TO: Kalamazoo Area Transportation Study Technical Committee

FROM: Steve Stepek, AICP, Executive Director

DATE: October 7, 2021

SUBJECT: TECHNICAL COMMITTEE MEETING THURSDAY, OCTOBER 14, 2021 - 9:30 A.M. Remote

The Kalamazoo Area Transportation Study Technical Committee will be meeting on Thursday, October 14, 2021 at 9:30 a.m. The following materials are included in your meeting packet:

1. Agenda for the October 14, 2021 Meeting2. Draft Minutes of the September 9, 2021 Meeting3. FY20-23 Transportation Improvement Program Amendments4. FY22 Transportation Improvement Program Amendment Schedule5. CY22 Meeting Schedule6. Congestion Management Process Link7. 2050 Metropolitan Transportation Plan Link8. Technical Committee Officer List

Please provide a written status report for your agency regarding road and/or planning updates.

Please remember that time sheets are due by the 15th of each month.

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KALAMAZOO AREA TRANSPORTATION STUDY TECHNICAL COMMITTEE MEETING

OCTOBER 14, 2021 - 9:30 A.M.

Zoom Video Conference Meeting or

Remote Dial-In Dial-in Number: 1 312 626 6799

Meeting ID: 839 6978 1192 Passcode: 355530

AGENDA

Please limit public comments to 4 minutes.

1. CALL TO ORDER

2. ROLL CALL

3. CHANGES OR ADDITIONS TO THE AGENDA

4. APPROVAL OF THE AGENDA (ACTION)

5. MINUTES FROM THE SEPTEMBER 9, 2021 MEETING (ENCLOSURE) (ACTION)

6. POLICY COMMITTEE REPORT

7. PUBLIC COMMENTS (Non-agenda Items)

8. FISCAL YEAR 2020-2023 TRANSPORTATION IMPROVEMENT PROGRAM AMENDMENTS(ENCLOSURE) (ACTION)

9. FY 22 TRANSPORTATION IMPROVEMENT PROGRAM AMENDMENT SCHEDULE(ENCLOSURE) (ACTION)

10. CALENDAR YEAR 2022 MEETING SCHEDULE (ENCLOSURE) (ACTION)

11. CONGESTION MANAGEMENT PROCESS DRAFT (LINK)

12. 2050 METROPOLITAN TRANSPORTATION PLAN DRAFT (LINK)

13. TECHNICAL COMMITTEE OFFICER DISCUSSION (ENCLOSURE)

14. PUBLIC TRANSPORTATION UPDATES

15. STATUS REPORTS

a. ROADS - Questions on written status reports. Verbal reports will be limited to 4 minutesper agency.

b. LAND USE/PLANNING AND ZONING - Questions on written status reports. Verbalreports will be limited to 4 minutes per agency.

16. NEW BUSINESS

17. PUBLIC COMMENTS

18. ADJOURNMENT

The next meeting of the Kalamazoo Area Transportation Study Technical Committee will be held on Thursday, November 4, 2021 at 9:30 a.m.

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TC Minutes 9/9/21 Page 1 of 5

KALAMAZOO AREA TRANSPORTATION STUDY

TECHNICAL COMMITTEE MEETING DRAFT MINUTES SEPTEMBER 9, 2021 - 9:30 A.M.

CALL TO ORDER The September 9, 2021 Technical Committee Meeting was called to order via a Zoom conference call in accordance with Kalamazoo County State of Emergency Declaration, at 9:30 a.m. by Chair Kathy Schultz.

INTRODUCTIONS

Participants in the meeting stated their name, agency, and location from which he/she is attending the meeting remotely.

ROLL CALL

Remote meeting attendance was recorded on the sign-in sheet.

