platte county school district -...

PLATTE COUNTY SCHOOL

DISTRICT

July 11, 2013 Citizen’s Advisory Committee

Purpose of CAC (Phase II)

The purpose of the CAC was to engage Platte County R-3 School District citizens in analyzing the current reality of the school district relative to growth management in order to serve as a two-way communicative connection between administration and the public.

The findings of the CAC will serve as information for administration and eventually the Board of Education as we consider viable options to manage growth.

Members of the Citizen’s Advisory

Committee

Phase I (September ‘12-December ‘12) Phase II (January ‘13-June ‘13)

Derrick Jackson

Mike/Janet Stark

Heath Martin

Brady Rodgers

John Higgins

Gary Brown

Bill Mann

Tim Dougherty

Diana Cockrill

Val Wilcox

Tina Cochran

Kelly Miller

Brooke Boddicker

Karissa Todd

Sherrie Kisker

Nikie Glasbrenner

Scott Brown

Chris Donnelli

Zach Hall

Chad Sayre

Cheryl Madill

Alicia Stephens

Ione Roe

Carolyn Graham

Kari Valentine

Kerry Walker

Tammy Glick

Janet Leachman

Sharon Short

Jennifer Fain

Christy Fulk

Melanie Doll

Terry Fryrear

Devon Bradley

Paul Whitters

Carol Parmeley

Mike Emmick

Doug Baldwin

Sue McMillian

Vic Perrin

Bill Kossen

Greg Unruh

Jim Everett

Angie Knudsen

Mary Reder

Brooke Boddicker

Carolyn Barry

Dr. Chad Sayre

Cheryl Madill

Chris Byrd

Chris Donnelli

Devon Bradley

Gary Brown

John Higgins

Julie Guffey

Scott Tessmer

Kari Valentine

Karissa Todd

Kerri Walker

Kirby Holden

Alicia Stephens

Mary Donnelli

Summer Robbins

Tammy Glick

Terry Fryrear

Tina Cochran

Phase II Process

Transfer Meeting Facilitation

Initial Research and Information Sharing

Review April 2012 Ballot Proposal

Review Demographic Study

Review Long Range Plan

Additional Research and Information Sharing

Identify Additional Areas of Needed Investigation

Further Investigation of Rising Star Elementary

Financial Background Information

April 2012 Project “Deconstruction”

Overview Individual Components (basic description, total cost, and associated tax increase)

Determine Support for Individual Components

Phase II Process (cont.)

Consider New Growth Management Scenarios

5 scenarios created using findings from deconstruction

Support level determined

Final Findings

Hybrid option created utilizing feedback from

consideration of 5 scenarios

Determine support for hybrid option

Consider possible timeline and determine support for

possibilities

Meeting 1

Transfer Meeting Facilitation from Patron Insight to Co-

Chairs (with administrative assistance)

Phase II Co-Chairs: Devon Bradley and Dr. Chad Sayre

Administrative Facilitator: Dr. Mike Reik

Meeting 2 March 4, 2013

Activity Expected Outcomes Facilitator

Welcome and Introductions Familiarize each other with new members

Review parking lot items and preview future format

Dr. Chad Sayre Devon Bradley

Distribute Resource Binders Provide binders to serve as a resource throughout phase 2


Review Demographic Study Provide members with an overview of the findings of the Demographic Study conducted in 2010.

Kirk Horner, Hollis and Miller

Review Long Range Plan Provide members with an overview of how the Demographic Study impacted the LRP

Kirk Horner, Hollis and Miller

Break

Revisit April 2012 Ballot Proposal (Presentation)

Re-familiarize members with each component of the April 2012 Levy Proposal and it’s corresponding rationale

Response to concerns

Dr. Mike Reik

Brainstorm areas of needed investigation and classify by using an affinity diagram

Identify areas of needed investigation and classify to provide focused sessions in future CAC meetings

Dr. Mike Reik

Democracy of dots Identify preference for order of investigation Dr. Mike Reik

Closing/Evaluation

Outcomes

Base knowledge of information which included

demographic study, long range plan, and 2012

ballot proposal.

