveRockville, MD 20855-2768 USA
Phone: (301) 296-0896Fax: (301) 296-0897E-mail: [email protected]