MEMBERS PRESENT Agency Call-in Location

Christina Anderson City of Kalamazoo Kalamazoo, MI Barry Anttila Van Buren County Road Commission Lawrence, MI Muhammad Arif City of Portage Portage, MI Mickey Bittner Village of Paw Paw Allegan, MI Kerry DenBraber MDOT, Statewide Planning Village of Martin Eric Feldt City of Portage Portage, MI Rachael Grover Kalamazoo County Kalamazoo, MI Kendra Gwin City of Portage Portage, MI Jamie Harmon City of Portage Portage, MI Anna Horner Oshtemo Township Oshtemo Township Robert Maffeo Michigan Department of Transportation, Statewide Urban

Travel Analysis Meridian Township

Ryan Minkus, Vice-Chair Road Commission of Kalamazoo County Kalamazoo, MI Jesse Okeley City of Kalamazoo Kalamazoo, MI Dennis Randolph City of Kalamazoo Kalamazoo, MI Ryan Russell Village of Schoolcraft Kalamazoo, MI Brian Sanada Michigan Department of Transportation, Region Antwerp Township Kathy Schultz, Chair Central County Transportation Authority Kalamazoo, MI Nancy Stoddard City of Parchment Parchment, MI Greg Vlietstra Kalamazoo County Transportation Authority Kalamazoo, MI Luke Walters Michigan Department of Transportation, Statewide

Planning Lansing, MI

George Waring City of Kalamazoo Kalamazoo, MI Mark Worden Road Commission of Kalamazoo County Kalamazoo, MI

OTHERS PRESENT Agency

Phil Doorlag Wightman & Associates Terry Martin Carrier & Gable Megan Mickelson Kalamazoo Area Transportation Study Elizabeth Rumick Kalamazoo Area Transportation Study Steve Stepek, AICP Kalamazoo Area Transportation Study Ali Townsend Kalamazoo Area Transportation Study

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TC Minutes 9/9/21 Page 2 of 5

CHANGES OR ADDITIONS TO THE AGENDA No changes or additions to the agenda were requested; however, Stepek stated he plans to discuss the Fiscal Year 2023 Transportation Improvement Program during the New Business section of the meeting.

APPROVAL OF THE AGENDA MOTION by Minkus, SECOND by Vlietstra, “to approve the September 9, 2021 Technical Committee Agenda.” MOTION APPROVED.

MINUTES FROM THE AUGUST 12, 2021 MEETING Minkus expressed in the Others Present section of the minutes, Hailey Savola is with ROWE and not Hubbell, Roth and Clark.

MOTION by Minkus, SECOND by Walters, “to approve the minutes from the August 12, 2021 Technical Committee Meeting, with the correction above.” MOTION APPROVED.

POLICY COMMITTEE REPORT Stepek reported the last Kalamazoo Area Transportation Study (KATS) Policy Committee meeting held in August included approval of Transportation Improvement Program Amendments. There was lots of discussion on the Census Bureau’s proposed changes of the urbanized area definition and how it would impact the Kalamazoo Urbanized Area which currently has a population over 200,000. If our area dips below 200,000 people, we lose local Transportation Alternatives Program (TAP) funding. Other KATS funding will remain functionally the same.

PUBLIC COMMENTS

No public comments were made.

2050 METROPOLITAN TRANSPORTATION PLAN DISCUSSION Stepek reported development of the 2050 Metropolitan Transportation Plan (MTP) is ongoing and asked attendees to review the many draft chapters posted on the Kalamazoo Area Transportation Study (KATS) webpage at katsmpo.org and submit comments. The full draft is expected to be complete in September. Public engagement will follow in October, with anticipated adoption in November.

The KATS internal Congestion Management Process will be posted to the katsmpo.org website soon for review. KATS Staff thanks Maffeo for preliminary review and comments. The two biggest changes from the previous version include updates to the Goals and Objectives based on the new MTP and the addition of new federally required reliability measures.

Stepek reiterated the importance of reviewing these documents and submitting feedback.