Determined areas for additional study through

follow up survey.

Survey Findings

A survey was administered following Meeting #2 to rank topics in order of interest to customize the content provided in upcoming meetings. The results were:

#1 Amount of Tax Increase/Scope of Project

#2 Sunset Provision (clear ending to the tax)

#3 Prop C Waiver versus Tax Increase

#4 District Debt

#5 K-5 or Neighborhood Schools

#6 Lease Purchase Financing versus Bond Issue

#7 Boundary Lines

Additional Artifacts

The following artifacts can be found on ESB:

Power Points for Meeting #2

Long Range Planning Documents

Meeting 3 April 8, 2013



“K” of KWL*


Rising Star Presentation Gain understanding of cost analysis of new construction versus renovations.

Understand cost of operating a 60 year old facility.

Understand operational challenges with single grade attendance center.

Dr. Mike Reik Keegan Bradley, Hollis and Miller Larry Jordan, Hollis and Miler Gabe Hinshaw, Manning Construction

Tour Rising Star Elementary Provide members with visual evidence of presented concerns.

Dr. Mike Reik Keegan Bradley, Hollis and Miller Larry Jordan, Hollis and Miler Gabe Hinshaw, Manning Construction

Q and A Address additional questions Dr. Mike Reik Keegan Bradley, Hollis and Miller Larry Jordan, Hollis and Miler Gabe Hinshaw, Manning Construction

“W” and “L” of KWL Determine unanswered questions and reflect on learning

Dr. Mike Reik

Outcomes from Meeting #3

Gain understanding of cost analysis of new

construction versus renovations of Rising Star.

Gain understanding of operating costs and

challenges for Rising Star

Provide members with visual evidence of presented

concerns

Address additional concerns

Determine unanswered questions


PowerPoint

Conceptual Budget

Conceptual budget was developed scientifically using

industry standards and has been used on past projects

with a high level of reliability. However, some

assumptions needed to be made to provide reasonable

information for the committee.

Meeting 4 April 29, 2013




Financial Presentation Gain understanding of financial matters relating to growth management.

Dr. Reik

Overview Presentation Provide overview of project deconstruction and determining support

Dr. Reik

Growth Management Gallery Walk

Comprehensive analysis of pros and cons of each possible growth management component

Dr. Brown Dr. Gardner

Member Support Chart Visual recognition of support (or lack thereof) for various components

Dr. Brown Dr. Gardner

Survey Provide facilitators with feedback on the quality of the session



Information shared on financial matters relative to

growth management

Analysis of growth components through “growth

management gallery walk.”


PowerPoint

Plus/Delta Photos

Costs and associated tax levy needs are pre-bid

and/or conceptual approximations

Growth Management Gallery Walk

Meeting 5 May 29, 2013




Review Growth Management Component Survey Results

Determine level of support for each individual growth management component


Review Growth Management Packages

Familiarize CAC with possible growth management packages that combine individual components

Dr. Reik

Vetting Growth Management Packages

Determine Ramifications of Each Growth Management Package


Zero to Five Determine support level for each growth management package and how best to proceed


Survey Provide facilitators with feedback on the quality of the session



Understand support (or lack of support) for each

growth management component

Review and discuss 5 growth management

“packages”

Growth Management Component Survey Results

Component I Support I Do Not Support

Technology Infrastructure 94.10% 5.90%

New Elementary in Platte City 93.80% 6.30%

Pathfinder Addition 93.80% 6.30%

Security Improvements 88.20% 11.80%

Deferred Maintenance 88.20% 11.80%

Energy Conservation Upgrades 76.50% 23.50%

Faculty Planning Centers 76.50% 23.50%

Closing Rising Star 76.50% 23.50%

Additional Parking 70.60% 29.40%

Tennis Courts 70.60% 29.40%

Growth Management Survey Results

cont.