Next week KATS will attend a Regional Inter-agency Work Group Air Quality Meeting with Battle Creek Area Transportation Study. Since KATS is a Limited Orphan Maintenance Area (LOMA), it is not required to perform air quality conformity modeling, but is required to hold Inter-agency Work Group Meetings to discuss projects. KATS conformity is based on fiscal constraint. KATS has limited proposed capacity changing projects; the majority are road diets and illustrative projects. Contact Stepek if you would like to attend the Meeting.

Mickelson added the Non-Motorized element is now a chapter in the MTP as opposed to being separate. Stepek explained Non-Motorized data was incorporated into the MTP following recommendations from the KATS Federal Certification Process and the KATS Non-Motorized Subcommittee.

CONTRIBUTED SERVICES FISCAL YEAR TO DATE THROUGH AUGUST 31, 2021

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TC Minutes 9/9/21 Page 3 of 5

Chair Schultz stated Contributed Services Fiscal Year to Date Through August 31, 2021 is a meeting enclosure. Stepek gave the strong reminder that the last day to submit time sheets for the fiscal year is October 15, 2021.

PUBLIC TRANSPORTATION UPDATES Schultz stated Metro is holding a pre-kickoff meeting today for its year-long Comprehensive Operations Analysis led by consultant Four Square Integrated Transportation Services. Many jurisdictions will be invited to participate in the analysis. A county-wide millage renewal for Kalamazoo County Transportation Authority will be on the November 2, 2021 ballot. An informational mailer will be distributed to county residents in October. Upon request, Metro staff are available to perform onsite presentations on Metro and its system. The West Main bus route resumed service to the Walmart on 9th Street as well as Oshtemo Township Hall and the Kalamazoo Public Library next to the Townhall. Metro resumed service on the Duke bus route after it was suspended due to COVID since October of 2020. Metro is engaging with Kalamazoo Public Schools regarding their ongoing shortage of bus drivers.

STATUS REPORTS

ROADS-

Randolph stated the City of Kalamazoo Howard Street pathway project is complete. The Bank Street realignment project is ongoing. The Miller and Emerald project is near completion. Mill and overlay will begin soon on East Main. In-house paving of 3 out of 15 streets remains to be completed. Chip-seal was completed on eighteen local streets as part of the city’s asphalt preservation program. The city is finishing the first round of sidewalk repair and replacement and getting ready to start the next phase. The Sun Valley water main replacement and resurfacing project is ongoing. The city continues utility work.

Minkus representing the Road Commission of Kalamazoo County (RCKC) stated the R Avenue project from 36th Street to County Line is complete. The Sprinkle Road project is in phase 2 with two-thirds of the culvert installed at Meredith. The last phase of the project should begin next week. The Nichols/Solon project is stalled due to utility issues. Chip seal is done for the year. Fog seal is 98 percent complete. RCKC still has positions open in both the office and maintenance areas. Refer to the website for information. The Michigan Department of Transportation issued the Rural Task Force call for projects. Stepek added congratulations because RCKC was awarded funding for the three projects it submitted for Fiscal 2023 Safety Awards. Minkus elaborated they are for compact urban roundabouts.

Stoddard reported the City of Parchment water main replacement project on Glendale continues but is delayed due to gas utility hold-ups.

Harmon stated City of Portage East Milham Avenue project has been completed, with the exception of tree planting and irrigation which will be complete in October. A walkthrough was held last Thursday. The Lovers Lane project is on schedule for a January bid letting and a grade inspection meeting is scheduled for September 21, 2021. The South Westnedge Avenue project was submitted this week for a grade inspection. The Romence Road project from Angling Road to Oakland Drive was awarded for engineering services this week. The project is scheduled for 2022. Two projects are out for engineering services for 2023. These are Shaver Road from the south City limits to Vanderbilt Avenue and Portage Road from East Centre Avenue to Romence Road. The City of Portage will open proposals for design of the proposed traffic signal at Forest Drive and Portage Road this afternoon.

DenBraber reported the Michigan Department of Transportation I-94 Widening project is ongoing. Kilgore is expected to open to traffic in three weeks. By the end of 2021, eastbound I-94 traffic will be rerouted back to new pavement. There were project delays related to obtaining steel beams for the Portage Road bridge. In October, Dynamic Message Signs will begin to be installed along I-94 in

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TC Minutes 9/9/21 Page 4 of 5

Kalamazoo and Van Buren Counties. The signs will alert travelers to weather advisories and suggest speed reductions.

LAND USE/PLANNING AND ZONING- Grover reported Kalamazoo County approval for a spring Pictometry flight is on the commission agenda for tonight’s meeting. Updates continue on the Kalamazoo County Street Naming and Addressing Guidelines which are on the website. The new guidelines will improve public safety ensuring all county jurisdictions and dispatch authorities use the same street naming and addressing.

Feldt stated the City of Portage adopted the Lakeside District Plan to reduce traffic lanes between West and Austin Lakes. The city will begin rewriting the Master Plan later this year. Feldt introduced himself as the new planning representative from the City of Portage for the Kalamazoo Area Transportation Study Technical Committee. Zhao will be the alternate rep. Schultz welcomed Feldt.

Anderson reported the City of Kalamazoo wrapped up engagement on the Westnedge and Park traffic calming efforts project to improve non-motorized options. Some improvements may begin this fall, with others to follow next year. The City of Kalamazoo continues working with consultant Smith on its Street Design Manual.

Stoddard updated the City of Parchment Parks and Recreation Master Plan is being worked on by the Planning Commission. A public input session will be held September 15, 2021 at 6:00 p.m.

NEW BUSINESS

Stepek requested attendees turn in any amendments to their fiscal 2022 program as soon as possible to be included in the October Amendment Schedule. Kalamazoo Area Transportation Study received fiscal 2023 allocation from the Michigan Department of Transportation. The allocation was decreased by about $60,000 dollars. The decrease was offset by leftover Housing Initiative Program COVID Relief money. The City of Kalamazoo Westnedge project was changed administratively so the overall planned program amount for fiscal 2023 was unchanged. Minkus asked for clarification on how dollars were shifted. Stepek responded and Minkus concurred. Minkus brought up the Traffic Data Collection Request for Proposal confirming it was posted the katsmpo.org website. Stepek concurred elaborating it was also emailed to the KATS internal listing of consultants. Minkus asked for confirmation that the contract is for three years with two optional three-year extensions, for a total of nine possible years. Stepek concurred. Minkus asked if KATS was targeting a certain timeframe for the Prioritization Process. Stepek responded data reporting may occur at the beginning of November, a little later than previously anticipated due to the many projects and application formatting issues. Minkus also noted two-year Technical Committee Officer terms are due to expire at the end of this calendar year and asked KATS for a 7-year history of who served as officers and the agencies they represented with the possible intention of targeting those agencies that have not had the experience. Stepek echoed Chair Schultz’s two-year term expires at the end of the calendar year. Traditionally, the Vice-Chair is promoted to Chair and a new Vice-Chair is elected. Stepek will provide history of previous officers at the next meeting and include an agenda item for a Subcommittee to look for new Officer volunteers. Schultz weighed in that City of Kalamazoo may be due.

Sanada of the Michigan Department of Transportation (MDOT) posted the following reminder in the meeting chat: It’s not too late to sign up for the Sept. 14 & 16 Advanced on Road Bicycle Facilities Class, Training Wheels. Please register by this Friday, September 10th. To register for either class, see link: https://www.research.net/r/BW2KGX2. Discussion confirmed the classes are virtual.

Mickelson of Kalamazoo Area Transportation Study, posted the following message in the meeting chat: The latest draft of the Congestion Management Process document is now live on the KATS website: https://katsmpo.org/programs/cmp/

PUBLIC COMMENTS No public comments were made.