Financial Component I support I do not support

Operating Costs (Operating

Tax Levy) 93.80% 6.30%

Straight Tax Increase 82.40% 17.60%

Prop C 70.60% 29.40%

Sunset 64.70% 35.30%

No Sunset 52.90% 47.10%

Growth Management Packages

“The 75%er”: This scenario includes all components that achieved 75% support or higher, including the closure of Rising Star Elementary.

“Lean”: This scenario only includes major school construction items and includes the closure of Rising Star Elementary.

“Safe and Sound”: This scenario includes all components that directly address facilities (expansion or maintenance) and safety, including the closure of Rising Star Elementary.

“FUNction”: This scenario includes only major school construction, parking lot and tennis courts and includes the closure of Rising Star Elementary.

“The Kitchen Sink”: This scenario includes all components from the April 2012 proposal.

0-5 Ranking Rubric

5 I love this proposal. I will champion it.

4 I strongly agree with this proposal.

3 This proposal is OK with me. I am willing to go along

with it.

2 I have reservations, but I can live with this proposal.

1 I have concerns and need more information before I

can support this proposal.

0 I am opposed to this proposal and cannot support it

regardless of the will of the group.

0-5 Results for 5 Growth Management

Packages The 75%er Lean Safe & Sound (FUN)ction The Kitchen Sink

Respondent 1 1 0 2 0 0

















TOTAL SCORE 55 37 52 31 60

AVERAGE SCORE 3.24 2.18 3.06 1.82 3.53

Meeting 6 June 5, 2013




Review Zero to Five Results Familiarize CAC with level of support for each growth management package


Option X Review Familiarize the CAC with a hybrid option that utilizes the findings from 5/29 Zero to Five Worksheet.

Dr. Reik

Zero to Five Determine support level for “Plan X” (Zero to Five Worksheet, Section 1)


Positive/Negative for Timeline Possibilities

Determine pros and cons of a November 2013 Election versus an April 2014 election


Zero to Five Determine support level for two timeline possibilities (Zero to Five Worksheet, Section 2)


Celebration!! Celebrate the end of Phase II

Survey members on willingness to present findings to the BOE AND Survey members on willingness to participate in future CAC meetings (Zero to Five Worksheet, Section 3)

Dr. Reik

Outcomes for Meeting #5

Consider a hybrid growth management option

created from survey results and comments.

Determine support for hybrid option

Consider timeline for ballot question

Hybrid Option Considered

This scenario is a hybrid of “The 75%er” and “The

Kitchen Sink” utilizing the comments provided by the

CAC. This scenario includes the closing of Rising

Star as a “regular” attendance center but includes

engaging a “Rising Star Task Force” to engage

experts, parents, and patrons in determining how

that facility and site can best serve the school

district and community at-large.

Hybrid Option Details

Project:

New Elementary School in Platte City

Pathfinder Addition

Deferred Maintenance

Technology Infrastructure

Security

Total Approximate Project Cost: $19,800,000

Total Approximate Tax Increase: $0.58

Financing Mechanism: Lease Purchase

Sunset in 20 years (to correspond with debt repayment)

Straight Tax Increase (as opposed to Prop C full waiver)

Support for Hybrid Option

3.59/5.00

Between: “This proposal is OK with me. I am

willing to go along with it.” and “I strongly agree

with this proposal.”

Preferred Timeline

November 2013: 3.53/5

April 2014: 4.06/5

Summary of Findings

Smaller Hybrid Growth Management Project

Reduced Necessary Tax Increase

Sunset Proposal (clear end to the tax)

Straight Tax Increase rather than Prop C waiver

April 2014 Election

Next Steps

Finalize Project Cost

Finalize Financing Details

Prepare a resolution calling for a special election

on a tax levy question in the Platte County R-III

School District

Board of Education considers approval of resolution

prior to filing deadline (January 2014 for an April

2014 election)

Questions?