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TC Minutes 9/9/21 Page 5 of 5

ADJOURNMENT

Following a motion by Minkus and a second by Worden, Chair Schultz adjourned the September 9, 2021 Technical Committee Meeting at 10:11 a.m.

The next meeting of the Kalamazoo Area Transportation Study Technical Committee will be held on Thursday, October 14, 2021 at 9:30 a.m.

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KALAMAZOO AREA TRANSPORTATION STUDY FY 2020-2023 TRANSPORTATION IMPROVEMENT PROGRAM OCTOBER 2021 AMENDMENTS

What is the TIP? The Transportation Improvement Program (TIP) is an outline of transportation projects programmed in the Kalamazoo Area Transportation Study (KATS) Planning Area for Fiscal Year (FY) 2020-23. This area includes all of Kalamazoo County and Almena Township, Antwerp Township, Paw Paw Township, Waverly Township, and the Villages of Paw Paw, Lawton, and Mattawan in Van Buren County.

The Metropolitan Planning Area

Figure 1: Map of KATS MPO and Urbanized Area

The TIP, as required by federal regulations, addresses all projects proposed to use federal transportation funding within the KATS area. Everyone who lives, works, attends school, visits, or travels through our region is affected by these projects. The TIP responds to the everchanging needs of all users and includes maintenance, public transit, bikeway, sidewalk, bridge, traffic signal, and other projects.

Development of the TIP The TIP covers a four-year period but is updated every three years to ensure an efficient transition between programs. The program is developed using the continuing, cooperative, and comprehensive planning process with state and

federal transportation agencies, public transit agencies, local governments, and residents. To be included in the TIP, projects must have committed funding and provide project details.

Amending the TIP KATS regularly amends the TIP to reflect new and changing projects. The KATS staff may approve minor changes, but certain modifications are more significant and require KATS to approve a formal amendment to the TIP. These modifications include:

• Cost changes that exceed percentagethresholds

• Major changes that affect project scope• Additions and Deletions

The TIP Process

Figure 2: KATS Transportation Improvement Process

The Metropolitan Transportation Plan The Kalamazoo Area Transportation Study also develops the region’s long-term Metropolitan Transportation Plan (MTP). The MTP covers more than 20 years of planning efforts and must be updated every four years. The short-range projects included in the TIP must be consistent with the long-range planning efforts included in the MTP.

New bond program is not included in above charts.

For more information visit www.KATSmpo.org Public notice of public involvement activities and time established for public review and comments on the Transportation Improvement Program (TIP) will satisfy the Program of Projects (POP) requirements for the following grantees: The Kalamazoo County Transportation Authority, the Central County Transportation Authority and Van Buren Public Transit.

FY 2020-2023 TIP Fiscal Constraint 2020 Total Commitments

2021 Total Commitments

2022 Total Commitments

2023 Total Commitments

Call for Projects Every Three Years

Project Prioritization

Committee Approval

MDOT and FHWA Approval

Amen

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Fiscal Year

Job no. Phase Responsible Agency Project Name Limits Primary Work Type Project Description Federal Budget State Budget Local Budget Total Phase Cost Type Comments Total Project Cost

FiscalYear

JobNumber

Phase Responsible Agency Project Name Limits Primary Work Type Project Description FederalCost

State Cost Local Cost Total Phase Cost AmendmentType

Comments Total Project Cost

2022 213865 NI Central County Transportation Authority

Transit Capital Areawide SP1203-admin/maintenance facility improvements

5307 Capital $208,000 $52,000 $0 $260,000 Addition $260,000

2023 206261 CON Kalamazoo County Douglas Ave Douglas Avenue- City of Kalamazoo Limits to 750 feet north of Mosel Ave

Road Rehabilitation HMA Mill and resurface $245,000 $0 $905,000 $1,150,000 Budget over 24% $1,380,000

2022 206297 CON Kalamazoo County W Mosel Ave Mosel Avenue Traffic Safety Traffic Signal Interconnect $505,000 $0 $630,000 $1,135,000 Budget over 24% $1,347,500

2022 201985 CON MDOT I-94 E West of M-51 to 40th Street Road Rehabilitation Hot Mix Asphalt Overlay $5,805,000 $645,000 $0 $6,450,000 Budget over 24% $7,150,000

2022 206298 CON Kalamazoo County Barney Rd Barney Rd Road Rehabilitation HMA Mill and Resurface $200,000 $0 $1,640,000 $1,840,000 Budget over 24% $1,903,000

2022 206672 NI Central County Transportation Authority

Transit Operating Metro Transit SP3000-operating except JARC and New Freedom

FY 2022 CRRSAA Transit Operating $22,942 $0 $0 $22,942 Budget over 24% $22,942

October 2021 Amendments (10/27/21)FY 2020-2023 Transportation Improvement Program

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Kalamazoo Area Transportation Study

Fiscal Year 2022 Transportation Improvement Program (TIP) Amendments Due to KATS: 1. Friday September 24, 2021 for October Amendment Cycle2. Friday November 26, 2021 for December Amendment Cycle3. Friday January 28, 2022 for February Amendment Cycle*4. Friday March 25, 2022 for April Amendment Cycle**5. Friday May 27, 2022 for June Amendment Cycle**6. Friday July 29, 2022 for August Amendment Cycle**7. Friday September 30, 2022 for October Amendment Cycle (FY 2023)

Further information on the Kalamazoo Area Transportation Study can be found at www.KATSmpo.org or by calling (269) 343-0766.

*With the development of the FY23-26 TIP, this is the last opportunity to amendFY23 projects until October 1, 2022** FY22 projects only

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Kalamazoo Area Transportation Study 2022 Technical Committee Meeting Schedule

Meetings will be held via Zoom or at Metro, 530 North Rose Street. Please check www.katsmpo.org for meeting information. Meeting date and location changes will be noticed.

Thursday, January 13, 2022 – 9:30 a.m. Thursday, February 10, 2022 – 9:30 a.m.

Thursday, March 10, 2022 – 9:30 a.m. Thursday, April 14, 2022 – 9:30 a.m. Thursday, May 12, 2022 – 9:30 a.m. Thursday, June 9, 2022 – 9:30 a.m. Thursday, July 14, 2022 – 9:30 a.m.

Thursday, August 11, 2022 – 9:30 a.m. Thursday, September 8, 2022 – 9:30 a.m. Thursday, October 13, 2022 – 9:30 a.m.

Thursday, November 10, 2022– 9:30 a.m. Thursday, December 8, 2022– 9:30 a.m.

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KATS Technical Committee OfficersTwo-Year Calendar Year Terms

CHAIR VICE-CHAIRJanuary 1, 2020 - December 31, 2021 Kathy Schultz, Metro Ryan Minkus, Road Commission of Kalamazoo County

January 1, 2018 - December 31, 2019 Chris Forth, City of Portage Kathy Schultz, Metro

January 1, 2016 - December 31, 2017 Lawrence Hummel, Van Buren County Road Commission Chris Forth, City of Portage

September 1, 2015 - December 31, 2015 Lawrence Hummel, Van Buren County Road Commission Chris Forth, City of PortageJanuary 1, 2014 - August 31, 2015 Greg Milliken, Oshtemo & Kalamazoo Townships Lawrence Hummel, Van Buren County Road Commission

January 1, 2012 - December 31, 2013September 1, 2013 - December 31, 2013 Tom Hohm, Kalamazoo County Road Commission Fred Nagler, City of Kalamazoo

March 1, 2013 - August 31, 2013 Andrea Augustine, City of Kalamazoo Fred Nagler, City of KalamazooJanuary 1, 2012 - February 27, 2013 Chris Barnes, City of Portage Fred Nagler, City of Kalamazoo

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